HomeMy WebLinkAboutContract 57206-A3CSC No. 57206-A3
AMENDMENT NO. 3 TO AGREEMENT
STANDARD AGREEMENT FOR TECHNICAL SERVICES
Future City Hall Program
STATE OF TEXAS
CITY SECRETARY CONTRACT
COUNTY OF TARRANT
WHEREAS, The City of Fort Worth and BOKA Powell, LLC (Consultant) made and
entered into City Secretary Contract No. 57206 (The Contract) which was authorized by
the City Council by M&C C-21-0903, the 30th day of November,
2021, for architectural design services.
WHEREAS, further amendment is necessary to reimburse the Consultant as part of the
architectural services agreement for extended construction administration services
approved by City Council M&C 25-0123, the 11th day of February, 2025.
NOW THEREFORE, City and Consultant, acting herein by and through their
duly authorized representatives, enter into the following agreement which
amends the Contract:
1.
Article I — Scope of Services, Paragraph (3) shall be added to read as follows:
(3) Provide additional architectural services for the design and detailing of
additional areas of work related to the Future City Hall program. The cost of
this additional service is $170,000.00 including reimbursable expenses.
The scope of services is described more fully in BOKA Powell's letter dated
October 8th, 2024, subject: "Additional Services Request No. 03".
2.
Article II — Compensation, first paragraph, is amended as follows:
"Consultant shall be compensated in accordance with the Fee Schedule shown
in Attachment "A". Payment shall be considered full compensation for all labor,
materials, supplies, and equipment necessary to complete the services described
in Attachment "A". However the total fee paid by the City shall not exceed a total
of $7,286,841.00 unless the City and the Consultant mutually agree upon a
fee amount for additional services and amend this Agreement accordingly."
City of Fort Worth, Texas
Standard Agreement for Professional Services AMENDMENT
Revision Date: 2/22/2023
Page 1 of 2
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
h & so
By. Dana Burg off (Marl ,202511:4 CDT)
Name: Dana Burghdoff, AICP
Title: Assistant City Manager
Date: M a r 16, 2025
Approval Recommended:
Name: Marilyn Marvin
Title: Director, Property Management
Attest:
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
BOKA Powell, LLC
*--
By: R. Andrew Bennett (Mar 6, 2025 14:38 CST)
Name: Andrew Bennett
Title: Partner
Date: Mar 6, 2025
City of Fort Worth, Texas
Standard Agreement for Professional Services AMENDMENT
Revision Date: 2/22/2022
Page 2 of 2
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: O n�IW�- 4• 64---v
Name: Brian Glass
Title: Assistant Director, Property Management
Approved as to Form and Legality:
�Q�
By: Douglas Black (Mar 1), 2025 18:02 CDT)
Name: Douglas Black,
Title: Senior Assistant City Attorney
Contract
Authorization: M&C:
25-0123
Attachment A
iIOctober 8, 2024
Chris W. Barnes Mr. Brian R. Glass, AIA
John E. Orfield Architectural Services Manager
R. Andrew Bennett City of Fort Worth
Donald R. Powell 401 West 13th Street
Fort Worth, Texas 76102
8080 Park Lane
Suite 800 Re: Fort Worth Future City Hall
Dallas, Texas 75231 Additional Services Request No. 03
Tel 972.701.9000 BOKA Powell Project No. 21133.200
Fax 972.991.3008
Dear Brian:
www.bokapowell.com
architecture We are requesting an Amendment to the fully executed Agreement defined below and
interiors Additional Services (ASR #3) for the Fort Worth Future City Hall project for Extended
Construction Administration services beyond the original construction completion date. This
planning ASR modifies the contract sum as follows:
graphics
strategy BOKA Powell (Extended Construction Admin) $170.000.00
..............................
Total Additional Service Request No. 03.................................................. $170,000.00
Dallas
Fort Worth
Austin
Denver
Terms and conditions will be as defined in our Agreement for Services dated March 4, 2022.
The following is an overall summary of project fees.
FEE SUMMARY
Original Fee Amount....................................................................$5,460,279.00
ASR No. 01 (New Garage/16 Flr/GSWI/Site Wind Studies) ..... $1,208,743.00
ASR No. 02 (Council Chamber Add'I SF & 408 Design Comp) ..... $447,819.00
ASR No. 03 (Extended Construction Admin)............................ ..... $170.000.00
Revised Total Project Fee ........................................................ $7,286,841.00
If the above meets with your approval, please indicate your acceptance of this Additional
Service Request by signing below. Your signature below and your return of one copy to us for
our file will confirm your approval and will authorize us to proceed.
We appreciate the opportunity to provide you with these services. Please contact me if you have
any questions.
Sincerely,
BOKA Powell, L.L.C.
� a
R. Andrew Bennett, AIA NCARB
Principal
Attachments: none
Approved and Accepted:
This day of
City of Fort Worth
By:
Title:
2024
"The Texas Board of Architectural Examiners, 333 Guadalupe, Suite 2-350, Austin, TX telephone: 512-305-9000,
has jurisdiction over individuals licensed under the Architects' Registration Law, Texas Civil Statutes, Article 249a."
M&C Review
Page 1 of 2
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FORTWORTH
-�" r
REFERENCE **M&C 25- 21 NEW CITY HALL
DATE: 2/11/2025 NO.: 0123 LOG NAME: ARCHITECTURAL SERVICES
AMENDMENT NO. 3
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (CD 9) Authorize Execution of Amendment No.3 to the Architectural Services Agreement
with BOKA Powell, LLC, in the Amount of $170,000.00, for a Revised Contract Value of
$7,286,841.00, to Provide Additional Construction Administration Services Associated
with the New City Hall Project, with No Increase to the Total Project Budget
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 3 to the architectural
services agreement with BOKA Powell, LLC, in the amount of $170,000.00, for a revised contract
value of $7,286,841.00, to provide additional construction administration services associated with
the new City Hall project (City Project No. 103133).
DISCUSSION:
The purpose of this Mayor and City Council Communication (M&C) is to recommend that the City
Council authorize execution of Amendment No. 3 to the professional services agreement with BOKA
Powell, LLC, (City Secretary Contract No. 57206), in the amount of $170,000.00 for a
revised contract value of $7,286,841.00 for extended construction administration services associated
with the expansion of the New City Hall located at 100 Fort Worth Trail.
The original fee amount was $5,460,279.00 and was approved on November 30, 2021 with M&C 21-
0903. Amendment No. 1 (M&C 21-0429) was for site wind studies, garage expansion, and 16th floor
build -out in the amount of $1,208,743.00, Amendment No. 2 (M&C 23-0566) was for additional
design for Council Chambers in the amount of $447,819.00.
Estimated Costs:
PROJECT COST
Initial Building Purchase
Professional Services (Project Management, Design,
and Related)
CMAR Construction Contract (Including Owner's
Contingency)
COFW Managed Construction and Services (IT/AV,
Moving, etc.)
(Project Contingency
Total Project Cost
II AMOUNT I
II $69,500,000.001
$13,561,261.001
$139,276,188.00I
$3,296,304.00I
II $926,542.001
II$226,560,295.001
Funding: This project is funded from a mix of funds, including Tax Note 2021A, Tax Note 2021 B
Taxable, Tax Notes 2022, Certificates of Obligation 2023, ARPA, PEG, and Operational. There are
several operating and maintenance costs associated with New City Hall. These costs will be better
defind as the phases are designed, and the sale of the annexes and other downtown facilities are
realized. The annual operating and maintenance cost will be presented to City Council at a future
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32988&councildate=2/11/2025 2/24/2025
M&C Review
Page 2 of 2
date.
Business Equity: BOKA Powell, LLC agrees to maintain its initial M/WBE commitment of 25\% that it
made on the original agreement and extend and maintain that same M/WBE commitment of 25\% to
all prior amendments up to and inclusive of this Amendment No. 3. Therefore BOKA Powell, LLC
remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its
signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized
representative of its company.
New City Hall is located in COUNCIL DISTRICT 9 and serves all council districts.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the Tax Note 2021 and General Capital Project Funds for the ARPA City Hall Move
project to support the approval of the above recommendation and execution of the amendment to the
agreement. Prior to any expenditure being incurred, the Property Management Department has the
responsibility to validate the availability of funds.
TO
Fund Department Account Project ' Program Activity Budget Reference # I Amount
ID ID Year (Chartfield 2)
FROM
end I Department Account Project
ID ID
Submitted for Citv Manaaer's Office bv:
Oriainatina Department Head:
Additional Information Contact:
Program Activity Budget Reference # Amount
Year (Chartfield 2)
Dana Burghdoff (8018)
Marilyn Marvin (7708)
Brian Glass (8088)
Tanyan Farley (713-839-5978)
ATTACHMENTS
21 FUTURE CITY HALL ARCHITECTURAL SERVICES AMENDMENT 3 funds availabilitv.Ddf
(CFW Internal)
21 FUTURE CITY HALL ARCHITECTURAL SERVICES AMENDMENT 3 Updated FID.xlsx
(CFW Internal)
APCForm Final-CC.Ddf (CFW Internal)
BOKA 1295 form sianed.Ddf (CFW Internal)
BOKA PASR 3 21133.200 2024 1008 am.pdf (CFW Internal)
BOKA Powell SAMS Report.Ddf (CFW Internal)
FCH - Overhead Site Plan - 2023.Ddf (Public)
NCH - FID Table December 2024.Dnq (CFW Internal)
http://apps.cfwnet.org/council_packet/mc review.asp?ID=32988&councildate=2/11/2025 2/24/2025