HomeMy WebLinkAboutContract 58462-A3CSC No. 58462-A3
AMENDMENT NO. 3
TO CITY OF FORT WORTH CONTRACT NO. 58462
This Amendment is entered into by and between the City of Fort Worth ("City) and
EAN Holdings, LLC Dallas Fort Worth dba Enterprise Rent-A-Car ("Vendor"). City and
Vendor may be referred to individually as a Party and collectively as the Parties.
WHEREAS, on November 15, 2022, the Patties entered into City Secretary Contract
58462 for the Vendor to provide sho1t-term rental of car, trucks and vans ("Agreement/Contract");
and
WHEREAS, the Parties wish to amend the Agreement to extend services provided under
the Agreement for an additional sixty (60) days.
NOW, THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, enter into the following agreement:
I.
AMENDMENT TO AGREEMENT
The term of the Agreement is hereby extended for an additional sixty (60) days and will
expire on November 26, 2025. The Parties agree that the total compensation for any services
provided during this 60-day extension will not exceed One Hundred Thousand Dollars
($100,000.00).
2.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
3.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
an original and all of which shall constitute one and the same instrument. A facsimile copy
or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall
have the same effect as an original.
[Signature Page Follows]
Page 1 of 2
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: Name: Jesica McEachern
Title: Assistant City Manager
Date: 10/13/2025
APPROVAL RECOMMENDED:
By: C/4M £4?44, Cl-iris Harder {Oct 6, 2015 08:08:24 CDT)
Name: Christopher Harder, P.E.
Title: Water Department Director
ATTEST:
By:
�A�
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Name: at Jean Wilson
Title: Contract Services Administrator
APPROVED AS TO FORM AND LEGALITY:
By: Name: Jessika Williams
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0913
Form 1295: 2022-940878
EAN Holdings, LLC Dallas Fort Worth dba Enterprise Rent-A-Car
By:
mson
Title: Regional Vice President
Date: 9 · �3 • 2.oe..5
Page 2 of 2
�1TY COUNCXL AGENDA
�l+rte N�w From Thln MAC
DATE: 11/8/2022 REFERENCE `"M&C 22- �OG NAME: 13P13P ILA TARRANT VEHICLE
NO.: 0913 RENTAS.S TD CITY
COD�; p TYpE: CONSENT PUBLIC NO
HEARING:
SU8J�C7 (AtL} Aulhorize Executlon oi a Purchese Agreement wlth EAIJ Noldinga, I.LC - Dallae
Fort Worih dba Enterpriae Rent-A•Car Using an lntertocal Agreement wilh Tarranl County
In an Annual Amount Up to $1,000,000.00 and Authorize TWo ConsecuUve One-Year
Renewal Optlons for lhe 3ama Annual Amount for Vehicte Rentels for all Clty
oeperlments
It Is recommended ihal the City Council aulho�ize executfon of a purchase agreement with EAN
Haldin8s, LlC - Dellas �o�t Worih dba Enterprise Rent-A-Car using an Inte�locel Agreement with
Tarrant County In an annual amounl up to $1,00O,OOU.00 end euthotize two conaecuUve one�year
renewal opUons for Ihe same annual amount tor vehlcle ►entals for a11 City Departments.
DIS�f SSIUN:
In Octaber 2022, Ihe Water Department requested that the Purchasing Dlvlsfon enler into an
egreement for vehicle teesing and rentals for atl City depertmenls on an as-needed basls, Vehlcles
will be used in coaductlnp oi�clal City business and In aupporUng va�lous City operellons. The City wi11
have the ablllty to seleat vah►des that best fit the needs for 1he asglgned dutles whlch could fndude
vertous types, slzea, makes and models oi aulomobilAs, pickup trucks, aport-uUlity vehldes or vans.
in September 2022, Tercent County proceased a bld (Blp No. 2022-209) and recelved one (1)
response and one (1) nabid response. An evaluation team scored the proposal and awarded the
agreement to EAIJ Holdings, LLC - Dallas FoK Worth dba Enterprlae Rent•A-Car.
The maxtmum amount allowed under thfs egreament citywlde wlll be $1,000,000.00, however lhe
aclual amount used wlll be based on lhe need of the department and avallable bndget.
An adminislrative change order or Increase may be made by the Ciry Manager or his deslgnee up to
fhe amount altowed by relevent law and the Fo�t Worih City Code and does not require speciflc Clty
Councll epproval as long as suNicient tunds have been appropriated.
State law provides Ihat a(ocal govemment purchasing an Item unde� a CoopereQve Purchaeing
Agreement eatlaftes state laws requiring lhal bhe 1oce1 govemment aeek oompetitive blds tar purchase
of the ilem. Tarrent Counly oonducted oampetitive bidding tor the contract during September 2020
(Blb No, 2022-209). The conlract has a term fhrough September 30, 2023 wilh the dght to renew
the contraCl for two (2) addlUonal one-year peNods or po�tlons thereoi.
A M/WBE goal is not asslgned when purchasing trom an approved purchaeing conperative or publlc
e�tlly.
Upon Councll approval, lhe agreementwlll begln on October 1, 2022 and end an September 30, 2023,
in Iine wlih Ihe 000peralive contract terrn. The agreemeni may be renewed at Ihe City's oplion for ane
(1 } additlonal one-year term 11 Tarrant Cvunry renews its conlract. Renewal of Ihis agreement by the
Clty does �at �equtre apecitic Ctty Council approval, provided lhal ihe City Councll has appropriated
sufficlent funds to sallafy Ihe Citys obligetbns during the renewa) tenn.
The agreement serves ALL COUNCIL 015TRIC7S.
. �:,�c �, :�3 : �.
The Dlreclor of Ftnence certlfles that funds are available In the current operaling budget, as
prevlously approprlaled, In tha parUclpating departments' Qpetaling'Funds to support lhe epproval oi
the above reoommendatlon and execuUon oi Ihe contrect. Prlor ta eny expendlture belnp Incurred,
the parilclpating departments hava lhe responslbillty to valldate the avellebllity of funds.
sQN11
IFund Oopertment Acnount i ProJoct I proqrem i Activity 8udget R�ferencstl ( Amoun!';
� ID ; ID , Yeer Che►tfleld 2 J
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j !D ID ] Yoar �Charftlald 2) j
�Fund, Depertment ; Account ProJact Proeram . Aativfty . Budpet Referonce# Amount ,
_._ ' _ ID ID � Year f ,(Chattfletd 2j � �
9uhm(tted for Cltv�gnggQr's Oltice byj
Qdg�pgtlp�,pgaertmen! Heed:
Addltlonal In��atlon Contact�
,.TA�r��MENT3
1286 ��,�„- EAN �j�ldlnoa,pQ( (CFW Intemel)
Nl FID Tablae.xlex (CFW Intemel)
Sem R�rt -,f� oldlna�,�j (CFWlntamel)
Reglnald Zeno (8517)
Dana Burghdoif (8018)
Reginetd 2eno (8517)
Chr1s Harder (5020)
Anlhony Rouaseau (8338)
Taytor Dean (7848)
CERTIFICATE OF INTERESTED PARTIES
�oann �295
iofi
Complete Nos. l- A end e M there are interested patdes. OF�ICE USE ONL.Y
Complete Nos. �, 2, 3, 6, and s if ihere are no Interestad pardea. CERTIFICA710N OF FILING
1 Neme of buaineas e�tiqr tiling form, and the atly, etate nnd country of Ihe bualnesa entlty'a place Cartlllcete Number:
of huelnese.
EAN Hp1.DINGS, INC 2022-940878
I�ving, TX United Stptes Date Flled:
� Name o govemmen en ty or nlste epency 1 nt a e parry to t e con act or c t e orm m 10104/2022
being 81ed.
City o} Fott Wotth Date Acknowledped;
3 Provlde the IdendflceHon �umher used by the povemmenta{ entity or etete epency to irack or ldentify 1he contract, and provlde a
descripUon of the aervices, goods, or olher properiy fo be provided undet Ihe aonuac4
RFB 2022-209
Annual Conhact For Short-Term Rentsl ot Csrs, Trucks end Vans
q Neturo of Intereit
Name o} Intareated Par1y city, State, Counlry (place of bualnesa) (check appllcable)
Conuoll►n Intormedl
6 Check ohfy ff there Is NO Interested Parry. ,-�
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F'ORTWORTHo
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name:
EAN Holdings, LLC Dallas Fort Worth d/b/a Enterprise Rent-A-Car
Subject of the Ag�eement: Vendor to provide short-term rental of car, trucks and vans to
the City of Fort Worth Departments on an as needed basis.
M&C Approved by the Council? * Yes � No ❑
If so, the M&C must be attached to the contrnct.
Is this an Amendment to an Existing contract? Yes 8 No ❑ 58462-3
If so, proi�ide the originnl conh�act ntm�ber nnd the crmendment nZ�mbe�•.
Is the Contract "Permanent"? *Yes ❑ No 8
If zrnstn•e, see back page for permanerrt cortt��act listing.
Is this entire contract Con�dential? '�Yes ❑ No � If only specific infornaation is
Confide�tial, please list wllC/1 ll?f01•mation is Confiderrtial and the pnge it is located.
Effective Date: 9-27-25
If different fi•orn the a�p��ovnl date.
Expiration Date: 11-26-25
If applicnble.
Is a 1295 Form required? * Yes � No ❑
*If so, please ensan�e it is attached to the approvirrg M&C or attached to the corth�act.
Project Number: Ifapplicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes � No ❑
Contracts need to be routed for CSO processin� in the followin og rder:
l. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
'�`Indicates the information is ��equired and if the inforistation is not p��ovided, the conh�nct ti��ill be
��eturned lo the depa�•tment.