HomeMy WebLinkAboutContract 58537-R3Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 3, 2025
Cantu Enterprises (Dallas), LLC
Attn: Tony Rios, Vice President
4950 Keller Springs Dr. #420
Addison, TX 75001
Re: Contract Renewal Notice
City Secretary Contract No. 58537 (the “Contract”)
Renewal Term No. 3: December 01, 2025 to November 30, 202
The above referenced Contract with the City of Fort Worth expires on November 30, 2025
(the “Expiration Date”). Pursuant to the Contract, renewals are at the sole option of the City. This
letter is to inform you that the City is exercising its right to renew the Contract for an additional
one (1) year period, which will begin immediately after the Expiration Date. All other terms and
conditions of the Contract remain unchanged. Please return this signed acknowledgement letter,
along with a copy of your quote for charges for the new renewal term and a current insurance
certificate, to the address set forth below, acknowledging receipt of the Contract Renewal
Notice. Failure to provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Elyse Dara
Elyse Dara
Sr. Contract Compliance Specialist
817-392-0501
100 Fort Worth Trail
Fort Worth, TX 76102
CSC No. ____________
Contract Renewal Page 2 of 2
CITY OF FORT WORTH
By: ___________________________
Name: Valerie Washington
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: ______________________________
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Thomas R. Hansen
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0909
Date Approved: 11/08/2022
Form 1295 Certification No.: 2022-936353
Cantu Enterprises (Dallas), LLC
By:
Name: Tony Rios
Title: Vice President
Official site of the City of Fort Worth, Texas
CITY COUNCIL AGENDA
Create New From This M&C
DATE:11/8/2022 REFERENCE NO.:**M&C 22-0909 LOG NAME:13P ITB 22-0197 PEST
CONTROL HO
CODE:P TYPE:CONSENT PUBLIC
HEARING:NO
SUBJECT: (ALL) Authorize Purchase Agreements with Cantu Enterprises (Dallas) LLC for Pest
Control in an Annual Amount Up to $160,318.00 and Authorize Four One-Year Renewals
for the Same Annual Amount for the Property Management, Fire, Information Technology
Solutions, Park and Recreation, Public Events, Water, Communication and Public
Engagement, Neighborhood Services, Police, Code Compliance and Transportation and
Public Works Departments
RECOMMENDATION:
It is recommended that City Council authorize purchase agreements with Cantu Enterprises (Dallas)
LLC for pest control in an annual amount up to $160,318.00 and authorize four one-year renewals for
the same annual amount for the Property Management, Fire, Information Technology Solutions, Park
and Recreation, Public Events, Water, Communication and Public Engagement, Neighborhood
Services, Police, Code Compliance and Transportation and Public Works departments.
DISCUSSION:
The Property Management, Fire, Water, Information Technology Solutions, Park and Recreation,
Communication and Public Engagement, Public Events, Neighborhood Services, Police, Code
Compliance and Transportation and Public Works departments approached the Purchasing Division
to assist with securing an agreement for pest and termite control services. This agreement will be
used to treat pests and termites for City buildings and properties. To procure these goods,
Purchasing staff issued an invitation to Bid (ITB) 22-0197 which consisted of detailed specifications
describing the pest control and termite control services required and locations these services will be
required.
The ITB was advertised in the Fort Worth Star-Telegram for five consecutive Wednesdays beginning
on August 24, 2022 through September 21, 2022. The City received one bid.
An evaluation panel consisting of representatives from the Property Management and Water
departments reviewed and scored the submittals using the Best-Value criteria. The individual scores
were averaged for each of the criteria and the final scores are listed in the following table.
Best Value Criteria:
a. Vendor's qualifications and experience
b. Availability of resources to provide services
c. Vendors Approach to perform services
d. Cost of service
After evaluation, the panel concluded that Cantu Enterprises (Dallas) LLC, presents the best value
and will provide the necessary coverage for the City, therefore recommends that Council authorize an
agreement with Cantu Enterprises (Dallas) LLC. No guarantee was made that a specific amount of
these services will be purchased. Staff certifies that Cantu Enterprises (Dallas) LLC bid met
Bidders Evaluation Factors
a.b.c.d.Total Score
Cantu Enterprises (Dallas) LLC 18 14.5 8.5 30 70.67
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specifications.
The maximum annual amount allowed under this agreement will be $160,318.00, however, the actual
amount used will be based on the need of the department and the available budget. The annual
department allocation for this agreement is:
FUNDING: Funding is budgeted in the Other Contractual Services account of the
participating departments Operating Funds.
BUSINESS EQUITY - Cantu Pest Control is in compliance with the City's Business Equity Ordinance
by committing to two percent Business Equity participation on this project. The City's Business Equity
goal on this project is two percent.
AGREEMENT TERMS: Upon City Council approval, the agreement will begin upon execution and will
end one year from that date.
RENEWAL OPTIONS: This agreement may be renewed for up to (4) four one-year terms at the City's
option. This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated
Department Budgeted
Amount Account
Property Management $30,000.00 Other Contractual
Services
Fire $30,000.00 Other Contractual
Services
Water $26,960.00 Other Contractual
Services
Information Technology
Solution $19,699.00 Other Contractual
Services
Park and Recreation $15,000.00 Other Contractual
Services
Communication and Public
Engagement $15,000.00 Other Contractual
Services
Public Events $11,000.00 Other Contractual
Services
Neighborhood Services $3,396.00 Other Contractual
Services
Police $5,000.00 Other Contractual
Services
Transportation and Public
Works $2,828.00 Other Contractual
Services
Code Compliance $1,435.00 Other Contractual
Services
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, of the participating departments' Operating
Funds. Prior to an expenditure being incurred, the participating departments have the responsibility
to validate the availability of funds.
Q \\
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Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
TO
FROM
Submitted for City Manager's Office by:Reginald Zeno (8517)
Dana Burghdoff (8018)
Originating Department Head:Anthony Rousseau (8338)
Additional Information Contact:Cynthia Garcia (8525)
Ashley Kadva (2047)
ATTACHMENTS
1295 Form.pdf (CFW Internal)
13P ITB 22-0197 PEST CONTROL HO funds availability.pdf (CFW Internal)
22-0197 FID Table.xlsx (CFW Internal)
22-0197-Pest_Control_Services_GOAL_22728_RZ.pdf (Public)
ITB 22-0197 Compliance Memo.pdf (CFW Internal)
ITB 22-0197 SAM Search.pdf (CFW Internal)
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