HomeMy WebLinkAboutContract 64116CSC No. 64116
AGREEMENT BETWEEN THE CITY OF FORT WORTH AND DAY RESOURCE
CENTER FOR THE HOMELESS DOING BUSINESS AS DRC SOLUTIONS FOR
PERMANENT SUPPORTIVE HOUSING CASE MANAGEMENT SERVICES
This AGREEMENT for permanent supportive housing case management services
("Agreement") is made and entered into by and between the CITY OF FORT WORTH, a Texas
home rule municipality ("City"), and DAY RESOURCE CENTER FOR THE HOMLESS
DOING BUSINESS AS DRC SOLUTIONS., a Texas nonprofit corporation ("Agency"). City
and Agency are referred to individually as a "Party" and sometimes collectively referred to as the
"Parties."
RECITALS:
WHEREAS, it is a City goal to reduce homelessness;
WHEREAS, providing pennanent supportive housing case management services is
generally needed for chronically homeless clients to maintain housing stability and/or exit
successfully exit the program;
WHEREAS, the Parties believe that the services will further the goals of Homeless
Strategies and desire to enter into this Agreement in order to set out the terms, goals, and
responsibilities of each Party.
NOW THEREFORE, the Parties for the mutual consideration included herein agree to enter into
the following Agreement.
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1.This Agreement for permanent supportive housing case management services;
2.Exhibit "A" -Scope of Services
3.Exhibit "B" - Budget
4.Exhibit "C" - Reimbursement Request Form
5.Exhibit "D" -Reporting Forms
6.Exhibit "E" --Request for Budget Modification Form
Exhibits "A," "B," "C," "D," and "E" which are attached hereto and incorporated herein, are
made a part of this Agreement for all purposes. In the event of any conflict between the te1ms and
conditions of Exhibits "A," "B," "C," "D," and "E" and the terms and conditions set forth in the
body of this Agreement, the terms and conditions of this Agreement shall control.
1.SCOPE OF SERVICES.
CITY OF FORT WORTH
Agreement for DRC SOLUTIONS -PERMANENT SUPPORTIVE HOUSING CASE MANAGEMENT
SERVICES
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1.1 Agency shall provide City with perinanent supportive housing case management
services ("Services"), which are more particularly described in �xhibit "A" — Scope of Services.
1.2 Pro�ram Perforrnance.
1.2.1 Agency agrees to maintain full documentation supporting the performance of the
work and fulfillment of the objectives set forth in Exhibit "A."
1.2.2 Agency agrees to provide a monthly report in the form attached as Exhibit "I)"
to document the performance of the work described in Exhibit "A."
1.2.3 Agency agrees to provide a quarterly repol�t in the form attached as Exhibit "D"
to document the performance of the work described in Exhibit "A."
1.2.4 Agency agrees that the Reimbursement Request Form and monthly report will be
submitted to City no later than the 15th day after the end of each month. Agency agrees that at the
end of each quarter (December, March, June, September) Agency shall also provide a quat•terly
report with the aggregate information requested tllerein along with its monthly report and
reimbursement request. Should Agency not be able to meet these requirements in a given month,
the Agency shall provide written notification prior to the deadline that details the expected date of
submission. If no notification is received before the 15th day, the City may document for future
cor•rective action. If, by the last day of the same month, Agency has not submitted the required
reports, City may send a non-compliance letter notifying Agency's duly authorized representative
of a possible suspension of program funding.
1.2.5 Agency agrees to complete a Corrective Action Plan (CAP) in the event of three
(3) consecutive months or six (6) non-consecutive months with incomplete or incorrect
submissions of a Reimbursement Request Form or• report. Agency also agrees to complete a CAP
for recurring late submissions of a Reimbuzsement Request Form or report. City may elect to allow
Agency to correct minor errors in submissions without requiring a CAP, but reserves the right to
require a CAP upon the above stated conditions.
2. TEI2IVI.
This Agreement shall begin on October 1, 2025 ("Effeetive I)ate") and shall expu•e on
September 30, 2026 ("Expiration Date"), unless terminated earlier in accordance with this
Agreement ("Initial Term"). City shall have the option, in its sole discretion, to renew this
Agreement under the same terms and conditions, except for the compensation atnount which shall
be provided at the tizne of the renewal, for 3 additional 1-year terms. Execution of this Agreement
after the Effective Date shall have no bearing on the enforceability of the Agreement.
3. COMPEIr1SATION.
CITY OF FORT ��VORTH
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3.1 City shall pay Agency in accordance with the provisions of this Agreement and Exhibit
"B" — Budget. Total payment made by City under this Agreement for the Initial Term shall not
exceed Three Hundred Eighty Thousand One Hundred Thirty-Two Dollars ($380,132.00)
("Program Funds"), and shall be paid to Agency on a reimbursement basis. Agency shall not
pet•form any additional services for City not specified by this Agreement unless City requests and
approves in wl•iting the additional costs for� such services. City shall not be liable for any additionai
expenses incurred by Agency not specified by this Agreement unless City first appi•oves such
expenses in wi•iting. If City determines in its sole discretion that this Agreement should be renewed
as provided under Section 2 of this Agreement, the City shall provide an updated Exhibit "B,"
which shall include the not to exceed amount to be paid to Agency on a i•eimbuisement basis dui•ing
the renewal term.
3.2 Payment of the Program Funds from City to Agency shall be made on a cost-
reimbursement basis following receipt by City from Agency of a signed Reimbursement Request
Form ("RRF") as described in Exhibit "C" along with copies of all receipts and other supporting
documentation. The R.RF' and reports shall be submitted to City no later than the 15th day following
the end of the month. Unless advance written permission from City is provided to Agency,
Submittal of a inonthly RRF and r•epor•ts is required even if seivices are not provided.
3.3 The monthly IZRF should be sequentially number•ed and include expense
documentation that is detailed, cleat� and concise. Agency agrees that the Reimbut•sement Request
Foim as well as monthly and quarterly i•eports will be submitted to the City no later than the 15t1'
day after the end of each month. Agency will submit monthly and quartez�ly reports through the
Neighbor�ly Services portal. Agency will need to sign up, if not already a user•, foi� access to
reporting in the Neighborly system. Homeless Strategies staff will provide agency access to
necessary program(s) to upload monthly and quat�terly reports.
The invoice must contain the following information:
• Supplier Name and Address;
a Remit to Supplier Name and Address, if different;
• Applicable City Department business unit# (i.e. FW002)
• Complete City of Foi�t Worth PO number (i.e. the PO number
must contain all preceding zeros);
• Invoice number;
o Invoice date; and
e Invoices to be submitted after delivei•y of the goods or services.
Reimbursements will not be made until aftei• receipt of an acceptable and approved RRF
and monthly report as requii•ed. Reimburseinents shall be made within 30 days receipt of said
documents. Incomplete or incorr�ect submissions will be returned to the Agency foi• resubmission,
r•estarting the 30-day reimbursement schedule.
CITY OF FORT WORTH
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3.4 Any modifications in the original approved budget that exceed 5% must have prior
written permission from City before the modifications are made. The Request for Budget
Modification Form (Exhibit "E") must be submitted, and request must be approved by City before
any money is moved to the line-item. Once the Request for Budget Modification is approved, the
modified budget will talce effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds. Agency sliall be solely responsible for any
money spent in excess of the not to exceed amount included in this Agreement for the tlien-current
term.
3.5 Agency will document cost allocations for all budgeted expenses throughout the
entirety of the Agreement and will be responsiUle for having a policy and procedure in place for
this documentation. Specifically, Agency will document how all shared costs, personnel time, or
equipment that was fully or partially �aid for using City funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Agency's policy and procedures for the documentation of the cost allocations shall
be made available to the City upon request.
3.6 The City reserves the right to reject any budget modification that the City believes, in
its sole discretion, is not clearly aligned with the prograin activities and any requests fo�•
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
"B" of this Agreement or an approved budget modification form.
3.7 Requests for Budget Modi�cations shall be submitted via email to
Tara. P erez@fortworthtexas . gov.
4. TERIVIIIVATION.
4.1. Written Notice. City or Agency may terminate this Agreement at any time and for
any reason by providing the other Party with 60 days' written notice of tei-mination.
4.2 Duties and Obligations oitlie Parties. In the event that this Agreement is terminated
prior to the Expiration Date, City shall pay Agency for sezvices actually rendered up to the
effective date of termination and Agency shall continue to provide City with services requested by
City and in accordance with this Agreement up to the effective date of termination. Upon
termination of this Agreement for any i�eason, Agency shall provide City with copies of all
completed or partially completed documents prepared under this Agreement. In the event Agency
has received access to City data as a requirement to perform services hereunder, Agency shall
return all City-provided data to City in a machine-readable format or other format deemed
acceptable to City.
4.3 Non-a�ropriation of Funds. In the event no funds or insuf�cient funds are
appropriated by City in any fiscal period for any payments due hereunder, City will notify Agency
of such occurrence and this Agreement shall terminate on the last day of the fiscal period for which
appropr•iations were received without penalty or expense to City of any lcind.
CITP OF FORT WORTH
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5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
5.1 Disclosure of Conflicts. Agency hereby represents and warrants to City that
Agency has made full disclosure in writing of any existing or potential conflicts of intei•est related
to Agency's services under this Agreement. In the event that any conflicts of interest arise after
the Effective Date of this Agreement, Agency hereby agrees to malce full disclosure of such
conflict of interest to City immediately in writing.
5.2 Confidential Information. Agency, for itself and its officer�s, agents and employees,
agrees that it shall treat all information provided to it (i) by City ("City Information") as
confidential and shall not disclose any such infoi�rnation to a third party without City's prior written
approval, and (ii) shall abide by all of the standards of confidentiality of client information ("Client
Information") in its performance of its duties and obligations under this Agreement including but
not limited to those standards, rules and regulations regarding confidentiality required by HMIS
and the HMIS Lead/System Administrator•. "Client Information" is defined for the purposes of
this Agreernent as personal, demographic, or treatment data about the individuals being se�ved by
the program.
5.3 Unauthorized Access. Agency shall stor�e and maintain City Information and Client
Infortnation in a secure manner� and shall not allow unauthorized users to access, modify, delete or
otherwise cori•upt City Information or Client Information in any way. Agency shall notify City
immediately if the security or integrity of any City Infoi7nation or Client Infot•mation has been
compromised or is believed to have been compromised, in which event, Agency shall, in good
faith, use all commei•cially reasonable effoi�ts to cooperate with City in identifying what
information has been accessed by unauthorized means and shall fully cooperate with City to
pi�otect such City Information or• Client Information from fut•ther• unauthorized disclosure.
6. RIGHT TO AUDIT.
Agency agrees that City shall, until the expiration of 3 years after final payment undel• this
Agreement, or the final conclusion of any audit commenced during the said 3 years, have access
to and the right to examine at r•easonable times any directly pertinent boolcs, documents, papers
and records, including, but not limited to, all electronic records, of Agency involving transactions
relating to this Agreement at no additional cost to City. Agency agrees that City shall have access
during normal worlcing hours to all necessary Agency facilities and shall be provided adequate and
appropriate worlc space in order• to conduct audits in coinpliance with the provisions of this section.
City shall give Agency reasonable advance notice of intended audits.
This provision shall survive the expiration or termination of this Agreement.
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Agency shall operate as an independent
contractor as to all i•ights and privileges and worlc performed under this Agreement, and not as
agent, representative or employee of City. Subject to and in accordance with the conditions and
CITY OF FORT WORTH
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provisions of this Agreement, Agency shall have the exclusive right to control the details of its
operations and activities and be solely responsible for the acts and omissions of its officers, agents,
servants, employees, consultants and sub vendors. Agency acicnowledges that the doctrine of
r�espondeat sLrpei�ior� shall not apply as between City, its officeis, agents, servants and employees,
and Agency, its officers, agents, employees, servants, vendors and sub vendors. Agency further
agrees that nothing herein shall be construed as the creation of a partnership or joint enter•prise
between City and Agency. It is further understood that City shali in no way be considered a Co-
employer or a Joint employer of Agency or any officers, agents, seivants, employees or sub vendor
of Agency. Neither Agency, nor any officers, agents, servants, employees or sub vendor of Agency
shall be entitled to any employment benefits fiom City. Agency shall be responsible and liable foi°
any and all payment and reporting of taxes on behalf of itself, and any of its officers, agents,
servants, employees or sub vendors.
S. �.IA�ILITY r�ND II�tDEIVINIFICATION.
8.1 LIABILITY - A GENCY SHALL BE LIABLE AND RESPONS'IBLE FOR ANY
AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING I)EATI�, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
AGENCY, ITS OFFICERS, AGENTS, SERVANTS OR EMPLOYEES.
8.2 GENERAL INDEMNIFICATION - AGENCY HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND CITY, ITS OFFICERS,
A GENTS, SER VANTS AND EMPLOYEES, FR ONI AND A GAINST ANYAND ALL CLAZ112�S
OR LAWSUITS OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, FOR
EITHER PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS
TO AGENCY'S BUSINESS AND ANYRESULTING LOST PROFITS) AND/OR PERSONAL
INJUR Y, INCL UDING DEATH, TO ANY AND ALL PERSONS, ARISING O UT Ol OR IN
CONNECTION WITH THIS A GREEMENT, TO THE EXTENT CA USED B Y THE
NEGLIGENT ACTS OR OMISSIONS OR MALFEASANCE OF AGENCY, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
This section shall survive the expiration or termination of this Agreement.
9. A�SIGNIVIENT AI�1D SUBCONTRACTING.
9.1 Assi mg; nent• Agency shall not assign or subcont�act any of its duties, obligations
or rights under this Agreement without the prior written consent of City. If City grants consent to
an assignment, the assignee shall execute a written agreement with City and Agency under which
the assignee agrees to be bound by the duties and obligations of Agency under this Agreement.
Agency and Assignee shall be jointly liable for all obligations of Agency under this Agreement
prior to the effective date of the assignment.
CITY OF F'ORT WORTH
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9.2 Subcontr•act. If City grants consent to a subcontract, subcontractor shall execute a
written agreement with Agency referencing this Agreement under which subcontractor shall agree
to be bound by the duties and obligations of Agency under this Agreement as such duties and
obligations may apply. Agency shall pr•ovide City with a fully executed copy of any such
subcontract.
10. INSURANCE.
Agency shall provide City with certiificate(s) of insurance documenting policies of the
following types and minimum coverage limits that are to be in effect prior to commencement of
any worlc pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commer•cial General Liability:
$1,000,000 - Each Occurrence
$2,000,000 - Aggi�egate
(b) Automobile Liability:
$1,000,000 - Each occurrence on a combined single limit basis
Coverage shall be on any vehicle used by Agency, its employees, agents,
r•epresentatives in the course of providing services under this Agreement.
"Any vehicle" shall be any vehicle owned, hired and non-owned.
(c) Warlcer's Compensation:
Statutory limits according to the Texas Worlcers' Compensation Act or any
other• state worlcers' eompensation laws where the war•lc is being perfor�rned
Employers' liability
$100,000 - Bodily Injuiy by accident; each accident/occui-rence
$100,000 - Bodily Injury by disease; each employee
$500,000 - Bodily Injury by disease; policy limit
(d) Professional Liability (Errors & Omissions):
$1,000,000 - Each Claim Limit
$1,000,000 - Aggregate Limit
Professional Liability coverage may be provided through an endorsement
to the Commer�cial General Liability (CGL) policy, or a separate policy
specific to Professional E&O. Either is acceptable if coverage meets all
other requir•ements. Covei•age shall be claims-made, and maintained for the
duration of the contractual agreement and for 2 years following completion
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of services provided, An annual certificate of insurance shall be submitted
to City to evidence coverage.
10.2 General Requirements
(a) The commercial general liability and automobile liability policies shall
name City as an additional insured thereon, as its interests may appear. The
teim City shall include its employees, officers, officials, agents, and
volunteers in respect to the contracted services.
(b) The worlcers' compensation policy shall include a Waiver of Subrogation
(Right of Recovery) in favor of City.
(c) A minimum of 30 days' notice of cancellation or reduction in limits of
coverage shall be provided to City. Ten days' notice shall be acceptable in
the event of non-payment of premium. Notice shall be sent to City as
provided in the Notice section of this Agreement.
(d) The insurers for all policies must be licensed and/or a�proved to do business
in the State of Texas. All insurers must have a minimum rating of A- VII
in the current A.M. Best Key Rating Guide, or have r•easonably equivalent
financial st�ength and solvency to the satisfaction of Rislc Management. If
the rating is below that required, written approval of Rislc Management is
required.
(e) Any failure on the par•t of City to request required insurance documentation
shall not constitute a waiver of the insurance requirement.
(� Certificates of Insurance evidencing that Agency has obtained ali required
insurance shall be delivered to the City prior to Agency pi°oceeding with
any worlc puisuant to this Agr•eement.
11. COlVIPLIAI�tCE WITH LAWS, ORDIIVANCES, RULES AND REGULATI01�1S.
Agency agrees that in the performance of its obligations hereunder, it shall comply with all
applicabie federal, state and local laws, or�dinances, rules and regulations and that any work it
produces in connection with this Agreement will also coinply with all applicable federal, state and
local laws, ordinances, rules and regulations. If City notifies Agency of any violation of such laws,
ordinances, rules or regulations, Agency shall immediately desist from and correct the violation.
12. IV01�1-DISCRIMINATION COVEI�ANT.
Agency, for itself, its personal representatives, assigns, sub vendors and successois in
interest, as part of the consideration herein, ag1•ees that in the performance of Agency's duties and
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obligations hereunder, it shall not discriminate in the treatment or employment of any individual
or group of individuals on any basis prohibited by law. IF ANY CLAIM ARISES FROM r�N
ALLEGED VIOLATION OF THIS NON-DI�CRIMINATION COVEI�ANT BY AGENCY,
ITS PERSOI�TAL REPRESENTATIVES, ASSIGNS, SUB VENDORS OR SUCCESSOR�
IN INTEREST, AGENCY AGREES TO ASSUME �UCH LIABILITY AND TO
INDEMNIFY AND DEFEND CITY AND HOLD CITY HARMLESS FROM SUCH
CLAIM.
This section shall survive the expiration or termination of this A�reement.
13. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand-delivered to the other Party, its agents,
employees, servants or representatives, (2) delivered by email with confirmation of receipt by tlie
receiving party, oi• (3) received by the other Party by United States Mail, registered, return receipt
requested, addz•essed as follows:
To City:
City of Fort Worth
City Manager's Office
Attn: Tara Perez, Homeless Str•ategies Manager
100 Fort Worth Trail
To Agency:
DRC Solutions
Attn: Michael Wilson
1813 E Lancaster Avenue
For�t Worth TX 76103
Fort Worth, TX 76102
Phone: (817) 392- 2235
Email: Tara.Perez@fortworthtexas.gov
With copy to City Attorney's Office at same
address
14. SOLICITATION OF EMPLOYEES.
Neither City nor Agency shall, during the term of this Agreement and additionally for a
period of 1 year after its tei•mination, solicit for einployment or employ, whether as employee or
independent contractot•, any person who is or has provided sezvices to the other Party during the
term of this Agreement, without the prior written consent of the person's employer.
Notwithstanding the foregoing, this provision shall not apply to an employee of either Party who
responds to a general solicitation of advertisement of employment by eithet• Party.
15. GOVERNMENTAL POWERS.
CITY OF FORT WORTH
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It is understood and agreed that by execution of this Agreement, neither• the City nor the
Agency waives or surrenders any of their governmental powers or immunities. Notwithstanding
the forgoing, Agency agrees that if Agency is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutoiy or other�wise) fi�om and against liability for damages
or injuiy, including death, to persons or property, Agency hereby expressing waives its rights to
plead defensively such immunity or exemption as against t11e City. This section shall not be
constructed to affect a gover•nmental entity's iinmunities under constitutional, statutory or common
law plead against any other entity other than the City.
16. I�10 WAIVER.
The failure of City or Agency to insist upon the performance of any term or provision of
this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or
Agency's respective right to insist upon appropriate performance ar� to assert any such right on any
future occasion.
17. GOVERI�tII�1G LAW / VE1�tUE
This Agreement shall be construed in accordance with the laws of the State of Texas. If
any action, whether real or asserted, at law or in equity, is brought puisuant to this Agl�eement,
venue for such action shall lie in state courts located in Tarrant County, Texas or the United States
District Court for the Northern District of Texas, Fort Worth Division.
I : `�E7_ : Yl1'�
If any provision of this Agieement is held to be invalid, illegal or unenforceable, the
validity, legality and enforceability of the i°emaining provisions shall not in any way be affected or
iinpaired.
19. FORCE MAJEURE.
City and Agency shall exercise their best efforts to meet theu respective duties and
obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control, including, but
not limited to, compliance with any government law, ordinance o�• regulation, acts of God, acts of
the public enemy, fires, strilces, locicouts, natural disasters, wais, riots, epidemics or pandemics,
material or labor restrictions by any governmental authority, transportation pr•oblems, rest�•aints or
prohibitions by any court, board, department, commission, or agency of the United States or of
any States, civil disturbances, other national or regional emergencies, and/or any other similar•
cause not enumerated herein but which is beyond the reasonable control of the Party whose
performance is affected (collectively "Force Majeure Event"). The performance of any such
obligation is suspended during the period of, and only to the extent of, such prevention or
hindrance, provided the affected Party provides notice of the For•ce Majeure Event, and an
explanation as to how it hinders the parry's performance, as soon as reasonably possible, as
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determined in the City's discretion, after the occurrence of the Force Majeut•e Event. The form of
notice i•equiz•ed by this section shall be the same as section 13 above.
20. HEADIIiTG� NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only, shall not be
deemed a pat•t of this Agreernent, and are not intended to define or limit the scope of any pr�ovision
of this Agreement.
21. REVIEW OF COUNSEL.
The Parties acknowledge that each Party and its counsel have reviewed and i•evised this
Agreement and that the normal rules of construction to the effect that any ambiguities are to be
i•esolved against the drafting party shall not be employed in the inter�n�etation of this Agt�eement
or Exhibits "A," "B," "C," "D," and "E".
22. AMENI)MENT�/ MODIFICATIONS/ EXTENSIONS.
No amendment, modification, or extension of this Agreement shall be binding upon a Party
hereto unless set forth in a written instrument, which is executed by an authorized representative
of each Party.
23. ENTIl2ETY OF AGREEMENT.
This Agreement, including Exhibits "A," "B," "C," "D," and "E" contains the entire
understanding and agreement between City and Agency, their assigns and successors in inter•est,
as to the matters contained herein. Any prior or contemporaneous oral or written agreement is
hereby declared null and void to the extent in conflict with any provision of this Agreement.
24. COUNTERPARTS AND ELECTRONIC SIGNATURES.
This Agreement inay be executed in one oi• more counterparts and each counter•pat•t shall,
for all purposes, be deemed an original, but all such counterparts shall together constitute one and
the same instrument. This Agreement may be executed by electronic signature, which will be
considei•ed as an original signatui•e for all purposes and have the same far•ce and effect as an
original signature. For these purposes, "electt•onic signature" lneans electronically scanned and
transmitted versions (e.g. via PDF or facsimile tz•ansmission) of an original signatui�e, or signatures
electronically insei•ted via software such as Adobe Sign.
25. WARRANTY OF SERVICE�.
Agency wat•rants that its sei•vices will be of a professional quality and conform to generally
prevailing industry standards. City must give written notice of any breach of this warranty within
30 days from the date that the services are completed. In such event, at Agency's option, Agency
shall either (a) use commercially reasonable efforts to re-pez�form the services in a manner that
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conforms to the warranty, or (b) refund the fees paid by City to Agency for the nonconforming
services.
26. IlVIlVIIGRATI01�1 I<1ATIONAI.I'I'Y ACT.
Agency shall verify the identity and employment eligibility of its employees who perform
worlcing under this Agreement, includillg completing the Employment Eligibility Verification
Form (I-9). Upon request by City, Agency shall provide City with copies of all I-9 forms and
supporting eligibility documentation for• each employee who perform worlc under this Agreement.
Agency shall adhere to all Federal and State laws as well as establish appropriate procedures and
controls so that no seivices will be performed by any Vendor employee who is not legally eligible
to perform such seivices. AGENCY SHALL, TO THE EXTENT ALLOWED BY LAW,
INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES,
OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAGH BY AGENCY, AGENCY'S
EMPLOYEES, SUBCONTRACTORS, AGENCTS, OR LICENSEES. City, upon written notice
to Agency, shall have the right to immediately terminate this Agreement for violations of this
provision by Agency.
27. OWI�IERS�IIP OF WORK PRODUCT.
City shall be the sole and exclusive owner of a11 reports, worlc papers, procedures, guides,
and documentation, created, published, displayed, and/or �roduced in conjunction with the
selvices provided under this Agreement (collectively, "Work Produet"). Further, City shall be
the sole and exclusive owner of a11 copyrighi, patent, trademarlc, trade secret and other proprietaty
rigllts in and to the Worlc Product. Ownership of ihe Worlc Product shall inure to the bene�t of
City from the date of conception, creation or fixation of the Worlc Product in a tangible medium
of expression (whichever occuis first). Each copyrightable aspect of the Worlc Product shall be
considered a"work-made-for-hire" within the meaning of the Copyright Act of 1976, as amended.
If and to the extent such Worlc Product, or any part thereof, is not considered a"worlc-made-for-
hire" within the ineaning of the Copyright Act of 1976, as amended, Agency hereby expressly
assigns to city all exclusive right, title and interest in and to the Worlc Product, and all copies
thereof, and in and to the copyright, patent, trademarlc, t�•ade secret, and all other proprietary rights
therein, that City may have or obtain, without further consideration, fi�ee fi•om any claim, lien for
balance due, or rights of retention thereto on the part of City.
28. CHANGE II�1 COIVIPAIVY I\1AIVIE OR OWNERSIEIIP
Agency shall notify City's Assistant City Manager, in writing, of a company name,
ownership, or address change for� the purpose of maintaining updated city records. The chief
executive officer of Agency or authorized official must sign the letter. A letter indicating changes
in a company name or ownership must be accompanied with supporti�g legal documentation such
as an updated W-9, documents filed with the state indicating such change, copy of the board of
director's resolutioil approving the action, or an executed merger or acquisition agreement. Failure
to provide the specified documentation so may adversely impaet future invoice �ayments.
CITY OF FORT WORTH
Agi•eement for DRC SOLUTIONS — PERMANENT SUPPORTIVE HOUSING CASE MANAGEMENT
SERVICES Page 12 of 25
29. SIGNATURES.
The person signing this Agreement het�eby warr•ants that lie/slie has the legal author•ity to
execute this Agreement on behalf of the r•espective Party, and that such binding authority has been
granted by propei• oi•der, resolution, ordinance or other• authorization of the entity. This Agi•eement
and any amendment hereto, may be executed by any authorized representative of Agency. Each
Party is fully entitled to rely on ihese war•t•anties and representations in entering into this
Agt�eement or any amendment hereto.
30. PROHIBITION ON CONTRACTING WITH COMPANIES THAT BOYCOTT
ISRAEL
If Agency has fewer than 10 employees or this Agreement is for less than $100,000.00
this section does not apply. Agency acknowledges that in accoi•dance with Chapter 2271 of the
Texas Govermnent Code, the City is prohibited from entering into a contract with a company for
goods or services unless the contract contains a written ve�-ification fi�om the company that it: (1)
does not boycott Israel; and (2) will not boycott Israel during the terin of the contract. The terms
"boycott Israel" and "company" have the meanings ascribed to those terms in Chapter 2271 of the
Texas Government Code. By signing this Agreement, Agency certifies that Agency's signature
provides the written verification to the City that Agency: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of this Agreement.
31. PROHIBITION ON BOYCOTTING ENERGY COMPANIES
Agency acknowledges that in accordance with Chapter 2276 of the Texas Government
Code, City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or pai•tly from public funds of the City with a company
with 10 or more full-time employees unless the contract contains a written verification fi•om the
company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies
during the term of the contr•act. The terms "boycott energy company" and "company" have the
meaning ascribed to those terms by Chapter 2276 of the Texas Government Code. To the extent
that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this
Agreement, Agency certifies that Agency's signature provides written verification to the City
that Agency: (1) does not boycott energy companies; and (2) will not boycott energy
companies during the term of this Agreement.
32. PROHII�ITION ON DISCRIMINATION AGAIN�T FIREARM AND
AMMUNITION IliTDUSTRIES
Agency acicnowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, the City is prohibited from entering into a conti•act for goods or services that
has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City
with a company with 10 or more full-time employees unless the contract contains a written
verification from the company that it: (1) does not have a practice, policy, guidance, oi• directive
CITY OF FORT WORTH
Agreeinent for DRC SOLUTIONS — PERMANENT SUPPORTIVE HOUSING CASE MANAGEMENT
SERVICES Page 13 of 25
that discriminates against a fireai�rn entity or firearin trade association; and (2) will not discriminate
during the term of the contract against a firearm entity or fireai-�n trade association. The terms
"discriminate," "firearm entity" and "fuearm t�•ade association" have the nieaning ascribed to those
terms by Chapter 2274 of the Texas Government Code. To the extent that Chapter 2274 of the
Government Code is applicable to this Agreement, by signing this r�greement, Agency
certifies that A�ency's signature provides written verification to the City that Agency: (1)
does not have a practice, policy, guidance, or directive that discriminates against a firearm
entity or firearm trade association; and (2) will not discriminate against a firearm entity or
firearm trade association during the term of this Agreement.
33. CONFIDEI�tTIAL II�FORMA�'IOI�t
Agency acicnowledges that the City is a governmental entity and is subject to the Texas
Public Infoi�rnation Act ("Act"). By executing this agreement, Agency acicnowledges that this
Agreement will be publicly available on the City's website, and Agency is therefore waiving any
claim of con�identiality, whether based in statute or the common law, to any and all materials
contained as part of this Agreement including all documents and information referenced herein or
attached hereto.
[SIGI�ATiIRE PAGE TO FOLLOW]
CITY OF FORT WORTH
Agreement foi• DRC SOLUTIONS — PERMANENT SUPPORTIVE HOUSING CASE MANAGEMENT
SERVICES Page 14 of 25
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement in multiple
originals on the date written below their respective signatures to be effective on the Effective
Date.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By:
Date:
Dianna Giordano (Oct 13, 202512:22:56 CDT)
Name: Dianna Giordano Title: Assistant City Manager
10/13/2025
APPROVAL RECOMMENDED:
By: Bet�� 202510:19:46 CDT)
Name: Bethany Warner
CONTRACT COMPLIANCE MANAGER:
By signing I aclmowledge that I am the person
responsible for the monitoring and adminish·ation of
this contract, including ensuring all performance and
reporting requirements.
By: Name: Tara Perez Title: Homeless Strategies Manager
APPROVED AS TO FORM AND LEGALITY:
Title: Intergovernmental Manager Relations By:
ATTEST:
By: Name: Jannette S. Goodall Title: City Secretary
AGENCY:
DAY RESOURCE CENTER BUSINE�A, Dtwtf J#TIONS:
By: M.A. Wilson (Oct 8, 202513:05:08 CDT)Name: Michael Wilson Title: Executive Director
Date: 10/08/2025
CITY OF FORT WORTH
DOING
Name: Gavin Midgley Title: Assistant City Attorney
CONTRACT AUTHORIZATION: M&C: 1295: 25-0477
Agreement for DRC SOLUTIONS -PERMANENT SUPPORTIVE HOUSING CASE MANAGEMENT
SERVICES Page 15 of25
Y; VT7TDTT` G6 A 99
L1�1111D11 f�
SCOPE OF SER�ICE�
Permanent Supportive Housin� Case IVlana�ement
DAY RESOURCE CENTER DOING BUSIN�SS AS DRC SOLUTIONS will do the following:
Employ five (5) full time case managers to provide case management services to
approximately 105 permanent supportive housing ("PSH") clients which will include the
following:
A. In General
• Document the nature and extent of all services provided to cluonically homeless
individuals in the City of Fort Worth receiving case management selvices hereunder ("PSH
client") in a complete case file, with case notes in the HMIS system within 3 business days
of a service being provided hereunder.
• Eligible clients are those cui-�ently on the Homeless Strategies permanent supportive
housing program, those wllo are chronically homeless in the City of Fort Worth and
referred by Partnership Home fi•om coordinated entry, and those households composed of
at least one adult and one minor child with a disability who have an E�nergency Housing
Voucher referred by Partnership Home.
• To the extent possible, Agency will prioritize unsheltered chronically homeless clients.
B. �ervices to Locate and Facilitate Housing
• Notify Partnership Home of any case inanagernent openings as quicicly as possible but in
no event exceeding thi�ee (3) days fi�om the date of the opening;
• Assist clients in gathering necessaiy information for lease applications, completing lease
applications and housing voucher applications;
• If a client is not approved for a lease based on criminal history, credit histoiy, or
rental/tenant history, a case manager shall help tlie client, with good faith and due
diligence, initigate and resolve the issue as quicldy and to the extent possible.
• If a client is not approved for a housing voucher based on crirninal history, credit history,
or rental/tenant histar•y, a case manager shall ilelp the client, with good faith and due
diligence,�mitigate and resolve the issue as quicicly and to the extent possible.
CITY OF FORT WORTH
Agreement for DRC SOLUTIONS — PERMANENT SUPPORTIVE HOUSING CASE MANAGEMENT
S�RVICES Page 16 of 25
• Attend all necessary interviews and meetings between the client and potential or curi�ent
property management.
C. Additional �ervices
• As needed, provide assistance to PSH clients to obtain necessary household items;
• Provide support and sei•vices consistent with housing focused practices to those PSH
clients who voluntai•ily choose to utilize such services in the interest of housing
retention, inchiding but not limited to:
o Providing an initial needs assessment and development of individualized client-
based solution centered services plans for• each consenting PSH client, including
periodic evaluation and modification of the tenant housing plan;
o Refe1• or facilitate appropriate support ser•vices necessary for housing retention
and positive community integration may include, but not be limited to, assistance
with:
■ Primary and behavioral health care;
■ Money management and paying rent on time;
■ Employment readiness and job seat•ch;
■ Communication slcills;
■ Educational and/or training opportunities;
■ Obtaining mainstream benefits;
■ Addiction seivices;
■ Community living abilities;
■ Conflict i•esolution slcills;
■ Asser-tiveness training;
■ Relapse prevention;
■ Socialization support;
■ Houselceeping and maintaining ahousehold; and
■ Nutrition and meal preparation;
• The case manager will offer services once a weelc for the first three (3) months of tenancy
and then assess client needs to determine level of continued support needed and provide
that level of support. However, at a minimum, the case manager must malce contact twice
each month with the client, including at least one in-person meeting.
• Assist PSH clients in complying with the i�equirements of any voucher housing
assistance or other assistance program necessaiy for� tenants' housing i�etention.
• Maintain communications with necessary staff fi•om sucli housing or other assistance
CITY OF FORT WORTH
Agreement for DRC SOLUTIONS — PERMANENT SUPPORTIVE HOUSING CASE MANAGEMENT
SERVICES Page 17 of 25
programs to advocate for the PSH ciients and inform the client of any iules or issues that
may impact the client's voucher or housing.
Evaluation:
Evaluation meetings will be held with Homeless Strategies staff to continually evaluate progranl
and Agency shall comply as necessary and in good faith.
Financial reporting:
Reimbursement Request and any necessary supporting documentation and reports will be
submitted by the 15tt' of eveiy month in forinat of Exhibit "C."
Programmatic reporting:
Monthly reports will be submitted by the 15rt' of every month in foi-mat of Exhibit "D." Quarterly
reports will be submitted by the 15r1' of July, October, Januasy and April in the format of Exhibit
«D »
CITY OF FORT WORTH
Agi•eeinent for DRC SOLUTIONS — PERMANENT SUPPORTIVE HOUSING CAS� MAI+tAGEMENT
SERVICES Page 18 of 25
EXHIBIT "B"
BUIDGET
A�ency will submit invoice for reimbursement by the 15t�' of the month followin� the month
services were provided.
This repot�t shall itemize each inonthly expense requested for• reimburseinent by the Agency and
shall be included in Budgeti submitted. In order for this report to be complete the following must
be submitted;
For payroll expenses, timesheets signed and dated by both the employee and supervisor
with the p�^ogr�arn. fi�nd code of time being billed to City /Homeless
Sti•ategies. Electronic tiine sheets are acceptable. Paystub must include pay pet�iod,
date paid, amount and expenses (salary, FICA, benefits etc). If pay stubs are
unavailable, payr•oll registries with applicable expenses highlighted and labeled will
suffice. Agency may not submit payroll expenses dated 60 calendar days prior to the
date of the Reimbursement Request with the exception of the first Reimbursement
Request which may include items fiom the Effective Date of the Agreement to the end
of the reporting month or with written permission from Homeless Strategies staff so
long as such changes are otherwise in accordance with the Agi•eement.
For non-payroll expenses, invoices for each expense listed. Agency may not submit
invoices dated 60 calendar days prior to the date of the Reimburseinent Request with
the exception of the first Reimbursement Request which may include items from the
Effective Date of the Agreement to the end of the repoi•ting month or with written
permission fi•oin Homeless Strategies staff so long as such changes are otherwise in
accordance with the Agreement.
Proof that each expense was paid by the Agency, which proof can be satisfied by
cancelled checics. If a cancelled checic is not possible, a banlc statement with the expense
highlighted and labeled will suffice.
If allocations percentages are used, all documentation inust be submitted with the fii•st
month's invoice and if changes ar•e made, new allocation documentation submitted with
invoice.
For the audit, banlc statements showing payments, Form 941 s and allocation
documentation will be reviewed.
CITY OF FORT WORTH
Agreement foi• DRC SOLUTIONS — PERMANENT SUPPORTIVE HOUSING CASE MANAGEMENT
SERVICES Page 19 of 25
PROGRAIVI COSTS
.,. ti�,�.�,���ti ��, �.�..,,
_ _ .
Case Managers
_ .
Supervision
. .
�ALAItIES TOTAL:
B. FRII�IGE BENEFITS
_ ..
. _ .
FRII0IGE BEI�EFI�'S TOTAL: . .
__ __ _
C. IVIILEAGE
. .
Mileage
_ _ _
1VIILEAGE TOTAL:
D. CELL PHOI�IES/]EQUIPMENT
Cell Phones
_ ...
CELL PHOI�IES/EQUIPIVIEI�T TOTrSL:
E. CLIENB' EXP�I�1�E�
CI�IENT EXP�I`1SES TOTAL:
___
F. OTHER APPROVEI)
Supplies
_ _
HMIS
Indirect -15%
OTHER r�PPI�OVED TOTr�L:
_ __ __ _
TOTAL PROG12Al0�I COST: _
Total
$380,132.00
$260,OSL00
__
836.00
�5,000.00
$3,000.00
�11,400.00
. _ .._
�4�,095.00
�49,�45.00
$380,132.00
CTTY OF FORT WORTH
Agreeine�it for DRC SOLUTIONS — PERMANENT SUPPORTIVE HOUSING CASE NIANAGEMENT
SERVIC�S Page 20 of 25
EXHIBIT "C"
REIMBURSEIVIENT REQUEST FORM
Expenses Name of employee or Amount Date Check
client Invoiced No.
Expense: Personnel
Salary
Salaiy
Salary
Salaiy Total:
FICA (Medicai•e/Social Security)
FICA (Medicare/Social Security)
FICA (Medicare/Social Security)
Health Insurance
Health Instu�ance
Health Insurance
Dental Insurauce
Dental Insurance
Dental Insurance
Life Insurance
Life I�lsui�ance
Life Insurance
Disability Insui•ance
Disability Instu�ance
Disability Insurance
Retireinent
Retii�ement
Retirement
Unemploylnent Insut�ance
Unemployment Insurance
Unemploytnent Insut�ance
Workeis Compensation
Woi•lceis Compensation
Worlceis Compensation
Total of all Benefits:
Mileage
Mileage
Mileage
Mileage Total:
CITI' OF FORT WORTH
Agreement for DRC SOLUTIONS — PERMANENT SUPPORTIVE HOUSING CASE MANAGEMENT
SERVICES Page 21 of 25
Cell phone
Cell phoile
Cell phone
Cell Phone Total:
Type of Client
Ex ense/Vendor
Client Expense Total:
Operations/Vendoi :
Oper•ations Total:
Other
Other Total:
Total Invoiced Amount
Attestation
Contractor:
Program:
Name of Person submitting
re ort:
Date Range Covered by this
report:
I have reviewed t}�is report and
certify that it is a complete,
accw•ate, and up-to-date
reflection of the services
render•ed under the terms of our
Agreement with the City of Fort
Worth.
Signatut�e:
Total
A B C D E
Tofa) Previous This Remaining
Budget Reimbursements Month's Total Request Balance Available
Budget Category Amount Requested Request to Date (B+D) (A-D)
Salaries
Fringe Benefits
Mileage
Cell
phone/Equipment
Client Costs
Other
Total
CITI' OF FORT WORTH
Agreemeiit foi• DRC SOLUTIONS — PERMANENT SUPPORTIVE HOUSING CAS� MANAGEMENT
SERVICES Page 22 of 25
EXHIBIT "D"
REPORTING FORMS
Quarterly Report
Cur•i•ent Reporting
Quarter
Submitting Agency
Contact Name
Please include outcome narrative that describes how measure was accomplished for each
quarter.
Effectiveness Measuz•es' and Quarterl Outcomes
Measure 1 At least 85% of clients will be housed within 60 days of being given a
.
voucher (Please list clients housed and those housed within 60 days)
Oastcotfte
Measure 2 . Less than 15% of clients exit program and enter homelessness within a
year of exit (Please list clients who exited in the time period the prior year
and whether they returned to homelessness)
Oaatcotrte
Measure 3 • Establish a base line of income goals by tracicing income (both
em lo ment and non-em lo ment) throu hout the ear
I7zave 1°eviewed this r�epor�t a�zd cer�tify tlaat tl�e ineasa�r�es pr�ovzc�ed ar�e accc�r�ate a�id
appr�opl°iately r�eflect th.e Ho�neless Str�ategies goals set forth. in. the co�ztract.
Authorized Signatory
Date
Signatory Title
CITY OF FORT WORTH
Agi•eement for DRC SOLUTIONS — PERMANENT SUPPORTIVE HOUSING CASE MANAGEIVIENT
SERVICES Page 23 of 25
EXHIBIT "E"
REQUEST FOR BUI)GET MODIFICATION
Date
Submittin A enc
Contact Name
Phone Number and Email
Remit Address
PROGRAIVI COSTS
Bud et Cate or Approved Bud et Chan e Requested Revised Bud et
S alaries
Frin e Benefits
Milea e
Cell Phones/E ui ment
Client Costs
Other A roved
Indirect
Total Costs
Up to 5% of any budgeted line-item does not need prior approval but form must be sent
to City with monthly RFR
More than 5% of any budgeted line-item must have prior City approval
An inci•ease in a zero line-item must have pi•ior City approval
�
,�
is for) '
I have r°eviewed ihis �°ecjt�est an.d cer�tify that th�e listed modificatio�as ar�e cor�r�ect.
Authorized Signatory
Signatory Title
Date
STAFF USE ONI,Y
0 0
Modification Approved
Staff Signature
Modification NOT Approved
Date
CITY OF FORT WORTH
Agreement for DRC SOLUTIONS — PERMANENT SUPPORTIVE HOUSING CASE MANAGEMENT
S�RVICES Page 25 of 25
City of Fort UVorth,
I� yor nd
iexas
rt•_ • _ � •_
DATE: 06/10/25 IIA&C FILE NUMBER: M&C 25-0477
LOG NAME: 02HOMELESS STRATEGIES FUNDING
SUBJECT
(ALL) Authorize Execution of Agreements with Listed Homeless Service Agencies in an Amount Up to $3,840,039.00 for Homeless Strategies
Initiatives and Authorize Three Annual Renewal Options in a Combined Amount Up to $11,520,117.00
RECOMMENDATION:
It is recommended that the City Council:
Authorize the City Manager or his designee to execute agreements with agencies listed below in a combined amount up to $3,840,039.00
for a term commencing October 1, 2025 and terminating September 30, 2026 for Homeless Strategies initiatives;
Authorize the City Manager or his designee to renew the agreements for Fiscal Years 2027, 2028 and 2029 with the agencies listed below in
a combined amount of up to $11,520,117.00 for Homeless Strategies initiatives dependent on funds being appropriated for Homeless
Strategies; and
Authorize the City Manager or his designee to amend the agreements if necessary to achieve program goals provided the amendment is
within the scope of the program and in compliance with City policies and applicable laws and regulations.
DISCUSSION:
In the fall of 2024, City of Fort Worth Homeless Strategies staff facilitated discussions with approximately 300 local stakeholders from four different
groups: City elected officials and staff, homeless service agency staff, neighborhoods/community partners, and individuals who have experienced
homelessness. The purpose was to understand the changing landscape of the homeless system in Fort Worth over the past several years as well
as priorities for each group.
The overwhelming feedback received was that the City should concentrate its resources and efforts on resolving unsheltered homelessness and
related issues. Unsheltered homelessness refers to individuals who are both experiencing homelessness and not in a shelter, which includes
sleeping outside, in abandoned buildings, under underpasses, in parks, and similar.
Homeless Strategies used this feedback to create a Request for Proposals (RFP) that reflected this priority as wel) as homeless system needs.
The RFP sought to fund programs which either prioritized or solely served the unsheltered population. Through this reprioritization, three programs
that receive funding in Fiscal Year (FY) 25, rapid rehousing case management, system data, and mental health services for permanent supportive
housing (PSH) clients, were not include in this RFP, and the funding for these program categories was reallocated into flexible fund administration
and street outreach. However, staff identified that mental health services for PSH clients can be absorbed in the High ImpACT Program and
system data can continue under alternate funding outside of the City. Because it is still in pilot stage, the High ImpACT Program was not part of the
RFP.
The City Manager's Homeless Strategies issued a RFP seeking agencies to:
1. Provide overflow sheltering in cold weather;
2. Provide street outreach services to unsheltered;
3. Provide critical document services (assistance in obtaining identification documents) to unsheltered;
4. Provide rapid exit services to employed homeless households;
5. Provide case management to permanent supportive housing clients; and
6. Provide administration of flexible funds used to quickly connect clients with housing through family unification or other one-time assistance.
Proposals were scored based on the strength of the project description, project experience or training plan, agency �nancial capacity, and
compliance.
The RFP was advertised in the Fort Worth Star-Telegram on March 19, 2025. The City also posted the RFP information on the City website.
Partnership Home. Partnership Home (formeriy Tarrant County Homeless Coalition), the lead coordinating agency for all homeless agencies in
Tarrant and Parker counties, sent the City RFP information to all partner agencies twice.
Tne RFP opened in Neighborly on March 19, 2025 and closed on April 16, 2025. The City received 16 responses. Staff from Homeless
Strategies and the Neighborhood Services Department evaluated the proposals and found the below listed agencies to be experienced and well
equipped to perForm the needed services.
The contract for overflow sheltering in cold weather shelter will be awarded at a later time.
Any renewals are contingent on funds being appropriated as well as perFormance and City priorities. Funding will be budgeted in Other
Contractual Services account within the General Fund for the City Manager's Department for the Fiscal Year 2026.
City staff recommends awarding agreements to the listed agencies in the amounts listed below:
Initiative �� Description
Exit — Quickly assist 360
tered employed
:nce households to exit
homelessness with
one-time financial
assistance
Critical Assist 360 peopie
Document experiencing
Services — unsheltered
solely homelessness in
unsheltered obtaining
identification
Case Provide intensive
Management case management
for Permanent services to at least
Supportive 175 permanent
Housing supportive housing
Clients - clients
unsheltered
Case Provide intensive
Management case management
for Permanent services to at least
Supportive 105 permanent
Housing supportive housing
Clients - clients
unsheltered
preference
Case Provide intensive
Management case management
for Permanent services to at least
Supportive 20 permanent
Housing supportive housing
Clients - clients
unsheltered
preference
Street
Outreach -
solely
unsheltered
Provide street
outreach services to
those experiencing
unsheltered
homelessness in
coordination with the
HOPE Team
Flexible Fund
Administration
- unsheltered
preference
Administer flexible
funds to homeless
service providers to
include the following
services: critical
documents,
diversion,
Agency �� Funding FY 26
Presbyterian Up to
Night Shelter $1,556,746.00
DRC
Solutions
My Health,
My
Resources
of Tarrant
i�
Up to $150,000
Up to $722,143
Up to $380,132.00
Presbyterian Up to $73,702
Night Shelter
DRC
Solutions
Partnership
Home
Up to $457,316
�Up to $500,000.
sportation, family
I weather
Itering, cooling
ion services, and
� not covered by
sing programs
TOTAL
FISCAL INFORMATION / CERTIFICA"fION:
Up to
$3,840,039.00
The Director of Finance certifies that upon approval of the above recommendations and adoption of the Fiscal Year 2026 Budget by the City
Council, funds will be available in the Fiscal Year 2026 operating budget, as appropriated, in the General Fund. Prior to an expenditure being
incurred, the City Manager's O�ce has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Dianna Giordano 7783
Oric�nating Business Unit Head: Bethany Warner 6121
Additional Information Contact: Tara Perez 2235
c�o�oc��� oF i�r�����r ������ s �o�nn 1295
zoti
Complete Nos. 1- 4 and 611 there are interested parUes. r OFFICE USE O�ILY
Complete Nos, l, 2, 3, 5, and 6 if there are no inte�ested pnrties. C�RTIFICATIOPI OF IFILING
1 Name ot business enNty tiling torm, and the city, state and country ot the business entfry's pluce Certificate Number:
ot business. 2025-1293488
DRC Spiutions
Fort Worth, T�C United States Date Filed:
2 Name ot governmentaJ entiry or state agency that s a parry to t e contract or i c t e orm s 04/09/2025
being filed.
DRC Solutions Date Acknowtedped:
3 Provide the Identification number used by iha govemmental entity or state agency to track or ldentity the contract, And provide a
descNption of the servtces, goods, or other properYy to be provided under the contrnct.
Directions HomeMomeless Svat
Outreach, Critica! Documents, PSH GM
Nature oT interest
d
Nam� of Intetested Party Ciry, State, Country (place o4 business) (check appi(cable)
Controlling Intermediary
5 Check only if there is NO Interested Pa�rty. �
X
6 UNSWORN DECLARATION
My name is � C��A� I A n�-�,o/ll/ �� (�� O rl , and my date of birth is ��� �
Myaddressis�.813 �. �.Anc�,s�er Aven�ne , For�- wor+h ,�, �ID3 , UsA .
�5veoq (�icv) (g�a�a� �ZiP coaa� (awntry)
I declare under penaJty of perjury that the toregoing is We and correcG
Executed in 1 A i�1"0.i�1� County, 5tate of I�° i�U 5 , pn the �day oI i , 20 25
(month) (year)
� �% %' (/ ,
j �.
Sipnature of authorizeci agent ot contractinq business entiry
(Oociarant)
Forms �rovided bv Ter.as Ethics Commission www.ethics.state.Uc.us Version V4.1,O.e02d6221
, ��,�-.-=
�
�y
City Secretary's Of�ce
Contract Routing & Transmittal Slip
Contractol''s Narne: Day Resource Center for the Home�ess doing business as DRC Solutions
Subject of the Agree�nent: This is an agreement to provide permanent supportive housing
case mana�ement services.
M&C Approved by the Council? * Yes � No ❑
If so, tlze M&C nzust be attc�ch�ecl to tlze co�iti^act.
Is this an Atnendment to an Existing contract? Yes ❑ No �
If so, pr�ovide th�e origincll conti°act ntt»zber�• a��d the arne�zdment na�tnber�.
Is t11e Contract "Permanent"? *Yes ❑ No 0
If ttnsttr�e, see bacic page for� per•nzaizent co�ztr�act listin.g.
Is this entire contract Confidential? *Yes ❑ No � If o��ly specific i�2for•�nation is
Co�7fide�ztial, please list what infoi�mation zs Co�zfide��tial cz��d the page it is located.
Effective Date: october i, 2025 Expiration Date: September 30, 2026
If diffe�^e��t fi��oin t1��e approval dctte. If applicable.
Is a 1295 For-�n required? * Yes � No ❑
�If so, please e�a�s�ri•e it is attachecl to tlze c�pprovi�zg Nl&C or attached to the coiatrcact.
Project Nutnber: Ifapplicable.
*Did you include a Text field on the contract to add the City Secreta�y Contract (CSC)
number? Yes �✓ No ❑
Contracts need to be routed for CSO processing in the followin og rder:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*b�dicates the infor��nation is reqttired and if tl�e i�zfor�mation is not provided, tl2e co��tr�act will be
��etur°r��ed to t1�.e depar�t�nen.t.