HomeMy WebLinkAboutContract 61417-A2AMENDMENT NO. 2
TO CITY OF FORT WORTH CONTRACT 61417
This Second Amendment is entered into by and between the City of Fort Worth
(hereafter "City"), and SW Elevators, LLC (“Vendor”). City and Vendor may be referred to
individually as a Party and collectively as the Parties.
WHEREAS, on May 14, 2024, the City and Vendor entered into City Secretary Contract
61417 for Vendor to provide City with elevator equipment, service, repair and related services
(“Agreement”); and
WHEREAS,on September 13, 2024, the City and Vendor amended the Agreement to
amend Exhibit A- Pricing List, to incorporate new escalator services provided by Vendor, with the
mutual understanding that the amendment will not affect the overall compensation authorized
under the Agreement. (Fort Worth City Secretary Contract No. 61417-A1); and
WHEREAS, on December 16, 2024 the Agreement was renewed through December 31,
2025. (Fort Worth City Secretary Contract 61417-R1); and
WHEREAS, the Parties wish to amend the Agreement to extend the expiration date of
the Agreement to June 30, 2026 in accordance with the allowance under the Cooperative Agency
Contract OMNIA 02-98 which recently provided the extension of the term.
NOW, THEREFORE, City and Vendor, acting herein by and through their duly
authorized representatives, agree to the following terms:
1. Amendment of Renewal Term: The current Term of the Renewal under the
Agreement is hereby amended to now expire on June 30, 2026 (“Expiration Date”).
2. All other terms, provisions, conditions, covenants and recitals of the Agreement
which are not expressly amended herein shall remain in full force and effect.
ACCEPTED AND AGREED:
CITY OF FORT WORTH:
By: ___________________________
Name: Valerie Washington
Title: Assistant City Manager
Date: ___________________________
APPROVAL RECOMMENDED:
By: ______________________________
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Thomas R. Hansen
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 24-0315
VENDOR:
SW Elevators, LLC
By:
Name: Katie Cavinder
Title: General Manager
Region XIV Education Service Center
1850 Highway 351
Abilene, TX 79601-4750
325-675-8600
FAX 325-675-8659
February 14, 2025
Mr. John Crane
Senior Account Manager
Southwest Elevator Company
1005 Henderson St.
Fort Worth, TX 76107
Sent via email to: jcrane@southwestelevator.com
Re: Extension of Contract #02-98, Elevator Equipment, Service, Repair and Related Services
Dear Mr. Crane:
Region XIV Education Service Center is happy to announce that SW Elevators, LLC has been awarded
an extension for Contract #02-98, Elevator Equipment, Service, Repair and Related Services. This
extension will last for a period of six months with an expiration date of Tuesday, June 30, 2026.
The contract extension is effective Thursday, January 1, 2026.
If you have any questions or concerns, feel free to contact me at (325) 675-8600.
Sincerely,
Emily Jeffrey
Region 14, Chief Financial Officer
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Page 1 of 2
Official site of the City of Fort Worth, Texas
�ORT�'4'ORTII
-��
REFERENCE **M&C 24- 13P OMNIA 02-98 ELEVATOR
DATE: 4/23/2024 NO.: 0315 LOG NAME: EQUIPMENT, SERVICE,
REPAIR KQ PMD
CODE: G TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Agreement with SW Elevators, LLC Using OMNIA Partners
Cooperative Contract No. 02-98 for Elevator Equipment, Service, Repair and Related
Services in an Amount Up to $300,000.00 Per Term and Authorize One Annual Renewal
Option for the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize execution of an agreement with SW Elevators, LLC
using OMNIA Partners Cooperative Contract No. 02-98 in an amount up to $300,000.00 for the initial
term and authorize one annual renewal in the same amount for elevator equipment, service, repair
and related services for the Property Management Department.
DISCUSSION:
The Property Management Department (PMD) approached the Purchasing Division to finalize an
annual agreement with SW Elevators, LLC using OMNIA Partners Cooperative Contract No. 02-98 for
elevator equipment, service, repair and related services for City-owned facilities on an as-needed
basis.
Approval of this Mayor & Council Communication authorizes the City to spend up to $300,000.00 per
term. Actual usage can be up to the authorized amount and will be dependent upon actual
appropriations for this purpose in the department's budgets.
State law provides that a local government purchasing an item under a Cooperative Purchasing
Agreement satisfies state laws requiring that the local government seek competitive bids for the
purchase of the item. OMNIA Partners Contract No. 02-98 has been competitively bid to increase and
simplify the purchasing power of government entities. The Request for Proposal was published on
October 6, 2020, and responses were opened on November 19, 2020.
Funding is budgeted in the General Fund for the Property Management Department.
ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - The Agreement's initial term will begin on the date of execution and expire on
December 31, 2024.
RENEWAL OPTIONS — The Agreement will include one (1) one-year renewal option.
A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public
entity.
This project will serve ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
http://apps.cfwnet.org/council�acket/mc review.asp?ID=32022&councildate=4/23/2024 11/20/2024
M&C Review
Page 2 of 2
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure
being incurred, the Property Management Department has the responsibility to validate the availability
of funds.
BQN\\
TO
Fund Department Account Project Program Activity� udge�Reference # Amount
ID= ID� Year (Chartfield 2)
L _
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Submitted for Citv Manaqer's Office bv:
Reginald Zeno (8517)
Dana Burghdoff (8018)
Oriqinatinq Department Head:
Additional Information Contact:
Reginald Zeno (8517)
Marilyn Marvin (7708)
Jo Ann Gunn (8525)
Karen Quintero (8321)
ATTACHMENTS
1295 form - SW Elevators.pdf (CFW Internal)
13P OMNIA 02-98 ELEVATOR EQUIPMENT, SERVICE, REPAIR KQ PMD.docx (CFW Internal)
FID Table Elevator Maint Repairs.xlsx (CFW Internal)
SAM.qov 3.12.24 - No Results.pdf (CFW Internal)
SOS 3.12.24 0 SW Elevators.pdf (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=32022&councildate=4/23/2024 11/20/2024