HomeMy WebLinkAboutContract 64144Cooperative Purchasing Agreement
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CITY OF FORT WORTH
COOPERATIVEPURCHASEAGREEMENT
This Cooperative Purchase Agreement (“Agreement”) is entered into by and between
ZIMMERER KUBOTA & EQUIPMENT INC (“Vendor”) as the authorized retailer of
KUBOTA TRACTOR CORPORATION under COOP Contract Sourcewell 112624-KBA and
the City of Fort Worth (“City”), a Texas home rule municipality.
The Cooperative Purchase Agreement includes the following documents which shall be construed
in the order of precedence in which they are listed:
1. This Cooperative Purchase Agreement;
2. Exhibit A – Sourcewell 112624-KBA Pricing Index;
3. Exhibit B – Sourcewell 112624-KBA Cooperative Agency Contract; and
4. Exhibit C – Conflict of Interest Questionnaire.
Exhibits A, B, and C which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. Vendor agrees to provide City with the services and goods
included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase
Agreement, including all exhibits thereto.
City shall pay Vendor in accordance with the fee schedule in Exhibit A and in accordance
with the provisions of this Agreement. Total payment made under this Agreement annually by the
City shall not exceed One Hundred and Fifty Thousand Dollars ($150,000.00). Vendor shall not
provide any additional items or services or bill for expenses incurred for City not specified by this
Agreement unless City requests and approves inwriting the additional costs for such services. City
shall not be liable for any additional expenses of Vendor not specified by this Agreement unless
City first approves such expenses in writing.
The term of this Agreement shall be effective beginning on the date signed by the Assistant
City Manager below (“Effective Date”) and end on January 31, 2026.
Vendor agrees that City shall, until the expiration of three (3) years after final payment
under this Agreement, or the final conclusion of any audit commenced during the said three years,
have access to and the right to examine at reasonable times any directly pertinent books,
documents, papers and records, including, but not limited to, all electronic records, of Vendor
involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that
City shall have access during normal working hours to all necessary Vendor facilities and shall be
provided adequate and appropriate work space in order to conduct audits in compliance with the
provisions of this section. City shall give Vendor reasonable advance notice of intended audits.
Cooperative Purchasing Agreement
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Notices required pursuant to the provisions of this Agreement shall be conclusively
determined to have been delivered when (1) hand-delivered to the other party, its agents,
employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of
the transmission, or (3) received by the other party by United States Mail, registered, return receipt
requested, addressed as follows:
To CITY:
City of Fort Worth
Attn: Dana Burghdoff, Assistant City Manager
100 Fort Worth Trail
Fort Worth, TX 76102-6314
Facsimile: (817) 392-8654
With copy to Fort Worth City Attorney’s
Office at same address
To VENDOR:
Zimmerer Kubota & Equipment Inc.
Facsimile: N/A
[SIGNATURES ON THE FOLLOWING PAGE]
The undersigned represents and warrants that he or she has the power and authority to execute this
Agreement and bind the respective Vendor.
CITY OF FORT WORTH:
By:
Name: Dana Burghdoff
Title: Assistant City Manager
Date: 10/17/2025
APPROVAL RECOMMENDED:
By:
Name: Dave Lewis
Title: Director
Park & Recreation
ATTEST:
By:
Name: Jannette Goodall
Title: City Secretary
VENDOR:
Zimmerer Kubota & Equipment Inc.
By: ,5-fw.r;& C: I llll, Steven F I ee (Oct 2 20251e-16·36 CDI) Name: Steve Lee
Title: Manager/ Government Sales
Email: stevel@zkmail.com
Date: 10/02/2025
Cooperative Purchasing Agreement
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CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: Ky�lu��:23:09 CDT)
Name: Kyle McClure
Title: Assistant Director
Park & Recreation
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Trey Qualls
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 25-0653; 25-0807
Approval date: 06/24/25;
08/26/2025
Form 1295: 2025-1307691
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Cooperative Purchasing Agreement
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Exhibit A
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Cooperative Purchasing Agreement
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Exhibit B
Cooperative Agency Contract
112624-KBA
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MASTER AGREEMENT #112624
CATEGORY:
SUPPLIER:
This Master Agreement (Agreement) is between Sourcewell, located at
202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Kubota Tractor
(Supplier).
Sourcewell is a
a C Purchasing Program to eligible
.
Under this Master Agreement entered with Sourcewell, Supplier will provide to
C Purchasing Program.
General Terms
.
1)Purpose. Pursuant to Minnesota law, t
Purchasing Program designed to provide P
agreements has awarded Supplier this
herein.
2)Intent.
C Purchasing Program Master Agreements are
.
C Purchasing P
4)Supplier Access.
.
112624-KBA
v052824 2
5)Term.
Time on January , 2029
a)Extensions. Sourcewell and Supplier may agree to up to three -year extensions
-(7)
b)
6)Survival of Terms.
between
7)Scope. RFP #112624
a)
sidewalk, walking path, and parking lot maintenance, and snow removal;
b)
c)
8) is incorporated into this Master
.
9)
.
10) t
11) Suppliers may not exceed the prices listed in the current Pricing List
with Sourcewell
.
12)Open Market. process is included within its Proposal.
13)
i)Compliance. Supplier represents and warrants it will provide all Included
112624-KBA
v052824 3
ii)Licenses.
Supplier.
iii)Supplier Warrants. Supplier warrants that all Included
in accordance with the ordinary u
14)
Supplier has disclosed all current and completed bankruptcy proceedings within the past seven years
15)Debarment and Suspension.
nt, or any
warrants that it will p
16)Provisions for non-
II to 2 C.F.R § 200).
Included
i)
60, all agreements
--1.4(b), in
-
ii)DAVIS--3148).
-
--
-
112624-KBA
v052824 4
laborers and mechanics at a rate not less than the prevailing wages sp
wages not less than once a week. The non-
-
-
Financed in
-
-Bacon Act provisions.
iii)-
-
the purchases
iv)RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT.
v)-
-
112624-KBA
v052824 5
-
-
-
vi) A contract
department or agency.
vii) BYRD ANTI- Suppliers must
bying with non-
-
-
viii) To the extent applicable, Supplier must comply
grantees or
ix) ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable,
x) BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must
xi)
112624-KBA
v052824 6
xii) A non-
consistent with maintaining a
solid waste management services in a m
xiii) The Supplier cannot use the seal(s), logos, crests,
-approval.
xiv) NO OBLIGATION BY FEDERAL GOVERNMENT.
xv) PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
xvi) FEDERAL DEBT. -
xvii) CONFLICTS OF INTEREST.
(as
xviii) The Supplier, and its subcontractors, must comply with
xix) PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE
112624-KBA
v052824 7
xx) DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier
1)
2) changes,
restatement must include all Included
.
4) Supplier will
chain issues, customer issues, and
112624-KBA
v052824 8
5)
provide complete and accurate
this Agreement.
6)
ch calendar
Supplier must submit a
Account Number;
collected by Supplier,
7)
in its proposed pricing.
8)
For certain categories, a may be
proposed. .
9)
-assigned Agreement
number in the memo; and must be either mailed to Sourcewell
112624-KBA
v052824 9
10) Noncompliance. Sourcewell reserves the right to seek all remedies available
payments
11) Audit Requirements. Pursuant to Minn. Stat. 16C.05, subdivision 5, the books, records,
and
Sourcewell.
12) and
consent will not be unreasonably withheld. Sourcewell reserves the right to unilaterally assign all or
Responsible Party and named in the Agreement. Any prohibited
Sou
-material updates as
determined
Amendments.
.
14) Waiver. Failure by Sourcewell to any right under this Agreement will not be deemed a waiver
right.
15)
16)
-servant, or
principal-agent.
17)
Agreement by the Supplier
18)
112624-KBA
v052824 10
chapter.
19) Grant of License.
a)
i) Sourcewell grants to Supplier a royalty--exclusive
Agreement with Supplier.
ii) Supplier grants to Sourcewell a royalty--
Sourcewell.
b)
b
sublicensees.
c)
i)
.
ii)
g misuse under
d)
-printed
20)
.
112624-KBA
v052824 11
21)
22) At its own expense, Supplier must maintain valid insurance policy(ies) during
- verage and
a)
-completed
bility, and
Agreement.
-
b)
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or provided to in an
c) - Supplier
provide that coverage is primary and not excess over or contributory with any other valid,
-
d)
ble to
-insured
112624-KBA
v052824 12
e)-INSURED RETENTION. Agreement can
-
Sourcewell or Supplier may terminate this Agreement upon 60
any
24)
alendar days
any
.
1)
thin
.
2)
and other relevant terms
non-
terms may include, but are not l
Applicable Taxes. -exempt status and
-
4)
y.
5)
112624-KBA
v052824 13
account number.
6) .
terms may supplant or supersede this Master Agreement when necessary and as solely determined
within this Master Agreement,
-
and other material terms as mutually agreed.
7)
-
beyond th
.
8)
Sourcewell Kubota Tractor Corporation
__________________________
Paul Manger
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Bid Number: RFP 112624 Vendor Name: Kubota Tractor Corporation
Cooperative Purchasing Agreement
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Exhibit C
Conflict of Interest Questionnaire
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. OFFICEUSEONLY
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who oate Received
has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the
vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the vendor becomes aware of facts that require the statement to be
filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An
offense under this section is a misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
Kubota Tractor Corporation
2
❑ Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated
completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which
you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information is being disclosed.
N/A
Name of Officer
4 Describe each employment or other business relationship with the local government officer, or a family member of the
officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer.
Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income,
other than investment income, from the vendor?
� Yes � No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction
of the local government officer or a family member of the officer AND the taxable income is not received from the
local governmental entity?
� Yes � No
5 Describe each employment or business relationship that the vendor named in Section 1 maintains with a corporation or
other business entity with respect to which the local government officer serves as an officer or director, or holds an
ownership interest of one percent or more.
6
�Check this box if the vendor has given the local government officer or a family member of the officer one or more gifts
as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1).
7
��t°�'`O� � D�' Steve �ee, Mana er Government Sales 10 02 2025
sre�z�,F �eero�rz,zozsie�ie:aecoT� 9 � �
Signature of vendor doing business with the governmental entity Date
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/
Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties
based on commercial activity of one of the parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an
agency of a federal, state, or local governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and
that is subject to regular examination by, and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
***
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a
family member of the officer that results in the officer or family member receiving taxable
income, other than investment income, that exceeds $2,500 during the 12-month period
preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed;
or
(ii) the local governmental entity is considering entering into a contract with the
vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts
that have an aggregate value of more than $100 in the 12-month period preceding the date the
officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship
with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local
governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the
officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any
gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator
not later than the seventh business day after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental
entity; or
(B) submits to the local governmental entity an application, response to a request for proposals
or bids, correspondence, or another writing related to a potential contract with the local
governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a
family member of the officer, described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number:
of business. 2025-1307691
Zimmerer Kubota & Equipment, Inc.
Fort Worth, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 05/09/2025
being filed.
City of Fort Worth Date Acknowledged:
g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
112624-KBA
Ground maintenance equipment and solutions
Nature ofinterest
4 Name of Interested Part Cit State, Countr lace of business check a licable
Y Y� Y ip ) � pp )
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
X
6 UNSWORN DECLARATION
My name is J l�= �(Cll/ � DO'�<�5 % ��� , and my date of birth is i� ��!—1 �� l�(.
My address is �J � 3 Gl4 ��. � v d� Lc��i`1 ��, �� OZ d L���
(stre t) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in `�� 22A� Counry, State of / 1 X6�-S , on the �day of-� /�� 20 ��
n (month) (year)
� � / �
�. � IY� I
� I1 ��
i �l' ! � ' ! S«-�.�
` Signature of authorized agent of contracting business entity
(Declarant)
Forms provided bv Texas Ethics Commission www.ethics.state.tx.us Version V4.1.O.e02d6221
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 6/24/2025 REFERENCE NO.: **M&C 25-0653 LOG NAME:
CODE: P TYPE: CONSENT PUBLIC
HEARING:
Page 1 of 2
Official site of the City of Fort Worth, Texas
�{�RT�'�ORTII
_��-
80GOLF COURSE
EQUIPMENT
NO
SUBJECT: (ALL) Authorize the Execution of Cooperative Agreements with Toro Equipment Sales,
Deere & Company, and Zimmerer Kubota Using Cooperative Contracts for the Purchase
of Agricultural Equipment for an Aggregate Amount Up to $420,533.86 and Authorize All
Necessary Agreements with PNC Equipment Finance to Enter into a 60-Month Lease-to-
Purchase Agreement for a Total of $420,533.86 for the Park & Recreation Department
RECOMMENDATION:
It is recommended that the City Council:
1) Authorize the execution of cooperative contracts with Toro Equipment Sales, Deere & Company
and Zimmerer Kubota using Sourcewell Cooperative Master Agreement No. 112624, for the
procurement of agricultural equipment and related items for an aggregate amount up to $820,533.86;
and
2) Authorize all necessary Agreements with PNC Equipment Finance to enter into a 60-month lease-
to-purchase agreement for a total of $420,533.86 for the purchase of golf course maintenance
equipment.
DISCUSSION:
The Park & Recreation Department requested that the Purchasing Division assist with the
procurement of necessary grounds maintenance equipment required for the ongoing maintenance and
upkeep of the newly renovated Meadowbrook Golf Course. Approval of this M&C authorizes the City
to execute agreements with the following vendors: Professional Turf Products, United Ag & Turf,and
Zimmerer Kubota and Equipment, Inc. utilizing Sourcewell Master Agreement No. 112624.
Professional Turf Products (Toro) $420,533.86
United Ag & Turf (John Deere) $250,000.00
Zimmerer Kubota $150,000.00
The Park & Recreation Department's Golf Division will utilize a lease-to-purchase agreement through
PNC Equipment Finance, under Master Agreement No.112624, to acquire essential equipment for the
recently renovated Meadowbrook Golf Course. The purchase includes five mowers, two utility
vehicles, a top dresser, and an all-purpose utility machine. This equipment will support course
operations in preparation for Meadowbrook's scheduled reopening in summer 2025.
The loan will be for a period of 60 months with an estimated 5.951 percent interest charge for a total of
$420,533.86. Loan payments will be funded using the Municipal Golf annual operating budget. At the
completion of the loan terms, the City will retain ownership of the equipment.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item(s)
under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government
seek competitive bids for purchase of the item(s). Sourcewell contracts have been competitively bid to
increase and simplify the purchasing power of government entities.
DVIN/Business Equity - A business equity goal is not assigned when purchasing from an approved
purchasing cooperative or public entity.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=33514&councildate=6/24/2025 6/24/2025
M&C Review
Page 2 of 2
Meadowbrook Golf Course is located in Council District 11, and as a specialty facility it serves all
council districts.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, of the Municipal Golf Fund, and that upon adoption of Fiscal Year 2026-2030 Budgets
by the City Council, funds will be available in the Fiscal Year 2026-2030 operating budgets, as
appropriated, in the Municipal Golf Fund. Prior to expenditures being made, the Park and Recreation
Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID , Year (Chartfield 2)
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 21
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Dana Burghdoff (8018)
Dave Lewis (5717)
Additional Information Contact:
ATTACHMENTS
80GOLF COURSE EQUIPMENT funds availability.pdf (CFW Internal)
FID TABLE Toro 4-3-2025 updated 5.23.25.xlsx (CFW Internal)
Toro 1295.pdf (CFW Internal)
UAT Citv of Ft Worth 1295.pdf (CFW Internal)
Zimmerer Kubota & Equipment 1295.pdf (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=33514&councildate=6/24/2025 6/24/2025
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE:
CODE
8/26/2025 REFERENCE
NO..
P TYPE:
**M&C 25-
0807
CONSENT
LOG NAME:
PUBLIC
HEARING:
Page 1 of 2
Official site of the City of Fort Worth, Texas
�{�RT�'�ORTII
_��-
80AMEND GOLF
COURSE EQUIPMENT
�
SUBJECT: (ALL) Amend Mayor and Council Communication 25-0653 to Correct the Aggregate
Amount by Authorizing the Execution of Cooperative Agreements with Toro Equipment
Sales, Deere & Company, and Zimmerer Kubota Using Cooperative Contracts for the
Procurement of Golf Course Maintenance Equipment for the Park & Recreation
Department in an Annual Aggregate Amount Up to $820,533.86
RECOMMENDATION:
It is recommended that the City Council amend Mayor and Council Communication 25-0653 to reflect
the correct annual aggregate amount of $820,533.86.
DISCUSSION:
On June 24, 2025, Council approved Mayor and Council Communication (M&C) 25-0653, authorizing
cooperative contracts with Toro Equipment Sales, Deere & Company, and Zimmerer Kubota using
Sourcewell Cooperative Master Agreement No. 112624, and authorizing the Park & Recreation
Department (PARD) to enter into a 60-month lease-to-purchase agreement with PNC Equipment
Finance for the procurement of equipment from Toro Equipment Sales. The aggregate amount of the
procurement was erroneously stated in the "Subject" of M&C 25-0653 as being $420,533.86; however,
the aggregate amount of the procurement, inclusive of all three vendors and financing charges for the
Toro Equipment Sales contract, should have been $820,533.86, as was reflected in the
"Recommendation" and "Discussion" sections of M&C 25-0653. Accordingly, this M&C is intended to
clarify and correct the total annual aggregate amount of the authorized procurement, which is
$820,533.86, with the $420,533.86 with Toro being financed through PNC.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that the approval of this recommendation has no material effect on
City funds.
Fund Department Account
ID
OM
Fund Department Account
ID
Project Program Activlty
ID
Project Program Activity
ID
Submitted for City Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
udget Reference #
Year (Chartfield 2)
Budget Reference # Amount
Year (Chartfield 21
Dana Burghdoff (8018)
Dave Lewis (5704)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=33667&councildate=8/26/2025 8/27/2025
M&C Review
ATTACHMENTS
80AMEND GOLF COURSE EQUIPMENT funds availabilitV.pdf (CFW Internal)
FID TABLE Toro 4-3-2025 updated 5.23.25.xlsx (CFW Internal)
Toro 1295.pdf (CFW Internal)
UAT Citv of Ft Worth 1295.pdf (CFW Internal)
Zimmerer Kubota & Equipment 1295.pdf (CFW Internal)
Page 2 of 2
http://apps.cfwnet.org/council�acket/mc review.asp?ID=33667&councildate=8/26/2025 8/27/2025
City Secretary’s Office
Contract Routing & Transmittal Slip
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
Contractor’s Name:
Subject of the Agreement:
M&C Approved by the Council? *Yes No
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes No
If so, provide the original contract number and the amendment number.
Is the Contract “Permanent”? *Yes No
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential?*Yes No If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date:
If different from the approval date. If applicable.
Is a 1295 Form required?* Yes No
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number:If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes No
Contracts need to be routed for CSO processing in the following order:
(Approver)
Jannette S. Goodall (Signer)
Allison Tidwell (Form Filler)