HomeMy WebLinkAboutContract 60181-R2Second Renewal of CSC No. 60181 Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
September 19, 2025
Odessa Pumps and Equipment, Inc
Attn: Carlos Davalillo
2321 E Pioneer Dr
Irving, TX 75061
Re:Contract Renewal Notice
Fort Worth City Secretary Contract No. 60181
Second Renewal Term (September 27, 2025 September 26, 2026)
The current term of the above-referenced Contract with the City of Fort Worth expires on
September 26, 2025 (Pursuant to the underlying Vendor Services
Agreement, the original Contract provided for up to four (4) one-year renewal terms after the
expiration of the Initial Term. This letter will memorialize the collective desire of the parties to
renew the Contract for the Second Renewal Term, which will begin immediately after the
Expiration Date of the current term and continue for one (1) year thereafter. All other terms and
conditions of the Contract remain unchanged. Please return this signed acknowledgement letter
to the address set forth below acknowledging receipt of the Contract Renewal Notice.
Please log into PeopleSoft Purchasing to ensure that your company information is correct
and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
______________________________
Clint Wyatt, District Superintendent
817-392-5763
Second Renewal of CSC No. 60181 Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have executed this Second Renewal in
multiples.
City:
By: ___________________________
Name: Dana Burghdoff
Title: Assistant City Manager
Date: ___________________________
Vendor:
By: ___________________________
Name: Carlos Davalillo
Title: Vice President, Operations
Email: carlos.davalillo@dnow.com
FOR THE CITY OF FORT WORTH INTERNAL PROCESSES:
Approval Recommended:
By: ______________________________
Name: Dave Lewis
Title: Director
Park & Recreation Department
By: ______________________________
Name: Joel McKnight
Title: Assistant Director
Park & Recreation Department
Approved as to Form and Legality:
By: ______________________________
Name: Hye Won Kim
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0447
Form 1295: 2023-1016498
Contract Compliance Manager:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: ______________________________
Name: Clint Wyatt
Title: District Superintendent
Park & Recreation Department
City Secretary:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
7/25/24, 9:52 AM
CITY COUNCIL AGENDA
Create New From This M8�C
M&C Review
DATE: 6/13/2023 REFERENCE NO.: **M&C 23-0447 LOG NAME:
13P ITB 23-0050
PUMP REPAIRS
F�RT�'�ORTI�
-�~-
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of a Purchase Agreement with Odessa Pumps and Equipment,
Inc. for Pumps, Pump Motors, and Pump Control Panel Repairs and/or Replacement for
Multiple City Departments in an Annual Amount Up to $423,800.00 and Authorize
Four One-Year Renewals for the Same Annual Amount
RECOMMENDATION:
It is recommended that City Council authorize execution of a purchase agreement with Odessa Pumps
and Equipment, Inc. for pumps, pump motors, and pump control panel repairs and/or replacement for
multiple City departments in an annual amount up to $423,800.00 and authorize four, one-year
renewals for the same annual amount.
DISCUSSION:
The Property Management, Park and Recreation, and Public Events Departments approached the
Purchasing Division for assistance with securing an agreement for pump repairs on an as-needed
basis. The proposed agreement is both for the repair and/or replacement of pumps, pump motors, and
pump control panels. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed
specifications regarding the list of pumps, including pump size, that may need repair and/or
replacement.
The ITB was advertised in the Fort Worth Star-Telegram on March 29, 2023 and April 5, 2023. The
City received four responses.
An evaluation panel consisting of representatives from the Property Management, Park and
Recreation, and Public Events Departments reviewed and scored the submittal using Best Value
criteria. The individual scores were averaged for each of the criteria and the final scores are listed in
the table below
Bidder Evaluation Factors
a b c d Total
Score
Anytime Pump Service Co. dba CIE 12.5 10.0 7.5 36.59 66.59
Odessa Pumps and Equipment, Inc. 12.5 10.0 7.5 40.00 70.00
Zone Industries dba Precision Pump Systems 12.5 10.0 7.5 20.40 50.40
Smith Pump Company 12.5 10.0 8.0 0.00 30.50
Best Value Criteria:
a. State Licensing, Certifications, and Qualifications
b. Vendors Approach to performing the service
c. Types of pumps repaired
d. Cost of Service
After evaluation, the panel concluded that Odessa Pumps and Equipment, Inc. presents the best
value. Therefore, the panel recommends that Council authorize agreements with Odessa Pumps and
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M&C Review
Equipment, Inc. No guarantee was made that a specific amount of services would be purchased. Staff
certifies that the recommended vendor's bid met specifications.
Approval of this Mayor & Council Communication authorizes the City to spend up to $423,800.00 per
year with vendor for pump repair services. Actual usage in any term can be up to the authorized
amount and will be dependent upon actual appropriations for this purpose in the departments'
budgets.
FUNDING: The maximum amount allowed under this agreement for the initial term will be
$423,800.00, however, the actual amount used will be based on the need of the department and
available budget. Funding is budgeted in the General Fund, the Culture and Tourism and Municipal
Golf Funds as appropriated.
DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the
DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date.
RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action
does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the recommendation, funds are available in the
current operating budget, as previously appropriated, in the General Fund and in the Culture and
Tourism and Municipal Golf Funds. Prior to an expenditure being incurred, the Property
Management, Park and Recreation, and Public Events departments have the responsibility to validate
the availability of funds.
BQN\\
TO
Fund Department Account Project
ID ID
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Program I Activity I Budget Reference # Amount
Year (Chartfield 2)
Reginald Zeno (8517)
Jessica McEachern (5804)
Reginald Zeno (8517)
Dave Lewis (5717)
Jo Ann Gunn (8525)
Charles Benson (8063)
1295 Odessa Pumps and Equipment.pdf (CFW Internal)
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M&C Review
13P ITB 23-0050 PUMP REPAIRS.docx (CFW Internal)
23-0050 MWBE Waiver Request Pump Repair (1),pdf (CFW Internal)
BU21 FID TABLE Smith Pump Company 1-26-23.xlsx (CFW Internal)
BU25 FID TABLE PUMP REPAIRS.xlsx (CFW Internal)
BU80 FID TABLE -Pump Repair.xlsx (CFW Internal)
SAMs 5.4.23.pdf (CFW Internal)
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City Secretary’s Office
Contract Routing & Transmittal Slip
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
Contractor’s Name:
Subject of the Agreement:
M&C Approved by the Council? *Yes No
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes No
If so, provide the original contract number and the amendment number.
Is the Contract “Permanent”? *Yes No
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential?*Yes No If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date:
If different from the approval date. If applicable.
Is a 1295 Form required?* Yes No
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number:If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes No
Contracts need to be routed for CSO processing in the following order:
(Approver)
Jannette S. Goodall (Signer)
Allison Tidwell (Form Filler)
Permanent Contracts
Advanced Funding Agreements
Architect Service
Community Facilities
Completion Agreement
Construction Agreement
Credit Agreement/ Impact Fees
Crossing Agreement
Design Procurement
Development Agreement
Drainage Improvements
Economic Development
Engineering Services
Escrow Agreement
Interlocal Agreements
Lake Worth Sale
Maintenance Agreement/Storm Water
Parks/Improvement
Parks/Other Amenities
Parks/Play Equipment
Project Development
Property/Purchase (Property owned by the City)
Property/Sales (Property owned by the City)
Property/Transfers (Property owned by the City)
Public Art
Sanitary Sewer Main Replacements
Sanitary Sewer Rehabilitations
Settlements (Employees Only)
Streets/Maintenance
Streets/Redevelopment
Streets/Repairs
Streets/Traffic Signals
Structural Demolition (City owned properties)
Utility Relocation
Water Reclamation Facility
Water/Emergency Repair
Water/Interceptor
Water/Main Repairs
Water/Main Replacement
Water/Sanitary Sewer Rehabilitation
Water/Sewer Service
Water/Storage Tank