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HomeMy WebLinkAboutContract 62835-A2Page 1 of 4 A2 to Fort Worth City Secretary Contract No. 62835 CFW and Agreement BrightView Landscape Services, Inc. SECOND AMENDMENT OF CITY SECRETARY CONTRACT NO. 62835, A NON- EXCLUSIVE MOWING AND GROUNDS MAINTENANCE SERVICES AGREEMENT BETWEEN THE CITY OF FORT WORTH AND BRIGHTVIEW LANDSCAPE SERVICES, INC. This SECOND AMENDMENT OF CITY SECRETARY CONTRACT NUMBER 62835 (“Second Amendment”) is made and entered into by and between the CITY OF FORT WORTH (“City”), a home-rule municipal corporation of the State of Texas, acting by and through its duly authorized Assistant City Manager, and BRIGHTVIEW LANDSCAPE SERVICES, INC. (“Contractor”), a Texas corporation acting by and through its duly authorized representative. WHEREAS, through ITB/RFP No. 25-0005 (“Bid”), the City solicited bids to award non- exclusive agreements to multiple bidders for mowing and grounds maintenance services on an as- needed basis with an initial aggregate amount not to exceed $6,570,000.00 for all contracts awarded to the successful bidders during the initial term; WHEREAS, Contractor was one of the successful bidders awarded a contract to provide non-exclusive mowing and grounds maintenance services to the City; WHEREAS, the City and Contractor entered into a non-exclusive mowing and grounds maintenance services agreement, City Secretary Contract Number 62835 (“Agreement”); WHEREAS, the parties now desire to amend portions of Section 2 of the Agreement; and NOW THEREFORE, in consideration of the mutual covenants and promises set forth herein and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the City and Contractor agree to amend the Agreement as follows: I. AMENDMENT Section 2.2 is hereby amended by deleting it in its entirety and replacing it with the following: 2.2 Contractor understands and agrees that the City will award non-exclusive purchase agreements to multiple bidders for mowing and grounds maintenance services as outlined in the Bid, which is on file with the City’s Purchasing Department. Contractor further understands that the aggregate not-to-exceed amount of all contracts awarded to multiple contractors under the Bid will be in an amount not to exceed Six Million Seven Hundred Seventy Thousand Dollars and Zero Cents ($6,770,000.00) during the initial term, and the City makes no promise or guarantee of the total amount of work that will be assigned to the Contractor under this Agreement. If the City decides to renew the agreement, the maximum aggregate compensation amounts for each renewal period for all contracts awarded to multiple contractors will not exceed the following; $7,098,500.00 during the first renewal period, $7,443,425.00 during the second renewal period, $7,805,596.25 during the third renewal period, $8,185,876.06 during the fourth renewal period, and $8,585,169.86 during the fifth renewal period. Page 2 of 4 A2 to Fort Worth City Secretary Contract No. 62835 CFW and Agreement BrightView Landscape Services, Inc. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect on August 26, 2025. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] Page 3 of 4 A2 to Fort Worth City Secretary Contract No. 62835 CFW and Agreement BrightView Landscape Services, Inc. IN WITNESS WHEREOF, the City and Contractor have executed this Second Amendment to be effective on August 26, 2025. FORT WORTH: City of Fort Worth By: ___________________________ Name: Valerie Washington Title: Assistant City Manager Date: ___________________________ Approval Recommended: By: ______________________________ Name: Roger Venables Title: Aviation Director Attest: By: ______________________________ Name: Jannette Goodall Title: City Secretary Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By:______________________________ Name: Katya Flores Title: Sr. Contract Compliance Specialist Approved as to Form and Legality: By: ______________________________ Name: Candace Pagliara Title: Assistant City Attorney Contract Authorization: M&C: 25-0773 Date Approved: 08/26/2025 Form 1295 Certification No.: EXEMPT VENDOR: BrightView Landscape Services, Inc.: By: Name: Jessica Durbin Title: Senior Vice President Page 4 of 4 A2 to Fort Worth City Secretary Contract No. 62835 CFW and Agreement BrightView Landscape Services, Inc. City of Fort Worth, Mayor and Texas Council Communication DATE: 08/26/25 M&C FILE NUMBER: M&C 25-0773 LOG NAME: 13P AMEND RFP 25-0005 GROUNDS MAINTENANCE SUBJECT (ALL) Authorize Amendment to Non-Exclusive Agreements with Identified Vendors for Grounds Maintenance Services to Increase the Annual Spending Authority by $200,000.00 for a New Total Annual Amount Up to $6,770,000.00 for the Initial Term and to Increase the Annual Spending Authority for All Renewal Terms in the Identified Up to Amounts for the Aviation, Park & Recreation, Police and Property Management Departments RECOMMENDATION: It is recommended that the City Council authorize an amendment to the non-exclusive agreements with the identified vendors for grounds maintenance services to increase the annual spending authority by $200,000.00 for a new total annual amount up to $6,770,000.00 for the initial term and to increase the annual spending authority for all renewal terms in the identified up to amounts for the Aviation, Park & Recreation, Police and Property Management Departments. DISCUSSION: On February 20, 2025, Mayor and Council Communication (M&C) 25-0153 authorized non-exclusive agreements with BrightView Landscape Services, Inc., Incircle Management, Inc., Lawn Patrol Service, Inc., SRH Landscapes, LLC, Civilian Division, LLC dba GI Mow, Scott Landscape Maintenance, Inc., PerFect Finish Landscaping, LLC, Reeder Industries, Inc. dba Reeder Landscape, Presbyterian Night Shelter of Tarrant County, Inc. for grounds maintenance services for the Park & Recreation, Police, and Property Management Departments, in relation to Bid No. 25-0005. In June 2025, the Aviation Department's contract for similar services was terminated (City Secretary Contract No. 62646). Aviation requested to be added to the agreement with the vendors authorized by M&C 25-0153. To accommodate usage by an additional department, the Purchasing Division is requesting $200,000.00 in additional funding be added to the Agreements for the Initial Term. In addition, a 5% increase per renewal term is also being requested. AGREEMENT TERMS: The current term of these non-exclusive agreements will expire on February 26, 2026. RENEWAL OPTIONS: The non-exclusive contracts may be renewed for up to five (5) one-year terms at the City's option for up to $7,108,500.00 for renewal 1, $7,463,925.00 for renewal 2, $7,837,121.25 for renewal 3, $8,228,977.31 for renewal 4, and $8,640,426.18 for renewal 5. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term, nor does this action guarantee a cost increase to contractors. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FUNDING: Funding is budgeted within the General Fund and the Municipal Airport Fund for the Aviation, Property Management, Police and Park & Recreation Departments. A 1295 form is not required for BrightView Landscape Service, Inc. as they are a publicly traded company. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Municipal Airport Fund to support the approval of the above recommendation and award of the contracts. Prior to any expenditure being incurred, the Aviation, Property Management, Police and Park and Recreation Departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office b� Reginald Zeno 8517 Valerie Washington 6192 Originating Business Unit Head: Additional Information Contact: Reginald Zeno 8517 Roger Venables 6334 Brandy Hazel 8087 Eugene Chandler 2057 City Secretary’s Office Contract Routing & Transmittal Slip *Indicates the information is required and if the information is not provided, the contract will be returned to the department. Contractor’s Name: Subject of the Agreement: M&C Approved by the Council? *Yes No If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes No If so, provide the original contract number and the amendment number. Is the Contract “Permanent”? *Yes No If unsure, see back page for permanent contract listing. Is this entire contract Confidential?*Yes No If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required?* Yes No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number:If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes No Contracts need to be routed for CSO processing in the following order: (Approver) Jannette S. 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