HomeMy WebLinkAbout052796-A2 - General - Contract - Granicus, LLCDocusign Envelope ID: 08152DEF-A25C-40D8-98E3-5A824A752F29
SECOND AMENDMENT
TO
CSC No. 52796-A2
FORT WORTH CITY SECRETARY CONTRACT NO. 52796
This Second Amendment to Fort Worth City Secretary Contract No. 52796 ("Second
Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality,
and Granicus, LLC. ("Vendor"). City and Vendor are each individually referred to herein as a
"party" and collectively referred to as the "parties."
WHEREAS, on September 13, 2019, the parties entered into City Secretary Contract No.
52796 for the provision of OpenCities hosted website subscription services and an OpenForms
Enterprise software license (the "Agreement");
WHEREAS, it is the collective desire of the parties to amend the Agreement to include
pricing in accordance with Exhibit A-2, Granicus Proposal Quote No. Q-487311; and
WHEREAS, it is also the collective desire of the parties to amend the Agreement to
administratively increase the contract amount by $100,000.00 for a revised annual contract amount
not to exceed $261,904.00.
NOW THEREFORE, known by all these present, City and Vendor, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I.AMENDMENTS
1.The Agreement is hereby amended to include pricing in accordance with Exhibit
A-2, Granicus Proposal Quote No. Q-487311, attached to this Second Amendment and
incorporated herein for all purposes.
2.The Agreement is hereby amended to administratively increase the contract amount
by $100,000.00, for a revised annual contract amount not to exceed $261,904.00.
II.MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
Second Amendment to Fort Worth City Secretary Contract No. 52796 Page 1 of3
Docusign Envelope ID: 08152DEF-A25C-40D8-98E3-5A824A752F29
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By. Diai� GlordanO (Oc�2515:0625 CDT;
Name: Dianna Giordano
Title: Assistant City Manager
Date: 10/23/2025
Approval Recommended:
i-� ��-�,,._._.-
By:
Name: Kevin Gunn
Title: Director, IT Solutions Department
Attest:
By:
� � ��
Name: Jannette S. Goodall
Title: City Secretary
VENDOR:
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Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: sre�e������ ���zozs �5:�z:�o �oT,
Name: Steven Vandever
Title: Sr. IT Solutions Manager
Approved as to Form and Legality:
�i,��s�i,��o. ���i�n �_
By. C3ndacePagliava�Oct23,20250Il:0�:4]CDT
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 23-0140
Approval Date: 2/28/2023
Form 1295: 2023-968076
Granicus, LLC.
DocuSigned by:
gy: �� ��k.
Na : ��Fescesoaasaos.. reg c
Title: Senior Manager, Contracts
Date: 10/17/2025
Second Amendment to Fort Worth City Secretary Contract No. 52796
�FFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Docusign Envelope ID: 08152DEF-A25C-40D8-98E3-5A824A752F29
EXHIBIT A-2
Granicus Proposal Quote No. Q-487311
(Attached)
Second Amendment to Fort Worth City Secretary Contract No. 52796 Page 3 of 3
Docusign Envelope ID: 08152DEF-A25C-40D8-98E3-5A824A752F29
�~� GRAN ICUS
�
THIS IS NOT AN INVOICE
ORDER DETAILS
Prepared By:
Phone:
Email:
Order #:
Prepared On:
Expires On:
ORDER TERMS
Granicus Proposal for Fort Worth TX
Caitlin Duff
caitlin.duff@granicus.com
Q-48731 1
29 Sep 2025
30 Sep 2025
Order Form
Prepared for
Fort Worth TX
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance:
Order #: Q-48731 1
Prepared: 29 Sep 2025
The term of the Agreement will commence on the date this document is
signed and will continue for 36 months.
Page 1 of 7
Docusign Envelope ID: 08152DEF-A25C-40D8-98E3-5A824A752F29
��� GRANICUS
Order Form
Fort Worth TX
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
One-Time Fees
Solution Billing Quantity/Unit One-Time Fee
Fre uenc
Granicus Web - Intranet-Specialty services Milestones - � Each $10,800.00
pack - Independent Subsite 40/30/30
SU BTOTAL: $10,800.00
New Subscription Fees
Solution Billing Quantity/Unit Annual Fee
Frequency
OpenCities Subsite License
Annual 1 Each $8,200.00
SU BTOTAL: $8,200.00
Order #: Q-48731 1
Prepared: 29 Sep 2025
Page 2 of 7
Docusign Envelope ID: 08152DEF-A25C-40D8-98E3-5A824A752F29
��� GRANICUS
FUTURE YEAR PRICING
Order Form
Fort Worth TX
Period of Performance
Solution(s)
Year 2 Year 3
OpenCities Subsite License $8,200.00 $8,200.00
SU BTOTAL: $8,200.00 $8,200.00
Order #: Q-48731 1
Prepared: 29 Sep 2025
Page 3 of 7
Docusign Envelope ID: 08152DEF-A25C-40D8-98E3-5A824A752F29
��� GRANICUS
PRODUCT UPDATES
Order Form
Fort Worth TX
FOR INFORMATION ON RECENT AND UPCOMING PRODUCT ENHANCEMENTS ACROSS THE GRANICUS
PORTFOLIO, PLEASE REFER TO THE SEMIANNUAL UPDATE INFORMATION ON THIS WEBPAGE:
: HTTPS://GRANICUS.COM/SEMIANNUAL-UPDATES/
PRODUCT DESCRIPTIONS
Solution Description
OpenCities Subsite License This License is for a single subsite to be installed with an instance of
OpenCities. Examples of subsites include: Libraries, leisure centers, festivals,
tourism and more.
Using our Subsite functionality, clients can create and manage subsites
without the need to engage in custom web development. Using the site
wizard, you can select what functions and layout needs you have for the
site, set up publishers and permissions, and start entering content within a
matter of days. Create and implement a visual theme in-house or partner
with Granicus to deliver one for you.
• Use the full power of OpenCities modules to create functionally rich
subsites
• Reduce maintenance costs
• All sites benefit from ongoing Accessibility, Browser, Device and UI
updates
• Easily share content such as events in between sites, even if each
site looks different
• Setup password protected sites to deliver secure information to
authenticated users.
• Subsites are supported under the same terms as the main site, with
the same SLA and support and maintenance agreements.
• Does not include implementation services
Granicus Web - Intranet- The Independent Subsite package offers a mutually agreed upon
Specialty services pack - wireframe based on department needs from Granicus' selection of
Independent Subsite layouts.
This package includes:
• Professional Project Management
o Weekly / bi-weekly communication
• Basic UX Consultation, which may include one (1) or more of the
following:
Order #: Q-48731 1
Prepared: 29 Sep 2025
Page 4 of 7
Docusign Envelope ID: 08152DEF-A25C-40D8-98E3-5A824A752F29
��� GRANICUS
Solution
Order Form
Fort Worth TX
Description
o One (1) site analytics report based on Google Analytics
o One (1) homepage heatmap analytics visualization
o One (1) internal stakeholder survey
o One (1) modular homepage wireframe based on
predefined building blocks
o Information Architecture (IA) best practices review
• One (1) Basic Content Rationalization Package (optional)
o Best practices review, one (1) hour session
o Site scrape loaded into AIM framework document
• One (1) Visual Design Package
o One (1) homepage design concept
o Interior page sample
o Mobile version sample
o Up to three (3) rounds of design revisions
• Development/CMS Implementation
Order #: Q-48731 1
Prepared: 29 Sep 2025
• QA & Accessibility Report
** This package does not include content migration
Page 5 of 7
Docusign Envelope ID: 08152DEF-A25C-40D8-98E3-5A824A752F29
��� GRANICUS
TERMS & CONDITIONS
Order Form
Fort Worth TX
• This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product-specific terms included therein (the "License
Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a
contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate
agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved
in favor of the separate agreement or contract vehicle to the extent applicable.
• If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of
quote Q-48731 1 dated 29 Sep 2025 are incorporated into this Purchase Order by reference and shall take
precedence over any terms and conditions included in this Purchase Order.
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice.
It is the responsibility of Fort Worth TX to provide applicable exemption certificate�s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to
reinstate the subscription.
• Billing Frequency Notes (Milestones - 40/30/30�: An initial payment equal to 40� of the total; a
payment equal to 30� of the total upon homepage design approval, and; a payment equal
to 30�0 of the total upon go-live.
• Fort Worth, TX may terminate this quote Q-48731 1 dated 29 Sep 2025 for convenience within
thirty days of execution and pay only for services performed by Granicus, if any.
Order #: Q-48731 1
Prepared: 29 Sep 2025
Page 6 of 7
Docusign Envelope ID: 08152DEF-A25C-40D8-98E3-5A824A752F29
��� GRANICUS
BILLING INFORMATION
Billing Contact:
Billing Address:
Billing Email:
100 Fort Worth Trail Fort Worth, TX 76102
Purchase Order
Required?
PO Number:
If PO required
Billing Phone:
Order Form
Fort Worth TX
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-48731 1 dated 29 Sep 2025 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Fort Worth TX
Signature:
Name:
Title:
�wU�,��
Dianna Giordano (Oct 23, 202515:0625 CDT)
Dianna Giordano
Assistant City Manager
Date: 10/23/2025
�
Order #: Q-48731 1
Prepared: 29 Sep 2025
Page 7 of 7
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Page 1 of 3
Official site of the City of Fort Worth, Texas
��RT��+QRTII
_��-
REFERENCE **M&C 23- 04AUTHORIZE AMENDMENT
DATE: 2/28/2023 NO.: 0140 LOG NAME: CITY SECRETARY CONTRACT
OPENCITIES
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendment to City Secretary Contract Number 52796 with
Granicus, LLC to Add OpenCities Software Licenses, Professional Services, and Training
for a Total Amount of $193,904.00 for the First Year and $161,904.00 for Renewal Year
Options Two, Three, and Four
RECOMMENDATION:
It is recommended that City Council authorize the execution of an amendment to City Secretary
Contract No. 52796 with Granicus, LLC to add OpenCities software licenses, professional services,
and training for a total amount of $193,904.00 for the first year and $161,904.00 for renewal year
options two, three, and four.
DISCUSSION:
In August 2019, Mayor and Council Communication (M&C) 19-0001 authorized agreements with
OpenCities, Inc. for hosted content management system software, professional services, and training
in the amount of $168,904.00 for the first year, and subscription renewal fees of $103,904.00 annually
for years two and three.
The City of Fort Worth's Internet site has been hosted with Granicus, LLC (OpenCities) since 2019.
This amendment to the contract is to continue the hosting of the City of Fort Worth Internet site, as
well as migrate the City of Fort Worth's Intranet site (internal site) to the OpenCities platform. This will
allow employees to access the Intranet without having to be connected to the City of Fort Worth's
Network and for content to be entered once and shared between the Internet and Intranet. Also,
included in this amendment (1St year only) will be the professional services from Granicus to assist
City of Fort Worth to set up a separate domain on the CFW Internet site for Police and to migrate their
content from their content system into the same system with the rest of the website.
This M&C requests authorization to add OpenCities software licenses, professional services, and
training to the current Granicus, LLC City Secretary Contract (CSC) No. 52796 which will enable the
City to:
Replace the current Intranet Website (used to provide information to City employees) with a robust
secure system that will allow employees to access the Intranet content without being on the City of
Fort Worth network. This project will clean up outdated content as well as implement a secure
login for employees to access the Intranet site via any device and web browser. Having this
Intranet on the same platform as the current Internet will allow sharing of content between the
sites as well as a one-stop location for employees to obtain information.
Create a subsite of the current Internet site for the Police Department website
(police.fortworthtexas.gov), bringing it into the OpenCities platform used for the City of Fort Worth
Internet. Currently the Police Department website functions under a City-developed application
and it is limited to those that can support it. Bringing the Police website under the OpenCities
platform will bring consistency to the City's public facing websites and reduce the need to support
the current in-house application.
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30767&councildate=2/28/2023 3/3/2023
M&C Review
Page 2 of 3
The one-time cost for the Intranet setup will be $30,000.00 with an annual recurring cost of
$50,000.00. The one-time cost for the Police Department subsite setup is $2,000.00 with an annual
recurring cost of $8,000.00.
The annual renewal cost for existing OpenCities Software as a Service License is $78,904.00 and for
existing OpenForms Enterprise License is $25,000.00. The total first year cost equals $193,904.00.
Upon City Council approval, this M&C authorizes the first year license, professional services, and
training cost not to exceed $193,904.00 and annual renewal fee of $161,904.00, with an anticipated 3
to 5 percent increase each year for renewal option years two, three, and four.
BUSINESS EQUITY: A waiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
expire one year from that date. The agreement may be renewed on an annual basis thereafter.
RENEWAL OPTIONS: This agreement may be renewed up to three one-year renewal terms at the
City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.
Funding is budgeted in the Information Technology Solutions Department's ITS Capital Fund for the
purpose of funding the FY22 CPE Intranet project, as appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY22 CPE Intranet project to support the approval of the
above recommendation and execution of the amendment to the contract. Prior to any expenditure
being incurred, the Information Technology Solutions Department has the responsibility to validate
the availability of funds.
TO
Cund , Department I Account Project Program , Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Fund Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 21
Submitted for City Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Valerie Washington (6192)
Kevin Gunn (2015)
Mark Deboer (8598)
ATTACHMENTS
04AUTHORIZE AMENDMENT CITY SECRETARY CONTRACT OPENCITIES funds availabilitv.pdf (Public)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30767&councildate=2/28/2023 3/3/2023
M&C Review
DVIN Request for Waiver 1-3-2023.pdf (CFW Internal)
FID Table Open Cities.xlsx (CFW Internal)
Form 1295 OpenCities M&C.pdf (CFW Internal)
Page 3 of 3
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30767&councildate=2/28/2023 3/3/2023
f ORT WORTH®
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Granicus, LLC.
Subject of the Agreement: Amendment No. 2 to CSC 52796------------------------
M&C Approved by the Council?* Yes ii No D
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ii No D 52796-----------If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes □ No ii
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes D No ii If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date: --------If different from the approval date. If applicable.
Is a 1295 Form required? * Yes ii No D
* If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes ii No D
Contracts need to be routed for CSO processing in the following order:
1.Katherine Cenicola (Approver)
2.Jannette S. Goodall (Signer)
3.Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
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