HomeMy WebLinkAbout064201 - General - Contract - One CommunityUSAAGREEMENT FOR EMERGING PARTNERS PROGRAMS
ONE COMMUNITYUSA- SUSTAINMENT GRANT
FISCAL YEARS 2025 - 2028
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT (“Agreement”) is made and entered into between CITY OF FORT WORTH
(“City”), a home rule municipal corporation of the State of Texas acting by and through William
Johnson, its duly authorized Assistant City Manager, and ONE COMMUNITYUSA
(“Contractor”), a Texas non-profit corporation acting by and through Ian Feuer, President and
CEO, each individually referred as a “Party” and collectively as the “Parties.”
RECITALS
WHEREAS, City has determined that Emerging Partners programs are necessary to
support crime prevention in the City during Fiscal Years 2025-2028 to meet one or more of the
Crime Control and Prevention District’s (“CCPD”) goals, which are: (1) to support efforts to
reduce violent crime and gang-related activities through enhanced enforcement activities and
crime prevention programs, (2) to support efforts to increase the safety of residents and to decrease
crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase the safety of
youth and reduce juvenile crime through crime prevention and intervention programs;
WHEREAS, Contractor has agreed to operate a community-based program called Shop
Talk (“Program”), which will support the police department’s crime prevention efforts throughout
the community;
WHEREAS, City desires to enter into an agreement with Contractor to operate the
Program; and
WHEREAS, as consideration for Contractor’s performance and operation of the Program,
City has appropriated monies in the CCPD Budget in the amount of $155,946.00 (“Program
Funds”) to provide to Contractor on a reimbursable basis, subject to and in accordance with this
agreement.
NOW, THEREFORE, in consideration of the mutual covenants herein expressed, the
parties agree as follows:
AGREEMENT DOCUMENTS
The Agreement documents shall include the following:
1. This Agreement between City and Contractor
2. Exhibit A – Scope of Work: Project Plan and Program Narrative
3. Exhibit B – Budget Narrative Form
4. Exhibit C – Request for Reimbursement (RFR)
5. Exhibit D – Program Performance Report
6. Exhibit E – Budget Modification Form
7. Exhibit F – Corrective Action Plan Form
Exhibits “A” through “F”, which are attached hereto and incorporated herein, are made a part of
this Agreement for all purposes. In the event of any conflict between the terms and conditions of
Exhibits A through F and the terms and conditions set forth in the body of this Agreement, the
terms and conditions of this Agreement control.
DEFINITIONS
The term “City” shall include City of Fort Worth, and its officers, agents, employees, and
representatives.
The term “Contractor” shall include One CommunityUSA, and its officers, agents, employees,
representatives, servants, contractors, and subcontractors.
The term “party” shall refer to either City or Contractor.
The term “parties” shall refer to both City and Contractor.
AGREEMENT
1. Responsibilities of Contractor
Contractor covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit “A”. Contractor shall be responsible
for the day-to-day administration of the Program. Contractor agrees to expend the Program Funds
in accordance with the Budget Narrative Form as described in Exhibit “B”. Program activities and
quarter measures shall be reported in accordance with Exhibit “D”- Performance Report.
2. Program Funds
2.1 In no event shall the total distribution from City made to the Contractor during the Term
of this Agreement exceed the total sum of $155,946.00 (“Program Funds”).
2.2 Payment Payment of the Program Funds from City to Contractor shall be made on a
quarterly and cost-reimbursement basis following receipt by City from Contractor of a signed
Request for Reimbursement (RFR) (Exhibit C). The Exhibit C shall be submitted along with copies
of all receipts and other supporting documentation for expenses related to this Agreement. Exhibit
C reports shall be submitted to City as outlined in the report schedule in Section 2.4. Each RFR
should be sequentially numbered and labeled using the following format:
AGENCY NAME_INVOICE_QUARTER_YEAR
RFR submissions will include expense documentation that is legible, detailed, clear and
concise. The submitted RFR shall include the Exhibit D Performance Report, and be signed by the
Contractor or duly authorized officer of the Contractor. Submissions must be scanned and
submitted to the CCPD Partners Unit of the Fort Worth Police Department. Submissions should
be sent electronically to PSM@fortworthtexas.gov, or via mail addressed as such: ATTENTION:
CCPD Partners Unit, Financial Management Division, Bob Bolen Public Safety Complex,
505 W. Felix St., Fort Worth, Texas, 76115. Reimbursements will not be made until after receipt
of an acceptable and approved RFR and Exhibit D Program Performance Report.
2.3 Reimbursements shall be made within 30 days of receipt of an acceptable and approved
RFR and Exhibit D Program Performance Report. With the exception of final reimbursements
requests as outlined in Section 2.5, incomplete or incorrect submissions shall be returned to the
Contractor for resubmission, restarting the 30-day reimbursement schedule.
2.4 Request for Reimbursement Reporting Schedule
Contractor agrees to submit all Exhibit C-Requests for Reimbursements (RFR) and Exhibit
D-Program Performance Reports on a quarterly basis.Reports shall be included in July, October,
January, and April’s submission. Contractor agrees to provide Exhibit C–Request for
Reimbursement and Exhibit D–Performance Report per the following schedule:
Activity/Expenses
occurring in the following
months:
Report is Due on
the 15th of:
July – September October
October – December January
January – March April
April – June July
Contractor agrees Exhibit C and Exhibit D reports shall be submitted to City no later than the 15 th
day after the end of each reporting month. If this deadline occurs on a weekend or a City holiday,
then reports shall be submitted to the City by the next City business day. Should the Contractor
not be able to meet these requirements in the given month, the Contractor shall provide written
notification prior to the deadline that details the justification and expected date of submission. If
no notification is received by the 15th of the reporting month, the City will document for future
corrective action. If, by the last day of the same month, Contractor has not submitted the required
reports, the City will send a Non-Compliance Letter notifying the Contractor’s duly authorized
representative of a possible suspension of program funding. Submittal of Exhibit C and Exhibit
D is required even if expenses and/or activity does not occur.
2.5 No Revisions on Final Reports The last day for the City to receive RFRs and supporting
expense documentation from the Contractor for this agreement is July 15, 2028. No corrections
or additional documentation will be allowed after this date. Any discrepancies on the final RFR
or expense documentation will be adjusted from the final reimbursement amount.
2.6 Budget Modifications Contractor is authorized to modify up to five (5) percent of any
budgeted line-item in the original approved budget without prior written permission from City.
However, Contractor must submit the Request for Budget Modification Form (Exhibit “E”) to
City, with the RFR, during the month the modification took place. The request must include
justification for modification to the budget, and the new modified budget cannot exceed the total
amount of Program Funds.
2.7 Budget Modification Approvals Any modifications of more than five (5) percent of any
budgeted line-item in the original approved budget must have prior written permission from City
before the modifications are made. The Budget Modification Form (Exhibit “E”) must be
submitted, and request must be approved by City, before any money is moved to the line-item.
Once the Budget Modification is approved, the modified budget will take effect on the first day of
the following month. The new modified budget shall not exceed the total amount of Program
Funds.
2.8 Budget Modifications to Zero-Line Items Any modifications to zero line-items in the
original approved budget must have prior written permission from City before the modifications
are made. The Budget Modification Form (Exhibit “E”) must be completed and approved by City
before money is transferred into the new line-item. Once the Budget Modification is approved, the
modified budget will take effect on the first day of the following month. The new modified budget
shall not exceed the total amount of Program Funds.
2.9 Budget Modifications to Direct and Indirect Line Items Budget modification can only
occur within the Direct and Indirect costs. Funds may not be moved from a Direct line-item into
an Indirect line-item, or vice versa. Modification of Direct and Indirect approved budgets must
follow the guidelines outlined in sections 2.6, 2.7, 2.8, 2.9.
2.10 Last Day to Approve Modifications The last day the City will approve a Budget
Modification for this agreement is May 1, 2028.
2.11 The City reserves the right to reject any budget modification that the City believes, in its
sole discretion, is not clearly aligned with the program activities and any requests for
reimbursement expenses that the City believes, in its sole discretion, are not specified in Exhibit
“B” of this Agreement or an approved budget modification form.
2.12 Budget Modifications shall be submitted to PSM@fortworthtexas.gov, or via mail
addressed as such: ATTENTION: CCPD Partners Unit, Financial Management Division, Bob
Bolen Public Safety Complex, 505 W. Felix St., Fort Worth, Texas, 76115.
2.13 Contractor will document cost allocations for all budgeted expenses throughout the entirety
of the Agreement and will be responsible for having a policy and procedure in place for this
documentation. Specifically, Contractor will document how all shared costs, personnel time, or
equipment that was fully or partially paid for using CCPD funds, were used in furtherance of the
program activities described in this Agreement. Documentation of these cost allocations, as well
as a copy of the Contractor’s policy and procedures for the documentation of the cost allocations
shall be made available to the City upon request.
2.14 Match Requirement Contractor agrees to contribute matching funds for this Project. The
match will be applied based on a portion of project expenses and as outlined in Exhibit B.
Contractor agrees to report matching funds along with the request for reimbursement
documentation. Contractor agrees that matching funds must be a cash match.
3. Term
3.1 This Agreement shall commence upon July 1, 2025 (“Effective Date”), and shall end on
September 30, 2028 (“End Date”). The project period is July 1, 2025 to September 30, 2028.
With the exception of an extension, as outlined in Section 3.2, all of Contractor’s expenditures and
program services under this Agreement must be completed no later than June 30, 2028. The City
reserves the right to withhold the final Request for Reimbursement until all required documents
have been provided by the Contractor to the City. All final reports for this agreement must be
received by July 15, 2028.
3.2 Request for Extension The City, in its sole and exclusive discretion, may extend the End Date
of this Agreement in order for the Contractor to conclude all work and fulfill objectives set forth
in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an extension,
Contractor must provide written justification for the request no later than April 15, 2028. The City
reserves the right to decline any Extension request that is not in the best interest of the City.
3.3 Liquidation Period Contractor agrees that no additional costs can be incurred after June
30, 2028. Contractor has until August 31, 2028 to liquidate accrued expenditures that occurred
during the project term period July 1, 2025 – June 30, 2028. To receive reimbursement, Contractor
agrees to report liquidated expenses using the Exhibit C form and provide backup documentation
by August 31, 2028.
4. Program Performance
4.1 Contractor agrees to maintain full documentation supporting the performance of the work
and fulfillment of the objectives set forth in Exhibit “A.”
4.2 Program Performance Report Contractor agrees to provide a Program Performance
Report (Exhibit D) to document the performance of work as described in the Project Plan and
Scope of Work. The Exhibit D shall document details of the quarterly progress toward outcome
objectives achieved in support of the CCPD goals and zip code data for unduplicated participants.
The program reports shall be submitted to City as identified in the report schedule in Section 2.4.
4.3 Corrective Action Plan Contractor agrees to complete a Corrective Action Plan (“CAP”)
in the event of two (2) consecutive quarter submissions, or (6) consecutive errors in a given quarter
for incomplete or incorrect submissions of Exhibit C or Exhibit D reports. A Corrective Action
Plan may also be implemented in response to monitoring findings, recurring late submissions of
Exhibit C and Exhibit D reports, failure to take corrective actions, and responding to audit reports
by the City. The CAP will contain the identified issue found by the City, how the Contractor will
correct that issue, who the responsible person will be to ensure completion, and a target completion
date. An example of this form is attached as Exhibit “F”.
4.4 Monitoring Visits Contractor agrees that the City may conduct a monitoring visit to assess
the risk of City funds and Contractor performance at any time during the duration of this
Agreement. The City will notify the Contractor of an upcoming monitoring visit and provide
instructions of what to prepare. The Contractor agrees to respond to any monitoring findings
identified by the City through a Corrective Action Plan.
4.5 Non-Responsiveness Contractor agrees to provide corrective action to all findings or
revisions identified by the City during the duration of this Agreement. If, by the last day of the
same month a corrective action is identified by the City, and a response is not provided by the
Contractor, the City will document further corrective action and send a Non-Compliance letter
notifying the Contractor’s duly authorized representative of compliance issues, requested
resolution, or a possible suspension of program funding.
4.6 The final Exhibit D-Program Performance Report will be due July 15, 2028.
4.7 A representative of the program from the Contractor shall attend quarterly meetings of the
Crime Control and Prevention District Board as requested.
5. Default and Termination
5.1 This Agreement is wholly conditioned upon the actual receipt by City of Program Funds
from the CCPD. All monies distributed to Contractor hereunder shall be exclusively from monies
received from the CCPD, and not from any other monies of City. In the event that funds from the
CCPD are not received in whole or in part, City may, at its sole discretion, terminate this
Agreement and City shall not be liable for payment for any work or services performed by
Contractor under or in connection with this Agreement.
5.2 In the event no funds or insufficient funds are appropriated by the City in any fiscal year
for any payments due hereunder, City will notify Contractor of such occurrence and this
Agreement shall terminate on the last day of the fiscal period for which appropriations were
received without penalty or expense to the City of any kind whatsoever, except as to the portions
of payments herein agreed upon for which funds have been appropriated.
5.3 The City may terminate this Agreement at any time and for any reason by providing the
other party with at least thirty (30) days’ written notice of termination.
5.4 Termination will be affected by delivering to Contractor written notice of termination.
Upon Contractor’s receipt of notice of termination, Contractor shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
5.5 In the event City suspends or terminates this Agreement, Contractor expressly waives any
and all rights to monetary damages, including but not limited to actual, consequential, and punitive
damages, court costs, and attorney’s fees.
5.6 Within thirty (30) days following the date of termination of this Agreement, Contractor
shall return to City any property provided hereunder. City will have no responsibility or liability
for Contractor’s expenditures or actions occurring after the effective date of termination of the
Agreement.
6. Equipment and Maintenance
All equipment purchased with Program Funds must meet all eligibility requirements of the
City. Contractor shall maintain all equipment used in the administration and execution of the
Program. Contractor shall maintain, replace, or repair any item of equipment used in support of
the Program, or for use under the terms of this Agreement that no longer functions or is lost or
stolen. The cost for maintenance, replacement or repair of any equipment used in support of
Program and/or for use under the terms of this Agreement is the sole responsibility of Contractor.
Contractor shall not use Program Funds to repair or replace said equipment. Contractor shall use
any and all equipment purchased with Program Funds exclusively in support of the Program.
Within 10 days following the purchase of equipment, Contractor shall submit to City a detailed
inventory of all equipment purchased with Program Funds to the CCPD Partners Unit at the
address set forth in Section 2.2. The equipment inventory shall include an itemized description of
each piece of equipment, the date each piece of equipment was purchased, the cost of purchase for
each piece of equipment, and the location of each piece of equipment.
7. Administrative Requirements
7.1 Contractor agrees to keep sufficient records to document its adherence to applicable local,
state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds and to allow for reasonable audits of such records during regular
business hours, at the expense of the City or Contractor, with such audit to be performed by an
auditor selected by the City or the Board. All records shall be retained for a minimum of three (3)
years following the termination or completion of this Agreement. City or its representatives shall
have the right to investigate, examine, and audit at any time any and all such records relating to
operations of Contractor under this Agreement. Contractor, its officers, members, agents,
employees, and subcontractors, upon demand by City, shall make such records readily available
for investigation, examination, and audit. In the event of such audit by City, a single audit of all
Contractor’s operations will be undertaken and may be conducted either by City (performed by
staff in the Police Department or the City’s Internal Audit Department) or an independent auditor
approved by the City or Board. Contractor shall submit a copy of any audit performed by their
independent auditor within 30 days of receipt of the final audit report.
7.2 If any audit reveals a questioned practice or expenditure, City shall notify Contractor as
soon as reasonably practical. Contractor shall have up to fifteen (15) days to provide City with a
written explanation and any supporting documentation regarding practice or expenditure. If
Contractor fails to resolve or cure the questioned practice or expenditure to the City’s satisfaction
within the fifteen (15) day period, City reserves the right to withhold further Program Funds under
this and/or future agreement(s) with Contractor.
7.3 If, as a result of any audit, it is determined that Contractor misused, misapplied or
misappropriated all or any part of the Program Funds, Contractor agrees to reimburse City the
amount of such monies misused, misapplied or misappropriated, plus the amount of any sanction,
penalty, or other charge levied against City because of such misuse, misapplication or
misappropriation.
7.4 Contractor’s obligation to City shall not end until all closeout requirements are completed.
The closeout requirements shall include, but are not limited to the following: providing final
Exhibit C and Exhibit D reports making final payments, and disposing of the Program assets as
appropriate, if deemed required by the City in its sole discretion.
7.5 Contractor covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by Contractor under this Agreement, and
City shall have access at all reasonable hours to offices and records of Contractor, its officers,
members, agents, employees, and subcontractors for the purpose of such monitoring.
7.6 Throughout the term of this Agreement and for up to three months after its expiration, the
City may periodically request, and the Contractor will be required to provide, information for the
purposes of evaluating the overall effectiveness of Crime Control and Prevention District (CCPD)
funding. This information will include, but may not be limited to, the zip-codes of participating
individuals of the program(s) receiving CCPD funding. Requested information will consist solely
of aggregated data without any personal identifiers. Further, any information requested will not
be used in a way that would violate local, state, or federal statutes, regulations, or policies.
7.7 If the Contractor maintains the information the City is requesting, the Contractor shall
provide the requested information to the City within 30 days of receipt of the request. If the
Contractor does not maintain the requested information as of the date it receives the City’s request,
the Contractor shall begin collecting such information as of that date, shall provide an initial
response regarding that information within sixty days, and shall thereafter update that information
upon request.
7.8 If necessary, an amendment may be brought forward to identify additional specific metrics
that Contractor will be required to maintain and provide to the City to evaluate the effectiveness
of the Crime Control and Prevention District Funding.
Section 7 shall survive the expiration or termination of this Agreement.
8. Independent Contractor
8.1 Contractor shall operate hereunder as an independent contractor and not as an officer,
agent, servant, or employee of City. Contractor shall have exclusive control of, and the exclusive
right to control, the details of the work and services performed hereunder, and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees.
The doctrine of respondeat superior shall not apply as between City and Contractor, its officers,
members, agents, servants, employees, subcontractors, program participants, licensees, or invitees,
and nothing herein shall be construed as creating a partnership or joint enterprise between City and
Contractor. No federal, state, or local income tax, nor any payroll tax of any kind, shall be withheld
or paid by City on behalf of Contractor. Contractor shall not be treated as an employee with respect
to the services performed pursuant to this Agreement for federal or state tax purposes. It is
expressly understood and agreed that officers, members, agents, employees, subcontractors,
licensees, or invitees of Contractor, and any program participants hereunder are not eligible for,
and shall not participate in any employer pension, health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that City does not have the legal right to control the
details of the tasks performed hereunder by Contractor, its officers, members, agents, employees,
subcontractors, program participants, licensees, or invitees.
8.2 City shall in no way nor under any circumstances be responsible for any property belonging
to Contractor, its officers, members, agents, employees, subcontractors, program participants,
licensees, or invitees, which may be lost, stolen, destroyed, or in any way damaged.
9. Liability and Indemnification
CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY
LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO
ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONTRACTOR, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
CONTRACTOR AGREES TO DEFEND, INDEMNIFY, AND HOLD THE CITY, ITS
OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES HARMLESS AGAINST ANY AND
ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY KIND,
INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO OWNER’S BUSINESS AND ANY
RESULTING LOST PROFITS) AND/OR PERSONAL INJURY (INCLUDING DEATH)
THAT MAY RELATE TO, ARISE OUT OF, OR BE OCCASIONED BY (I) CONTRACTOR’S
BREACH OF ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (II)
ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF
CONTRACTOR, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE
PERFORMANCE OF THIS AGREEMENT; EXCEPT THAT THE INDEMNITY PROVIDED
FOR IN THIS SECTION SHALL NOT APPLY TO ANY LIABILITY RESULTING FROM
THE SOLE NEGLIGENCE OF THE CITY OR ITS OFFICERS, AGENTS, EMPLOYEES,
OR SEPARATE CONTRACTORS, AND IN THE EVENT OF JOINT AND CONCURRENT
NEGLIGENCE OF BOTH CONTRACTOR AND CITY, RESPONSIBILITY, IF ANY, SHALL
BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE
STATE OF TEXAS. NOTHING HEREIN SHALL BE CONSTRUED AS A WAIVER OF THE
CITY’S GOVERNMENTAL IMMUNITY AS FURTHER PROVIDED BY THE LAWS OF
TEXAS.
Contractor shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
Section 9 shall survive the expiration or termination of this Agreement.
10. Non-Assignment
No assignment or delegation of duties under this Agreement by Contractor shall be
effective without City’s prior written approval.
11. Prohibition Against Interest
11.1 No member, officer, or employee of the City, or its designees or agents; no member of the
governing body of the locality in which the Program is situated; and no other public official of
such locality or localities who exercises any functions or responsibilities with respect to the
Program during this tenure or for one year thereafter, shall have any interest, direct or indirect, in
any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest,
in all contracts and subcontracts hereunder.
11.2 No officer, employee, member, or program participant of Contractor shall have a financial
interest, direct or indirect, in this Agreement or the monies transferred hereunder, or be financially
interested, directly or indirectly, in the sale to Contractor of any land, materials, supplies, or
services purchased with any funds transferred hereunder, except on behalf of Contractor, as an
officer, employee, member, or program participant. Any willful violation of this paragraph with
the knowledge, expressed or implied, of Contractor or its subcontractors, shall render this
Agreement voidable by City of Fort Worth.
12. Nondiscrimination
12.1 In accordance with the federal, state, and local laws and ordinances, Contractor covenants
that neither it nor any of its officers, members, agents, employees, program participants, or
subcontractors, while engaged in performing this Agreement shall in connection with the
employment, advancement, or discharge of employees, in connection with the terms, conditions,
or privileges of their employment, discriminate against persons because of their age, except on the
basis of a bona fide occupational qualification, retirement plan, statutory requirement, or statutory
or ordinance exception.
12.2 Contractor will not unlawfully discriminate against any person or persons because of age,
race, color, religion, sex, disability, national origin, or sexual orientation, nor will Contractor
permit its officers, members, agents, employees, subcontractors, or program participants to engage
in such discrimination.
IF ANY CLAIM ARISES FROM AN ALLEGED VIOLATION OF THIS NON-
DISCRIMINATION COVENANT BY CONTRACTOR, ITS PERSONAL
REPRESENTATIVES, ASSIGNS, SUBCONTRACTORS OR SUCCESSORS IN
INTEREST, CONTRACTOR AGREES TO ASSUME SUCH LIABILITY AND TO
INDEMNIFY AND DEFEND THE CITY AND HOLD THE CITY HARMLESS FROM
SUCH CLAIM.
Section 12 shall survive the expiration or termination of this Agreement.
13. Compliance
13.1 Contractor, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state and local, including all
ordinances, rules and regulations of City. If City calls to the attention of Contractor in writing to
any such violation on the part of Contractor or any of its officers, members, agents, employees,
subcontractors or program participants, then Contractor shall immediately desist from and correct
such violation.
13.2 Contractor shall utilize Program Funds strictly for those purposes and goals intended under
the terms and conditions of this Agreement. If City calls the attention of Contractor in writing to
any such violations on the part of Contractor or any of its officers, members, agents, employees,
program participants, or subcontractors, then Contractor shall immediately desist from and correct
such violation.
14. Governmental Powers
It is understood that be execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
15. Waiver of Immunity
If Contractor is a charitable or nonprofit organization and has or claims an immunity or
exemption (statutory or otherwise) from and against liability for damages or injury, including
death, to persons or property, Contractor hereby expressly waives its rights to plead defensively
such immunity or exemption as against City. This section shall not be construed to affect a
governmental entity’s immunities under constitutional, statutory, or common law.
16. Insurance Requirement
16.1 Coverages and Limits – Contractor shall provide the City with certificate(s) of insurance
documenting policies of the following minimum coverage limits that are to be in effect prior to
commencement of any work pursuant to this Agreement:
(a)Commercial General Liability (CGL): Contractor is self-insured. Contractor will furnish
a Certificate of Self-Insurance in lieu of the required general liability insurance certificate.
(b)Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a $1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c)Automobile Liability: (If Contractor owns or operates vehicles under Scope of Services)
$1,000,000 each accident on a combined single limit basis OR split limits are acceptable if limits
are at least $250,000 Bodily Injury per person, $500,000, Bodily Injury per accident and $100,000
Property Damage.
(d) Any other insurance the City may reasonably require to protect the interest of the City.
16.2 Contractor’s insurer(s) must be authorized to do business in the State of Texas for the lines
of insurance coverage provided and be currently rated in terms of financial strength and solvency
to the satisfaction of the City’s Risk Manager. All insurers must have minimum rating of A-VII in
the current A.M. Best Key Rating Guide, or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management. If the rating is below that required, written
approval of Risk Management is required.
16.3 Each insurance policy required herein shall be endorsed with a waiver of subrogation in
favor of the City. Each insurance policy required by this Agreement, except for policies of
worker’s compensation or accident/medical insurance shall list the City as an additional insured.
City shall have the right to revise insurance coverage requirements under this Agreement.
16.4 Contractor further agrees that it shall comply with the Worker’s Compensation Act of
Texas and shall provide sufficient compensation insurance to protect Contractor and City from and
against any and all Worker’s Compensation claims arising from the work and services provided
under this Agreement. Contractor will furnish a Certificate of Self-Insurance in lieu of the required
Worker’s Compensation insurance certificate.
16.5 A minimum of thirty (30) days’ notice of cancellation or reduction in limits of coverage
shall be provided to the City. At least ten (10) days’ notice shall be acceptable in the event of non-
payment of premium. Notice shall be sent to the Risk Manager, City of Fort Worth, 100 Fort Worth
Trail, 76102, with copies to the City Attorney at the same address.
16.6 Any failure on the part of the City to request required insurance documentation shall not
constitute a waiver of the insurance requirement.
16.7 Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement.
17. Miscellaneous Provisions
17.1 The provisions of this Agreement are severable, and, if for any reason a clause, sentence,
paragraph, or other part of this Agreement shall be determined to be invalid by a court or federal
or state agency, board, or commission having jurisdiction over the subject matter thereof, such
invalidity shall not affect other provisions which can be given effect without the invalid provision.
17.2 City’s failure to insist upon the performance of any term or provision of this Agreement or
to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
17.3 Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or non-performance of this Agreement, venue for said action
shall lie in state courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division.
17.4 Contractor represents that it possesses the legal authority, pursuant to any proper,
appropriate and official motion, resolution, or action passed or taken, to enter into this Agreement
and to perform the responsibilities herein required.
17.5 This written instrument and Exhibits “A” through “F” constitute the entire agreement
between the parties concerning the work and services to be performed hereunder, and any prior or
contemporaneous, oral or written agreement which purports to vary from the terms hereof shall be
void.
17.6 Any amendments to the terms of this Agreement must be in writing and must be signed by
authorized representatives of each party.
17.7 None of the performance rendered under this Agreement shall involve, and no portion of
the Program Funds received hereunder shall be used, directly or indirectly, for the construction,
operations, maintenance, or administration of any sectarian or religious facility or activity, nor
shall said performance rendered or funds received be utilized so as to benefit, directly or indirectly,
any such sectarian or religious facility or activity.
17.8 The parties acknowledge that each party and its counsel have had the opportunity to review
this Agreement and that the normal rules of construction to the effect that any ambiguities are to
be resolved against the drafting party shall not be employed in the interpretation of this Agreement
or exhibits hereto.
17.9 Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
17.10 The provisions and conditions of this Agreement are solely for the benefit of City and
Contractor and are not intended to create any rights, contractual or otherwise, to any other person
or entity.
17.11 Contractor certifies that it has obtained a 501(c)(3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501(c)(3) tax-exempt status
during the term of this Agreement.
17.12 Contractors are required to ensure criminal background screenings are conducted for all
volunteers or employees who will be working with children under the proposed program. All
criminal background checks shall be compliant with Texas Department to Family and Protective
Services standard, the Texas Administrative Code and all other applicable law. Contractors will
be responsible for ensuring criminal background screening is conducted and maintain appropriate
records, which will be subject to review by the City. CONTRACTORS SHALL INDEMNIFY,
DEFEND, AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR
LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONTRACTOR,
CONTRACTOR’S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES.
18. Notice
Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-
delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party
shown below:
CITY: William Johnson, Assistant City Manager
City Manager’s Office
City of Fort Worth
100 Fort Worth Trail
Fort Worth, TX 76102
Copies To: CCPD Partners Unit
Financial Management Division
Bob Bolen Public Safety Complex
505 West Felix St.
Fort Worth, TX 76115
City Attorney’s Office
Attn: Police Contracts
100 Fort Worth Trail
Fort Worth, TX 76102
CONTRACTOR: One CommunityUSA
Ian Feuer, President and CEO
8226 Douglas Ave., Ste. 648
Dallas, TX 75225
19. Counterparts: Electronically Transmitted Signature
This Agreement, as well as any associated exhibits or documents, including RFR’s and Requests
for Budget Modifications may be executed in one or more counterparts, each of which when so
executed and delivered shall be considered an original, but such counterparts shall together
constitute one and the same instrument and agreement. Any signature delivered by a party by
facsimile or other electronic transmission (including email transmission of a portable document
file (pdf) or similar image) shall be deemed to be an original signature hereto.
20. Immigration and Nationality Act
Contractor shall verify the identity and employment eligibility of its employees who perform work
under this Agreement, including completing the Employment Eligibility Verification Form (I-9).
Upon request by City, Contractor shall provide City with copies of all I-9 forms and supporting
eligibility documentation for each employee who performs work under this Agreement. Contractor
shall adhere to all Federal and State laws as well as establish appropriate procedures and controls
so that no services will be performed by any Contractor employee who is not legally eligible to
perform such services. CONTRACTOR SHALL INDEMNIFY, DEFEND, AND HOLD CITY
HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS
OF THIS PARAGRAPH BY CONTRACTOR, CONTRACTOR’S EMPLOYEES,
SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Contractor, shall
have the right to immediately terminate this Agreement for violations of this provision by
Contractor.
21. No Boycott of Israel.
If Contractor has fewer than 10 employees or the Agreement is for less than $100,000, this section
does not apply. Contractor acknowledges that in accordance with Chapter 2271 of the Texas
Government Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1) does not
boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott
Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the
Texas Government Code. By signing this Agreement, Contractor certifies that Contractor’s
signature provides written verification to City that Contractor: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the Agreement.
23. Prohibition on Discrimination Against Firearm and Ammunition Industries.
Contractor acknowledges that except as otherwise provided by Chapter 2274 of the Texas
Government Code, the City is prohibited from entering into a contract for goods or services that
has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City
with a company with 10 or more full-time employees unless the contract contains a written
verification from the company that it: (1) does not have a practice, policy, guidance, or directive
that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate
during the term of the contract against a firearm entity or firearm trade association. To the extent
that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this
Agreement, Contractor certifies that Contractor’s signature provides written verification to the
City that Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm
entity or firearm trade association during the term of this Agreement.
24.Prohibition on Boycotting Energy Companies
Contractor acknowledges that in accordance with Chapter 2276 of the Texas Government Code,
the City is prohibited from entering into a contract for goods or services that has a value of
$100,000 or more that is to be paid wholly or partly from public funds of the City with a company
with 10 or more full-time employees unless the contract contains a written verification from the
company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies
during the term of the contract. To the extent that Chapter 2276 of the Government Code is
applicable to this Agreement, by signing this Agreement, Contractor certifies that Contractor’s
signature provides written verification to the City that Contractor: (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of this Agreement.
[SIGNATURE PAGE FOLLOWS]
[REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
IN WITNESS WHEREOF,the parties hereto have executed this agreement in multiples.
ACCEPTED AND AGREED:
City:
By: ___________________________
Name: William Johnson
Title: Assistant City Manager
Date: ___________________
Contractor:
One CommunityUSA
By: ___________________________
Name: Ian Feuer
Title: President and CEO
Date: ____________________
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: ______________________________
Name: Robert A. Alldredge Jr.
Title: Executive Assistant Chief of Police
Date: ____________________
Approved as to Form and Legality:
By: ______________________________
Name: Amarna Muhammd
Title: Assistant City Attorney
Date: ____________________
Contract Authorization:
M&C: 25-0627
Date Approved: 6/24/2025
1295: 2025-1315290
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By: ______________________________
Name: Jaycee Shane
Title: CCPD Partners Manager
Date: ____________________
City Secretary:
By: ______________________________
Name: Jannette S. Goodall
Title: City Secretary
Date: ____________________
�� one
�� uSa � America's Community Partner
One CommunityUSA's Shop Talk Program
2025 CCPD Sustainment Grant Narrative
One CommunityUSA's mission is to build safe, thriving neighborhood communities
and a safer America. We focus on education, health, civic engagement, safety, and
advocacy programs to improve lives and create secure Cities of Opportunity for all.
Evidence-based programs transform lives and drive positive change in underserved
communities by addressing Reentry, Diversion, and Restorative Justice for Veterans and
Civilian Offenders, as well as Vocational and Workforce/Career Development and
Community-Engagement Crime Reduction Outreach Initiatives. The staff of One
CommunityUSA is primarily composed of retired police officers and veterans with
combined law enforcement experience of 180 years.
The Shop Talk program began in 2016 in Irving, TX, when Detective Jon Plunkett
informed Police Chief Spivey about the poor relationship between the police department
and the local African American community. Detective Plunkett proposed a solution to
improve this relationship, leading to the creation of Shop Talk. One CommunityUSA
partnered with the Irving Police Department to develop the program. After Detective
Plunkett retired, he joined One CommunityUSA to help run and expand Shop Talk.
The Shop Talk program operates through barbershops and beauty salons in
African American, Latino, and Asian communities across 11 cities. Currently, we are
working with 99 shops in North Texas, including 37 in Tarrant County and 28 in Fort
Worth. The Fort Worth shops are located in nearly all City Council districts. New shops
are selected in collaboration with law enforcement. In Fort Worth, the process generally
begins with the Police Chief, command staff, a neighborhood police officer (NPO), or any
OneCommunityUSA.org � 214.851.4872 1
�� one
�� uSa � America's Community Partner
other law enforcement stakeholder. They identify a zip code, neighborhood, street, or
specific shop where the relationship between law enforcement and the community needs
improvement. Following this, the Shop Talk staff, comprised of retired police officers,
engage the shop owner to enroll them in the program.
The first element of program participation involves monthly visits from a Shop Talk
representative and an active law enforcement officer. These visits foster dialogue and
build relationships among the owner, staff, customers, and law enforcement. Shops
appreciate the varied visits and prefer meeting different officers representing various
police departments and agencies. These monthly visits help establish trust and comfort
between the shops and law enforcement.
The second element is the Shop Talk lunch events, hosted one to three times per
week throughout the year by One CommunityUSA. During these events, the Shop Talk
team provides lunch and encourages shop owners, staff, customers, and invited
community members to ask officers questions about hypothetical scenarios and real-life
concerns. Topics addressed range from traffic stops to serious crimes. Initially, attendees
may be shy, but with assistance from the Shop Talk team, they become comfortable
discussing serious issues, and sometimes even report crimes.
The third element is educational classes taught by subject matter experts at the
shops. Current topics include financial literacy, human trafficking, and domestic violence,
with classes held at night outside of regular operating hours. We collaborate with Chase
Bank and Frost Bank to teach financial literacy and are exploring a new partnership with
PNC Bank. Additionally, we partner with the Department of Justice, DEA, FBI, and other
OneCommunityUSA.org � 214.851.4872 2
�� one
�� uSa � America's Community Partner
agencies. Class topics evolve based on community interests, needs, and safety concerns.
The final element consists of weekend events at the shops and their parking lots, featuring
law enforcement officers, gaming trucks, DJs, and other partner organizations. Whenever
possible, we conduct neighborhood walks with law enforcement, bringing the police chief
and officers to local homes, creating a positive impact on the community.
The program's impact is evaluated in various ways. All new shop owners complete
a TCU-designed survey measuring their attitudes toward law enforcement, which is
administered annually to track changes. We also monitor crime data around each shop
to determine the correlation between the program and neighborhood crime. In 2024,
employees and law enforcement completed 1,054 shop visits, interacting with 5,763
attendees who asked 5,377 questions. Social media coverage generated 19,076
Facebook views. One CommunityUSA is working with Notre Dame to potentially design
a three to five year research project to evaluate the efficacy of our programs. Shop Talk
has grown from three Fort Worth shops in 2022 to 28 today.
Shop Talk participant testimonial: "I have owned my salon for about 11 years.
Shop Talk is one of the programs that I strongly support. I am proud to be a part of this
program. We have a lot of visits from the police department coming into my shop and
getting to know my clients, the neighborhood, and engaging with me. Because of their
frequent visits, we know and trust them and feel very safe and protected. We can walk to
and from the parking lot safely. If I see if anything that looks suspicious, I am able to
contact the police department and report it."
Shop Talk is shifting the community's expectations of law enforcement and vice
versa. This new understanding fosters a safer environment for everyone involved!
OneCommunityUSA.org � 214.851.4872 3
EXHIBIT A: SCOPE OF WORK – PROJECT PLAN Agency Name:One CommunityUSAProject Type: CCPD Sustainment GrantProject Title: Shop Talk CCPD Emerging Priority Please check all that apply. Police Community Relations Violent Crime Prevention Foster Care Adjudicated Youth & AdultsCCPD Mission PriorityPlease check all that apply. Afterschool Program Gang Intervention Victim Services Outcome 1 (30/30) Existing Shop Talk program owners/managers will continue to report a trusting relationship toward law enforcement as demonstrated by annual survey. Outcome 2 (9/9) New Shop Talk program owners/managers will report an increased trust toward law enforcement as demonstrated through annual shop owner surveys. Outcome 3143 out of 205 (70%) of 1stresponders involved in Shop Talk will demonstrate an improved attitude toward and relationship with the communities they serve as demonstrated by the new 1st responder’s participant surveys. Activity SummaryActivity GoalsPeople/Persons ResponsibleTimelineSustainment TrackingAgencies are required to have a metric related to the cash-matching requirements of the Sustainment Grant program. Sustainment cashYear 1: $25,991 (25%) Year 2: $51,982 (50%) Year 3: $77,972 (75%) TOTAL: $155, 946One CommunityUSA’s Shop Talk StaffAnnuallyShop Talk Locations (Outcomes 1, 2 & 3) Over the three-year grant cycle nine additional shops will be added to the Shop Talk program. Upon acceptance into the program all new shops will complete the law-enforcement attitude survey. At the end of the three years, a total of 39 (30 existing plus 9 new) shops will participate. A 39 participating barber shops/beauty by the end of the three years. 110 Shop owner annual surveys submitted. 115 1st responders attitude surveys submitted. 2,500 community participant event surveys submitted.Shop Talk Fort Worth CommunityOutreach ManagerShop Talk Ft. Worth Staff July 1, 2025 – June 30, 2028.
one community USA staff member will visit each shop monthly. A member of law-enforcement will do the same. We will also continue to monitor crime data around all participating shops.Annual Shop Owners’ meeting Police Chief (Outcomes 1, 2 & 3) Planning & Trust-Building Meetings with shop owners and FWPD Chief and/or his representative to improve communication and build/rebuild trust between FWPD, shop owners, their customers and area youth. All attendees will be asked to complete post event surveys. Survey results will be recorded in analyze to assess changes in community members attitudes first responders and changing an attitude as the first responders towards communities they serve. 75 shop owners will participate in the FW police chief annual Shop owner meetings. Minimum of 50 Shop owner attitude surveys will be submitted. Shop Talk Fort Worth Community Outreach Manager Shop Talk Ft. Worth Staff July 1, 2025 – June 30, 2028. Shop Talk Community Educational Classes (Outcomes 1, 2 & 3)One CommunityUSA will host financial literacy, domestic violence, and human trafficking classes/events in the participating shops. Classes may be led by subject matter expert partner organizations. Other classes may be substituted for the ones above. Shop owners, staff, community members, and first responders will be invited to participate. Participation and impact will be documented through post-event surveys.60 in person, educational events in the shops. 1,200 Community participants with minimum of 900 surveys submitted. 40 1stresponder participants and minimum of 30 attitude surveys submitted. Shop Talk Fort Worth CommunityOutreach Manager. Shop Talk Ft. Worth Staff. July 1, 2025 – June 30, 2028.
Shop Talk Lunch Events(Outcomes 1, 2 & 3) One CommunityUSA staff will provide lunch and facilitate conversations between the FWPD (and other law enforcement agencies), shop owners, employees, customers, and the community. These conversations aim to build trust and understanding between law enforcement and the communities they serve, ultimately enhancing safety for everyone.Staff will monitor participation through sign-in sheets, head counts, and surveys. The collected data will be recorded and reported. The insights gained during these events must be widely shared to influence as many citizens’ perceptions of law enforcement as possible. Questions asked during the events will be used to create social media content that significantly increases awareness of the discussed topics. Statistics regarding these posts will be monitored and reported to assess the effectiveness of this information campaign. 60 in person lunch events. 1,200 community participants with 900 surveys submitted.40 1stresponder participants with 30attitude surveys submitted. One CommunityUSA’s Shop Talk Staff July 1, 2025 – June 30, 2028Dominoes Tournament (Outcomes 1, 2 & 3) One CommunityUSA will host local dominoes tournaments in its shops and then organize a regional championship tournament. In each location, police teams will compete against shop owner teams in friendly 6 local dominoes tournaments.300 participants/attendees. 200 surveys will be submitted.45 1st responder participants with 30 attitude surveys submitted. Shop Talk Fort Worth CommunityOutreach ManagerShop Talk Ft. Worth Staff July 1, 2025 – June 30, 2028.
matches. This friendly competition fosters a sense of community and law enforcement collaboration, leading to stronger relationships, trust, and mutual understanding, ultimately enhancing public safety. Our inaugural dominoes tournament attracted approximately 120 visitors, including participants. All attendees will be required to complete post-event surveys. The collected survey results will be meticulously recorded and analyzed to gauge event participation, assess changes in community members’ attitudes towards first responders, and evaluate shifts in the attitudes of first responders towards the communities they serve. Virtual Events (Outcomes 1, 2 & 3) In collaboration with Chase Bank, we will host virtual financial literacy classes for participating shops, their communities, police, sheriffs, correctional officers, and other first responders. Each month, a different financial literacy topic will be covered.These virtual classes are similar to the in-person financial literacy classes held in the shops. The primary objective of these virtual classes is to expand our reach and include all participating shops and law enforcement agencies.24 financial literacy topics will be presented virtually. 48 presentations of the topics in English. 48 presentations of the topics in Spanish. 1,000 participants. 750 post event surveys will be submitted. Shop Talk Fort Worth Community Outreach Manager Shop Talk Ft. Worth Staff January 1, 2026 – June 30, 2028 Shop Talk events gaming truck(Outcomes 1, 2 & 3)6 events.150 participants.100 surveys will be submitted.One CommunityUSA’s Shop Talk StaffJuly 1, 2025 – June 30, 2028.
One CommunityUSA, in collaboration with law enforcement and community partners, will organize and host six community building weekend events. A gaming truck will be hired to facilitate these events.Gaming trucks serve as a platform for law enforcement and community members, particularly youth, to connect and bond over their shared passion for video games. This shared experience not only fosters relationships but also has the potential to lead to positive changes or the emergence of new attitudes towards first responders.
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Submitting Agency:
Contact Name:
Phone Number:
Email:
Remit Address:
Invoice Number:
Month of Request:
A B C D E
(B+C) (A-D)
Revenue (if applicable)155,946.00$ -$ 155,946.00$
A Personnel 211,500.00$ -$ 211,500.00$
B Fringe Benefits 18,492.00$ -$ 18,492.00$
C Travel & Training 70,500.00$ -$ 70,500.00$
D Equipment -$ -$
E Supplies 3,600.00$ -$ 3,600.00$
F Contracts/Consultants 7,800.00$ -$ 7,800.00$
G Sub-Awards -$ -$
H Occupancy -$ -$
Total Direct Costs 155,946.00$ -$ -$ -$ 155,946.00$
A B C D E
(B+C) (A-D)
Total InDirect Costs -$ -$ -$
Supporting documents required with monthly requests.Summary:
Total Budget:155,946.00$
Previous Requests:-$
This Request:-$
Total Requested To-Date -$
Remaining Funds 155,946.00$
Fund Dept. ID
Reviewed by: Approved by:
Grant Staff Signature Date Grant Staff Signature Date
Finance Received Stamp Placed Below
Account
Fiscal Agent Use Only
Purchase Order #
RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only)
Laura Hilgart President & CEO
Authorized Signatory Signatory Title Date
Total of Previous
Reimbursements
Requested
This Month's
Request Total Requested
To-Date
Remaining Balance
Available
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
See Request for Reimbursement Instructions for reference
Exhibit C
Request for Reimbursement (RFR)
FY 2025
Budget Category
DIRECT COSTS (90% Minimum)
Total of Previous
Reimbursements
Requested
This Month's
Request Total Requested
To-Date
Remaining Balance
Available
Budget AmountBudget Category
Budget Amount
INDIRECT COSTS (10% Maximum)
(214) 851-5117
One CommunityUSA
Ian Feuer, President / CEO
ifeuer@onecommunityusa.org
8226 Douglas Ave., Ste. 648, Dallas, TX 75225
Submit To:
By Email:
PSM@fortworthtexas.gov
Mail:
Bob Bolen Public Safety Complex
Attn: Contract Compliance Specialist
Financial Management Division
505 West Felix St.
Fort Worth, TX 76115
Crime Control and Prevention District
Partners with a Shared Mission
Agency Name:
Person to Contact for Corrections:
Contact Phone Number for Corrections:
Email Address for Corrections:
Project Term
Authorized Executive Signor:
1st Qtr
Total
2nd Qtr
Total
3rd Qtr
Total
4th Qtr
Total
1st Qtr
Total
2nd Qtr
Total
3rd Qtr
Total
4th Qtr
Total
1st Qtr
Total
2nd Qtr
Total
3rd Qtr
Total
4th Qtr
Total
0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0!
0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0!
0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0!
0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0!
0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0!
1st Qtr
Total
2nd Qtr
Total
3rd Qtr
Total
4th Qtr
Total
1st Qtr
Total
2nd Qtr
Total
3rd Qtr
Total
4th Qtr
Total
1st Qtr
Total
2nd Qtr
Total
3rd Qtr
Total
4th Qtr
Total
0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0!
0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0!
0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0!
0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0!
0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0!
0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0!
0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0!
Project Description
CCPD Goal (s):
Year-to-
Date
Performance
Goal
Percentage
Complete (%)
Project Plan Activities Year-to-Date Performance Goal
Percentage
Complete (%)
Year Two 2026-2027 Year Three 2027-2028
Year One 2025-2026 Year Two 2026-2027 Year Three 2027-2028
EXHIBIT D - PROGRAM PERFORMANCE REPORT
Evidence-based Community Building & Neighborhood-Driven Outreach program fosters communication and trust between FWPD and beauty/barbershop owners, their customers and area
youth. Emphasis is placed on public safety, youth and law enforcement interaction, college/workforce development, quality of life & safe, secure and thriving neighborhoods.
Section II. Quarterly Outcomes - Overall Performance
Section II. Participant Activity - Overall Performance
Section II. Program Information
One CommunityUSA’s mission is to build safe, thriving neighborhood communities and a safer America.
July 1, 2025 - June 30, 2028
Section I. Agency Information
One CommunityUSA
Please fill in information
Year One 2025-2026
Outcome Measure and Description
Exhibit E:
Crime Control and Prevention District
Partners with a Shared Mission
BUDGET MODIFICATION FORM
Fiscal Year 2025-2028
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
DIRECT COSTS (90% minimum)
Budget Category Approved Budget Change Requested Revised Budget
A. Personnel
B. Fringe Benefits
C. Travel and Training
D. Equipment
E. Supplies
F. Contracts/Consultants
G. Sub-Awards
H. Occupancy
Total Direct Costs
INDIRECT COSTS (10% maximum)
Approved Budget Change Requested Revised Budget
Modification Narrative (describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
______________________________________________________________________________
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
Modification Approved Modification NOT Approved
__________________________________________________________________________
FWPD Staff Signature Date
Exhibit F: Crime Control and Prevention District CORRECTIVE ACTION PLAN In order to complete this form, please pull out the finalized Monitoring Results. Please detail the intended actions and timeline in which corrective action will be completed. It is advisable that all corrections to procedure be formalized by a policy document approved by the governing board. Additional Instructions are below. ITEM ID MONITORING FINDINGCORRECTIVE ACTION RESPONSIBLE PERSON TARGET COMPLETION DATESECTION - # FIN - 1 PERS - 2 ADM - 3List the CCPD Improvement Comment hereDetail the corrective action to be taken. Designate a person to ensure completionDesignate a target date to complete the action _____________________________________________________________________________________________________Authorized Representative Signature Date__________________________________________________________________________________________________________Name of Authorized Representative –Please Print
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 06/24/25 M&C FILE NUMBER: M&C 25-0627
LOG NAME: 35FY25 CCPD SUSTAINMENT GRANT Q3
SUBJECT
(ALL) Authorize Execution of Contract with One CommunityUSA for Fiscal Year 2025 Emerging Partners Program Funding from the Crime Control
and Prevention District Fund in the Total Amount of Up to $155,946.00 to Operate Crime Prevention Programming that Benefits Fort Worth
Residents
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with One CommunityUSA for the Fiscal Year 2025 Emerging Partners
Program funding from the Crime Control and Prevention District Fund in the total amount of up to $155,946.00 to operate crime prevention
programming that benefits Fort Worth residents.
DISCUSSION:
Crime Control and Prevention District (CCPD) Emerging Partners Programs provide funding to agencies that are recommended by a selection
panel and then approved by the CCPD Board of Directors (Board). This panel consisting of staff and community representatives evaluates the
proposals to ensure minimum qualifications are met and that proposed projects meet one or more of the goals of the Board.
Sustainment Grants, are by invitation only, and the purpose of this type of grant is to provide continued support for agencies completing a Program
Grant award under approved community crime priority areas (i.e. "Mission Priorities"). Sustainment Grants provide phased financial support for
eligible agencies as they work to sustain impact in needed areas of the community. To receive an invitation, eligible agencies must complete a
CCPD Program Grant, demonstrate effective utilization of CCPD funds, and must address a CCPD Funding Priority. For Sustainment Grants
applications are reviewed by the Fort Worth Police Department (FWPD) Budget Committee.
On May 8, 2025, One CommunityUSA presented to the Fort Worth Police Department (FWPD) Budget Committee Board. The One
CommunityUSA program was approved for a total amount of up to $155,946.00 and with a contract term of July 1, 2025 through September 30,
2028 with no renewals.
Funding will be allocated as follows in Fiscal Year 2025 on a reimbursement basis:
One CommunityUSA ($155,946.00) will expand the Shop Talk program to (5) new shops/year. The Shop Talk program operates through
barbershops and beauty salons in African American, Latino, and Asian communities. The Fort Worth shops are located in nearly all City Council
districts. New shops are selected in collaboration with law enforcement that identify a zip code, neighborhood, street, or specific shop where the
relationship between law enforcement and the community needs improvement. The 2025-2028 grant cycle will maintain the intention of positively
impacting youth attitude toward law enforcement.
Funding is budgeted in the CCPD Emerging Partners Fund for the CCPD Emerging Partners Programs Department for the purpose of funding the
CCPD Emerging Partners FY25 project.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Community Based
Fund, CCPD Community Based Prgm FY24 project to support the approval of the above recommendation and execution of the contract. Prior to
any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� William Johnson 5806
Originating Business Unit Head: Neil Noakes 4212
Additional Information Contact: Keith Morris 4243