HomeMy WebLinkAbout058236-R3 - General - Contract - Sweeping Corporation of America, LLCCITY OF FORT WORTH
CONTRACT RENEW AL NOTICE
September 11, 2025
Sweeping Corps of America, LLC
Attn: Brad Becker
Regional Vice President
4141 Rockside Rd, StelO0
Seven Hills, OH 44131
Re: Contract Renewal Notice
Contract No. CSCO No. 58236 (the "Contract")
58236-R3 CSCONo -----
Renewal Term No. 3: October 12, 2025, to October 11, 2026
The above referenced Contract with the City of Fort Worth expires on October 11, 2025.
Pursuant to the Contract, the City may renew the Contract in accordance with Sourcewell
Cooperative Contract 062421-SWP. This letter is to inform you that the City is exercising its right
to renew the Contract for an additional one (1) year period, which will begin immediately after the
Expiration Date. All other terms and conditions of the Contract remain unchanged. Please return
this signed acknowledgement letter, along with a copy of your current insurance certificate,
to the address set forth below, acknowledging receipt of the Contract Renewal Notice.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to insure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Oneil Johnson
Environmental Field Ops Superintendent
Contract Renewal Page 1 of2
ACCEPTED AND AGREED:
CITY OF FORT WORTH
By: VaJerie Washington (Oct 21, 2025 14:16:49 CDT)
Name: Valerie Washington
Title: Assistant City Manager
10/21/2025
APPROVAL RECOMMENDED:
u}q�/�By: fl
Name: Wyndie Turpen
Title: Assistant Environmental
Director
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
Sweeping Corporation of America, LLC
Services
�A�
By: GaryTTner (Oct 20, 2025 10:37:26 CDT)
Name: Gary Milner
Title: District Manager
Contract Renewal
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
By:
Name: Oneil Johnson
Title: Environmental Field Ops Superintendent
APPROVED AS TO FORM AND
LEGALITY:
M. Kev-irv AnJer� II
By: M. Kevin Anders, II (Oct 21, 202511:39:36 CDT)
Name: M. Kevin Anders, II
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 22-0818
Form 1295 Certification No.: 2022-395476
Page 2 of2
M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 10/11/2022 REFERENCE **M&C 22-
NO.: 0818
CODE: C TYPE: CONSENT
LOG NAME:
PUBLIC
HEARING:
Page 1 of 2
Official site of the City of Fort Worth, Texas
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23COOP CONTRACTED
STREET SWEEPING
I�C�7
SUBJECT: (ALL) Authorize the Execution of an Agreement with Sweeping Corporation of America,
LLC for Street Sweeping Services for a Total Annual Amount of Up to $1,500,000.00
Using Sourcewell Cooperative Contract 062421-SWP and Authorize Four One-Year
Renewal Options for the Same Annual Amount
RECOMMENDATION:
It is recommended that the City Council authorize the execution of an agreement with Sweeping
Corporation of America, LLC for street sweeping services for a total annual amount of up to
$1,500,000.00 using Sourcewell cooperative contract 062421-SWP and authorize four one-year
renewal options for the same annual amount for the Code Compliance Department.
DISCUSSION:
A primary goal of Fiscal Year (FY) 2023 is to promote a clean and safe City. The Code Compliance
Department is seeking to help address litter in the community by increasing litter abatement services.
Expanding from two street sweepers to twelve street sweepers has been identified as one of several
measures to assist the community in achieving this goal. Due to expected supply chain delays and
equipment shortages following the COVID-19 pandemic, street sweepers will not be available for an
estimated 12-18 months or longer. In anticipation of these delays, the Code Compliance Department
has solicited contracted street sweeping services which will allow street sweeping services to begin
quickly while staff continues to evaluate long-term equipment purchase options.
The Code Compliance Department obtained a cooperative quote from Sweeping Corporation of
America, LLC through Sourcewell Contract No. 062421-SWP.
Staff recommends awarding the purchase of street sweeping services to Sweeping Corporation of
America, LLC. These services will be used throughout the City of Fort Worth in an effort to reduce
litter and debris on major arterial City streets with particular focus on heavily-littered commercial
corridors. Street sweeping services are expected to reduce floatable debris and other pollutants in
area waterways.
COST ANALYSIS - The City has no recent comparable purchase history for street sweeping
services. Costs were obtained using the Sourcewell Cooperative Contract No. 062421-SWP, which
offers a minimum of 3\% percent discount off all services and labor. Staff requested, received, and
reviewed estimates from three separate vendors. Staff evaluated service costs from each vendor at
weekly, biweekly, and monthly service frequencies. Comparison of cost estimates were used to select
a service frequency to match the funds budgeted for this purchase. Vendors were also contacted to
confirm their resources were sufficient to implement this service at the requested frequencies. Costs of
services and implementation timelines of the requested frequencies are considered valid and
appropriate.
An administrative change order or increase may be made by the City Manager up to the amount
allowed by relevant law and the Fort Worth City Code and does not require specific City Council
approval as long as sufficient funds have been appropriated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
cooperative purchasing agreement satisfies state laws requiring that the local government seek
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30371&councildate=l0/11/2022 10/24/2025
M&C Review
Page 2 of 2
competitive bids for purchase of the item. Sourcewell cooperative contracts have been competitively
bid to increase and simplify the purchasing power of local government entities across the State of
Texas.
BUSINESS EQUITY DIVISION - An M/WBE goal is not assigned when purchasing from an approved
purchasing cooperative or other public entity.
Funding is provided through the Environmental Protection Fund.
Services will be scheduled to commence in October 2022 and will be phased in during the first
quarter of Fiscal Year 2023.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously
appropriated, in the Environmental Protection Fund to support the approval of the above
recommendation and execution of the agreement. Prior to any expenditure being incurred, the Code
Compliance Department has the responsibility to validate the availability of fund.
Fund
Fund
Department Account Project Program Activity Budget Reference # Amount
ID ID Year (Chartfield 2)
Department Account Project Program Activity Budget Reference # Amount
ID ID � � Year (Chartfield 2) � �
Submitted for Citv Manaqer's Office bv:
Oriqinatinq Department Head:
Additional Information Contact:
Valerie Washington (6199)
Brandon Bennett (6322)
David B. Carson (6336)
ATTACHMENTS
23 COOP Contracted Street Sweepinq.docx (CFW Internal)
FID Table - COOP Contracted Street Sweepinq.xlsx (CFW Internal)
Sweepinq Corp. of Amer., LLC.pdf (CFW Internal)
http://apps.cfwnet.org/council�acket/mc review.asp?ID=30371&councildate=l0/11/2022 10/24/2025