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HomeMy WebLinkAbout062034-R1A1 - General - Contract - Mitchell Adding Machine Company, Inc. dba Mitchell Time & ParkingFirst Renewal and First Amendment to Fort Worth City Secretary Contract No. 62034 Page 1 of 5 FIRST RENEWAL AND FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 62034 This First Renewal and First Amendment to Fort Worth City Secretary Contract No. 62034 (“Agreement”) is entered into by and between MITCHELL ADDING MACHINE COMPANY, INC. DBA MITCHELL TIME & PARKING (“Vendor”), a Texas Domestic For-Profit Corporation acting by and through its duly authorized representative, and CITY OF FORT WORTH (“City”), a Texas home-rule municipal corporation acting by and through its duly authorized Assistant City Manager, each individually referred as a “Party” and collectively as the “Parties.” WHEREAS, the Parties entered into an Agreement identified as Fort Worth City Secretary Contract No. 62034 (“Agreement”); WHEREAS, the contract authorizes renewals at the City’s sole discretion; WHEREAS it is the collective desire of the Parties to renew the Agreement for a one- year term (the “First Renewal Term”); WHEREAS, the Parties wish to amend the Agreement to increase the annual amount by $13,196.44 for additional services for a new total compensation of $153,720.60; WHEREAS, it is the collective desire of the Parties to amend the Agreement by replacing Exhibit B with an updated Exhibit B to reflect updated pricing; WHEREAS, it is the collective desire of the Parties to amend the Agreement to update Section 1. Scope of Services to include repair and replacement of damaged bollards as needed; and WHEREAS, the Parties agree that Vendor previously installed 41 retractable bollards at six (6) strategic intersections in the West 7th District area located in Council District 9, and this amendment only adds repair services to the agreement and does not mandate Vendor to re-perform services under Section 1. NOW, THEREFORE, Vendor and City do hereby agree to the following: I. RENEWAL OF AGREEMENT The Agreement is hereby renewed for a First Renewal Term commencing on September 26, 2025, and ending on September 25, 2026, unless terminated earlier in accordance with the Agreement. II. AMENDMENT TO AGREEMENT First Renewal and First Amendment to Fort Worth City Secretary Contract No. 62034 Page 2 of 5 The Agreement is hereby amended to be and read as follows: A.Exhibit B, which is attached hereto and incorporated herein, is made a part of this Agreement for all purposes, replacing the previous Exhibit B. B.Section 1 of the Agreement, Scope of Services, is amended as follows: 1.Scope of Services.Vendor will provide and install 41 retractable bollards at six (6) strategic intersections in the West 7 th District area located in Council District 9. Vendor will also repair and replace damaged bollards as needed ("Services"), as set forth in more detail in Exhibit A ("Scope of Services"), attached hereto and incorporated herein for all purposes. C.Section 3.1 of the Agreement, Compensation, is amended as follows: 3.Compensation. 3.1 Total annual compensation under this Agreement will not exceed one hundred fifty-three thousand, seven hundred twenty dollars and sixty cents ($153,720.60). III. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of Agreement, as previously amended, which are not expressly amended herein shall remain in full force and effect. IV. ELECTRONIC SIGNATURE This First Renewal and First Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] IN WITNESS WHEREOF, the Parties hereto have executed this First Renewal and First Amendment to be effective the day the Assistant City Manager signs it. ACCEPTED AND AGREED: CITY OF FORT WORTH By: LJ�9L Name: William Johnson Title: Assistant City Manager Date: 10/27/2025 APPROVAL RECOMMENDED: -' ... By: Davi,:! Carabaja(10ct27, 202515:05:47 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief ATTEST: By: Name: Jannette S. Goodall Title: City Secretary MITCHEL ADDING MACHINE COMPANY, INC. DBA MITCHELL TIME & PARKING �:�e: G� I � Title: President Date: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: K�4'i1:H&a,� Name: Loraine Coleman Title: Administrative Services Manager APPROVED AS TO FORM AND LEGALITY: A�� By: Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0414 Date Approved: 5/14/2024 Form 1295 Certification No.: 2024-1134625 First Renewal and First Amendment to Fort Worth City Secretary Contract No. 62034 Page 3 ofS First Renewal and First Amendment to Fort Worth City Secretary Contract No. 62034 Page 4 of 5 EXHIBIT B – PAYMENT SCHEDULE First Renewal and First Amendment to Fort Worth City Secretary Contract No. 62034 Page 5 of 5 Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA Create New From This M&C DATE:5/14/2024 REFERENCE NO.: **M&C 24- 0414 LOG NAME: 35WEST 7TH DISTRICT TRAFFIC BOLLARDS MITCHELL CODE:C TYPE:CONSENT PUBLIC HEARING:NO SUBJECT: (CD 9) Authorize Execution of a Vendor Services Agreement with Mitchell Time and Parking for Retractable Bollards and Installation in the West 7th Street Area for Traffic and Crowd Control in the Amount of $140,524.16 with Options to Renew for the Police Department RECOMMENDATION: It is recommended that City Council authorize execution of a vendor services agreement with Mitchell Time and Parking for the purchase and installation of retractable bollards in the West 7th Street area for traffic and crowd control in the amount of $140,524.16 with options to renew for the Police Department. DISCUSSION: The West 7th Entertainment District has become one of the largest districts of its type in the state of Texas. The area receives thousands of visitors on any given night, and crowds can reach 10,000 to 15,000 people. Venues in the area are bars, which frequently leads to large crowds of people who have consumed alcohol. Those circumstances may lead to increased incidents of violent and/or property crime. As part of the comprehensive crowd management plan employed by the Police Department, certain one-way streets in the West 7th area are closed to through traffic at specific times. Closing the streets to vehicular traffic allows officers to expedite the flow of traffic out of the district and prevents incidents of “cruising.” This also enables the officers to safely manage large crowds leaving the bar venues at closing time and reduces the likelihood of an intoxicated person being struck by a vehicle leaving the area. Seven intersections need to be closed to facilitate safe crowd management. Officers are taken out of service for responding to calls when they use patrol vehicles to block the intersections. Police may have up to 25 officers assigned to the twelve city block area of the West 7th Entertainment District. In comparison, the City of Austin has approximately 35 officers on duty for an area of five city blocks. Taking seven officers out of service to manage intersections reduces the number of officers available to answer calls by 33 percent and up to 50 percent at times. If officers in the West 7th area are not available to answer calls because they are tasked with staffing a static post for traffic control, other officers from the West Patrol would be dispatched; travel time from West Patrol to the West 7th District is 20 minutes or longer. If West Patrol officers are unavailable, the drive time for another division to come assist in the West 7th area would be even longer. In 2023, there were 239 Part One Crimes Against Persons in the West 7th District. In 2023, 115 firearms were seized in the area by West 7th officers. Having officers available to take action immediately for Crimes Against Persons and removing firearms from streets reduces risks to citizens and is preferable to having seven officers unavailable for calls while monitoring street intersections. Barricades similar to a “sawhorse” style have proven ineffective. The barricades may be easily moved Page 1 of 3M&C Review 10/21/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32119&councildate=5/14/2024 Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount by intoxicated individuals trying to get into the area, displaced in certain weather conditions, and they will not stop a vehicle from driving through them. Road closure devices used by Special Events/Emergency Response (SEER) are extremely heavy and other equipment must be used to move them. The SEER devices are better suited for temporary events such as the Cowtown Marathon. Placing these devices in the West 7th area each night for a few hours would require SEER to come out, place them, then return to remove them. In an emergency, Police or the Fire Department response would be delayed because they cannot be moved quickly. This Mayor and Council Communication requests authorization to execute a vendor services agreement with Mitchell Time and Parking to provide and install 41 retractable bollards at seven strategic intersections in the West 7th area. Retractable bollards are stronger than “sawhorse” barricades and the bollards can be locked and unlocked by both Police and the Fire Department to prevent tampering or allow access as needed. The design is intended to be permanent, may be lighted or painted for visibility, and collapses back into the street when not in use. DVIN-BE: The Police Department was approved for a Chapter 252 Exemption by the City Attorney’s Office. Therefore, the business equity goal requirement is not applicable. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council’s approval and execution of the Agreement by the Assistant City Manager, the initial term will expire twelve (12) months later with options to renew. RENEWALS: The Agreement may be renewed for up to four (4) one-year renewal terms, at the City’s option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City’s obligations during the renewal period. Funding is budgeted in the CCPD Capital Projects Fund for the Police Department for the purpose of funding the PD Entertainment Dist-Bollards project, as appropriated. The West 7th District is located in COUNCIL DISTRICT 9. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies funds are available in the current capital budget, as previously appropriated, in the CCPD Capital Projects Fund for the PD Entertainment Dist-Bollards project to support the approval of the above recommendation and execution of the agreement. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. TO FROM Submitted for City Manager's Office by:Valerie Washington (6192) Originating Department Head:Neil Noakes (4212) Additional Information Contact:Robert A Alldredge (4131) Page 2 of 3M&C Review 10/21/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32119&councildate=5/14/2024 ATTACHMENTS 35WEST 7TH DISTRICT TRAFFIC BOLLARDS MITCHELL.docx (CFW Internal) Approved Chapter 252 Mitchell 3-12-2024.pdf (Public) DVIN Waiver Mitchell 3-18-2024.pdf (CFW Internal) FID Table Mitchell bollards rev.XLSX (CFW Internal) Mitchell Form 1295 2024-1134625.pdf (CFW Internal) Page 3 of 3M&C Review 10/21/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=32119&councildate=5/14/2024 CERTIFICATE OF INTERESTED PARTIES FORnn 1295 lofl Complete Nos. l- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. l, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form, and the city, state and country of the business entity's place Certificate Number: of business. 2024-1134625 Mitchell Time and Parking AUSTIN, TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/14/2024 being filed. City of Fort Worth Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. Retractable bollards West 7th Parking Equipment 4 Nature of interest Name of Interested Parly City, State, Country (place of business) (check applicable) Controlling Intermediary Ciry of Ft. Worth Fort WoRh, TX United States X 5 Check only if there is NO Interested Party. � 6 UNSWORN DECLARATION - My name is Gary J. Hobbs , and my date of birth is My address is 4806 N IH 35 Austin Texas 7g751 USA (street) (city) (state) (zip code) (count �Y) I declare under penalry of pery'ury that the foregoing is true and correct. Executed in Travis County, State of Texas , on the 14�day of March 20 24 (month) (year) � � v� � �_ Signatu,r, of authorized agent of contracting business entiry � (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.bc.us Version V3.5.1.5b35d027 F�RT ��RTH�} City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: MITCHELL ADDING MACHINE COMPANY, INC. DBA MITCHELL TIME & PARKING Subject of the Agreement: Vendor will provide and install 41 retractable bollards at six (6) strategic intersections in the West 7th District area located in Council District 9. Vendor will also repair and replace damaged bollards as needed ("Services") M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 62034 - A1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? XYes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 9/26/2025 If�different from lhe approval dale. Expiration Date: 9/25/2026 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Proj ect Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processin� in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the infor7nation is required and if the information is nol provided, the contract will be returned to the department.