HomeMy WebLinkAbout056862-R4 - General - Contract - UBM Enterprise, Inc.Contract Renewal Page 1 of 2
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 23, 2025
UBM Enterprise, Inc.
Attn: Michael Smiddy
11102 Ables Lane
Dallas, TX 75229
Re: Contract Renewal Notice
City Secretary Contract No. 56862 (the “Contract”)
Renewal Term No. 4: December 14, 2025 to December 13, 2026
The above referenced Contract with the City of Fort Worth expires on December 13, 2025
(the “Expiration Date”). Pursuant to the Contract, renewals are at the sole option of the City. This
letter is to inform you that the City is exercising its right to renew the Contract for an additional
one (1) year period, which will begin immediately after the Expiration Date. All other terms and
conditions of the Contract remain unchanged. Please return this signed acknowledgement letter,
along with a copy of your quote for charges for the new renewal term and a current insurance
certificate, to the address set forth below, acknowledging receipt of the Contract Renewal
Notice. Failure to provide a signed acknowledgment does not affect the renewal.
Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure
that your company information is correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at
the telephone number listed below.
Sincerely,
Elyse Dara
Elyse Dara
Sr. Contract Compliance Specialist
817-392-0501
100 Fort Worth Trail
Fort Worth, TX 76102
CSC No. ____________
Contract Renewal Page 2 of 2
CITY OF FORT WORTH
By: ___________________________
Name: Valerie Washington
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By: ______________________________
Name: Marilyn Marvin
Title: Property Management Director
ATTEST:
By: ______________________________
Name: Jannette Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: ______________________________
Name: Denise Garcia
Title: Purchasing Manager
APPROVED AS TO FORM AND LEGALITY:
By: ______________________________
Name: Thomas R Hansen
Title: Assistant City Attorney
CONTRACT AUTHORIZATION:
M&C: 21-0952
Date Approved: 12/14/2021
Form 1295 Certification No.: 2021-827072
UBM Enterprise, Inc.
By:
Name: Michael Smiddy
Title: President
City of Fort Worth,
Mayor and
Texas
Council Communication
DATE: 12/14/21 M&C FILE NUMBER: M&C 21-0952
LOG NAME: 13P 21-0152 JANITORIAL SERVICES FOR NEW CITY HALL JC
SUBJECT
(ALL) Authorize an Agreement with UBM Enterprises, Inc. for Janitorial Services and Products in a Combined Annual Amount Up to
$1,144,728.44 and Authorize Four Annual Renewals Options for the Same Amount for the City of Fort Worth
RECOMMENDATION:
It is recommended that the City Council authorize an agreement with UBM Enterprises, Inc. for janitorial services and products in a combined
annual amount up to $1,144,728.44 and authorize four annual renewals options for the same amount for the City of Fort Worth.
DISCUSSION:
Property Management approached Purchasing to issue a bid for janitorial services and products for the new City Hall Pier One building. The
Purchasing Division issued an Invitation to Bid (ITB) 21-0152. The bid detailed specifications regarding duties, pertormance expectations,
required experience, scheduling, and supervision requirements for all areas of the building.
The ITB was issued on August 3, 2021, with submission due by September 2, 2021. The ITB was advertised in the Fort Worth Star-Telegram
every Wednesday from August 4, 2021 through September 1, 2021. Fifty-six vendors were solicited from the purchasing vendor database system;
Sixteen responses were received. Each bid response received points based on a pre-established, best-value matrix of weighted factors and was
scored according to price, equipment list, training/orientation/new practices, references, and business equity commitment. Upon review of the
information, UBM Enterprise, Inc. received the highest overall score and was determined to present the best value to the City.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City
Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
Upon City Council approval, the agreement will begin upon execution and will end one year from that date. The contract contains provisions that no
guarantee is made that a specific amount of services will be purchased and the city departments will acquire the services on an "as needed"
basis. The contract may be renewed for up to four successive one-year terms at the City's option. This action does not require specific City
Council approval, provided that the City has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
UBM Enterprises, Inc. is in compliance with the City's Business Equity Ordinance by committing to 100.00% Business Equity participation on this
project. The City's Business Equity goal on this project is 13%.
This agreement may be renewed for up to four-year terms at the City's option. This action does not require specific City Council approval provided
that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the General Fund to
support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Property
Management Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office bk Jay Chapa 5804
Originating Business Unit Head:
Additional Information Contact:
Reginald Zeno 8517
Cynthia Garcia 8525
Jeff Cope 8313
Expedited