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Home My WebLink About063142-R1 - General - Contract - Comm-Fit Holdings LLCFirst Renewal of CSC No. 63142 Page 1 of 2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE October 7, 2025 Comm-Fit Holdings, LLC Attn: Lee Gravette, CFO 15700 Midway Rd. Addison, TX. 75001 Re:Contract Renewal Notice Contract No. CSC No. 63142 Renewal Term No.1: December 01, 2025 to November 30, 2026 Cooperative Agency: TIPS 24090701 The above referenced Contract with the City of Fort Worth expires on November 30, 2025 Pursuant to the terms of the Contract, the Contract is subject to renewal option for up to two (2) one-year renewal terms. This letter will memorialize the collective desire of the parties to renew the Contract for a one-year Renewal Term, which begins immediately after the Expiration Date and continues for one (1) year thereafter. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgement letter to the address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. First Renewal of CSC No. 63142 Page 2 of 2 IN WITNESS WHEREOF, the parties hereto have executed this First Renewal in multiples. City: By: ___________________________ Name: Dana Burghdoff Title: Assistant City Manager Date: __________________________ Vendor: By: ___________________________ Name: Gary Wolff Title: Vice President Email: gwolff@comm-fit.com FOR THE CITY OF FORT WORTH INTERNAL PROCESSES: Approval Recommended: By: ______________________________ Name: Dave Lewis Title: Director Park & Recreation Department By: ______________________________ Name: Monique Hill Title: Assistant Director Park & Recreation Department Approved as to Form and Legality: By: ______________________________ Name: Hye Won Kim Title: Assistant City Attorney Contract Authorization: M&C: 25-0246 Form 1295: 2025-1273602 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ______________________________ Name: Sheri Endsley Title: District Superintendent Park & Recreation Department City Secretary: By: ______________________________ Name: Jannette S. Goodall Title: City Secretary M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: CODE: 3/25/2025 REFERENCE **M&C 25- NO.: 0246 P TYPE: CONSENT LOG NAME: PUBLIC HEARING: Page 1 of 3 Official site of the City of Fort Worth, Texas �{�RT�'�ORTII _��- 13P ATHLETIC EQUIPMENT AND SUPPLIES MULTI- COOP JC CITY NO SUBJECT: (ALL) Authorize Non-Exclusive Purchase Agreements with BSN Sports, LLC, Comm-Fit Holdings, LLC and S&S Worldwide, Inc. for a Combined Annual Amount Up to $952,000.00 and Authorize Four One-Year Renewal Options for the Same Annual Amount for Exercise Equipment, Supplies, and Related Accessories and Services Using Identified Cooperative Agreements for All City Departments RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with BSN Sports, LLC, Comm-Fit Holdings, LLC and S&S Worldwide, Inc. for a combined annual amount up to $952,000.00 and authorize four one-year renewal options for the same annual amount for exercise equipment, supplies, and related accessories and services using identified cooperative agreements for all City Departments. I �7 [+'��i�l+'%9 [�]►A The purpose of this Mayor and Council Communication (M&C) is to authorize non-exclusive agreements that will be used by City Departments to purchase commercial exercise equipment, athletic supplies, gym supplies (including score and video boards and athletic clothing), and related repair parts and services. The equipment is primarily used by citizens at City Community Centers and by public safety employees at City facilities. Staff recommends awarding agreements to BSN Sports, LLC, Comm-Fit Holdings, LLC, and S&S Worldwide, Inc. Staff reviewed the pricing and determined it to be fair and reasonable. Staff s recommended vendor list includes multiple vendors offering a variety of products offered through various cooperative contracts. These agreements will be used for the purchase, repairs and replacement of gym equipment and supplies at community centers used by the public, and any additional facilities including but not limited to: public safety employees at Bob Bolen Public Safety Complex, Fire Stations throughout the City, Police Precincts throughout the City. Vendor Cooperative Cooperative Name Reference 3SN Sports, Omnia R201101 _LC i&S Norldwide, nc. TIPS 240803 Cooperative Dates Date Current COOP COOP Expiration published Opened Date 9/30/2025 10/31 /2027 2/19/2020- 2/20/2020 7/14/2020 8/1 /2024- 8/8/2024 9/20/2024 Comm-Fit Holdings, 2/2/2023- LLC TIPS 230203 4/6/2026 2/9/2023 3/17/2023 TIPS 240906 11/30/2027 10/18/2024 http://apps.cfwnet.org/council�acket/mc review.asp?ID=33110&councildate=3/25/2025 10/3/2025 M&C Review Page 2 of 3 Cooperative Dates Date Vendor Cooperative Cooperative Current COOP COOP Name Reference Expiration published Opened Date Comm-Fit 9/5/2024- Holdings, 9/12/2024 LLC Comm-Fit Holdings, 9/5/2024- LLC TIPS 24090701 11/30/2027 9/12/2024 10/18/2024 FUNDING: The maximum combined annual amount allowed under the agreements citywide will be $952,000.00. However, the actual amount used will be based on the needs of the department and available budget. Funding is budgeted in the various accounts within the participating departments' operating budgets, as appropriated. RENEWAL TERMS: These agreements may be renewed for up to four additional one-year terms, in accordance with the terms of the specified Omnia and TIPS Contract. Should Omnia and TIPS elect to exercise the renewal option for any of these agreements, the City will do the same. COOPERATIVE PURCHASE: State law provides that a local government entity purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. Omnia and TIPS contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. BUSINESS EQUITY: A business equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreements. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget R eef rence # Amount ID ID Year (Chartfield 2) Fund Department Account Project Program Activity Budget Reference # Amount ID � ID Year �(Chartfield 21 � Submitted for Citv Manaqer's Office bv: Reginald Zeno (8517) Dana Burghdoff (8018) Oriqinatinq Department Head: Reginald Zeno (8517) Dave Lewis (5717) http://apps.cfwnet.org/council�acket/mc review.asp?ID=33110&councildate=3/25/2025 10/3/2025 M&C Review Additional Information Contact: Brandy M. Hazel (8087) Jaysea Coates (6159) ATTACHMENTS BSN Sports 1295.pdf (CFW Internal) BSN Sports SAMs.pdf (CFW Internal) BSN Sports SOS.PDF (Public) Comm Fit Holdinqs Form 1295 Certificate.pdf (CFW Internal) Comm Fit Holdinqs SAMs.pdf (CFW Internal) Comm Fit Holdinps SOS.PDF (CFW Internal) S&S Worldwide 1295.pdf (CFW Internal) S&S Worldwide SAMs.pdf (CFW Internal) S&S Worldwide SOS.PDF (Public) Page 3 of 3 http://apps.cfwnet.org/council�acket/mc review.asp?ID=33110&councildate=3/25/2025 10/3/2025 F�RT ��RTH�} City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Comm-Fit Holdings, LLC Subject of the Agreement: This contract is used to purchase commercial exercise equipment athletic supplies, gym supplies (including score and video boards and athletic clothing) and related repair parts and services. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 8 No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? XYes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 12/01/2025 If�different from lhe approval dale. Expiration Date: 11/30/2026 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Proj eCt Number: If applicable. n/a *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processin� in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the infor7nation is required and if the information is nol provided, the contract will be returned to the department.