HomeMy WebLinkAbout25-0124 - 2025-11-04 - Informal ReportINFORMAL RESPONSE TO CITY COUNCIL MEMBERS
No. 25-0124
di;Ttp To the Mayor and Members of the City Council November 4, 2025
r',° Page 1 of 2
V.
�O Y
rrn SUBJECT: MAYOR AND COUNCIL TRAINING AND TRAVEL RELATED
EXPENDITURES
The purpose of this Informal Report is to provide a comprehensive summary of current and
historical training and travel expenditures incurred by the Mayor and Council Members, as
summarized in the accompanying table. These expenditures include costs associated with training,
transportation, and limited ancillary charges related to official business conducted at least fifty (50)
miles from employees' homes and offices. In response to a Council directive, the data has been
analyzed and presented by district for Fiscal Years 2023 through August of Fiscal Year 2025. Fiscal
Years 2024 and 2025 were released in response to a Public Information Request (PIR) on October
7, 2025. Corrections identified subsequent to the release of the PIR are reflected in the table below.
The Financial Management Services Department compiled and analyzed all relevant transactions
recorded in the PeopleSoft Financial System general ledger for the requested years. This review
encompassed multiple cost centers, expenditure accounts and thousands of transaction records.
Purchasing card transaction receipts, archived invoices, and travel expense reports (when
available) were retrieved and examined to identify all travel -related expenditures.
Travel
By Council Membe"
Summarized
2023
2024 1
2025
Total
Mayor
$ 8,214.89
$ 3,008.56
$ 7,244.12
$ 18,467.57
District 2
9,117.06
6,513.27
2,145.46
17,775.79
District 3
27,737.75
31,559.72
24,788.47
84,085.94
District 4
5,375.05
-
-
5,375.05
District 5
12,637.08
10,375.36
1,405.90
24,418.34
District 6
11,940.14
4,505.85
10,484.70
26,930.69
District 7
589.84
-
-
589.84
District 8
13,512.20
8,250.75
9,230.74
30,993.69
District 9
11,181.62
8,216.82
2,687.00
22,085.44
District 10
1,733.46
5,470.55
2,229.91
9,433.92
District 11
1,815.81
13,149.07
11,869.31
26,834.19
Grand Total
$103,854.90
$91,049.95
$72,085.61
$266,990.46 ,
After conducting the above analysis, several measures have been implemented to strengthen the
management of Mayor and Council travel expenditures.
Updates to the Travel and Non -Travel Expenditure Reimbursement Policy for Elected Officials have
clarified key definitions, responsibilities, requirements, and lines of accountability. In addition, a 10-
day timeline has been established for submission and a 5-day timeline for processing
reimbursement requests provided all required documentation and approvals are in place.
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS
INFORMAL RESPONSE TO CITY COUNCIL MEMBERS
No. 25-0124
di;Ttp To the Mayor and Members of the City Council November 4, 2025
r',° Page 2 of 2
V.
�O Y
rrn SUBJECT: MAYOR AND COUNCIL TRAINING AND TRAVEL RELATED
EXPENDITURES
Approved reimbursements will be issued through the City's standard payroll process on the next
available pay cycle following final approval.
A dedicated "travel -only" purchasing card (Travel PCard) has been issued to the responsible party
in the Mayor and Council Office to clearly separate travel costs from routine purchasing card
transactions. Related updates have also been made to the Procurement of Goods and Services —
Purchasing Cards Policy to add pertinent definitions and cardholder/approver duties and
responsibilities for the Travel PCard.
Finally, the City Manager's Office is enhancing internal processes to ensure consistent, accurate
recording and tracking of travel expenditures. Financial Management Services will support these
improvements by providing training as necessary.
For questions concerning data reconciliation, please contact Reginald (Reggie) Zeno, Chief
Financial Officer, by e-mail to Reqinald.Zeno(a)fortworthtexas.gov. For questions concerning
individual transactions please contact Whitney Rodriguez, Chief of Staff, by e-mail to
Whitnev. Rod riauez(a)fortworthtexas.aov.
Jesus "Jay" Chapa
City Manager
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS