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HomeMy WebLinkAbout061184-R2 - General - Contract - LeadsOnline, LLCCSC No. 61184-R2 CITY OF FORT WORTH CONTRACT RENEW AL NOTICE LeadsOnline, LLC Attn: Alexander Finley 6900 Dallas Parkway, Suite 825 Plano, TX 75024 October 27, 2025 Re: Contract Renewal Notice Fort Worth City Secretary Contract No. 61184 ("Contract") Second Renewal Term: February 1, 2026 to January 31, 2027 The above-referenced Contract with the City of Fort Worth expires on January 31, 2026 ("Expiration Date"). This letter is to inform you that the City wishes to exercise its renewal option for a Second Renewal Term, which will begin immediately after the Expiration Date as outlined above. All other terms and conditions of the Contract remain unchanged. Please return this signed acknowledgment letter, along with a current copy of your insurance certificate reflecting the City of Fort Worth as the Holder, to the email address set forth below acknowledging receipt of the Contract Renewal Notice. Please log onto PeopleSoft Purchasing at http://fortworthtexas.gov/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Contract Renewal -CSC 61184-R2 Sincerely, J aci 1Jrotliers Jack Brothers Contract Compliance Specialist Jack.brothers@fortworthtexas.gov 817-392-4481 Page 1 of2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: UL9L Name: William Johnson Title: Assistant City Manager Date: 10/31/2025 APPROVAL RECOMMENDED: By: Davi4:] CarabajaqOct 31, 202512:37:08 CDT) Name: David Carabjal Title: Assistant Chief ATTEST: By: � A 1.= Name: Jannette S. Goodall Title: City Secretary LEADSONLINE7LL½ By:� Name: Ale�inley Title: CEO Date: 10/27/2025 Contract Renewal -CSC 61184-R2 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Kathryn Agee Title: Senior Management Analyst APPROVED AS TO FORM AND LEGALITY: �� By: rf Name: Jerris Mapes Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0216 Date Approved: 3/19/2024 Form 1295 Certification No.: 2024-1108459 Page 2 of2 M&C Review Page I of 3 CITY COUNCIL AGENDA Create New From This M&C DATE: 3/19/2024 REFERENCE **M&C 24- NO.: 0216 CODE: C TYPE: CONSENT Official site of the City of Fort Worth, Texas FoRTIVoRm LOG NAME: 35LEADSONLINE SUBSCRIPTION SERVICE PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of a Sole Source Agreement with LeadsOnline in the Amount of $113,717.00 for the First Year for LeadsOnline PowerPlus and CeIlHawk Subscription Services with Four Additional OneYear Term Options to Renew for the Police Department RECOMMENDATION: It is recommended that the City Council authorize execution of a Sole Source Agreement with LeadsOnline in the amount of $113,717.00 for the first year for LeadsOnline PowerPlus and CeIlHawk subscription services with four additional one year term options to renew for the Police Department. DISCUSSION: LeadsOnline is a proprietary investigative software system used by the Police Department since 2013. LeadsOnline PowerPlus subscription allows the City of Fort Worth Police Department (Police) to conduct nationwide searches of pawn shops, secondhand stores, and scrap metal recyclers for stolen merchandise or scrap metal. LeadsOnline CeIlHawk is a proprietary cell phone mapping and analysis system for use by law enforcement. The LeadsOnline PowerPlus database consolidates and analyzes transactional information from scrap metal dealers, secondhand sales, pawn shops, gold buyers, and electronic sales sites like OfferUp and eBay to assist law enforcement agencies in deterring scrap metal and property theft. LeadsOnline connects Police investigators to approximately 1.7 billion transaction records, from over 25,000 businesses and to a network of more than 6,000 law enforcement agencies throughout the United States. LeadsOnline CeIlHawk cell phone mapping and analysis service provides Police with the ability to upload, map and analyze Portable Document Format (PDF) files from AT&T and display all cell sites from each cell phone carrier, not just the one used by a cell phone. CeIlHawk allows Police to filter cell phone information on multiple parameters based on date, time, direction, day of the week, time of day, including and excluding a specific outside number, completely inclusive under one application. Since 2013, Police paid $42,440.00 per year for LeadsOnline through January 31, 2023. During that ten-year period, over 2,000 businesses have been added to those reporting into the platform, along with more than 700,000,000 digital images and 27,000,000 unique phone numbers. Other enhancements to the LeadsOnline platform included: 2016: LeadsOnline launched the Image Search module to assist law enforcement in the identification of suspects, victims, and stolen property. 2018: LeadsOnline started the Phone Forensics module to compare phone numbers with a phone extract from the platform and established a strategic partnership with OfferUp, a web -based citizen -to -citizen platform for selling property, giving law enforcement access directly through the LeadsOnline interface. 2021: LeadsOnline created the ability to provide automated save, search, and hit notifications to law enforcement users. 2022: LeadsOnline acquired Business Watch International to provide a more comprehensive network of information and bought Hawk Analytics which operated CeIlHawk phone mapping and analysis services. http://apps.cfwnet.org/council_packet/mc review.asp?ID=31923&councildate=3/19/2O24 11/3/2025 M&C Review Page 2 of 3 2023: LeadsOnline acquired Forensic Technology, creating the technology and instruments to investigate cases associated with firearms ballistic evidence. LeadsOnline now provides 300,000 daily transactions from 25,000 private sector businesses along with 1 billion digital images available for law enforcement investigations. In 2022, LeadsOnline notified Police that rate for a similar -sized agency would be $127,025.00, due to LeadsOnline developing its proprietary software from a pawn shop database to an investigative platform. In 2023, City Secretary Contract 59050 was executed for a one-year period for an annual amount of $91,525.00. The five-year costs below will bring Police into alignment with LeadsOnline pricing platform for similar -sized law enforcement agencies with access to all current and future platform enhancements. Five-year costs for LeadsOnline PowerPlus Investigation System Service are listed below. Beginning in 2025, the annual increase for the subscription services will increase by 8.5\%. Year Amount 2024 $107,542.00 2025 $127,025.00 2026 $137,822.00 2027 $149,537.00 2028 $162,248.00 TOTAL $684,174.00 Costs for adding CeIlHawk cell phone mapping and analysis system subscription for the same five- year period are listed below. The annual increase for the CeIlHawk subscription is approximately 3\%. Year Amount 2024 $6,175.00 2025 $6,360.00 2026 $6,551.00 2027 $7,010.00 2028 $7,501.00 TOTAL $33,697.00 Funding is budgeted in the Other Contractual Services account within the General Fund, as appropriated, for the Police Technology Services Sec Department. This Mayor and Council Communication (M&C) requests authorization to enter into a sole source subscription agreement with LeadsOnline for PowerPlus and CeIlHawk Police investigation tools, in the amount of $113,717.00 for the first year, with the option to renew for four (4) additional one-year renewal terms at the costs provided above. DVIN: A waiver of the goal for Business Equity subcontracting requirements was requested and approved by the DVIN, in accordance with the applicable Ordinance, because the waiver request is based on the sole source information provided. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, the initial term of the agreement will become effective once executed by the Assistant City Manager and expire January 31, 2025, with options to renew. RENEWAL OPTIONS: The agreement may be renewed for up to four (4) additional one-year terms, in accordance with the executed agreement. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL INFORMATION/CERTIFICATION: http://apps.cfwnet.org/council_packet/mc review.asp?ID=31923&councildate=3/19/2O24 11/3/2025 M&C Review Page 3 of 3 in the current operating budget, as previously appropriated, in the General Fund. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account IProject Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Citv Manager's Office bv: William M Johnaon (5806) Oriciinatinci Department Head: Neil Noakes (4212) Additional Information Contact: Robert A Alldredge (4131) ATTACHMENTS 35LEADSONLINE SUBSCRIPTION SERVICE.docx (CFW Internal) 35LEADSONLINE SUBSCRIPTION SERVICE.xlsx (CFW Internal) Chapter 252 LeadsOnline 1-30-2024.pdf (CFW Internal) DVIN waiver executed 1-10-2024.pdf (CFW Internal) Form 1295 Certificate 101 145942.0f (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=31923&councildate=3/19/2O24 11/3/2025 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: LeadsOnline, LLC Subject of the Agreement: Subscription Service M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes © No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑ No Contracts need to be routed for CSO nrocessinv- in the followinv- order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.