HomeMy WebLinkAbout059548-A1 - General - Contract - Halff Associates, Inc.CSC No. 59548-Al
AMENDMENT No.1
TO CITY SECRETARY CONTRACT No. 59548
WHEREAS, the City of Fort Worth (CITY) and Halff Associates, Inc.,
(ENGINEER) made and entered into City Secretary Contract No. 59548, (the
CONTRACT) which was authorized by M&C 23-0432 on the 23 rd day of May, 2023,
in the amount of $1,000,000; and
WHEREAS, the CONTRACT involves engineering services for the following
project:
Linwood & West 7 th Flood Mitigation Program, CPN 104868; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement, which
amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in proposal attached hereto and incorporated
herein. The cost to City for the additional design services to be performed
by Engineer totals $1,000,000. (See Attached Funding Breakdown Sheet, Page
-4-)
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $2,000,000.
City of Fort Worth, Texas
Prof Services Agreement Amendment Template
Revision Date: June 13, 2025
Page 1 of 4
Linwood & West 7th Flood Mitigation Program
CPN 104868
3.
Exhibit B of the Contract is hereby deleted in its entirety and is replaced
with the attached Exhibit B-1.
4.
All other provisions of the Contract, which are not expressly amended
herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date subscribed by the City's
designated Assistant City Manager.
APPROVED:
City of Fort Worth
Jesica McEachern
Assistant City Manager
DATE: 11/05/2025
ATTEST:
Jannette Goodall
City Secretary
APPROVAL RECOMMENDED: x��
Lauren Prieur (Oct 30, 2025 09:20:15 CDT)
Lauren Prieur, P.E.
ENGINEER
Halff Associates, Inc.
§££�� (s��!!!iio CDT)
Scott Rushing
Director, Water Resources
DATE: 10/22/2025
Director, Department of Transportation and Public Works
City of Fort Worth, Texas
Prof Services Agreement Amendment Template
Revision Date: June 13, 2025
Page 2 of 4
Linwood & West 7th Flood Mitigation Program
CPN 104868
Contract Compliance Manager:
By signing, I acknowledge that I am the person responsible for the
monitoring and administration of this contract, including ensuring all
performance and reporting requirements.
�O `���
Benjamin Thompson, P.E.
Sr. Professional Engineer
APPROVED AS TO FORM AND LEGALITY:
������
Douglas Black (Oct 31, 2025 16:06:36 CDT)
Douglas W. Black
Sr. Assistant City Attorney
lu .. � • .i.'�1�'X��
M&C Date: 9/30/2025
City of Fort Worth, Texas
Prof Services Agreement Amendment Template
Revision Date: June 13, 2025
Page 3 of 4
Linwood & Vdest 7th Flood Mitigation Program
CPN 109868
FUNDING BREAKDOWN SHEET
City Secretary No. 59548
Amendment No
Project CF1- CF2 -
Fund Dept ID Account Bond Amount
ID Activity
Reference
52002 0200431 4905449 104868 CAPEXP 9999 $1,000,000
Total: $1,000,000
City of Fort Worth, Texas Linwood & Vdest 7th Flood Mitigation Program
Prof Services Agreement Amendment Template CPN 109868
Revision Date: June 13, 2025
Page 9 of 4
ATTACHMENT B-1
COMPENSATION
Design Services for
Linwood and West 7t'' Flood Mitigation
City Project No. 104868
Time and Materials with Rate Schedule Project
Compensation
A. The ENGINEER shall be compensated for personnel time, non-labor expenses,
and subcontract expenses in perForming services enumerated in Attachment A as
follows:
i. Personnel Time. Personnel time shall be compensated based upon hours
worked directly in perForming the PROJECT multiplied by the appropriate Labor
Cateqory Rate for the ENGINEER's team member performing the work.
Labor Cateqory Rate as presented in the rate schedule table below is the rate for
each labor category performing the work and includes all direct salaries, overhead,
and profit.
Labor Category 2025 Rate 2026 Rate
$/hour $/hour
Princi al-in-Char e $325.00 $341.25
Pro'ect Mana er $290.00 $304.50
De ut Pro�ect Mana er $245.00 $257.25
QAQC Mana er $300.00 $315.00
Professional En ineer $190.00 $199.50
Professional En ineer Senior $250.00 $262.50
EIT I $130.00 $136.50
EIT II $150.00 $157.50
Environmental Scientist I $110.00 $115.50
Environmental Scientist II $167.00 $175.35
Environmental Scientist Senior $226.00 $237.30
Utilit Coordinator $175.00 $183.75
SUE Mana er $165.00 $173.25
SUE Field Mana er $135.00 $141.75
2-Man Desi natin Crew $200.00 $210.00
1-Man Surve Crew $130.00 $136.50
2-Man Surve Crew $200.00 $210.00
3-Man Surve Crew $270.00 $283.50
SIT $135.00 $141.75
Surve Mana er $185.00 $194.25
RPLS $190.00 $199.50
RPLS Senior $245.00 $257.25
GIS Anal st $100.00 $105.00
GIS Anal st Senior $140.00 $147.00
CAD Technician $110.00 $115.50
CAD Technician Senior $150.00 $157.50
City of Fort Worth, Texas
Attachment B-1
Revised Date: 8/18/2025
Page 1 of 4
�
ATTACHMENT B-1
COMPENSATION
Admin/Accountin $90.00 $94.50
Intern $75.00 $78.75
ii. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct
Expenses at invoice or internal office cost.
Direct Expenses (non-labor) include, but are not limited to, mileage, travel and
lodging expenses, mail, supplies, printing and reproduction services, other direct
expenses associated with delivery of the work; plus applicable sales, use, value
added, business transfer, gross receipts, or other similar taxes.
iii. Subcontract Expenses. Subcontract expenses and outside services shall be
reimbursed at cost to ENGINEER plus a markup of ten percent (10%).
iv. Budgets. ENGINEER will make reasonable efforts to complete the work within
the budget and will keep the City informed of progress toward that end so that
the budget or work effort can be adjusted if found necessary.
ENGINEER is not obligated to incur costs beyond the indicated budgets, as may be
adjusted, nor is the City obligated to pay ENGINEER beyond these limits.
If ENGINEER projects, in the course of providing the necessary services, that the
PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether
by change in scope of the project, increased costs or other conditions, the
ENGINEER shall immediately report such fact to the City and, if so instructed by the
City, shall suspend all work hereunder.
When any budget has been increased, ENGINEER's excess costs expended prior
to such increase will be allowable to the same extent as if such costs had been
incurred after the approved increase.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. The ENGINEER shall be paid by the City based upon an invoice created on the
basis of statements prepared from the books and records of account of the
ENGINEER, based on the actual hours and costs expended by the ENGINEER in
performing the work.
B. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
C. ENGINEER shall prepare and submit invoices in the format and including content
as presented in Exhibit B-1.
D. Payment of invoices will be subject to certification by the City that such work has
been performed.
City of Fort Worth, Texas
Attachment B-1
Revised Date: 8/18/2025
Page 2 of 4
B-2
ATTACHMENT B-1
COMPENSATION
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Transportation and Public Works Department monthly progress reports and
schedules in the format required by the City.
IV. Summary of Total Project Fees
Firm Primary Responsibility
Prime Consultant
Halff Associates, Inc Management, Analysis, and
Design
Proposed Sub-Consultants
HNTB Geotech Management,
Levee/Tunnel Evaluation
TOTAL
Fee Amount %
$950,000 95%
$50,000 5%
$ 1, 000, 000 100%
Pro'ect Number & Name Total Fee Sub Fee
PN 104868 Linwood and West 7t" $ 1,000,000 $ 50,000
Flood Miti ation
City of Fort Worth, Texas
Attachment B-1
Revised Date: 8/18/2025
Page 3 of 4
�
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B-1)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across desired work types and work phases.
City of Fort Worth, Texas
Attachment B-1
Revised Date: 8/18/2025
Page 4 of 4
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::: halif
September 22, 2025
Via Email: Benjamin.Thompson@fortworthtexas.gov
Benjamin Thompson, PE, CFM
City of Fort Worth
Transportation and Public Works Department
Stormwater Capital Delivery
Re: Amendment No. 1— Linwood and West 7t" Flood Mitigation
CPN 104868
Dear Mr. Thompson,
Halff Associates, Inc. respectfully submits Amendment No. 1 for the referenced
project. The original contract was $1,000,000 and Amendment No. 1 is for $1,000,000. The Amendment
is for services required to complete the Project Development Phase of the project. The
services include performing field survey, geotechnical investigation, subsurface utility engineering,
environmental services, H&H modeling and conceptual design (30% plans) and coordination efforts.
If you have any questions regarding the comments, please give me a call at 817-764-7487.
Sincerely,
���.�
�
Scott Rushing, PE, CFM
Vice President
Director, Water Resources
2601 Meacham Blvd., Suite 600, Fort Worth, TX 76137 � halff.com
City of Fort Worth,
Mayor and
DATE: 09/30/25
Texas
Council Communication
M&C FILE NUMBER: M&C 25-0931
LOG NAME: 20SWM LINWOOD & W 7TH FLOOD MITIGATION ENGINEERING SERVICES
SUBJECT
(CD 9) Authorize Execution of Amendment No. 1 in the Amount of $1,000,000.00 to an Engineering Agreement with Halff Associates, Inc. for
Project Development and Design Services for the Linwood & West 7th Flood Mitigation Program for a Revised Contract Amount of $2,000,000.00
RECOMMENDATION:
It is recommended that the City Council authorize execution of Amendment No. 1 in the amount of $1,000,000.00 to an engineering agreement
with Halff Associates, Inc. (City Secretary Contract No. 59548) for project development and design services for the Linwood & West 7th Flood
Mitigation project (City Project No. 104868) for a revised contract amount of $2,000,000.00.
DISCUSSION:
On May 23, 2023, Mayor and Council Communication (M&C) 23-0432 authorized an engineering agreement with Halff Associates, Inc. (City
Secretary Contract No (CSC). 59548) in the amount of $1,000,000.00 for project development and design services for the Linwood & West 7th
Flood Mitigation project. This M&C will authorize execution of Amendment No. 1 to the agreement and increase the contract amount by
$1,000,000.00, for a revised contract amount of $2,000,000.00.
Key deliverables from the original contract include a detailed engineering model of the existing drainage system to understand current flood risk
and evaluate the benefit of different flood mitigation alternatives. This involved the identification and planning evaluation of several flood mitigation
alternatives, including detention, storm drain improvements, green infrastructure, swales, and pumping, to understand potential benefits and costs,
and determine which to advance into more detailed project development.
This amendment will build upon conceptual planning and project development already pertormed to progress specific alternatives toward final
design over the next 12-18 months. The work will ultimately include performing conceptual planning, providing project development, defining the
feasible project phases, preparing an overall implementation plan and schedule, identifying and mitigating risks for each phase, preparing
engineering plans for construction, and providing construction phase services. Future amendments will be issued as additional funds become
available, and the project scope becomes more defined. The contract duration will continue until work is complete or all funds are utilized.
The following table summarizes previous contract actions and amendments:
Agreement Amount Justification M8�C No. Date
Initial Contract $1,000,000.00 Initial Agreement M&C 23-0432 05/23/2023
CSC 59548
Identification and
planning evaluation To be authorized via
Amendment #1 $1,000,000.00 of several flood This M&C this M&C
mitigation
alternatives
Contract Total $2,000,000.00
Funding is budgeted in the Stormwater Capital Projects Fund for the TPW Department for the purpose of funding the Linwood & West 7th Flood
Mitigation project (City Project No. 104868).
This project is located in COUNCIL DISTRICT 9.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Stormwater Capital
Projects Fund for the Linwood & W 7th Flood Mitigati project to support the approval of the above recommendation and award of the contract.
Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office b� Jesica McEachern 5804
Originating Business Unit Head: Lauren Prieur 6035
Additional Information Contact: Thanaa Maksimos 2485
CERTIFICATE OF INTERESTED PARTIES
FORM 129'rJ
1of2
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the ciry, state and country of the business entity's place Certificate Number:
of business. 2025-1346545
Halff Associates. Inc.
Richardson, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/06/2025
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
CPN 104868
Linwood & West 7th Flood Mitigation Project
Nature ofinterest
4
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
Atkinson, Erin Fort Worth, TX United States X
Baker Daily, Jessica Richardson, TX United States X
Cranston, Shaun Austin, TX United States X
Engelhardt, Cindy Austin, TX United States X
French, Sherri Frisco, TX United States X
Hollis, Leigh Frisco, TX United States X
Ickert, Andrew Fort Worth, TX United States X
Jackson, Todd Austin, TX United States X
Murray, Menton McAllen, TX United States X
Pylant, Ben Fort Worth , TX United States X
Sagel, Joseph Richardson, TX United States X
Smith, Ryan Richardson, TX United States X
Forms provided by Texas Ethics Commissfon www.ethicsstate.tx.us Version V4.1.O.t10dOtd8
CERTIFICATE OF INTERESTED PARTIES
FORM 129'rJ
2of2
Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form, and the ciry, state and country of the business entity's place Certificate Number:
of business. 2025-1346545
Halff Associates. Inc.
Richardson, TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 08/06/2025
being filed.
City of Fort Worth Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
CPN 104868
Linwood & West 7th Flood Mitigation Project
Nature ofinterest
4
Name of Interested Party City, State, Country (place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is Scott Rushing � and my date of birth is $�
My address is 2601 Meacham Blvd, Suite 600 Fort Worth TX 76137 USA
(city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Tarrant County, State of TeXaS , on the 6th day of AUCJUSt 20 25
(month) (year)
�C%�C./ •
Signature of authorized agent of contra � g business entity
(Declarant)
Forms provided by Texas Ethics Commissfon www.ethicsstate.tx.us Version V4.1.O.t10dOtd8
F�RT ��RTH�,
Routing and Transmittal Slip
Transportation & Public Works Department
DOCUMENT TITLE: Halff Associates Amendment 1
M&C: 25-0931 CPN: 104868 CSO: 59548 DOC#:
Date:
To: Name Department Initials Date Out
1 Scott Rushing — Signature Engineer �� 10/22/25
(Srushing@halff.com) SR
2. Ben Thompson - Signature TPW Project Mgr. a� 10/22/25
3. Thanaa Maksimos — Review TPW Program Mgr, r^'� 10/23/25
4. Lissette Acevedo — Review TPW Sr. CPO oC� 10/28/25
5. Patricia Wadsack - Review TPW Asst. Dir. �L1N' 10/29/25
6. Lauren Prieur - Signature TPW Dir. �� 10/30/25
��,_�, ������
7. Doug Black - Signature Legal � 10/31/25
rzNlTck
8. Jesica McEachern - Signature CMO �i 11/05/25
9. Katherine Cenicola - Review CSO �� 11/06/25
10. Jannette Goodall - Signature CSO ,`�� 11/06/25
11. Allison Tidwell - Review CSO �' 11/l0/25
12. TPW SW Contracts TPW SW
CC: Program Manager — Thanaa Maksimos, Sr. CPO — Lissette Acevedo, TPW BSPAP Recon
Team — Cindy Sengathith
DOCUMENTS FOR CITV MANAGER'S SIGNATURE: All documents received from any and all
City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE
APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review
and take the next steps.
NEEDS TO BE NOTARIZED: ❑YES �No
RUSH: ❑YES �No SAME DAY: ❑YES �No
NEXT DAV: ❑YES �No
ROUTING TO CSO: �YES ❑No
Action Repuired:
❑ As Requested
❑ For Your Information
� Signature/Routing and or Recording
❑ Comment
❑ File
❑ Attach Signature, Initial and Notary Tabs
Return to: tpw sw contracts(a�fortworthtexas.�ov Ca11817-229-3283 with questions. Thank you!
F�RT ��RTH�}
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Halff Associates, Inc.
Subj ect of the Agreement: The Amendment is for services required to complete the Project Development Phase of the project.
M&C Approved by the Council? * Yes 8 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 8 No ❑ 59548-A1
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes 8 No ❑
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? XYes ❑ No 8 If only specific information is
Confidential, please list what inforrnation is Confidential and the page it is located.
1295 Form (pages 16-17) attached per the comment below
Effective Date:
If�different from lhe approval dale.
Expiration Date:
If applicable.
Is a 1295 Form required? * Yes 8 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Proj ect Number: If applicable. 104868
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processin� in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the infor7nation is required and if the information is nol provided, the contract will be
returned to the department.