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HomeMy WebLinkAbout062453-R1A1 - General - Contract - Agilent Technologies, Inc.First Renewal and First Amendment to Fort Worth City Secretary Contract No. 62453 Page 1 of 5 FIRST RENEWAL AND FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 62453 This First Renewal and First Amendment to Fort Worth City Secretary Contract No. 62453 (“Agreement”) is entered into by and between AGILENT TECHNOLOGIES, INC. (“Vendor”), a Delaware Corporation acting by and through its duly authorized representative, and City of Fort Worth (“City”), a Texas home-rule municipal corporation acting by and through its duly authorized Assistant City Manager, each individually referred as a “Party” and collectively as the “Parties.” WHEREAS, on December 16, 2024, the Parties entered into City Secretary Contract No. 62453 to provide Gas Chromatography Mass Spectrometers (GCMS) for the Forensic Analysis Laboratory (the "Agreement"). The agreement provides for up to four one-year renewal periods; WHEREAS, it is the collective desire of the Parties to renew the agreement for the First Renewal option (the “First Renewal Term”) and amend the Agreement to replace the Seller’s Quote (Exhibit F) with an updated Exhibit F; and WHEREAS, it is the collective desire of the Parties to increase the compensation amount by $20,742.50 for a new total annual compensation of $145,000.00. NOW, THEREFORE, City and Vendor do hereby agree to the following: I. RENEWAL OF AGREEMENT The Agreement is hereby renewed for the first renewal term (the “First Renewal Term”) commencing on December 16, 2025, and ending on December 15, 2026, unless terminated earlier in accordance with the Agreement. II. AMENDMENT TO AGREEMENT The Agreement is amended as follows: A. Exhibit F, which is attached hereto and incorporated herein, is made a part of this Agreement for all purposes, replacing the previous Exhibit F. B. The Third paragraph of the Agreement, the Compensation Section, is amended to be and read as follows: Buyer shall pay Seller in accordance with the fee schedule in Exhibit F and in accordance with the provisions of this Agreement. Total First Renewal and First Amendment to Fort Worth City Secretary Contract No. 62453 Page 2 of 5 annual payment made under this Agreement by Buyer shall not exceed One Hundred and forty-five Thousand Dollars. ($ 145,000.00). Seller shall not provide any additional items or services or bill for expenses incurred for Buyer not specified by this Agreement unless Buyer requests and approves in writing the additional costs for such services. Buyer shall not be liable for any additional expenses of Seller not specified by this Agreement unless Buyer first approves such expenses in writing III. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of Agreement, as previously amended, which are not expressly amended herein shall remain in full force and effect. IV. ELECTRONIC SIGNATURE This First Renewal and First Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] First Renewal and First Amendment to Fort Worth City Secretary Contract No. 62453 Page 3 of 5 IN WITNESS WHEREOF, the Parties hereto have executed this First Renewal and First Amendment to be effective the day the Assistant City Manager signs it. ACCEPTED AND AGREED: CITY OF FORT WORTH By: ___________________________ Name: William Johnson Title: Assistant City Manager Date: ___________________________ APPROVAL RECOMMENDED: By: ______________________________ Name: Title: Assistant Chief ATTEST: By: ______________________________ Name: Jannette S. Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ______________________________ Name: Kathryn Agee Title: Senior Management Analyst APPROVED AS TO FORM AND LEGALITY: By: ______________________________ Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-1112 Date Approved: December 10, 2024 Form 1295 Certification No.: 2024-1237136 VENDOR: AGILENT TECHNOLOGIES, INC. By: Name: Lindsay Willett Title: Bids Response Specialist Date: ______________________________ ENTTTTTTTTTTTTTTTT TECHHHHHHNOLOO Digitally signed by Lindsay Willett Date: 2025.10.27 15:03:36 -04'00' 10/27/25 First Renewal and First Amendment to Fort Worth City Secretary Contract No. 62453 Page 4 of 5 EXHBIT F SELLER’S QUOTE First Renewal and First Amendment to Fort Worth City Secretary Contract No. 62453 Page 5 of 5 M&C Review CITY COUNCIL AGENDA Create New From This M&C Page 1 of 2 Official site of the Ciry of Fort Worth, Texas F��T� ���� REFERENCE **M&C 24- 35AGILENT TECHNOLOGIES DATE: 12/10/2024 NO.: 1112 LOG NAME: GAS CHROMATOGRAPHY MASS SPECTROMETER CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Sole Source Agreement with Agilent Technologies, Inc. for a Gas Chromatography Mass Spectrometer System in the Amount of $124,257.50 for the Police Department with Four One-Year Renewal Options ���]���h�iI��U7_r�[�]�A It is recommended that the City Council authorize execution of a sole source agreement with Agilent Technologies, Inc. for a Gas Chromatography Mass Spectrometer system in the amount of $124,257.50 for the Police Department with four one-year renewal options. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize execution of a sole source agreement to purchase a new Agilent Technologies, Inc. Gas Chromatography Mass Spectrometer (GCMS) for the Forensic Analysis Laboratory (Crime Lab). The Crime Lab currently owns six GCMS systems, but one is not operational and has reached the end of its expected 10-year life cycle. This purchase will replace that GCMS system. The Crime Lab Chemistry Unit conducted analysis of over 4,800 items in 2023 and completed 1,375 cases for the Police Department Narcotics Unit. The GCMS systems are used to analyze unknown substances to confirm the identity of street drugs confiscated by patrol officers, undercover purchases, or other activities. The GCMS system confirms for cocaine, methamphetamine, LSD, other controlled and non-controlled substances, and volatile chemicals found at clandestine laboratories. Narcotic investigators need to know the confirmation of unknown drugs as quickly as possible in order to file cases in a timely manner with the Court system. Crime Lab analysts testify in courts of law with supporting documentation from GCMS analysis for judicial proceedings. Agilent Technologies, Inc. is the documented sole source ISO 9001 certified equipment manufacturer of the GCMS 8890 configured with options and proprietary software used by the Crime Lab. The GCMS will include a one-year warranty; estimated ongoing preventative maintenance costs for subsequent years is approximately $16,000.00 annually. DVIN-BE: The Police Department was approved for a Chapter 252 Exemption by the City Attorney's Office for the purchase of Agilent Technologies, Inc. Gas Chromatography Mass Spectrometer. Therefore, the business equity goal is not applicable. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval, the term of the Agreement will become effective upon City Secretary Contract execution and expire twelve (12) months after. RENEWAL OPTIONS: The Agreement may be renewed for up to four (4) one-year renewal terms, at the City's option. Renewals may be used for support maintenance after warranty expiration or equipment replacement for other aging Agilent GCMS equipment. This action does not require http://apps.cfwnet.org/council�acket/mc review.asp?ID=32818&councildate=l2/10/2024 10/27/2025 M&C Review Page 2 of 2 specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the CCPD Capital Projects Fund for FY24 PD Equipment Replacement project to support the approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Fund Department Account Project Program Activity Budget Reference # ID ID Year (Chartfield 2 Fund Department Account Project Program Activity Budget Reference # ID ID Year (Chartfield 7 Submitted for Citv Manaqer's Office bv: Oriqinatinq Department Head: Additional Information Contact: William Johnson (5806) Neil Noakes (4212) Robert A Alldredge (4131) Amount Amount ATTACHMENTS 35AGILENT TECHNOLOGIES GAS CHROMATOGRAPHY MASS SPECTROMETER funds avail.doCx (CFW Internal) Aqilent quote 5043371.pdf (Public) A�proved Business Equity Waiver 10-31-2024.pdf (CFW Internal) Approved Chapter 252 10-30-2024 Agilent.pdf (Public) FID Table Aqilent GCMS.XLSX (CFW Internaq Form 1295 2024-1237136.pdf (CFW Internal) http://apps.cfwnet.org/council�acket/mc review.asp?ID=32818&councildate=l2/10/2024 10/27/2025 City Secretary’s Office Contract Routing & Transmittal Slip *Indicates the information is required and if the information is not provided, the contract will be returned to the department. Contractor’s Name: Subject of the Agreement: M&C Approved by the Council? *Yes No If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes No If so, provide the original contract number and the amendment number. Is the Contract “Permanent”? *Yes No If unsure, see back page for permanent contract listing. Is this entire contract Confidential?*Yes No If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required?* Yes No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number:If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes No Contracts need to be routed for CSO processing in the following order: (Approver) Jannette S. Goodall (Signer) Allison Tidwell (Form Filler)