HomeMy WebLinkAbout044660 - General - Contract - PowerDMS Inc.Fox,
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: PowerDMS, Ina
Subject of the Agreement: Amendment 8 to CSC 44880 wBh PowerDMS to add addMo ml Ilrerree
types and Increase the total capacity of the agreement
M&C Approved by the Council? * Yes 9 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 9 No ❑
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 9
If unsure, see back page for permanem contract listing.
Is this entire contract Confidential? *Yes ❑ No 9 Ifonly specie information is
Confidential, please list what information is Confidential and the page it is located
Pages 4 & 5 are considered con0dential by request of the vendor
Effective Date: Expiration Date:
If dii ferem from the approval date. If applicable.
Is a 1295 Form required? * Yes 9 No ❑
*Ifso, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: Ifapplicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 9 No ❑
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not providers the contract will be
returned to the department.
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CSC No. 44660-A8
EIGHTH AMENDMENT
TO
FORT WORTH CITY SECRETARY CONTRACT NO. 44660
This Eighth Amendment to Fort Worth City Secretary Contract No. 44660 ("Eighth
Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality,
and PowerDMS, Inc. ("Vendor,") a Delaware corporation. City and Vendor are each individually
referred to herein as a "parry" and collectively referred to as the "parties."
WHEREAS, City and Vendor entered into an Agreement identified as City Secretary
Contract No. 44660 beginning July 30, 2013 (the "Agreement");
WHEREAS, on December 10, 2024, the Fort Worth City Council, through Mayor and
Council Communication (M&C) 24-1037, approved execution of the Seventh Amendment to the
Agreement to increase the annual amount by $100,000.00 for a revised annual amount not to
exceed $200,000.00; and
WHEREAS, it is the collective desire of the parties to amend the Agreement to
administratively increase the annual amount of the Agreement to a revised annual amount not to
exceed $300,000.00 and include Exhibit B-8 attached hereto this amendment.
NOW THEREFORE, known by all these present, the Parties, acting herein by and
through their duly authorized representatives, agree to the following terms, which amend the
Agreement as follows:
I. AMENDMENTS
1. The Agreement is hereby amended to increase the annual amount of the Agreement
by $100,000.00 for a revised annual amount not to exceed $300,000.00.
2. The Agreement is hereby amended to include Exhibit B-8, PowerDMS Order No.
Q-419769, attached hereto this Eighth Amendment for the purchase of an additional PowerPolicy
subscription.
II. MISCELLANEOUS
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
[Signature Page Follows]
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Eighth Amendment to Fort Worth City Secretary Contract No. 44660 Paget of 3
Dmusign Envelope ID: 1AB01 MM1334EBB-ABED-DaA 87FDF928
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
ANtW6*O
By: Danm GbAam(Nm1Q,=5n:n:eaT1
Name•. Dianna Giordano
Title: Assistant City Manager
Date: 11/102025
PowerDMS, Inc:
By: �ypa
Name: K`my°° nns
Title: DIrectorol Customer Renewals
Date:
702720251855:19 AM PDT °P ykrC
ulj1�
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
S.Troliet- for K.clt4rur)
Hy: x,... ...
Nome•. Kevin Gann
Title: Director, IT Solutions
Approved as to Form and Legality:
By:
Candace Paal[ara
.,
Nome•.
Candace Paglima
Title:
Sr. Assistant City Attorney
Contract Authorization:
M&C: 24-1037
Approval Date: 12/10/2024
Form 1295: 2024-1236375
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
0Y$Qa
sy:—
Name: Pete Rizzo
Title: Sr. IT Solutions Manager
City Seeretary:
�mx A ..CSaa+-a ov four
Name: Jannetle Goodall ow8 DyAA
Title: City Secretary °$8 �
g b.
� pd
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Eighth Amendment to Fat Wont City Secretary Contract No. 44660 Page 2 of 3
EXHIBIT B-8
PowerDMS Order No. Q-419769
(Attached)
Eighth Amendment to Fort Worth City Secretary Contract No. 44660 Page 3 of 3
CITY COUNCIL AGENDA
Create New From This M&C
FO RT R'ORTH
DATE: 12/10/2024 REFERENCE * M&C 24- LOG NAME: 04POWERDMS CSC
NO.: 1037 44660 AMENDMENT 7
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendment Number 7 to City Secretary Contract
Number 44660 with PowerDMS to Add PowerReady Subscription and Licenses and
Increase the Total Contract Amount From $100,000.00 to $200,000.00, for the Fort Worth
Police Department through the Information Technology Solutions Department
It is recommended that City Council authorize the execution of amendment no. 7 to City Secretary
Contract No. 44660 with PowerDMS to add PowerReady subscription and licenses and increase the
total contract amount from $100,000.00 to $200,000.00, for the Fort Worth Police Department through
the Information Technology Solutions Department.
DISCUSSION:
This M&C requests approval to execute amendment no. 7 to CSC 44660 to increase the annual
contract amount by $100,000.00 for a new annual amount not to exceed $200,000.00 to add a
PowerReady Subscription for the Fort Worth Police Department and allow continuation of current
services provided by PowerDMS.
The City utilizes PowerDMS to provide a policy and procedure document management system, a field
training software, and a citizen engagement software for the Police Department and the Fort Worth
Marshal Division.
On July 25, 2013, the City entered into CSC 44660 with PowerDMS for use of PowerDMS and
PowerStandards software by the Fort Worth Police Department with a total annual amount not to
exceed of $50,000.00, with an expected recurring annual cost of $25,000.00.
On February 15, 2021, the City executed amendment no. 1 to CSC 44660 to administratively increase
the contract to add software licenses for the Fort Worth Police Department's Communication Division
with a new annual amount not to exceed $33,291.25.
On March 25, 2022, the City executed amendment no. 2 to administratively increase the contract to
add additional software licenses for the Fort Worth Police Department's Communication Division with
a new annual amount not to exceed $42,080.42.
On April 26, 2022, the City executed amendment no. 3 to administratively increase the contract to add
a subscription to PowerPolicy Professional software for the Fort Worth Marshal Division with a new
annual amount not to exceed $60,277.69.
On July 22, 2022, the City executed amendment no. 4 to administratively increase the contract to add
Single Sign On (SSO) Services for the Fort Worth Marshal Division with a new annual amount not to
exceed $60,701.28.
On July 24, 2023, the City executed amendment no. 5 to administratively increase the contract to add
additional PowerPolicy licenses and SSO services for the Fort Worth Marshal Division with a new
annual amount not to exceed $61,414.91.
On July 11, 2024, the City executed amendment no. 6 to administratively increase the contract to add
a subscription to PowerEngage 9-1-1 software, PowerPolicy Professional software with SSO services
for the Fort Worth Police Department's Communication Division with a new annual amount not to
exceed $100,000.00.
BUSINESS EQUITY: Awaiver of the goal for Business Equity subcontracting requirements was
requested, and approved by the DVIN, in accordance with the applicable Ordinance, because the
purchase of goods or services is from a sole source where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not
require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council's approval, this Agreement will begin once executed by the
Deputy City Manager and end July 30, 2025.
RENEWAL OPTIONS: This agreement may be renewed for additional one-year terms at the expiration
of each successive term by mutual written agreement of the parties. This action does not require
specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy
the City's obligations during the renewal term.
ISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budget, as previously
appropriated, in the ITS Capital Fund for the FY25 PD PowerDMS Power Ready project to support the
approval of the above recommendation and execution of the amendment. Prior to any expenditure
being incurred, the Information Technology Solutions Department has the responsibility to validate the
availability of funds.
Fund I Department Account Project Program Activity Budget' Reference # I Amount
ID ID Year (Chartfield 2) ,
FROM _
lFund Department Account Project Program Activity Budget Reference # Amount
ID ID Year , (Chartfield 2)
Submitted for City Manager's Office by:.
Originating Department Head:
Additional Information Contact:
ATTACHMENTS
Mark McDaniel (6316)
Kevin Gunn (2015)
Mark Deboer (8598)
04POWERDMS CSC 44660AMENDMENT 7 funds availability_pdf (CFW Internal)
04POWERDMS CSC 44660AMENDMENT 7 Updated FID Table.xlsx (CFW Internal)
25-TBD1182024(SS PowerDMS)Waiver-NS.pdf (CFW Internal)
City of Fort Worth-1295.pdf (CFW Internal)