HomeMy WebLinkAbout054907-T1 - General - Contract - TEKsystems IncTEKsystems, Inc.
CITY OF FORT WORTH
CONTRACT TERMINATION NOTICE
October 21, 2025
Attn: Chris Garmen and Legal Department
7437 Race Road
Hanover, MD 21076
Re: Contract Termination Notice
City Secretary Contract No. 54907 (the "Contract")
CSC No. 54907-Tl
Pursuant to the Contract, the City has the right to terminate the Contract. This letter is to
inform you that the City is exercising its right to terminate the Contract immediately upon the end
of the termination notice period stated in the Contract. Please return this signed
acknowledgement letter to the address set forth below, acknowledging receipt of the
Contract Termination Notice. Failure to provide a signed acknowledgment does not affect
the termination of the Contract.
If you have any questions concerning this Contract Termination Notice, please contact us
at the email address listed below.
Contract Termination
Sincerely,
City of Fort Worth
IT Solutions I Finance I Contracts
100 Fort Worth Trail
Fort Worth, TX, 76102
zz IT Finance Contracts@fortworthtexas.gov
Page 1 of2
[Executed effective as of the date signed by the Assistant City Manager below.] I [ACCEPTED
AND AGREED:]
City:
By: Dianna Giordano (Nov 10, 202517:26:11 CST)
Name: Dianna Giordano
Title: Assistant City Manager
Date: 11/10/2025
TEKsystems, Inc.
l,DocuSigned by:
�:9��8�� By:
Name: Michael Kramer ------------Title: sr Manager operations support
Date: 11/3/2025
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By:
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
By:
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 24-0309
Approval Date: 04/23/2024
Form 1295: 2024-1115427
Contract Termination
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By: A�/!&"!]�
Name: Angela Alonzo
Title: Sr. Administrative Services Manager
City Secretary:
By:
Name: Jannette Goodall
Title: City Secretary
Page 2 of2
CITY COUNCIL AGENDA
Create New From This M&C
DATE: 412312024 REFERENCE
NO.: **M&C 24-0309
04INFORMATION LOG NAME: TECHNOLOGY STAFFAUGMENTATION
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: (ALL) Authorize Amendments to the City Secretary Contracts for Staff Augmentation Services to Increase Annual Staff Augmentation Authorization by $1,247,340.00 for a Total Annual Authorization of $5,621,340.00 and Add Four Annual Renewal Options for the Information Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize amendments to the City Secretary Contracts for staff augmentation services to increase the annual staff augmentation authorization by $1,247,340.00 for a total annual authorization of $5,621,340.00 and add four annual renewal options for the Information Technology Solutions Department.
DISCUSSION:
In November 2016, City Council approved Mayor & Council Communication (M&C) C-27983 authorizing agreements with four vendors to provide technology-related staff augmentation services in a combined aggregate amount of $2,100,000.00 annually under Texas Department of Information Resources (DIR) cooperative contracts. Since 2016, through various M&Cs, C-28636, C-28999, 20-0410, 21-0084, 21-0456, 21-0733, 22-0444, 22-1020, 23-0119, the Information Technology Solutions (ITS) has expanded the number of vendors to eight for an annual combined authorization of $4,374,000.00 for information technology-related staff augmentation using DIR, Houston-Galveston Area Council (H-GAC), and General Services Administration (GSA) cooperative contracts.
As the City's need for current or updated information technology hardware and software has increased, so has the need for skilled information technology professionals to supplement City staff implementing the technology.
The current authorization for $4,374,000.00 allows for the use of contractors to perform tasks related to the cyber security, project management, ERP ongoing maintenance and support, assistance with network work configurations, along with Help Desk, Desktop and Hardware support. Staff augmentation is also used to bring in highly skilled consultants to fill vacancies in a "contract to hire model". Furthermore, this funding allowed for assistance for one-time capital projects support provided for in the ITS Capital Program in various programmables.
This Mayor and Council Communication seeks authorization to amend the staff augmentation contracts, to increase the annual staff augmentation authorization by $1,247,340.00 for a new total annual staff augmentation authorization of $5,621,340.00 to accommodate information technologyrelated staff augmentation needs for the City of Fort Worth using existing Information Technology Solutions Department City Secretary Contracts. The amended amount includes $1,089,000.00 requested by various City departments for their technology support needs.
To accommodate growth in operational needs, capital needs and other departmental needs, it is requested that the authorization increase 5\% each year for the duration of the M&C authorization as reflected in the chart below.
Current Year 1 Year 2 Year 3 Year 4
Operating $2,095,200.00 $2,139,600.00 $2,246,580.00 $2,358,909.00 $2,476,854.00
Capital 1,541,083.00 1,618,137.00 1,699,044.00 1,783,996.00 1,873,196.00
Depts 0.00 1,089,000.00 1,143,450.00 1,200,623.00 1,260,654.00
Grants 737,717.00 774,603.00 813,333.00 854,000.00 896,700.00
Total 4,374,000.00 5,621,340.00 5,902,407.00 6,197,527.00 6,507,404.00
Amount of increase $1,247,340.00 $281,067.00 $295,120.00 $309,876.00
Percentage
of increase 5\% 5\% 5\%
Each of the existing staff augmentation City Secretary Contract cooperative agreements will be amended to reflect this new total authorization. Additionally, this M&C is to request authorization to add four renewal options for the ITS Department.
Upon approval of this M&C, ITS will manage all executed cooperative purchase agreements for citywide needs for information technology-related staff augmentation for a total annual authorization. To select temporary technology staff, the staffing requirements are identified by ITS and recruitment requests are sent to eight staff augmentation vendors with cooperative agreements and existing City Secretary Contracts. The vendors each have equal opportunity to respond with qualified candidates and earn a minimum of ten percent of the awarded expenditures on an as-needed basis. No specific amount is guaranteed.
Vendors authorized by this request are listed below. The vendors selected provide the best overall value.
Official site of the Clty of Fort Worth, Texas
F0RTWORTII --..,.--
Cooperative City Cooperative Contract Expiration Secretary Vendor Contract Date Contract
Apex Systems LLC DIR-CPO-4638 August31,2024 55409
GTS Technology Solutions, Inc. DIR-CPO-4526 August31,2024 57911
Insight Global, LLC GS-35F-0247Y March 19, 2032 51991
Internal Data Resources, Inc. dba IDR DIR-CPO-4529 August 31, 2024 57876
Luna Data Solutions, Inc. DIR-CPO-4582 August31,2024 54782
Robert Half International, Inc. H-GAC TS06 -21 May 31, 2024 56 223
System Soft Technologies, Inc. DIR-CPO-4637 August31,2024 56 634
TEKsystems, Inc. DIR-CPO-4638 August31,2024 54907
COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas.
SUCCESSOR CONTRACTS: In the event the Texas Department of Information Resources (DIR), Houston-Galveston Area Council (H-GAC), or General Services Administration (GSA) agreements are not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the thencurrent purchase agreement has expired.
The City will initially use the DIR, H-GAC, and GSA agreements to make purchases authorized by this M&C. The DIR and H-GAC agreements are set to expire in 2024. If the agreements are extended, this M&C authorizes the City to purchase similar services under the extended contracts. If the DIR and H-GAC agreements are not extended, but DIR and H-GAC execute new cooperative contracts with each vendor and with substantially similar terms, this M&C authorizes the City to purchase the services under the new contracts. If this occurs, in no event will the City continue to purchase services under the new agreements for more than four (4) years without seeking Council approval.
Funding is budgeted in the Grants Operating Federal, ITS Capital and the Info Technology Systems Funds, along with any funding as needed by other City departments as appropriated.
BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
ADMINIST RATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM: Upon City Council approval and execution of amendments to respective City Secretary Contracts, each will become effective and expire in accordance with the underlying cooperative agreement.
RENEWAL OPT IONS: The DIR and H-GAC cooperative agreements may be renewed for four (4) additional one-year renewal terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital and operating budgets, as previously appropriated, in the Grants Operating Federal Fund for the American Rescue Plan Act project, the ITS Capital Fund for the Technology Infrastructure-IT and ERP IT projects and in the Info Technology Systems Fund to support the approval of the above recommendation and execution of the amendment. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds.
IQ Fund Department Account Project
ID ID
FROM
Fund Department Account Project ID ID
Submitted for CitY. Manager's Office by_;_
Originating Dei;iartment Head:
Additional Information Contact:
Program Activity Budget
Year
Program Activity Budget Year
Mark McDaniel (6 222)
Kevin Gunn (2015)
Cynthia Tyree (6 6 89)
Amount
Amount
ATTACHMENTS
04 Information TechnologY. Staff Augmentation.docx (CFW Internal)
812ex Form 1295 for CSC No 55409 J2df (CFW Internal)
FID Table Staff Augmentation 2024 V2 xjsx (CFW Internal)
GL0019-07 -Project Budget Summa[Y_(M.)_(1).xlsx (CFW Internal)
GL0019-07 -Project Budget Summa[Y_@§.).xlsx (CFW Internal)
GL0019-07 -Project Budget Summa[Y_@§.).xlsx (CFW Internal)
GTS-Form 1295 101144825.J2dl (CFW Internal)
IDR-Form 1295 101144312.J2dl (CFW Internal)
Insight Global-Form 1295 101146616.J2df (CFWlntemal)
LOS-Form 1295 101144612 J2df (CFWlntemal)
SST-Form 1295 101144327 J2df (CFW Internal)
TekSY.stemsForm 1295 101153799.P-Qf (CFW Internal)
f ORT WORTH®
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: TEKsystems, Inc.---------------------------
Subject of the Agreement: Termination Letter for City Sectretary Contract No. 54907
M&C Approved by the Council?* Yes ii No D
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes D No D 54907-T1-----------If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes □ No ii
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes D No ii If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date: --------If different from the approval date. If applicable.
Is a 1295 Form required? * Yes ii No D
* If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes ii No D
Contracts need to be routed for CSO processing in the following order:
1.Katherine Cenicola (Approver)
2.Jannette S. Goodall (Signer)
3.Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
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