HomeMy WebLinkAbout059853-A2 - General - Contract - The F.A. Bartlett Tree Expert CompanyCSC No.
Fort Worth City Secretary Contract No. 59853-A2
The F.A. Bartlett Tree Expert Company Page 1 of 6
SECOND AMENDMENT OF CITY SECRETARY CONTRACT NO. 59853
This SECOND AMENDMENT OF CITY SECRETARY CONTRACT NO. 59853
(“Second Amendment”) is made and entered into by and between the CITY OF FORT
WORTH (“City”), a Texas home-rule municipal corporation, acting by and through its duly
authorized representative, and THE F.A. BARTLETT TREE EXPERT COMPANY
(“Vendor”), a Connecticut corporation, acting by and through its duly authorized representative.
The City and Vendor are herein referred to individually as a “Party” and collectively referred to
as the “Parties.”
WHEREAS, on July 27, 2023, the City and Vendor entered into City Secretary Contract
No. 59853 (the “Agreement”) for Vendor to provide tree removal and pruning services;
WHEREAS, the Agreement provides for an initial term of one year and four (4) one-
year renewal options;
WHEREAS, on May 6, 2025, the parties exercised the First Amendment and Second
Renewal to amend the Agreement to clarify the total compensation and to renew the Agreement
for one year effective July 27, 2025 through July 26, 2026;
WHEREAS, City and Vendor now wish to amend the Agreement for a second time to
include additional services to be provided by Vendor without changing maximum payment under
this Agreement.
NOW THEREFORE, the Parties, acting herein by and through their duly authorized
representatives, agree to the following terms, which amend the Agreement as follows:
1.Exhibit A-1, “Scope of Services,” is attached to this Second Amendment and
incorporated herein by reference for all purposes as if it had been originally set forth in the
Agreement.
2.All other terms, provisions, conditions, covenants and recitals of the Agreement
not expressly amended herein shall remain in full force and effect. Total payment made under
the Agreement shall not exceed Two Million Two Hundred Fifteen Thousand One
Hundred Seventy-One Dollars ($2,215,171.00).
[signature page follows]
CSC No.
FortWorth City Secretary Contract No.59853-A2
The F.A. Bartlett Tree Expert Company Page 2 of 6
ACCEPTEDANDAGREED:
CITY OF FORT WORTH:
Dana Burghdoff
By:Dana Burghdoff (Nov 10, 2025 14:13:34 CST)
Name: Dana Burghdoff
Title: Assistant City Manager
APPROVAL RECOMMENDED:
By:
Name: Dave Lewis
Title: Park & Recreation Director
ATTEST:
By:
Name: Jannette S. Goodall
Title: City Secretary
CONTRACT COMPLIANCE MANAGER:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all
performance and reporting requirements.
By: HannahJohnson
Hannah Johnson (Nov 6, 2025 16:01:43 CST)
Name: Craig Fox
Title: CityForester
APPROVED AS TO FORM AND
LEGALITY:
By:
Name: Hye Won Kim
Title: Assistant City Attorney
CONTRACTAUTHORIZATION:
M&C: 23-0454 / June 3rd, 2023
Form 1295:2023-1016066
VENDOR:
THE F.A. BARTLETT TREE EXPERT
COMPANY
By:
Name: Matthew Farin
Title: Executive Vice President
Date:11/03/2025
CSC No.
Fort Worth City Secretary Contract No. 59853-A2
The F.A. Bartlett Tree Expert Company Page 3 of 6
Exhibit “A-1”
SCOPE OF SERVICES
1. SCOPE OF WORK
1.1. Vendor shall perform, on a weekly and as-needed basis, interior ornamental tree
maintenance services for the inventory of trees onsite at 100 Energy Way
("Services"). The inventory of trees onsite at 100 Energy Way consists of four
(4) Tropical Foliage, 32" Pot Ficus Alii. and four (4) Tropical Foliage, 32" Pot
Ficus Benjamina.
1.1.1. Vendor shall inspect the soil moisture levels of onsite trees and replenish
as necessary.
1.1.2. Vendor shall inspect the soil and foliage of onsite trees for insect pests,
diseases and other such infestations.
1.1.3. For all onsite trees, Vendor shall maintain the trimming and cleaning
of all foliage, removal of debris from soil surface and addition of soil as
needed.
1.1.4. For all onsite trees, Vendor shall perform rotation of trees, as necessary,
relative to any predominant light source in order to maintain attractive
shape.
1.1.5. Vendor shall provide maintenance of proper growing medium nutrient
levels for all onsite trees.
1.1.6. For all onsite trees, Vendor shall clean decorative containers, as necessary
and shall clean and wipe tree foliage, where necessary, to enhance the
appearance and promote the health of the plants.
1.1.7. Vendor shall treat onsite trees for pests and disease, as needed.
1.1.8. All travel expenses related to providing services.
1.1.9. Quarterly visits by a seasoned quality control person to assess the services being
provided by Vendor.
2. DELIVERY OF SERVICE
2.1. Services shall be performed at Future City Hall, 100 Energy Way Fort Worth, TX 76102,
unless otherwise specified by the Department Contract Manager or Designee.
2.2. Vendor shall perform Services within two weeks of a request for Services by the
Department Contract Manager or Designee.
2.3. Vendor shall submit an invoice for each Service date to the City's centralized Accounts
Payable Department invoice email address: supplierinvoices@fortworthtexas.gov after
services are rendered.
2.4. Vendor shall perform Services during working hours from 8:00 a.m. through 5:00 p.m.,
Monday through Friday, unless otherwise requested by the Department Contract Manager
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Fort Worth City Secretary Contract No. 59853-A2
The F.A. Bartlett Tree Expert Company Page 4 of 6
or Designee.
2.5. Parking shall be at the Loading Dock or Front Visitor Lot depending on availability.
2.6. Vendor shall not perform Services on City observed holidays:
2.6.1. New Year's Day
2.6.2. Martin Luther King, Jr. Day
2.6.3. Memorial Day
2.6.4. Juneteenth
2.6.5. Independence Day
2.6.6. Labor Day
2.6.7. Thanksgiving Day
2.6.8. Day after Thanksgiving
2.6.9. Christmas Day
3. VENDOR RESPONIBILITIES
3.1. The Vendor shall, during all periods of contract performance, provide competent
supervision of Vendor's employees to assure complete and satisfactory fulfillment of the
work and the terms of this Contract. The Vendor or a capable, fully authorized
representative must be immediately available during all work activities to receive any and
all special instructions from the requesting Department's Designee.
3.2. The City shall have the right to require that the Vendor dismiss from the premises covered
by this contract any employees of the Vendor whose conduct is improper, inappropriate,
or offensive and such employees shall not be re-employed on the subject premises by
Vendor without written consent of the City.
3.3. The Vendor must be thoroughly familiar with all prevailing safety measures pertinent to
its operations. This shall include, but not necessarily be limited to Environmental Health
Agency (EPA) regulations, Fort Worth City Ordinances, and Occupational Safety and
Health Agency (OSHA) regulations. In addition, the Vendor shall be wholly responsible
for instructing its employees in these safety measures and seeing that they are fully
complied with in every respect.
3.4. Vendor's employees shall wear an identification badge or uniform shirt with Vendor's logo
at all times while performing work under this agreement.
3.5. Vendor shall not leave spilled water on the floor. Wet floors must be dried promptly. A
wet floor sign must be placed in the area if Vendor needs to retrieve materials for
cleaning/drying from another part of building or their vehicle. Vendor shall be responsible
for any injury caused by water left on the floor.
3.6. Vendor shall provide its own ladder. Ladder safety training must be provided by Vendor
to all employees providing services totheCity ofFort Worth. Periodicsafety training must
be part of Vendor's employee training program.
3.7. Vendor shall be wholly responsible for and shall promptly correct or restore all defective
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Fort Worth City Secretary Contract No. 59853-A2
The F.A. Bartlett Tree Expert Company Page 5 of 6
work or damages to any job site caused by its activities.
3.7.1. Restoration and correction shall be to the complete satisfaction of the City. This
shall apply to any part of a building, its appurtenances, the adjacent grounds, or
other tangible damage incurred in the performance of the Agreement. Failure by
the Vendor to proceed promptly with corrective actions may be cause for
cancellation of this Agreement with amount(s) necessary to correct defective
work and/or damage being withheld from payments due or to become due to
Vendor.
3.8. The Vendor shall keep the premises free at all times from accumulation of waste materials
or rubbish. Vendor shall transport water in such a manner as to prevent spillage and shall
leave the area as clean and as free of spills, spots, stains, etc., as before the work was
undertaken. Vendor shall be responsible for disposing/hauling of all trash, unused
material, etc. in accordance with all Local, State, and/or Federal guidelines. Vendor shall
be responsible for any damage to building caused by spillage of water and/or plant
treatment chemicals.
3.9. Regulations - Vendor shall comply with all applicable Federal, State, and local laws,
ordinances, rules, and regulations pertaining to the performance of the work specified
herein even if they come into effect after the start of this agreement. All mandates
requiring the City to comply with new guidelines will also require the City Vendors to
comply.
3.10. Water access is on the Lobby Level. Access shall be made available by building security.
3.11. Vendor shall provide a large water container with rubber wheels.
PROPOSAL FOR TREE CARE SERVICES
Soil Care and Fertilization:
Soil Care Program
Implement Bartlett’s Soil Care Program to address soil and nutritional needs of the following
landscape plant.
• 8 Ficuses located at the inside of the Fort Worth City Hall lobby
This program is custom designed for your landscape based on an inspection of your plants and a
soil analysis test. The program will consist of nutrient treatments, pH adjustments, organic
components and other soil treatments as needed.
1: Fall - Macronutrient treatment, Micronutrient treatment, sulfur - Cost: $495
2: Late Winter - Macronutrient treatment, Micronutrient treatment - Cost: $495
3: Late Spring - DryPhite Granular, Macronutrient treatment, Micronutrient treatment, sulfur -
Cost: $495
4: Late Summer - DryPhite Granular, Macronutrient treatment, Micronutrient treatment, sulfur -
Cost: $495
CSC No.
Fort Worth City Secretary Contract No. 59853-A2
The F.A. Bartlett Tree Expert Company Page 6 of 6
• Each treatment will be billed as completed.
Pest Management:
Monitor Treatment
Inspect 8 Ficuses located at the inside of the Fort Worth City Hall lobby for insect and mite
pests, diseases and cultural problems that could impact plant health. Treat designated plants that
are under 20 feet in height as needed to suppress pest damage and promote plant health. Provide
treatment recommendations for pests and cultural problems on specific plants that exceed height
specifications.
Provide 6 treatments at 650.00 per treatment.
Landscape:
Landscaping
Install a water management zone to provide irrigation to the containers.
Stated price is the total for the entire program and includes monthly watering 12 times over the
entire contract/program. Each
water application treatment will be billed monthly.
Annual Amount: $2,700.00
M&C Review Page 1 of 3
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31082&councildate=6/13/2023 10/23/2025
HEARING:
CITY COUNCIL AGENDA
Official site of the City of Fort Worth, Texas
Create New From This M&C
REFERENCE **M&C 23-
13P ITB 23-0046 TREE
DATE:6/13/2023 NO.:0454 LOG NAME:REMOVAL SERVICES MC
PARD
CODE:P TYPE:CONSENT PUBLIC NO
SUBJECT:(ALL) Authorize Non-Exclusive Purchase Agreements with the Paysage Group LLC dba
Smith Lawn & Tree, Shawnee Mission Tree Service, Inc. dba Arbor Masters and the F.A.
Bartlett Tree Expert Company to Provide Tree Removal and Pruning Services for City
Departments in a Combined Annual Amount Up to $2,215,171.00
RECOMMENDATION:
It is recommended that the City Council authorize non-exclusive purchase agreements with The
Paysage Group LLC dba Smith Lawn & Tree, Shawnee Mission Tree Service, Inc. dba Arbor Masters
and The F.A. Bartlett Tree Expert Company to provide tree removal and pruning services for City
departments in a combined annual amount up to $2,215,171.00 for the initial term and authorize four
one-year renewal options for the same amount.
DISCUSSION:
The Park and Recreation, Water and Transportation & Public Works departments approached the
Purchasing Division to finalize an annual agreement to provide hazardous tree removal, pruning, and
disposal services throughout the City of Fort Worth (City). This agreement will also cover emergency
storm response services.
In order to procure these services, staff issued an Invitation to Bid (ITB) No. 23-0046. The ITB
consisted of detailed specifications of services to be performed by the vendors, and minimum
requirements that the vendor must comply with.
This bid was advertised in the Fort Worth Star-Telegram on March 22, 2023, March 29, 2023, April 5,
2023 and April 12, 2023. The City received five (5) responses.
An evaluation panel, consisting of representatives from the Park and Recreation and Transportation
& Public Works departments reviewed and scored the submittals using Best Value criteria. The
individual scores were averaged for each of the criteria and the final scores are listed in the table
below:
Bidders
Evaluation Criteria
a b c d Total Score Rank
The Paysage Group LLC dba Smith Lawn
& Tree 24.00 15.50 12.00 34.35 85.85 1
Shawnee Mission Tree Service,Inc.dba
Arbor Masters 15.75 13.50 8.25 35.00 72.50 2
The F.A. Bartlett Tree Expert Company 15.75 13.50 8.25 0.00 37.50 3
GI-Mow 6.75 4.50 3.38 X
Bidder did not
meet technical
points; therefore,
4
M&C Review Page 2 of 3
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31082&councildate=6/13/2023 10/23/2025
costwas not
evaluated.
LaTour Tree Service 10.50
5.50
4.13
X
Bidder did not
meet technical
points; therefore,
cost was not
evaluated.
5
Best Value Criteria:
a. Bidder's ability of resources to provide services (equipment and personnel);
b. Bidder’s years in business, references and additional qualifications/certifications;
c. Bidder's ability to meet the City's needs; and
d. Cost of service.
GI-Mow and LaTour Tree Service did not score at least 50\% or more of the total available points for
technical criteria; therefore, both were deemed non-responsive.
After evaluation, the panel concluded that The Paysage Group LLC dba Smith Lawn & Tree,
Shawnee Mission Tree Service, Inc. dba Arbor Masters and The F.A. Bartlett Tree Expert Company
presented the best value to the City. Therefore, the panel recommends awarding non-exclusive
agreements to The Paysage Group LLC dba Smith Lawn & Tree, Shawnee Mission Tree Service,
Inc. dba Arbor Masters and The F.A. Bartlett Tree Expert Company. Under these non-exclusive
agreements the departments will request services in the order of lowest unit prices, availability and
vendor's proximity to the designated work site. No guarantee was made that a specific amount of
these services will be purchased. Staff certifies that the recommended vendors' bids meet
specifications.
FUNDING: The maximum allowed under this agreement would be $2,215,171.00; however, the
actual amount used will be based on the need of the department and available budget. The annual
departments allocation for this agreement is:
Department
Estimated
Annual
Amount
Account Name
Park & Recreation $ 1,585,990.00 Other Contractual Services
Water $ 385,129.00 Other Contractual Services
Transportation & Public Works $ 244,052.00 Other Contractual Services
Total $ 2,215,171.00
Funding is budgeted in the Other Contractual Services account within the Park and Recreation
Department rollup within the General Fund, Water Department rollup within the Water & Sewer Fund,
Transportation & Public Works Department rollup within the Stormwater Utility Fund and 4 various
projects within the General Capital Projects Fund.
DVIN-BE - A waiver of the goal for Business Equity subcontracting requirement is approved by the
DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or
services is from sources where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and
shall expire one year from that date.
RENEWAL OPTIONS: The City shall have four one-year options to renew the Agreement. This action
does not require specific City Council approval provided that the City Council has appropriated
sufficient funds to satisfy the City's obligations during the renewal term.
M&C Review Page 3 of 3
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31082&councildate=6/13/2023 10/23/2025
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating and capital budget,
as previously appropriated, in the General Fund, Water & Sewer Fund, Stormwater Utility Fund and
General Capital Projects Fund to support the approval of the above recommendation and award of
the agreement. Prior to an expenditure being made, the participating departments have the
responsibility to validate the availability of funds.
BQN\\
TO
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
FROM
Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
Submitted for City Manager's Office by: Reginald Zeno (8517)
Jesica McEachern (5804)
Originating Department Head: Reginald Zeno (8517)
Dave Lewis (5717)
Additional Information Contact: Jo Ann Gunn (8525)
Maria Canoura (2526)
ATTACHMENTS
13P ITB 23-0046 TREE REMOVAL SERVICES MC PARD.docx (CFW Internal)
DVIN-Tree_Removal_Services_ITB_Approved_Waiver.pdf (CFW Internal)
Form 1295 - FA Barlett Tree Expert Company.pdf (CFW Internal)
Form 1295 - SMTS dba Arbor Masters.pdf (CFW Internal)
Form 1295-TPG dba Smith Lawn & Tree.pdf (CFW Internal)
FW020 - Final FID TABLE - ITB 23-0046.xlsx (CFW Internal)
FW060 - Final FID TABLE - ITB 23-0046.xlsx (CFW Internal)
FW080 - Final FID TABLE - ITB 23-0046_R1.xlsx (CFW Internal)
SAMs Report SMT dba Arbor Masters EntityInfo-20230502-010245.pdf (CFW Internal)
SAMs Report The F.A. Bartlett Tree Expert Company - not found.pdf (CFW Internal)
SAMs Report TPG dba Smith Lawn & Tree - not found.pdf (CFW Internal)
City Secretary’s Office
Contract Routing & Transmittal Slip
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.
Contractor’s Name:
Subject of the Agreement:
M&C Approved by the Council? *Yes No
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes No
If so, provide the original contract number and the amendment number.
Is the Contract “Permanent”? *Yes No
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential?*Yes No If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: Expiration Date:
If different from the approval date. If applicable.
Is a 1295 Form required?* Yes No
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number:If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes No
Contracts need to be routed for CSO processing in the following order:
(Approver)
Jannette S. Goodall (Signer)
Allison Tidwell (Form Filler)
Permanent Contracts
Advanced Funding Agreements
Architect Service
Community Facilities
Completion Agreement
Construction Agreement
Credit Agreement/ Impact Fees
Crossing Agreement
Design Procurement
Development Agreement
Drainage Improvements
Economic Development
Engineering Services
Escrow Agreement
Interlocal Agreements
Lake Worth Sale
Maintenance Agreement/Storm Water
Parks/Improvement
Parks/Other Amenities
Parks/Play Equipment
Project Development
Property/Purchase (Property owned by the City)
Property/Sales (Property owned by the City)
Property/Transfers (Property owned by the City)
Public Art
Sanitary Sewer Main Replacements
Sanitary Sewer Rehabilitations
Settlements (Employees Only)
Streets/Maintenance
Streets/Redevelopment
Streets/Repairs
Streets/Traffic Signals
Structural Demolition (City owned properties)
Utility Relocation
Water Reclamation Facility
Water/Emergency Repair
Water/Interceptor
Water/Main Repairs
Water/Main Replacement
Water/Sanitary Sewer Rehabilitation
Water/Sewer Service
Water/Storage Tank