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Home My WebLink About061869-R2 - General - Contract - Fastenal CompanyContract Renewal Page 1 of 2 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION October 8, 2025 Fastenal Company Attention: William Drazkowski Address: 2001 Theurer Blvd. Winona, Mn 55987 Re: Contract Renewal Notice – 2nd Renewal Contract No. CSC No. 61869 Renewal Term: 11/7/2025 to 11/7/202 Renewal Amount: $650,000.00 The abovereferenced Contract with the City of Fort Worth expires on November 7, 2025 (the “Expiration Date). This letter is to inform you that the City is exercising its right to renew the contract for its 2nd term in an amount up to $650,000.00 which will be effective immediately after the Expiration Date. All other terms and conditions of the contract remain unchanged. Please sign and return the second page of this letter, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Regina Jones Regina Jones Contract Compliance Specialist 817-392-2698 Contract Renewal Page 2 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Jesica McEachern Title: Assistant City Manager APPROVAL RECOMMENDED: By: Name: Chris Harder Title: Water Director ATTEST: By: Name: Jannette Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Regina Jones Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Name: Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0543 Date Approved:6/25/2024 Form 1295 Certification No: N/A Fastenal Company ____________________________________ Name: Title: DATE: 6/25/2024 REFERENCE NO.: **M&C 24- 0543 LOG NAME: 13P COOP SW 091422- FAS FASTENAL WATER CP CODE: P TYPE: CONSENT PUBLIC HEARING: NO SUBJECT: (ALL) Authorize Purchase Agreement with Fastenal Company Using Sourcewell Cooperative Agreement 091422-FAS in an Annual Amount Up to $650,000.00 and Authorize Four One Year Renewal Options for the Same Annual Amount for Facility Maintenance, Repairs, Industrial Supplies, and Related Materials for All City Departments RECOMMENDATION: It is recommended that the City Council authorize a purchase agreement with Fastenal Company Using Sourcewell Cooperative agreement 091422-FAS in an annual amount up to $650,000.00 and authorize four one year renewal options for the same annual amount for facility maintenance, repairs, industrial supplies, and related materials for All City Departments. DISCUSSION: On May 23, 2024, the Water Department contacted the Purchasing Division to enter into an agreement with Fastenal Company using Sourcewell Cooperative agreement 091422-FAS.This agreement will be used by City Departments to purchase tools and equipment such as HVAC, motors, motor accessories, welding, soldering, and power tools and accessories, allowing all City departments to conduct facility maintenance and repairs as needed. The maximum annual amount allowed under this agreement will be $650,000.00 citywide. However, the actual amount used will be based on the need of each department and available budget. Sourcewell Contract No.091422-FAS original term is through November 8, 2026, with two one-year options to renew through November 8, 2028. The Request for offer for Sourcewell Contract No.091422-FAS was published July 26, 2022, and responses were opened September 14, 2022. Sourcewell offers fixed discounts. Staff reviewed pricing and determined pricing was fair and reasonable. AGREEMENT TERM - This Agreement will begin upon execution and will expire on November 8, 2024, with four (4) one-year options to renew to align with Sourcewell Cooperative Contact No. 091422-FAS. ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for the purchase of the item. DVIN: An MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. The Cooperative Agreement serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount FROM Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount Submitted for City Manager's Office by: Reginald Zeno (8517) Costa, Fernando (6122) Originating Department Head: Reginald Zeno (8517) Christopher Harder (5020) Additional Information Contact: Jo Ann Gunn (8525) Christen Pacheco (6159) ATTACHMENTS Fasternal Company Sams.gov.pdf (CFW Internal) City Secretary’s Office Contract Routing & Transmittal Slip *Indicates the information is required and if the information is not provided, the contract will be returned to the department. Contractor’s Name: Subject of the Agreement: M&C Approved by the Council? *Yes No If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes No If so, provide the original contract number and the amendment number. Is the Contract “Permanent”? *Yes No If unsure, see back page for permanent contract listing. Is this entire contract Confidential?*Yes No If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required?* Yes No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number:If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes No Contracts need to be routed for CSO processing in the following order: (Approver) Jannette S. Goodall (Signer) Allison Tidwell (Form Filler) Permanent Contracts Advanced Funding Agreements Architect Service Community Facilities Completion Agreement Construction Agreement Credit Agreement/ Impact Fees Crossing Agreement Design Procurement Development Agreement Drainage Improvements Economic Development Engineering Services Escrow Agreement Interlocal Agreements Lake Worth Sale Maintenance Agreement/Storm Water Parks/Improvement Parks/Other Amenities Parks/Play Equipment Project Development Property/Purchase (Property owned by the City) Property/Sales (Property owned by the City) Property/Transfers (Property owned by the City) Public Art Sanitary Sewer Main Replacements Sanitary Sewer Rehabilitations Settlements (Employees Only) Streets/Maintenance Streets/Redevelopment Streets/Repairs Streets/Traffic Signals Structural Demolition (City owned properties) Utility Relocation Water Reclamation Facility Water/Emergency Repair Water/Interceptor Water/Main Repairs Water/Main Replacement Water/Sanitary Sewer Rehabilitation Water/Sewer Service Water/Storage Tank