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HomeMy WebLinkAbout063455-A1 - General - Contract - Othram Inc.CSC No. 63455-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 63455 This First Amendment to Fort Worth City Secretary Contract No. 63455 ("Agreement") is entered into by and between OTHRAM, INC. ("Vendor"), a Delaware Corporation acting by and through its duly authorized representative, and CITY OF FORT WORTH ("City"), a Texas home-rule municipal corporation acting by and through its duly authorized Assistant City Manager, each individually referred as a "Party" and collectively as the "Parties." WHEREAS, On June 10, 2025, the Parties entered into an Agreement identified as Fort Worth City Secretary Contract No. 63455 (also titled as Vendor Services Agreement) for forensic grade genome sequencing services ("Agreement"); WHEREAS, the Parties wish to amend Section 3 .1 of the Agreement to increase the annual amount by $45,000.00 for a new total annual compensation of $240,000.00; 3. NOW, THEREFORE, Vendor and City do hereby agree to the following: I. AMENDMENT TO AGREEMENT The Agreement is hereby amended to be and read as follows: A.Section 3 .1 of the Agreement, Compensation, is amended as follows: Compensation. 3 .1 Total annual compensation under this Agreement will not exceed two hundred forty thousand dollars and zero cents ($240,000.00). II. ALLOTHERTERMSSHALLREMAINTHESAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNA TURE This First Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile First Amendment to Fort Worth City Secretary Contract No. 63455 Page 1 of2 copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. IN WITNESS WHEREOF, the Parties hereto have executed this First Amendment to be effective the day the Assistant City Manager signs it. ACCEPTED AND AGREED: CITY OF FORT WORTH By: LJ�9L Name: William Johnson Title: Assistant City Manager Date: 10/31/2025 APPROVAL RECOMMENDED: By: Dav;.! Carabajar{Uct 31, 202512:34:20 CDT) Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief ATTEST: By: Name: Jannette S. Goodall Title: City Secretary OTHRAM, INC. By: Dd� Name: David Mittleman Title: CEO Date: October 24, 2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By·. t1;m'"i,,tb.lf< A q,q11 Kathryn Agee (Oct 2 2513:0l:49 (J'fj) Name: Kathryn Agee Title: Senior Management Analyst APPROVED AS TO FORM AND LEGALITY: A 1-rUVUUZ, � By: Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORlZA TION: M&C: 25-0441 Date Approved: 5/13/2025 Form 1295 Certification No.: 2025-1296932 First Amendment to Fort Worth City Secretary Contract No. 63455 Page 2 of2 Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA Create New From This M&C DATE:5/13/2025 REFERENCE NO.: **M&C 25- 0441 LOG NAME: 35OTHRAM FORENSIC- GRADE GENOME SEQUENCING SERVICES CODE:C TYPE:CONSENT PUBLIC HEARING:NO SUBJECT: (ALL) Authorize Execution of a Sole Source Agreement with Othram, Inc. in the Amount of $195,000.00 Annually for Forensic-Grade Genome Sequencing® Services with Four One- Year Renewal Options for the Police Department RECOMMENDATION: It is recommended that City Council authorize execution of a Sole Source Agreement with Othram, Inc. in the amount of $195,000.00 annually for Forensic-Grade Genome Sequencing® services with four one-year renewal options for the Police Department. DISCUSSION: The Fort Worth Police Department Cold Case Unit currently has a backlog of nearly 1,100 cases in which all conventional investigatory leads have been exhausted. Othram, Inc. developed Forensic- Grade Genome Sequencing® technology bringing advanced genealogical testing to law enforcement applications. The Forensic-Grade Genome Sequencing® (FGGS®) testing is used by local, state, and federal law enforcement agencies across the United States and internationally to break through formerly impenetrable forensic DNA barriers and close previously unsolvable cases. The FGGS® technology allows access to genetic information from forensic evidence that has failed or is unsuitable for testing with other labs and lab methods. This includes highly degraded, contaminated, chemically damaged, and mixed source DNA. FGGS® will potentially assist Police Department Cold Case detectives in developing and identifying suspects on cases that have no other leads. This technology provides the highest probability of solving those cases that have no other chance of resolution and providing closure to the surviving friends and family of victims. The Othram specialized testing costs an average of $10,000.00 per test. The Police Cold Case Unit currently has seventeen tests that are ready to be processed. This Mayor and Council Communication (M&C) requests authorization to execute a Sole Source Agreement with Othram, Inc. in the amount of $195,000.00 annually, with four (4) one-year renewal options. Funding is budgeted in the General Operating & Maintenance category in the General Fund and the State Asset Forfeiture Fund for the Police Department. DVIN-BE: This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal Department. Therefore, the business equity goal requirement is not applicable. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council’s approval, the term of the Agreement will become effective upon City Secretary Contract execution and expire twelve (12) months after. RENEWAL OPTIONS: The Agreement may be renewed for up to four (4) one-year renewal terms, at the City’s option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City’s obligations during the renewal period. Page 1 of 2M&C Review 10/28/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33303&councildate=5/13/2025 Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount Fund Department ID Account Project ID Program Activity Budget Year Reference # (Chartfield 2) Amount FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the State Asset Forfeiture Fund and in the General Fund, to support the approval of the above recommendation and execution of the agreement. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. TO FROM Submitted for City Manager's Office by:William Johnson (5806) Originating Department Head:Neil Noakes (4212) Additional Information Contact:Robert A Alldredge (4131) ATTACHMENTS 35OTHRAM FORENSIC-GRADE GENOME SEQUENCING SERVICES funds avail.docx (CFW Internal) Approved Chapter 252 Othram.pdf (Public) Approved Request for Waiver 4-17-2025.pdf (CFW Internal) FID Table Othram .xlsx (CFW Internal) Form 1295 Othram.pdf (CFW Internal) Page 2 of 2M&C Review 10/28/2025http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33303&councildate=5/13/2025 FORT WORTH® City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Othram, Inc. -----'------------------------- Subject of the Agreement: Forensic grade genome sequencing services. M&C Approved by the Council? * Yes l&1 No Iii If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes Iii No □_6_34_5_5 _______ _ If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes □ No Iii If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes D No Iii If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 6/10/2025 Expiration Date: 6/9/2026 --------------------If different from the approval date. If applicable. Is a 1295 Form required? * Yes □ No Iii * If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes Iii No □ Contracts need to be routed for CSO processing in the following order: 1.Katherine Cenicola (Approver) 2.Jannette S. Goodall (Signer) 3.Allison Tidwell (Form Filler) * Indicates the information is required and if the information is not provided, the contract will be returned to the department.