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HomeMy WebLinkAbout064286 - Construction-Related - Contract - Tarrant CountyTARRANT COUNTY COMMISSIONERS COURT COMMUNICATION Court Date: October 14, 2025 Department: Commissioner, Precinct 4 SUBJECT: Court Order#: -146153 Page: 1 of7 Prepared By: D'Renda Cummings Approved By: Manny Ramirez Consideration to Assist the City of Fort Worth with a Full-Depth Reclamation and Asphalt Overlay of Roberts Cut-off Road from Fritz Allen Street to the City Limits and Park Drive from Centerboard Lane to Boat Club Road *** CONSENT AGENDA*** See Attachment for Additional Information PASSED AND APPROVED on October 14, 2025. COUNTY OF TARRANT STATE OF TEXAS Tim O'Hare County Judge October 23, 2025 11 :41 AM I Manny Ramirez Commissioner, Precinct 4 APPROVED AS TO FORM: Signed by Mark Kratovil on October 21, 2025 2:36 PM District Attorney's Office* *By law, the District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval. Instead, those parties should seek contract review from independent counsel. CSC No. 64286 THE STATE OF TEXAS INTERLOCAL AGREEMENT COUNTY OF TARRANT This lnterlocal Agreement is between Tarrant County, Texas f'COUNTY"), and the City of Fort Worth ("CITY"). WHEREAS the CITY is requesting the COUNTY'S assistance with the: •Full depth reclamation and asphalt overlay of Roberts CutoffRoad, from Fritz Allen Street to the City Limits (450 feet north of Comer Lane) located within the CITY; being approximately 163,200 square feet. •Full depth reclamation and asphalt overlay of Park Drive from Centerboard Lane to Boat Club Road all located within the CI TY; being approximately 66,600 square feet. Collectively referred to as the "Project" WHEREAS, the lnterlocal Cooperation Act contained in Chapter 791 of the Texas Government Code provides legal authority for the parties to enter into this Agreement; and WHEREAS, during the performance of the governmental functions and the payment for the performance of those governmental functions under this Agreement, the parties will make the performance and payment from current revenues legalty available to that party; and WHEREAS, the Commissioners Court of the COUNTY and the City Council ofthe CITY each make the foHowing findings: a.This Agreement serves the common interests of both parties; b.This Agreement will benefit the public; c.The division of costs fairly compensates both parties to this Agreement; and d.The CITY and the COUNTY have authorized their representative to sign this Agreement; and e.Both parties acknowledge that they are each a "governmental entity" and not a "business entity,. as those terms a re defined in Tex. Gov't Code § 2252.908, and therefore, no disclosure of interested parties pursuant to Tex. Gov't Code Section 2252.908 is required. NOW, THEREFORE, the COUNTY and the CITY agree as follows: Pagelof6 TERMS AND CONDITIONS 1.COUNTY RESPONSIBILITY The COUNTY will furnish the labor and equipment to assist the CITY in completing the Project. •Full depth reclamation and asphalt overlay of Roberts Cut off Road from Fritz Allen Street to the City Limits (450 feet north of Corner Lane): COUNTY will mill and remove excess materials, the COUNTY will reclaim, and cement stabilize the exposed subgrade, regrade, shape, and prime the stabilized roadbed, place two inches of asphalt binder (Type 8), and 2 inches of asphalt surface (type D}, backfill pavement edges and clean the project of excessive spoil materials. Estimated cost $800,000. •Full depth reclamation and asphalt overlay of Park Drive from Centerboard lane to Boat Club Road: COUNTY will mill and remove excess materials, the COUNTY will reclaim, and cement stabilize the exposed subgrade, regrade, shape, and prime the stabilized roadbed, place two inches of asphalt binder (Type 8), and 2 inches of asphalt surface (type D), backfill pavement edges and clean the project of excessive spoil materials. Estimated cost $400,000. 2.CITY RESPONSIBILITY 2.1 CITY will furnish all materials for the Project and pay trucking charges. 2.2 CITY will furnish a site for dumping waste in close proximity to job site for materials generated during this project. 2.3 CITY will provide the COUNTY with a hydrant meter and all the water necessary for construction of the Project at no cost to the COUNTY. 2.4 CITY will be responsible for all traffic control necessary to safely construct this project. This responsibility includes all advance notices, signage, barricades, pilot vehicles, and flagmen necessary to control traffic in and around the construction site. The CITY will be responsible for and provide portable message boards to supplement traffic control as needed.: and 2.5 CITY will remove the existing surface and make any necessary roadway repairs and preparations prior to the COUNTY starting work, if required for this project. 2.6 CITY will adjust all utilities, manhole and valve boxes for this project. 2.7 If required, the CITY will be responsible for the design and development of a Storm Water Pollution Prevention Plan (SWPPP). The CITY further agrees to pay for all cost (including sub-contractor materials, labor, and equipment) associated with the implementation of the plan. The COUNTY will be responsible for maintenance of the plan during the Page 2 of6 duration of the Project. Documentation and record keeping of the SWPPP will be the responsibility of the CITY. 2.8 CITY will provide a location for the County to park their heavy equipment near the job site: and 2.9 CITY will provide any soil lab testing and/or material testing needed fo r the project. 2.10 CITY will reimburse the COUNTY for actual cost of any overtime hours if the CITY requests the COUNTY to provide watering the roadway fo r dust control after regular work hours. 3.PROCEDURES DURING PROJECT COUNTY retains the right to inspect and reject all materials provided for this Project. If the CITY has a complaint regarding the construction of the project, the CITY must complain in writing to the COUNTY no later than 30 days of the date of project completion. Upon expiration of 30 days after project completion, the CITY will be solely responsible for maintenance and repairs of the entire Project. 4.NO WAIVER OF IMMUNITY This Agreement does not waive COUNTY rights under a legal theory of sovereign immunity. This Agreement does not waive CITY rights under a legal theory of sovereign immunity. 5.OPTIONAL SERVICES 5.1 If requested by the CITY, the COUNTY will apply permanent striping coordinated through the Transportation Department. Application of striping by the COUNTY is limited to Project roadways. If the CITY desires permanent striping applied to any roadways or portions of roadways not covered by this Agreement, the CITY will need to enter into a separate agreement with the COUNTY for the provision of those services. 6.TIME PERIOD FOR COMPLETION The CITY will give the COUNTY notice to proceed at the appropriate time. However, the COUNTY is under no duty to commence construction at any particular time. 7.THIRD PARTY This contract shall not be interpreted to inure to the benefit of a third party not a party to this contract. This contract may not be interpreted to waive any statutory or common law defense, immunity, including governmental and sovereign immunity, or Page 3of6 any limitation of liability, responsibility, or damage of any party to this contract, party's agent, or party's employee, otherwise provided by law. 8.JOINT VENTURE & AGENCY The relationship between the parties to this Agreement does not create a partnership or joint venture between the parties. This Agreement does not appoint any party as agent for the other party. 9.EFFECTIVE DATE This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. 10.TERMINATION OF AGREEMENT The initial term of this Agreement is until September 30, 2026, and will automatically renew for one year thereafter unless terminated by either party in writing. Either party may terminate this Agreement at any time-either before the expiration of the initial term or after the renewal of any term thereafter-by providing the other party with 30-days written notice of termination. In the event of termination by either party, neither party shall have any obligations to the other party under this Agreement, except that the CITY is still liable for payment to the COUNTY for any outstanding invoice for the Project. 11.COMPLIANCE WITH LAWS In providing the services required by this Agreement, CITY must observe and comply with all applicable federal, state, and local statutes, ordinances, rules, and regulations, including, without limitation, workers' compensation laws, minimum and maximum salary and wage statutes and regulations, and non-discrimination laws and regulations. CITY shall be responsible for ensuring its compliance with any laws and regulations applicable to its business, including maintaining any necessary licenses and permits 12.EXECUTION OF AGREEMENT This Agreement may be executed in one or more counterparts, each of which will be deemed to be an original copy of this agreement, and all of which, when taken together, shall be deemed to constitute one and the same agreement. The exchange of copies of this Agreement and of signature pages by electronic transmission shall constitute effective execution and delivery of this Agreement as to the parties and may be used in lieu of the original Agreement for all purposes. Signatures of the parties transmitted or executed electronically shall be deemed to be their original signatures for any purpose whatsoever. Page4of6 TARRANT COUNTY, TEXAS Tim O'Hare County Judge Date: ---------- Commissioner Precinct 4 Date: 11/10/25 APPROVED AS TO FORM* Criminal District Attorney's Office* Page 5 of6 CITY OF FORT WORTH Jesica McEachern Assistant City Manager Date: 09/06/25 �z..... Lauren Prieur (Aug 29, 202516:15:23 COT) Lauren Prieur Director of Transportation, and Public Works Date: 08/29/25 Attest: rA� Jannette Goodall City Secretary APPROVED AS TO FORM AND LEGALITY Douglas Black (Sep 2, 2025 13:55:34 CDT) Douglas Black Assistant City Attorney M&C: 25-0594 Date: 6/24/2025 *By law, the Criminal District Att orney's Office may only approve contracts for its clients. We reviewed this document from our client's legal perspective. Other parties may not rely on this approval. Instead, those parties should seek contract review from independent counsel. 2025 INTERLOCAL AGREEMENT WITH TARRANT COUNTY-PRECINCT 4 City Project Number 106061 Contract Compliance Manager: By signing, I acknowledge that I am the person responsible for monitoring and administering this contract for the City, including ensuring all performance and reporting requirements. Riad Nusrallah Riad Nusrallah Sr. Professional Engineer Page 6of6 Approval of a Project for an lnterlocal Agreement Between Tarrant County, Texas, and City of Fort Worth Tarrant County, Texas, acting by and through the Tarrant County Commissioners Court, has been advised of the following described Project involving the construction, improvement, or repair of a building, road, or other facility. In accordance with Texas Government Code§ 791.014, Tarrant County hereby gives its specific written approval for the Project prior to the Project beginning. The Project information is as follows: Full-depth reclamation and asphalt overlay of Roberts Cut-off Road, from Fritz Allen Street to the City Limits (450 feet north of Corner Lane) and Park Drive from Centerboard Lane to Boat Club Road, all located within the CITY; being approximately 229,800 square feet; said Project being within the municipal limits of the City of Fort Worth and Tarrant County Commissioner Precinct # 4. The local governments that have requested the Project and with whom the lnterlocal Agreement is by and between are Tarrant County, Texas, and the City of Fort Worth. By vote on the date below, the Tarrant County Commissioners Court has approved the Project identified above and authorized execution of this document by the presiding officer of the Tarrant County Commissioners Court. Date: -------------- By: ---------------Presiding Officer of the Tarrant County Commissioners Court 4. Consideration to Assist the City of Fort Worth with a Full-Depth Reclamation and Asphalt Overlay of Roberts Cut-off Road from Fritz Allen Street to the City Limits and Park Drive from Centerboard Lane to Boat Club RoadTARRANT COUNTY COMMISSIONERS COURT COMMUNICATION Court Date: October 14, 2025 Department: Commissioner, Precinct 4 SUBJECT: Court Order#: -146153 Page: 1 of7 Prepared By: D'Renda Cummings Approved By: Manny Ramirez Consideration to Assist the City of Fort Worth with a Full-Depth Reclamation and Asphalt Overlay of Roberts Cut-off Road from Fritz Allen Street to the City Limits and Park Drive from Centerboard Lane to Boat Club Road *** CONSENT AGENDA*** See Attachment for Additional Information PASSED AND APPROVED on October 14, 2025. COUNTY OF TARRANT STATE OF TEXAS Tim O'Hare County Judge October 23, 2025 11 :41 AM Commissioner, Precinct 4 APPROVED AS TO FORM: Signed by Mark Kratovil on October 21, 2025 2:36 PM District Attorney's Office* *By law, the District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval. Instead, those parties should seek contract review from independent counsel. Mayor & Council Map I CPN #106061 I Park Dr. 2025 lnterlocal Agreement with Tarrant County I Precinct 4 CD#? -Project Location Council Districts 7 -Macy Hill 0 I 360 720 US Feet 1,080 t Data Source: CFW GIS, Near Map I Map generated March 2025 TPW Business Support Services Copyright© 2025 City of Fort Worth. Unauthorized reproduction is a violation of applicable laws. This data is to be use for graphical representation only. The accuracy is not to be taken/used as data produced for engineering purposes or by a registered professional land surveyor. The City of Fort Worth assumes no responsibility for the accuracy of said data. Mayor & Council Map I CPN #106061 I Roberts Cut Off Rd 2025 lnterlocal Agreement with Tarrant County I Precinct 4 FORT WORTH® CD#7 0 710 Feet 1,420 t N -Project Extent Council District CJ 7-Macy Hill Data Source: CFW GIS, Nearmap I Map generated June 2025 TPW Business Support Services Ccp-,.ri,htCI 202S Cirv of F0tt """'rcti. Unourhothed �produc:rionis o violotionot apphcobfcJows. lhis dotais tobtuSC"for,ro,>lticoJ rcptnentotiononl\'. TM o«t.W"acy ;snot toM tokMJ\ISL'dasdoto p,oductdtor <MSin«ring purposes Of' byo rqislemJ p,de:ssicnolJand sunq,ro,. TheCityCI Fort WOtth OSSllnte:Snc>td,ponsibilityf« the OCCU'Ocyof Mid doto. CITY COUNCIL AGENDA Create New From This M&C DATE: CODE: 612412025 REFERENCE NO.: C TYPE: **M&C 25- 0594 CONSENT Official site of the City of Fort Worth, Texas fORTWORTH � 2025 INTERLOCAL LOG NAME: AGREEMENT WITH TARRANT COUNTY PRECINCT 4 PUBLIC HEARING: NO SUBJECT: (CD 7) Authorize Execution of an lnterlocal Agreement with Tarrant County for the Full Depth Reclamation and Asphalt Overlay of Roberts Cut Off Road from Fritz Allen Street to the City Limit (450 Feet North of Corner Lane), and Park Drive from Centerboard Lane to Boat Club Road in Precinct 4, with City Participation in the Amount of $1,200,000.00 RECOMMENDATION: It is recommended that the City Council authorize execution of an lnterlocal Agreement with Tarrant County for the full depth reclamation and asphalt overlay of Roberts Cut Off Road from Fritz Allen Street to the City limit (450 feet north of Corner Lane), and Park Drive from Centerboard Lane to Boat Club Road in Precinct 4, with City participation in the amount of $1,200,000.00 (City Project No. 106061). DISCUSSION: In the Fiscal Year 2025 Pay-Go General Capital Projects Program, various types of street maintenance projects are grouped into specific contract packages, including lnterlocal Agreements with other governmental entities. This Mayor and Council Communication (M&C) will provide full depth of street reclamation and asphalt overlay for approximately 4. 18 lane miles. Tarrant County's Precinct 4 has agreed to participate in the full depth reclamation and asphalt overlay of Roberts Cut Off Road from Fritz Allen Street to the City limit (450 feet north of Corner Lane, and Park Drive from Centerboard Lane to Boat Club Road. Under this lnterlocal Agreement, Tarrant County will provide all necessary labor and equipment to perform this work, and the City of Fort Worth agrees to pay for the cost of materials and other incidentals in the amount of $1,200,000.00. Additionally, the City agrees to provide traffic control for the duration of the project or as deemed necessary by Tarrant County. (City Project No.106061 ). Construction for this project is expected to start in September 2025 and be completed by September 2026. Upon completion of the project, there will be no anticipated impact on the General Fund operating budget. Funding is budgeted in the General Capital Projects Fund for the Transportation and Public Works Department for the purpose of funding the 2025 lnterlocal Agreement with Tarrant County project, as appropriated. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. The project is located in COUNCIL DISTRICT 7. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the 2025 lnterlocal Agreement TC project to support approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project ID ID FROM Fund Department Account Project ID ID Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Budget Reference# Program Activity Year (Chartfield 2) Budget Reference# Program Activity Year (Chartfield 2) Jesica McEachern (5804) Lauren Prieur (6035) Monty Hall (8662) Amount Amount 2025 INTERLOCAL AGREEMENT WITH TARRANT COUNTY PRECINCT 4 funds availability.pdf (CFW Internal) FID TABLE 2025 ILA PRECINCT 4.XLSX (CFWlntemal) M&C Map CPN106061 ParkDr.pdf (Public) M&C Map RobertsCutOffRd CPN 106061.pdf (Public) .FORT WORTH® .,. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Tarrant County, Texas--------------------------- Subject of the Agreement: 2025 Interlocal Agreement Tarrant County Full Depth Reclamation and Asphalt Overlay of Roberts Cut Off Road from Fritz Allen Street __ _ to the City Limit (450 Feet North of Corner Lane}, and Park Drive from Centerboard Lane to Boat Club Road in Precinct 4 M&C Approved by the Council?* Yes ii No □ Ifso, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes □ No ii If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ii No □ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes D No ii If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: October 14, 2025 Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes □ No ii * If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 106061----------- *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ii No □ Contracts need to be routed for CSO processing in the following order: 1.Katherine Cenicola (Approver) 2.Jannette S. Goodall (Signer) 3.Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. 106061-EPIA-2025-lnterlocal Agreement, Precinct 4 Final Audit Report Created: By: Status: Transaction ID: 2025-11-12 Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Canceled / Declined CBJCHBCAABAAolJf7d_o43CQNgib75pdw_52K2Fwb2OG 2025-11-13 "106061-EPIA-2025-lnterlocal Agreement, Precinct 4" History f:I Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2025-11-12 -5:50:28 AM GMT-IP address: 204.10.90.100 � Form filling automatically delegated to Elisa Winterrowd (Elisa.Winterrowd@fortworthtexas.gov) by Allison Tidwell ( allison. tidwell@fortworthtexas.gov) 2025-11-12 -2:18:29 PM GMT � Document emailed to Elisa Winterrowd (Elisa.Winterrowd@fortworthtexas.gov) for filling 2025-11-12 -2:18:29 PM GMT � Document emailed to Allison Tidwell (allison.tidwell@fortworthtexas.gov) for filling 2025-11-12 -2:18:29 PM GMT t}, Document declined by Elisa Winterrowd (Elisa.Winterrowd@fortworthtexas.gov) Decline reason: Please add the subject of the agreement to the routing slip. The routing slip is intended to help us enter metadata into Laserfiche accurately and ensure that all necessary steps have been completed before we assign a number and file the contract. We've encountered issues with accuracy in the past, and since you're most familiar with the contract you're routing, it makes the most sense for the contract liaisons to complete the form. The form should be completed entirely. If there are items that do not pertain to your contract, you can write N/A. 2025-11-13 -7:38:39 PM GMT-IP address: 208.184.124.181 FORT WORTH. I Powered by Adobe Acrobat Sign