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Home My WebLink About064289 - Construction-Related - Contract - Atmos Energy CorporationREIMBURSEMENT AGREEMENT CITY OF FORT WORTH, TEXAS Randol Mill HROM Project CPN 104092 CSC No. 64289 THIS AGREEMENT is made and entered into by and between the CITY OF FORT WORTH, a Texas home-rule municipal corporation ("City"), by and through its duly authorized assistant city manager, and Atmos Energy Corporation, authorized to do business in Texas ("Company"). WIT N E S S ET H: WHEREAS, Company owns a meter station at 7101 Randol Mill Road (the "Facility") in Tarrant County, Texas; and WHEREAS, City is widening Randol Mill Road ("Project") as depicted on Attachment "A", attached hereto and made a part hereof, and City has or is acquiring right-of-way sufficient for that purpose ("New ROW'); and WHEREAS, the Facility is located within the New ROW and City requested that Company remove the Facility (the "Removal"); and WHEREAS, Company has agreed to facilitate the Removal subject to City's payment for easement costs for the Facility's new location ("Easement"), and other costs for the relocation of the facility including materials, labor, construction and supporting services as generally depicted on Attachment "A"; and WHEREAS, City has agreed to reimburse Company for the cost of the Easement and other costs incurred for the relocation of the facility, estimated at an amount up to$ 419,000.00 as shown on Attachment "B", attached hereto and made a part hereof; NOW, THEREFORE, for and in consideration of the mutual covenants and agreements hereinafter set forth, it is hereby agreed by and between City and Company as follows: RECITALS: The recitals, above, are incorporated into this Agreement insofar as they contain material elements germane to the Parties. REIMBURSEMENT BY CITY: A.City agrees to pay Company an amount of $ 419,000.00, which is based on Company's stated cost for acquiring the Easement, installing approximately 200 feet of 6 inch HOPE, installing the Gas Meter Station, and other costs associated to reconnect to existing customer's gas service at 710 Randol Mill Road. B.Upon execution of this Agreement, the City will provide the payment to Company as reimbursement for Company's costs described above. Upon completion of the project, a true-up shall be initiated within 90 days to settle all remaining costs or credits Reimbursement Agreement City of Fort Worth & Atmos Energy Corporation Randol Mill Easement Acquisition and Facility Relocation Page 1 of7 between Atmos Energy and City of Fort Worth. C.The obligation of the City to make a cost reimbursement payment under this Agreement does not constitute a general obligation or indebtedness of City for which the City is obligated to levy, pledge or collect any form of taxation. INGRESS AND EGRESS: City hereby grants to Company the right of ingress and egress across all lands owned, leased or controlled by City as may be reasonable and/or necessary for Company to perform the Removal. AUDIT: Where required for a valid City purpose, City shall have the right, upon reasonable notice and during normal business hours, to audit and obtain copies of the books, records, and accounts of Company directly relating to the acquisition of the Easement for up to two years after the date Company completes the Removal. Company shall have the right to place reasonable confidentiality restrictions on any information or documents obtained by City. COMPANY LIABILITY AND INDEMNIFICATION: N/A. NO THIRD PARTY: This Agreement is solely for the benefit of the City and Company, and neither the City nor Company intends by any provision of this Agreement to create any rights in any third-party beneficiaries or to confer any benefit or enforceable rights, under this Agreement or otherwise, upon anyone other than the City and Company. VENUE AND JURISDICTION: This Agreement shall be governed by the laws of the State of Texas. Venue for any action brought to interpret or enforce, or arising out of or incident to, the terms of this Agreement shall be in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. ENTIRETY OF AGREEMENT: This Agreement constitutes the entire agreement between the parties hereto relating to the subject matter hereof, and no alterations of the terms and conditions of this Agreement shall be valid unless in writing and signed by both of the parties hereto. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. IN WITNESS WHEREOF, this Agreement shall become effective as of the date it becomes fully executed by the parties. CITY OF FORT WORTH Jesica McEachern Assistant City Manager Date: 11/08/2025 Reimbursement Agreement City of Fort Worth & Atmos Energy Corporation Randol Mill Easement Acquisition and Facility Relocation Page 2 of7 ATMOS ENERGY CORPORATION Kimberly D. Winn V.P. Technical Services Date: 10/30/2025 Recommended by: Lauren Prieur (Nov 3, 2025 07:51:07 CST) Lauren Prieur Director, Transportation & Public Works Department Approved as to Form and Legality: Douglas Black (Nov 3, 2025 10:27:40 CST) Douglas W. Black Assistant City Attorney Attest: r1� Jannette Goodall City Secretary Contract Compliance Manager M&C: 25-0933 Date: 9-30-2025 By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. �/A-,A By: ___ °§V _______ _ Berton F. Guidry, Jr., PE, CFM Project Manager Reimbursement Agreement City of Fort Worth & Atmos Energy Corporation Randol Mill Easement Acquisition and Facility Relocation Page 3 of7 ATTACHMENT A ATTACHMENT A H �� + l> ---< ct-+-=t't------F=�-t--H---t-T------;---H--;-h-i§-"' 0 :0 < rn "" l> :-t-'--H--r'----H-�t-'-i--< • t4m; l�;- ��lil + . ·�--+ii�1 RANDOL MILL HROM CITYPROJECTKO. 104092 Reimbursement Agreement City of Fort Worth & Atmos Energy Corporation Randol Mill Easement Acquisition and Facility Relocation Page 4 of7 X-28136 K-3388 ·- 111.lfm.Fl:Ml -·•- ' -- --,- D>CT . ..;,... _J ATWELL, Reimbursement Agreement M EJER A fl. at:RVI Cl; 1R lOC JION EX l'BIJ PROJECT# [100.93222 1-�11:P"Jf� 1 Til.'lli:INSiUI.LCDIIACER �C'i1if.� 7101 W!.N □Ql. Mtl.1. D i=CRTWOR TAAR.Alll:T COUNTY. TEXAS, 21 00� 828-P-001 City of Fort Worth & Atmos Energy Corporation Randol Mill Easement Acquisition and Facility Relocation Page 5 of7 + . 'tlCJ/IIIN Ml.P PE.T,IL lll'2112'" ldii'J, ll!lw ATTACHMENT B 080'9233 Pay up to an amount of $419,000.00 as reimbursement for payments for the following easements and/or fee simple rights, and costs for relocation of the facilities: Header Information (This information is used by sheet macros. Do not reformat this section.I SELECT DIVISION: AMO ISe1ect1n1APTor AMO(Mfd-Teit) will reset theeppl(gble peroentogevalues to the g,irrendyused nluu. (Cells fllled In blue.) ISTHISA THIRD PARTY REIMBURSEMENT? YES l"No" will set the Income Tu AdJustm&nt to0% ind hide lnd(rect costs. 'Yti" will set the lnoomeTo Adjustment to the 1pproprf1te �centa11,e 1nd unhlde Indirects. IS THISA TXDOT REIMBURSA8l£ PROJECT1 YES ls..1ect1ng Yeswlll set the Sales Tu on M1terl1I & Surwy to 8.2S"•nd exclude AFUOC, Income Tu Adjustm .. rn and Franchi.., FH. ESTIMATED CONSTRUCTION DURATION: 60 Days I Typically bued on# of day, for 3rd perty conwuctron lnipectloo. 1---------------•�-"�cc".c.."..c.'---'-l : 080.190.4598.RS.8209.TXMTRL 1---------------•••��-"_M_,_.�•_, : KEN WASHINGTON Project Number: 080.93222 I I Install 200'-6" IP HOPE service line, 1-4" 23M Meter Station, and fence to serve Projee1C>esc:rlptfon: 7101 Randol Mill Rd This information will be updated in the header. 6"Pipe,HDPE 6"Valve,HOPE 6"Tee 6"Elbow 6"Couplina: 6"Transltlon 6"Valve,STEEl 6"Pipe,STEEl Mlsc.FlttinasandFlanaes Pre-t.ibMeterSet 23MMeter Misc. land Purchase -X' by X' DESCRIPTION DESCRIPTION Plpellne Easement-X' Width x X'len,th SurfaceEasement-X'xX' Station Site DateModlfled: 7/21/2025 SIZE MATERIALS cm PRICE UNIT BASE COST 200 $ 8 FT $ 1,600 $ 600 FT $ $ 319 EA $ $ 195 EA $ $ 100 EA $ $ 100 EA $ $ 2,300 EA $ $ 35 FT $ EA $ $ $ 1 $ 9,536 $ 9,536 $ 10,613 $ $ $ 1 $ 4,000 $ 4,000 MATERIALS TOTAL $ 15,136 •FREIGHT 12.S") LAND & EASEMENT cm PRICE UNIT BASE COST 2,000 $ 4,000 $ $ 1 $ 12 300 EA $ 12 300 LANDRIGKTS COSTS SUBTOTAL $ 12,300 COMPANY LABOR OTAL DIRECT CAPITAL LABOR DESCRIPTION Enalneerlna Field Operations (MIC, CP, etc) Environmental Right-Of-Way Agent Field Construction Coordinator (FCC) CAD DESCRIPTION Third Party ROW -Exlstlna Easement legal Fees -Existing Easement Third Party ROW -New Easement legal Fees -New Easement Third Party Environmental Environmental Inspection SWPPP Third Party Engineering Survey SUE DESCRIPTION Construction Inspection- Distribution Construction Inspection- Transmission NOT Inspection Crossbore Pipeline Construction Recompression Line Stoppin& Se.vice TreeTrimmln1 Fence Work Paint Rock l&Elabor Traffic Control Restoration Temporary Workspace Pavln1 ROW Damilps Plumbln, DESCRIPTION TxOOTSusvey Reimbursement Agreement City of Fort Worth & Atmos Energy Corporation COUNT Randol Mill Easement Acquisition and Facility Relocation Page 6 of 7 cm PRICE UNIT 8 $ 75 HR 2D $ SD HR 16 $ 35 HR 3D $ 35 HR 40 $ 4D HR $ 40 HR COMPANYLABOR TOTAL $ SUPPORTING SERVICES cm PRICE UNIT 1 $ 32,000 DAY EA DAY 1 $ 1,000 1 $ 32,000 DAY SUPPORTING SERVICES SUBTOTAL CONSTRUCTION cm 1 $ 3 $ 1 $ 1.5 1 $ TXDOT CONTRACT LABOR cm 0 $ PRICE UNIT 30,000 DAY DAY DAY 740 DAY 170,000 EA EA EA EA EA EA EA 10,000 10,000 15,000 EA 16,536 CONSTRUCTION SUBTOTAL PRICE UNIT 1,500 DAY lXOOT CONTRACT LABOR SUBTOTAL $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ BASE COST 600 1,000 560 1,050 1,600 4,810 BASE COST 32,000 1,000 32,000 65,000 BASE COST 30,000 2,220 170,000 10,000 10,000 22,500 16,536 261,256 BASE COST $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TAXANDFREIGKT 172 1,025 430 1,627 .,.AX(B.25") TAX .,.AX (0.0%) TAX TAX TAX(0,0%) TAX TAX(0.0%) CONTINGENCY $ 89 $ $ $ $ $ $ $ $ $ $ $ 528 $ $ $ $ 222 $ ... CONTINGENCY $ $ $ CONTINGENCY $ 3D $ SD $ 28 $ 53 $ 80 $ $ 241 CONTINGENCY $ 1,600 $ $ $ $ $ SD $ $ 1,600 $ $ $ $ $ $ $ 3,250 CONTINGENCY $ 1,500 $ $ $ $ 111 $ $ 8,500 $ $ $ $ $ $ $ $ 500 $ 500 $ $ $ $ 1,125 $ $ 827 $ $ $ 13,063 TAX CONTINGENCY TAX(8,2S") COST COST COST COST 1,861 11,089 4,652 17,602 12 300 12,300 630 1,050 588 1,103 1,680 5,051 33,600 1,050 33,600 61,250 COST 31,500 2,331 178,500 10,500 10,500 23,625 17,363 274,319 COST Pagelof 2 080.92333 DESCRIPTION Interconnect Alrnment Cost of Gas Lost (I.E. FLARE GAS) land FEE Purch■N LAND DESCRIPTION RHUTTs (26.94%0F COMPANY LABOR +o.m OF CONTRACTOR LABOR) AFUDC DEBT (0.000% OF DIRECT ANO INOIRECTTOTAlS EXCLUDING AFUOCJ BENE Fm OVERHEADS (34.4% OF COMPANY LABOR) STORES OVERHEADS (3.0% OF MAnRIALS WITH STORES) DIVISION OVERHEADS (5.34% OF OIRECTCOSlS) CORPORATE OVERHEADS (3.97" OF DIRECT COSTS) Reimbursement Agreement City of Fort Worth & Atmos Energy Corporation Randol Mill Easement Acquisition and Facility Relocation Page 7 of 7 OTHER COSTS QTY 7101 Randon Mill Rd PRICE UNIT 50,CXX> EA 2,000 EA OTHER COSTS TOTAL BASE COST TOTAL DIRECTCOSTSI $ 360,1291 INDIRECT COSTS BASE COST $ 3,580 $ $ 1,655 $ 53 $ 19,231 $ 14,297 TOTAL INDIRECT COSTS $ 38.815.45 TOTAL DIRECT ANO INDIRECT COSTS I $ 398,944.871 ESTIMATED TOTAL PROJECT COST (CAPITALIZED) INCOME TAX ADJUSTMENT (0.0% OF PROJECT TOTAL) 391,944.87 FRANOIISE FEE (0.11%) i-,.---� TOTAL COSTS ASSOCIATED WITH PROJECT ��3'�8,�944.�8�7� TAX CONTINGENCY TAX CONTINGENCY $ $ $ $ $ $ $ 08/13/2025 COST 377,521 I COST 3,844.69 1,737.37 528.05 20,159.62 14,987.58 41,257.30 411,778.191 411,778.19 418,778.19 Page2of2 City of Fort Worth, Texas Mayor and Council Communication DATE: 09/30/25 M&C FILE NUMBER: M&C 25-0933 LOG NAME: 20SWM RANDOL MILL HROM ATMOS AGREEMENT SUBJECT (CD 5) Authorize Execution of a Reimbursement Agreement with Atmos Energy Corporation in the Amount of $419,000.00 for Gas Facilities Relocations to Accommodate the Randol Mill Hazardous Road Overtopping Mitigation Project, Adopt Appropriation Ordinances, and Amend the Stormwater Fiscal Years 2025-2029 Capital Improvement Program RECOMMENDATION: It is recommended that the City Council: 1.Authorize execution of a reimbursement agreement with Atmos Energy Corporation in the amount of $419,000.00 for gas facilities relocations to accommodate the Randol Mill Hazardous Road Overtopping Mitigation project (City Project No. 104092); 2.Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Drainage Revenue Bonds Series 2023 Fund, by increasing estimated receipts and appropriations in the Randol Mill Hazardous Road Overtopping Mitigation project (City Project No. 104092) in the amount of $200,000.00 and decreasing estimated receipts and appropriations in the SW Hazardous Rd Overtopping programmable project (City Project No. P00120) by the same amount; 3.Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Stormwater Capital Projects Fund, by increasing estimated receipts and appropriations in the Randol Mill Hazardous Road Overtopping Mitigation project (City Project No. 104092) in the amount of $219,000.00 and decreasing estimated receipts and appropriations in the SW Hazardous Rd Overtopping programmable project (City Project No. P00120) by the same amount; and 4.Amend the Fiscal Years 2025-2029 Capital Improvement Program. DISCUSSION: Approval of this Mayor and Council Communication (M&C) will authorize execution of a Reimbursement Agreement with Atmos Energy Corporation, in an amount of $419,000.00, to reimburse Atmos for the cost of acquiring an easement and the reconstruction of gas facilities that need to be relocated for the construction of the Randol Mill Hazardous Road Overtopping Mitigation (HROM) project. The City is responsible for the costs associated with the relocation of a meter station that is located outside of the existing right-of-way but within the proposed right-of-way. The improvements for the Randol Mill HROM project indude a realignment of the roadway away from the floodplain. There are existing Atmos facilities along a portion of the new roadway alignment that are in conflict with the proposed right-of-way and improvements for this project, resulting in the need to relocate these facilities. This cost indudes acquisition of new easements, design costs, and construction costs. The 2020 Stormwater Revenue Bonds, 2023 Stormwater Revenue Bonds, and the Stormwater Capital Projects fund will fund this project. A separate M&C to allocate funding toward and award of the construction contract is anticipated to be brought to Council next month. The table below summarizes the total funding for the project: Fund Existing Additional Project Total Appropriations Appropriations Drainage Rev Bonds Series 2020 $633,000.00 $0.00 $633,000.00 -Fund 52007 Stormwater Capital $1,682,000.00 $219,000.00 $1,901,000.00 Project- Fund 52002 Drainage Rev Bonds Series 2023 $0.00 $200,000.00 $200,000.00 -Fund 52008 Project $2,315,000.00 $419,000.00 $2,734,000.00 Total Funding for this agreement was not induded in the Fiscal Years (FY) 2025-2029 Capital Improvement Program due to unknown conditions related to the Atmos facilities. The action in this M&C will amend the FY2025-2029 Stormwater Capital Improvement Program as approved in connection with Ordinance 27107-09-2024. Funding is budgeted in the SW Hazardous Rd Overtopping programmable project within the Stormwater Capital Projects and Drainage Revenue Bonds Series 2023 Funds for the Transportation & Public Works Department for the purpose of funding the Randol Mill HROM project. The project is located in COUNCIL DISTRICT 5. A Form 1295 is not required because: This contract will be with a gas utility: Atmos FISCAL INFORMATION L CERTIFICATION: The Director of Finance certifies that funds are currently available in the SW Hazardous Rd Overtopping programmable project within the Stormwater Capital Projects and Drainage Rev Bonds Series 2023 Funds and upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the Stormwater Capital Projects and Drainage Rev Bonds Series 2023 Funds for the Randol Mill HROM project. Prior to any expenditure being incurred, the Transportation & Public Works Department is responsible for verifying the availability of funds. Submitted for City Manager's Office by: Jesica McEachem 5804 Originating Business Unit Head: Lauren Prieur 6035 Additional lotormatjon Contact: Thanaa Maksimos 2485 Routing and Transmittal Slip Transportation &Public Works Department DOCUMENT TITLE: 104092 Randol Mill BROM M&C: 25-0933 CPN: 104092 Date: To: Name 1. Kimberly D. Winn (Kimberly.winn@atmosenergy.com) 2. Berton Guidry (Berton. Guidry@fortworthtexas.gov) 3.Thanaa Maksimos4.Lissette Acevedo 5.Patricia Wadsack 6.Lauren Prieur 7.Doug Black8.Jesica McEachem9.Katherine Cenicola 10.Jannette Goodall 11.Allison Tidwell 12.TPW I Contracts CSO: Department Consultant TPW Project Manager TPW Program Manager TPW Sr.CPO TPW Asst. Director TPW Director Legal Assistant City Manager Asst City Secretary CSO-City Secretary CSO-City Secretary TPW DOC#: Initials &.J.L KW EG BG TM n:;-- � PLW .illCe:..... Laurw1Prieur or& 0OUP[asBlack � CC, cc" JeeGoodall ('?.v Date Out 10/30/2025 10/29/2025 10/30/2025 10/31/2025 11/02/2025 11/03/2025 11/03/2025 11/08/2025 11/10/2025 11/10/2025 11/14/2025 CC: TPW BSPAP Recon Team-Cindy Sengathith , TPW Records Room, TPW Contracts DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: □YES 181No RUSH: □YES 181No SAME DAY: □YES 181No ROUTING TO CSO: 18iYES □No NEXT DAY: □YES 181No Action Required: D Attach Signature, Initial, and Notary Tabs D As Requested, D For Your Information 181 Signature/Routing and Recording □Comment□File Return to: tpw sw contracts@fortworthtexas.gov Call 817-229-3283 with questions. Thank you! fORTWORTH® .,. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Atmos Energy Corporation Subject of the Agreement: Reimbursement Agreement with Atmos Energy Corporation for Gas Facilities Relocations to Accommodate the ·Randol Mill Hazardous Road Owrtopping Mitigation groject • -M&C Ano.roved by the Council? * Yes Ii No □lfso, the M&c..: must tJe attaclzed to the contract.Is this an Amendment to an Existing contract? Yes □ No Ii If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes Ii No □ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes D No Ii If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: -------If different from the approval date. If applicable. Is a 1295 Form required? * Yes □ No Ii * If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 104092 -----------*Did you include a Text field on the contract to add the City Secretary Contract (CSC)number? Yes Ii No □Contracts need to be routed for CSO processing in the following order: 1.Katherine Cenicola {Approver)2.Jannette S. Goodall (Signer)3.Allison Tidwell {Form Filler)*Indicates the information is required and if the information is not provided, the contract will be returned to the department. 104092-CNRA-Randol Mill HROM Final Audit Report Created: By: Status: Transaction ID: 2025-10-28 Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Canceled / Declined CBJCHBCAABAAeQA4jKRds5QBlh_mwJpEMVLWCjACleJV "104092-CNRA-Randol Mill HROM" History � Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2025-10-28 -8:57:34 PM GMT-IP address: 204.10.90.100 I?.. Document emailed to kimberly.winn@atmosenergy.com for signature 2025-10-28 -11 :34:53 PM GMT 2025-11-13 I?.. Document emailed to Berton Guidry (berton.guidry@fortworthtexas.gov) for signature 2025-10-28 -11 :34:53 PM GMT J,l.. 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The subject is crucial for the metadata. If you have questions please contact me. 2025-11-13 -3:05:14 PM GMT-IP address: 208.184.124.181 FORT WORTH. I Poweredby Adobe Acrobat Sign 104092-CNRA-Randol Mill HROM Final Audit Report Created: By: Status: Transaction ID: 2025-11-13 Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) Canceled I Declined CBJCHBCAABAAseXaDFIEDyn2JqLH5j79vO8HelDGu6vH "104092-CNRA-Randol Mill HROM" History �Document created by Andrea Munoz (Andrea.Munoz@fortworthtexas.gov) 2025-11-13 -10:07:47 PM GMT-IP address: 204.10.90.100 2025-11-14 � Form filling automatically delegated to Elisa Winterrowd (Elisa.Winterrowd@fortworthtexas.gov) by Allison Tidwell ( allison. tidwell@fortworthtexas.gov) 2025-11-13 -10:12:45 PM GMT lR. Document emailed to Elisa Winterrowd (Elisa.Winterrowd@fortworthtexas.gov) for filling 2025-11-13 -10:12:45 PM GMT lR. Document emailed to Allison Tidwell (allison.tidwell@fortworthtexas.gov) for filling 2025-11-13 -10:12:45 PM GMT �Email viewed by Elisa Winterrowd (Elisa.Winterrowd@fortworthtexas.gov) 2025-11-14 -5:21 :12 PM GMT-IP address: 208.184.124.181 � Document declined by Elisa Winterrowd (Elisa.Winterrowd@fortworthtexas.gov) Decline reason: Please see email sent directly to Andrea 2025-11-14 -5:29:11 PM GMT-IP address: 208.184.124.181 FORT WORTH. I Powered by Adobe Acrobat Sign