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HomeMy WebLinkAbout062510-A1 - General - Contract - Safe Haven of Tarrant CountyCSC No. 62510-Al FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 62510 This First Amendment to Fort Worth City Secretary Contract No. 62510 ("Agreement") is made between the CITY OF FORT WORTH ("City"), a Texas home -rule municipal corporation through its duly authorized Assistant City Manager, and SAFE HAVEN OF TARRANT COUNTY. Hereinafter referred to as ("Contractor"), acting by and through Kathryn Jacob, its duly -authorized representative. WHEREAS, the City and Contractor entered into City Secretary Contract 62510 for a term that began on October 1, 2024; and WHEREAS, it is the collective desire of the City and Contractor to amend the Agreement to change the end date based on the terms of this amendment. WHEREAS, the Contractor has completed the first step of CCPD Emerging Partners Program request for proposals as to make an effort to reasonably maintain service levels to the community. WHEREAS, the City desires to provide Contractor with support until they receive notice of an outcome of their application for CCPD Emerging Partners Program. NOW THEREFORE, City and District do hereby agree to the following: I. AMENDMENT TO AGREEMENT The following terms are hereby amended to either replace any conflicting terms in the Agreement or shall be added to the terms and shall be binding and enforceable as if they were originally included therein. Section 2 of the Agreement is hereby amended as follows: 2. Term. This Agreement begins on October 1, 2024 ("Effective Date") and expires on October 31, 2025 ("Expiration Date"), unless terminated earlier in accordance with this Agreement ("Initial Term"). City will have the option, in its sole discretion, to renew this Agreement under the same terms and conditions, for up to one (1) one-year renewal option. Section 4.1 of the Agreement is hereby added as follows: 4.1. Written Notice. This contract will automatically terminate within 60-days of the Contractor receiving notice of the outcome of CCPD Emerging Partners funding application. City or Contractor may otherwise terminate this Agreement at any time and for any reason by providing the other party with 30 days' written notice of termination. First Amendment to City Secretary Contract No. 62510 P OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX II. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of Agreement which are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [SIGNATURE PAGE FOLLOWS] First Amendment to City Secretary Contract No. 62510 Page 2 of 3 IN WITNESS WHEREOF, the Parties hereto have executed this amendment, to be effective the day the Assistant City Manager signs this amendment. ACCEPTED AND AGREED: CITY OF FORT WORTH By: /alt., 9,4_, Name: William Johnson Title: Assistant City Manager 11/03/2025 Date: APPROVAL RECOMMENDED: By: erd, Davi(' Ca ra bajarlivov 3, 202514:06:16 CST) Name: David Carabajal Title: Assistant Chief ATTEST: By: ta4t4.0.t.- A . CSac6., a al 4:3;o:et aaa�q�X6ficn 5eaq Name: Jannette S. Goodall Title: City Secretary CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: KaKa+h ryn A oe Name: Kathryn Agee Title: Senior Management Analyst APPROVED AS TO FORM AND LEGALITY: By: Name: Jerris Mapes Title: Senior Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0886 Date Approved: 9/16/2025 Form 1295 Certification No.: 2025-1348804 SAFE HAVEN OF TARRANT COUNTY By: Name: Kathryn Jacob Title: President and CEO Date: 10/03/2025 First Amendment to City Secretary Contract No. 62510 P OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX M&C Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C DATE: 9/16/2025 REFERENCE NO.: **M&C 25- 0886 LOG NAME: Official site of the City of Fort Worth, Texas FORT EMI I 35FY26 SOCIAL SERVICES PROGRAMS IN FORT WORTH CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize the Execution of an Amendment to Agreements with My Health My Resources of Tarrant County, Recovery Resource Council, Safe Haven of Tarrant County, and The Women's Center of Tarrant County Up to an Aggregate Amount of $199,500.00 to Maintain Social Service Programming while Applying for Crime Control and Prevention District Emerging Partners Grants RECOMMENDATION: It is recommended that the City Council authorize the execution of an amendment to agreements with My Health My Resources of Tarrant County, Recovery Resource Council, Safe Haven of Tarrant County, and The Women's Center of Tarrant County in an aggregate amount up to $199,500.00 to maintain social service programming while applying for Crime Control and Prevention District Emerging Partners grants. DISCUSSION: From Fiscal Year (FY) 2010 through FY 2023, the City contracted with United Way of Tarrant County (United Way) to administer and distribute funds to agencies that provide social service programs that meet the City's established criteria for public safety. During FY 2024 budget process, the City Council approved financial support in the General Fund budget for Neighborhood Services Department (NSD) in order to continue these efforts. Following budget adoption, the leadership teams of United Way and Neighborhood Services met and agreed to return program oversight and contract administration to the City of Fort Worth during FY2024. During the FY2025 budget process, Neighborhood Services met with the Police Department to discuss alignment with the purpose and procedures of the Crime Control and Prevention District (CCPD) Emerging Partners grant process. The Police Department agreed to assume oversight of these contracts in order to migrate these agencies to the competitive application process required by CCPD. The CCPD Partners with a Shared Mission policies require agencies apply for and successfully complete CCPD Emerging Partners programs in order to be considered for ongoing funding through CCPD Mission Partners programs. Approval of this Mayor and Council Communication (M&C) will extend the time period for these agencies to submit an application thereby enabling them to complete the CCPD Emerging Partners process. The extension will be approved after each agency completes the first step in the application process and will continue until 60-days following notification of the result of their application. The following criteria have been used previously to ensure that the chosen agencies serve a public purpose through investing money, expertise, and other resources to improve lives and communities in benefit of the entire Fort Worth community: Agencies must have a valid current designation of tax-exempt status under 26 USC 501 from the United States Internal Revenue Service; Agencies must have a mission statement and service plan that aligns with public safety; Agencies must not engage in inherently religious activities, such as worship, religious instruction, or proselytizing, as a part of the program or services funded by City dollars. Inherently religious activities must be offered separately, in time or location, from the programs, activities, or services supported by City funds; Agencies must submit documentation attesting to and demonstrating the entity's capacity to deliver specified services; and Agencies must demonstrate via site visits that the nature and performance of the proposed service meets the above - listed criteria. The following chart provides projections for services to be provided by four (4) selected agencies: AGENCY AWARD PROJECTIONS My Health My Resources (MHMR) of Tarrant County $38,250.00 Supportive outpatient services for teens Ground Zero services including support groups in alternative schools and prevention services http://apps.cfwnet.org/council packet/mc review.asp?ID=33746&councildate=9/16/2025 9/22/2025 M&C Review Page 2 of 2 Recovery Resource Council $37,500.00 in juvenile detention, teen court and other locations Safe Haven of Tarrant County $67,500.00 Serving women and child victims of domestic violence; 24-hour crisis hotline The Women's Center of Tarrant County $56,250.00 Rape crisis hotline calls; Counseling for survivors of rape at rape exam sites; Counseling for significant others; Child sexual abuse prevention training; Adult sexual abuse prevention training TOTAL $199,500.00 Funding will be budgeted in Safety Programs account within the General Fund for Fiscal Year 2026. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year 2026 operating budget, as appropriated, in the General Fund. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. TO Fund Department ID Account Project ID Program FROM Fund Activity Budget Year Reference # (Chartfield 2) Amount Department ID Account Project ID Submitted for City Managers Office by: Originating Department Head: Additional Information Contact: Program Activity Budget Year William Johnson (5806) Robert Alldredge (4212) Keith Morris (4243) ATTACHMENTS FID Table CCPD contracts.xlsx (CFW Internal) Form 1295 Recovery Resource.pdf (CFW Internal) Form 1295 Save Haven.pdf (CFW Internal) Form 1295 The Womens Center.pdf (CFW Internal) Reference # (Chartfield 2) Amount http://apps.cfwnet.org/council packet/mc review.asp?ID=33746&councildate=9/16/2025 9/22/2025 FORT WORTIL City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Safe Haven of Tarrant County Subject of the Agreement: Agreement to provide Domestic Violence Program Services for City residents. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes N No 0 62410 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 0 No N If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes 0 No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: November 1, 2025 Expiration Date: October 31, 2026 If different from the approval date. If applicable. Is a 1295 Form required? * Yes 0 No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes N No 0 Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.