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Home My WebLink About059918-T1 - General - Contract - Sigma Surveillance Inc dba STS360CSC No. 59918-T1 CITY OF FORT WORTH CONTRACT TERMINATION NOTICE November 5, 2025 Sigma Surveillance, Inc. DBA STS360 Attn: Legal Department 4040 State Highway 121, Suite 160 Carrollton, Texas 75010 Re: Contract Termination Notice City Secretary Contract No. 59918 (the "Contract") Pursuant to the Contract, the City has the right to terminate the Contract. This letter is to inform you that the City is exercising its right to terminate the Contract immediately upon the end of the termination notice period stated in the Contract. The City retains all rights under the Contract and any Purchase Order issued prior to termination. Please return this signed acknowledgement letter to the address set forth below, acknowledging receipt of the Contract Termination Notice. Failure to provide a signed acknowledgment does not affect the termination of the Contract. If you have any questions concerning this Contract Termination Notice, please contact us at the email address listed below. Sincerely, City of Fort Worth IT Solutions I Finance I Contracts 100 Fort Worth Trail Fort Worth, TX, 76102 zz_IT_ Finance _ Contracts(�bfortworthtexas. gov OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Termination Page 1 of 2 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: ryY* By: 7anna Giordano (Nov 202510:27:26 CST) Name: Dianna Giordano Title: Assistant City Manager Date: 11/14/2025 Sigma Surveillance, Inc. DBA STS360 By: Name: �np Jose Garza CTO Title: CTO Date: 11 /5/2025 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: By: SeTrontter2X6,Arnrn) Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By: Candace Ngli..(N- 13, 2025 07:37:39 CW Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 23-0613 Approval Date: 8/8/2023 Form 1295: 2023-1027402 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Domini Cd asaerande(NOv 11. 202510:36:24 C5T1 Name: Dominic Casagrande Title: Sr. IT Solutions Manager City Secretary: By: Name: Title: Jannette Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Termination Page 2 of 2 M&C Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C DATE: 8/8/2023 REFERENCE NO.: **M&C 23-0613 LOG NAME: CODE: C TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FoRT WORTH 04SIGMA SURVEILLANCE SUBJECT: (ALL) Authorize Execution of a Cooperative Purchasing Agreement with Sigma Surveillance, Inc. dba STS360 Using a Cooperative Agreement with Renewal Options in the Amount of $2,039,000.00 for the Information Technology Solutions Department RECOMMENDATION: It is recommended that City Council authorize execution of a Cooperative Purchasing Agreement with Sigma Surveillance, Inc. dba STS360 using a cooperative agreement with up to three renewal options in the amount of $2,039,000.00 for the Information Technology Solutions Department. DISCUSSION: On June 27, 2023, City Council authorized Mayor and Council Communication (M&C) 23-0524 for execution of a cooperative purchasing agreement with Sigma Surveillance, Inc. dba STS360 in the amount of $2,039,000.00 annually using Texas Department of Information Resources contract DIR- CPO-4770 with three options to renew. This M&C is to request authorization to execute an additional cooperative purchase agreement with Sigma Surveillance, Inc. dba STS360 (STS360) using Texas Department of Information Resources contract DIR-CPO-4697 with three options to renew. The Cooperative Purchasing Agreements executed with STS360 using DIR-CPO-4770 and DIR-CPO- 4697 will share the total annual authorization of $2,039,000.00 approved under M&C 23-0524. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: In the event DIR-CPO-4697 is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with the valid DIR agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use DIR-CPO-4697 to make purchases authorized by M&C 23-0524 and this M&C. The cooperative agreement is set to expire February 24, 2025. If DIR-CPO-4697 is extended, this M&C authorizes the City to purchase similar equipment and services under the extended contract. If DIR-CPO-4697 is not extended but DIR executes a new cooperative contract with STS360 with substantially similar terms, this M&C authorizes the City to purchase the equipment and services under the new DIR contract. If this occurs, in no event with the City continue to purchase goods and services under the new agreement for more than three (3) years without seeking Council approval. BUSINESS EQUITY: A goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31240&councildate=8/8/2023 8/9/2023 M&C Review Page 2 of 2 AGREEMENT TERM: Upon City Council's approval, the initial term of the agreement will be effective once executed by the Assistant City Manager and will expire on February 24, 2025 in accordance with the DIR contract. The Agreement may be renewed through February 24, 2026. RENEWAL OPTIONS: This Agreement may be renewed for three (3) additional one-year renewal term, in accordance with the underlying or successive DIR, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Grants Cap Projects Federal Fund for the City Hall Move 100 Energy Way project and in the ITS Capital Fund for the Technology Infrastructure -IT programmable project and upon adoption of the Fiscal Year 2024 Budget by the City Council, funds will be available in the Fiscal year 2024 operating budget, as appropriated, in the Info Technology Systems Fund, to support the approval of the above recommendation and execution of the agreement. Prior to an expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. Fund Department Account Project Program Activity Budget I Reference # I Amount ID I I ID I I I Year I (Chartfield 2) Fund Department Account Project Program Activity Budget I Reference # I Amount ID I I ID I I I Year I (Chartfield 2) Submitted for City Manager's Office by: Valerie Washington (6192) Originating Department Head: Kevin Gunn (2015) Additional Information Contact: Sallie Trotter (8442) ATTACHMENTS 04AUTHORIZE COOPERATIVE PURCHASE AGREEMENT SIGMA SURVEILLANCE funds availability.pdf (CFW Internal) FID Table Sigma Surveillance.XLSX (CFW Internal) Form 1295 2023-1027402.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=31240&councildate=8/8/2023 8/9/2023 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Sigma Surveillance, Inc. DBA STS360 Subject of the Agreement: Termination Letter for CSC No. 59918 M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑ 59918-T1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following _ order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.