Loading...
HomeMy WebLinkAbout061502-R2 - General - Contract - Lennox Industries Inc.CSC No. 61502-R2 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE October 20, 2025 Lennox Industries, Inc. 2140 Lake Park Blvd. Richardson, Texas 75080 Re: Contract Renewal Notice CSCO No. 61502(the "Contract") Renewal Term No. 2: December 1, 2025 to November 30, 2026 The above referenced Contract with the City of Fort Worth expires on November 30, 2025 (the "Expiration Date"). Pursuant to the Contract, contract renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one (1) year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one (1) year period, please sign and return this request to exercise renewal option, along with a copy of your current insurance certificate, to the address set forth below. Please log onto PeopleSoft Purchasing at http://fortworthtexas.goy/purchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Andrea 7rejo Andrea Trejo Sr. Contract Compliance Specialist City of Fort Worth Property Management Department (817) 392-5048 OFFICIAL RECORD CITY SECRETARY Contract No. 61502 — R2 FT. WORTH, TX Page 1 of 2 Lennox Industries, Inc. ACCEPTED AND AGREED: CITY OF FORT WORTH VaAl By: Valerie Washington (Nov 10, 2025 17:43:40 CST) Name: Valerie Washington Title: Assistant City Manager APPROVAL RECOMMENDED: By: l Name: Marilyn Marvin Title: Property Management Director ATTEST: By: Name Title: Jannette S. Goodall City Secretary Lennox Industries, Inc. a By: Name: Tommy Reeves Title. -,s-1- Contract No. 61502 — R2 Lennox Industries, Inc. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Denise Ciorcio By: Denise Garcia (Nov 4, 2025 16:00:43 CST) Name: Denise Garcia Title: Purchasing Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Thomas R. Hansen Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0143 M&C Approved: 2/27/2024 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 K U RA i 1 1 1 October 9, 2025 South Central Commercial Lennox Industries, Inc 2140 Lake Park Blvd. Richardson, TX 75068 P.O. Box 400, Austin, Texas 78767 800.695.2919 • info@buyboard.com • buyboard.com Sent via email to: southcentral.commercial(aD-lennoxind.com Re: HVAC Equipment, Supplies, and Installation of HVAC Equipment BuyBoard Contract 720-23 The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under HVAC Equipment, Supplies, and Installation of HVAC Equipment, Contract 720-23, for which the current term is set to expire November 30, 2025. At this time, the BuyBoard is renewing your contract through November 30, 2026. This will be the final renewal of this contract. All discounts, terms, and conditions of your contract will remain the same. If you agree to this renewal, there is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at contractadmin@buvboard.com prior to the start of the renewal term. If you have questions or comments concerning this renewal, please contact me as soon as possible at contractadmin@buvboard.com. We appreciate your interest in The Local Government Purchasing Cooperative. Sincerely, i i� -rutt'zex�q Jim Tulberg Contract Administrator final renewal v.02.13.2020 . '\I,L N'TASM 2/27/24. 2:23 PM M&C Review CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas F0 RT Wo RT I I ~- REFERENCE **M&C 24- 13P COOP BB 720-23 HVAC DATE: 2/27/2024 NO.: 0143 LOG NAME: SUPPLIES AND INSTALLATION WATER KQ CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Non -Exclusive Purchase Agreements with Carrier Enterprise, LLC., Enviromatic Systems of Fort Worth Inc., Trane U.S. Inc., and Lennox Industries, Inc. Using BuyBoard Cooperative Contract No. 720-23 for the Purchase of Heating, Ventilation and Air Conditioning Equipment, Supplies, and Installation Services for a Combined Annual Amount Up to $1,612,500.00 and Authorize Two, One -Year Renewal Options for the Same Amount for the Water, Property Management and Police Departments RECOMMENDATION: It is recommended that the City Council authorize non-exclusive purchase agreements with Carrier Enterprise LLC., Enviromatic Systems of Fort Worth Inc., Trane U.S. Inc., and Lennox Industries, Inc. using BuyBoard Cooperative Contract No. 720-23 for the purchase of heating, ventilation and air conditioning equipment, supplies, and installation services for a combined annual amount up to $1,612,500.00 and authorize two, one-year renewal options for the same amount for the Water, Property Management and Police Departments. DISCUSSION: The Water, Property Management (PMD), and Police Departments approached the Purchasing Division to enter into agreements with Carrier Enterprise LLC., Enviromatic Systems of Fort Worth Inc., Trane U.S. Inc., and Lennox Industries, Inc., under BuyBoard Contract No. 720-23, HVAC Equipment, Supplies, and Installation. The user -departments will utilize the agreements to purchase Heating, Ventilation and Air Conditioning (HVAC) parts and installation services on an as -needed basis. Approval of this M&C authorizes the City to spend up to $1,612,500.00 per year; however, the actual first -year spend is anticipated to be $1,290,000.00 based on current budget allocations. Actual usage in any term can be up to the authorized amount and will be dependent upon actual appropriations for this purpose in the departments' budgets. Vendor Amount Carrier Enterprise $478,000.00 Enviromatic Systems of Fort Worth Inc. $403,000.00 Trane U.S Inc. $359,000.00 Lennox Industries, Inc. $50,000.00 Total $1,290,000.00 Department I Amount Property Management Police $490,000.00 $10, 000.00 $790,000.00 apps.cfwnet.org/counciI_packet/mc_review.asp?ID=31850&counciIdate=2/27/2024 1/3 2/27/24, 2:23 PM M&C Review Total $1,290,000.00 State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. BuyBoard contracts are competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. Request for Proposal (RFP) No. 720-23 was published on January 18, 2023, and responses were opened on July 13, 2023. Funding is budgeted within the Water & Sewer Fund for the Water Department and the General Fund for the Property Management Facilities Operations, Property Management Facilities Maintenance and Police Northwest Division Admin Departments. ADMINISTRATIVE CHANGE ORDERS - In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. RENEWAL OPTIONS — The initial term of this Agreement will end on November 30, 2024. The Agreement may be renewed for two additional one-year periods through November 30, 2026. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. A M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund and General Fund. Prior to an expenditure being incurred, the Property Management, Police and Water Departments have the responsibility to validate the availability of funds. BQN\\ TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department I Account Project ID ID Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS Program Activity I Budget Year Reginald Zeno (8517) Dana Burghdoff (8018) Reginald Zeno (8517) Ricardo Salazar (8379) Jo Ann Gunn (8525) Karen Quintero (8321) Reference # I Amount 1295 Form - Lennox.pdf (CFW Internal) 13P COOP BB 720-23 HVAC SUPPLIES AND INSTALLATION PMD Combined FID.xlsx (CFW Internal) 13P COOP BB 720-23 HVAC SUPPLIES AND INSTALLATION PMD.docx (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=31850&counciIdate=2/27/2024 2/3 2/27/24, 2:23 PM M&C Review 13P COOP BB 720-23 HVAC SUPPLIES AND INSTALLATION PMD.xlsx (CFW Internal) 13P COOP BB 720-23 HVAC SUPPLIES AND INSTALLATION WATER KQ funds availabilitypdf (CFW Internal) FID Table - BB HVAC Parts.xlsx (CFW Internal) FID TABLE Lennox Stores 01.16.24.xlsx (CFW Internal) Form 1295 - City of Fort Worth Carrier.pdf (CFW Internal) Form 1295 Certificate - Enviromatic.pdf (CFW Internal) Form 1295 Certificate 101148438 - Trane.pdf (CFW Internal) SAM 1.23.24.pdf (CFW Internal) SAMs - 1.9.24.pdf (CFW Internal) SAMs 1.9.24 Enviromatic.pdf (CFW Internal) SAMs Carrier Enterprise 1.9.24.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=31850&counciIdate=2/27/2024 3/3 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Lennox Industries, Inc. Subject of the Agreement: Renewal Term No. 2 CSCO 61502 M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: December 1, 2025 If different from the approval date. Expiration Date: November 30, 2026 If applicable. Is a 1295 Form required? * Yes ❑ No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the following order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.