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HomeMy WebLinkAbout050054-A15 - General - Contract - Motorola Solutions, Inc.CSC No. 50054-A15 FIFTEENTH AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 50054 This Fifteenth Amendment to Fort Worth City Secretary Contract No. 50054 ("Fifteenth Amendment") is made between the City of Fort Worth ("City,") a Texas home rule municipality, and Motorola Solutions, Inc. ("Vendor" or "Motorola,") a Delaware corporation. City and Vendor are each individually referred to herein as a "parry" and collectively referred to as the "parties." WHEREAS, City and Vendor entered into an Agreement identified as City Secretary Contract No. 50054 beginning December 18, 2017 (the "Agreement") through a Houston - Galveston Area Council (H-GAC) Cooperative Contract and its successors; WHEREAS, it is the collective desire of the parties to amend the Agreement to include Exhibit A-12 Motorola Solutions Quote No. Q-59105 for the purchase of a Motorola Rave Alert subscription and related services; and WHEREAS, it is the collective desire of the parties to amend the Agreement to include Exhibit A-13 City of Worth Notice to Proceed for implementation of the Motorola Rave Alert system. NOW THEREFORE, known by all these present, the Parties, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS 1. The Agreement is hereby amended to include Exhibit A-12 Motorola Solutions Quote No. Q-59105 for the purchase of a Motorola Rave Alert subscription and related services, attached hereto this Fifteenth Amendment, in an amount not to exceed $187,000.00 for Year 1. 2. The Agreement is hereby amended to include Exhibit A-13 City of Fort Worth Notice to Proceed for implementation of the Motorola Rave Alert system. 3. The total amount of the contract will remain unchanged, at an amount not to exceed $5,538,544.48 for Year 9 of the agreement. II. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] OFFICIAL RECORD CITY SECRETARY Fifteenth Amendment to Fort Worth City Secretary Contract No. 50054 FT. WORTH, TX Page 1 of 4 [Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED AND AGREED:] City: I Motorola Solutions, Inc. AWWVA— By: Dianna Giordano (Nov 17, 202515:31:31 CST) I By: // \ L Name: Dianna Giordano Name: Brad Rice Title: Assistant City Manager Title: Area Sales Manager Date: 11/17/2025 Date: November 14, 2025 CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: _S.Trotter (for K.6orr) By. S.Trotter(for N.Gunn)(Nov 17,202514:34:05 CST) Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality: By. Can att Pagliara(NM 17,202515:09:29 CST Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 24-0533 Approval Date: 06/25/2024 Form 1295:2024-1139355 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Lawrence Crockett (Nov 14, 202513:04:09 CST) Name: Lawrence Crockett Title: Sr. IT Solutions Manager City Secretary: By: Name: Title: Jannette Goodall City Secretary Fifteenth Amendment to Fort Worth City Secretary Contract No. 50054 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 4 EXHIBIT A-12 Motorola Solutions Quote No. Q-59105 (Attached) Fifteenth Amendment to Fort Worth City Secretary Contract No. 50054 Page 3 of 4 1-s.- . • 1 • Firm Proposal City of Fort Worth, TX M � � r Rave Alert External Bundle, I PAWS Integ rat'ion, Mobile Reach November w. mss The design, technical, and price information furnished with this proposal is proprietary information of Motorola Solutions, Inc. (Motorola). Such information is submitted with the restriction that it is to be used only for the evaluation of the proposal, and is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the proposal, without the express written permission of Motorola Solutions, Inc. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2023 Motorola Solutions, Inc. All rights reserved. aMOTOROLA SOLUTIONS Motorola Solutions, Inc. 500 W Monroe Street, Ste 4400 Chicago, IL 60661-3781 USA November 03, 2025 Mr. Sonny Saxton 1000 Throckmorton St. Fort Worth, TX 76102 Subject: Rave Alert External Bundle, IPAWS Integration, Mobile Reach Dear Mr. Saxton, Motorola Solutions, Inc. ("Motorola") is pleased to have the opportunity to provide the City of Fort Worth with quality communications services. The Motorola project team has taken great care to propose a solution that will address your needs and provide exceptional value. To best meet the functional and operational specifications of this solicitation this solution is to provide the subscription software services for our RAVE Alert External Bundle, IPAWS integration and Mobile Reach to the City of Fort Worth. This proposal is subject to the terms, conditions and pricing of the City of Fort Worth contract #50054 (HGAC RA05-21) between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017, along with its Exhibits, applicable Addenda, and Exhibits. This proposal may be accepted by issuing a purchase order that specifically references this proposal and the aforementioned contract (e.g., This PO is being issued in accordance with the terms, conditions and pricing of City of Fort Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017). This proposal is valid until December 05, 2025. Motorola would be pleased to address any concerns the City of Fort Worth may have regarding the proposal. Any questions can be directed to Casey Moore, Account Manager, at 817-368-8683. We thank you for the opportunity to furnish the City of Fort Worth with "best in class" solutions and we hope to strengthen our relationship by implementing this project. Our goal is to provide you with the best products and services available in th57,354.75e communications industry. Sincerely, Brad Rice Area Sales Manager Motorola Solutions, Inc. City of Fort Worth, TX Rave Subscription Software November 03, 2025 Table of Contents Section 1 Rave Subscription Software Price Quote - Q-59105 Section 2 Termsand Conditions..............................................................................................................4 2.1 Standard Terms and Conditions of Sale..............................................................................4 2.2 Payment..................................................................................................................................4 MOTOROLA SOLU IIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 1 City of Fort Worth, TX Rave Subscription Software November 03, 2025 Section 1 Rave Subscription Software Price Quote - Qm59105 SUBSCRIPTION TERM: 36.0 months from Subscription Term Start Year 1: Subscription Software Fees Subscription Software Description Unit Price QTY Annual Fee Rave Alert External Bundle $0.16 1,000,000.00 $170,000.00 IPAWS Integration $0.00 1.00 $0.00 Mobile Reach Included 1.00 Included Subscription Software Fees TOTAL $170,000.00 Setup Fees One -Time Service Description One -Time Fee Critical Communications Set -Up Fee $9,000.00 IPAWS Set -Up Fee $0.00 One -Time Professional Service Fees TOTAL: $9,000.00 One -Time Professional Service Fees One -Time Service Description One -Time Fee Rave Training - Onsite US $8,000.00 One -Time Professional Service Fees TOTAL: $8,000.00 ® MOTOROLA SOLUTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 2 City of Fort Worth, TX Rave Subscription Software November 03, 2025 TOTAL FEES: Year Price Annual Fees: 1 $170,000.00 2 $181,900.00 3 $194,633.00 One -Time Fees (Set Up & Integration): $17.000.00 Total Fees $563,533.00 Fees Payable Net 30: $187,000.00 Contract: Fort Worth #50054 (HGAC RA05-21) ® MOTOROLA SO( UTIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 3 City of Fort Worth, TX Rave Subscription Software November 03, 2025 Section 2 Terms and Conditions 2.1 Standard Terms and Conditions of Sale This proposal is subject to the terms, conditions and pricing of City of Ft. Worth contract #50054 (HGAC RA05-21) between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017, along with its Exhibits, applicable Addenda, and Amendments. This proposal may be accepted by issuing a purchase order that specifically references this proposal and the aforementioned contract (e.g., This PO is being issued in accordance with the terms, conditions and pricing of City of Fort Worth contract #50054 between the City of Fort Worth and Motorola Solutions, Inc. dated December 18, 2017). This proposal is valid until December 05, 2025. 2.2 Payment Except for a payment that is due on the Effective Date, Customer will make payments to Motorola within thirty (30) days after the date of each invoice. Customer will make payments when due in the form of a check, cashier's check, or wire transfer drawn on a U.S. financial institution. If Customer has purchased additional Professional or Subscription services, payment will be in accordance with the applicable Addenda. Payment for the System purchase will be in accordance with the following milestones. Subscription Payment (Net 30) Year 1- $187,000.00 — Net 30 payment from contract execution and subscription commencement Year 2 - $181,900.00 — Net 30 from subscription year 2 commencement date Year 3 - $194,633.00 — Net 30 from subscription year 3 commencement date For multi -year agreements, at the end of the first year of the Agreement and each year thereafter, a CPI percentage change calculation shall be performed using the U.S. Department of Labor, Consumer Price Index, "All Items," Unadjusted Urban Areas (CPI-U). Should the annual inflation rate increase greater than 3% during the previous year, Motorola shall have the right to increase all future maintenance prices by the CPI increase amount exceeding 3%. "All Items," not seasonally adjusted shall be used as the measure of CPI for this price adjustment. The adjustment calculation will be based upon the CPI for the most recent twelve (12) month increment beginning from the most current month available as posted by the U.S. Department of Labor (http://www.bls.gov) immediately preceding the new maintenance year. For purposes of illustration, if in Year 5 the CPI reported an increase of 8%, Motorola may increase the Year 6 price by 5% (8%-3% base). Any pricing change would be documented in a change order executed with the Customer. MOTOROLA SOLU IIONS Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Page 4 Exhibit A-13 City of Fort Worth Notice to Proceed (Attached) Fifteenth Amendment to Fort Worth City Secretary Contract No. 50054 Page 4 of 4 CITY COUNCIL AGENDA Create New From This M&C FORT W"ORT DATE: 6/25/2024 REFERENCE **M&C 24- LOG NAME: 04MOTOROLA RADIO NO.: 0533 REFRESH CSC 50054 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Amendment to City Secretary Contract No. 50054 with Motorola Solutions, Inc., Using Houston -Galveston Area Council Cooperative Contract No. RA05- 21 and its Successors for the Acquisition of Public Safety Radios, Associated Equipment, and Services to Increase the Authorized Year -Three Amount by $5,267,481.00 for a Revised Year -Three Amount Up to $10,981,617.00 and Authorize Three Additional Renewal Terms with Fourth -Year Amount Up to $5,318,911.80, Fifth -Year Amount Up to $5,538,544.48, and Sixth -Year Amount Up to $5,802,233.03 for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize an amendment to City Secretary Contract No. 50054 with Motorola Solutions, Inc. using Houston -Galveston Area Council Cooperative Contract No. RA05-21 and its successors for the acquisition of public safety radios, associated equipment, and services, to increase the authorized year -three amount by $5,267,481.00 for a revised year -three amount up to $10,981,617.00, and authorize three additional renewal terms with fourth -year amount up to $5,318,911.80, fifth -year amount up to $5,538,544.48, and sixth -year amount up to $5,802,233.03 for the Information Technology Solutions Department. DISCUSSION: The City of Fort Worth maintains a radio communications system, the North Texas Interoperable Radio Network (NTIRN), utilized by most City departments and almost 200 external government entities. On December 5, 2017, Mayor and Council Communication (M&C) C-28495 authorized a System Purchase Agreement with Motorola Solutions, Inc. (Motorola) in an initial annual amount of $1,602,101.00 using Houston -Galveston Area Council (H-GAC) Contract RA05-15 for the acquisition and implementation of radio related capabilities, and establishment of a four-year discount program for the purchase of radios, other system equipment and services. The discount program includes additional discounts of up to 20 percent off H-GAC pricing for radio equipment and a discount of up to 5 percent for services through December 17, 2025. Accordingly, the City executed City Secretary Contract No. 50054 (Agreement) with Motorola. M&C C-28495 also authorized the City to purchase similar equipment and services under successive contracts, stating if H-GAC Contract RA05-15 is not extended but H-GAC executes a new cooperative contract with Motorola with substantially similar terms as H-GAC Contract RA05-15, that M&C authorizes the City to purchase equipment and services under the new H-GAC contract. On December 14, 2021, City Council approved M&C 21-0937 authorizing an amendment to the agreement with Motorola for additional radios and other system equipment & services for three one- year terms with a first -year amount of $1,462,800.00, second -year amount of $1,609,080.00, and third -year amount of $1,769,988.00 for a cumulative contract total up to $4,841,868.00. On June 28, 2022, City Council approved M&C 22-0496 to acquire public safety radios and associated equipment and increase the contract amount in year two by $2,797,260.00 for a revised year two amount up to $4,406,340.00. This M&C revised the cumulative contract up to $7,639,128.00. On April 23, 2024, City Council approved M&C 24-0311 authorizing an amendment to the agreement with Motorola for an additional radio tower and communication equipment in the amount of $3,944,148.00 for a revised year -three amount up to $5,714,136.00. This M&C will authorize the City to continue purchasing radios for Radio Refresh, additional radio consoles, communication equipment, and services with an increase of spend authority in the amount of $5,267,481.00 for a revised year -three amount up to $10,981,617.00 and authorize three additional renewal terms in the amount of $5,318,911.80 in year -four. Future years' expenditures are expected to rise 10 percent each year as follows: $5,538,544.48 in year five and $5,802,233.03 in year six. This M&C revised the cumulative contract up to $33,510,446.31. Year Amount Up to Year -one (FY22) $1,462,800.00 Year -two (FY23) $4,406,340.00 Year- three(FY24)* $10,981,617.00 Year -four (FY25)** $5,318,911.80 Year -five (FY26)** $5,538,544.48 Year -six (FY27)** $5,802,233.03 Total j $33,510,446.31 *FY24 includes increases for Northwest radio tower, radio refresh and dispatch console additions. **FY25-FY27 includes increases for radio refresh. All other terms and conditions of the existing agreement remain the same. Funding is budgeted in the Other Contractual Services account within the Info Technology Systems Fund and in the CCPD Capital Projects and ITS Capital Funds for the ITS Department for the purpose of funding various projects. PRICE ANALYSIS - H-GAC provides up to a 25 percent discount off the list price for products commonly acquired by the City with no significant pricing increase compared to the last agreement approved by City Council on December 6, 2016 (M&C P-11978). In addition, Information Technology Solutions staff negotiated additional discounts of up to 20 percent off H-GAC pricing in an agreement with Motorola approved by City Council on December 5, 2017 (M&C C-28495) through December 2025. BUSINESS EQUITY -An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity. COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for the purchase of the item. The contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS — Upon City Council's approval, the existing agreement will be renewed in accordance with H-GAC RA05-21 or its successor. RENEWAL OPTIONS — The agreement may be renewed for additional one-year terms at the City's option, in accordance with H-GAC RA05-21 or its successor. If H-GAC Contract RA05-21 is not extended but H-GAC executes a new cooperative contract with Motorola Solutions, Inc. with substantially similar terms as H-GAC Contract RA05-21, this M&C authorizes the City to purchase equipment and services under the new H-GAC contract. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. SUCCESSOR CONTRACTS - In the event the H-GAC agreement is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative agreement. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. The City will initially use H-GAC Contract No. RA05-21 to make purchases authorized by this M&C. As noted, H-GAC Contract No. RA05-21 expires on July 31, 2024. If H-GAC Contract No. RA05-21 is extended, this M&C authorizes the City to purchase similar equipment and supplies under the extended contracts. If H-GAC Contract No. RA05-21 is not extended, but H-GAC executes a new cooperative contract with Motorola Solutions, Inc. with substantially similar terms as H-GAC Contract No. RA05-21, this M&C authorizes the City to purchase the equipment and supplies under the new H- GAC contract. ISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating and capital budgets, as previously appropriated, in the Info Technology Systems Fund and in the ITS Capital and CCPD Capital Projects Funds for various projects to support the approval of the above recommendation and execution of the amendment. Prior to an expenditure being incurred, the IT Solutions Department has the responsibility to validate the availability of funds. U11•] Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for Cif Manager's Office by: Originating Department Head:_ Additional Information Contact: ATTACHMENTS Mark McDaniel (6316) Kevin Gunn (2015) Donlen Ruffin (2017) 04MOTOROLA RADIO REFRESH CSC 50054.docx (CFW Internal) FID Table Motorola 50054 Radio Refresh.XLSX (CFW Internal) Form 1295 Certificate 101180453.pdf (CFW Internal) FORTWORTH, City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Motorola Solutions, Inc Subject of the Agreement: Fifteenth amendment to CSC 50054 for the purchase of additional subscriptions and related services under H-GAC RA05-21 M&C Approved by the Council? * Yes N No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No N If unsure, see back page for permanent contract listing. CSC 50054-Al5 Is this entire contract Confidential? *Yes ❑ No N If only specific information is Confidential, please list what information is Confidential and the page it is located. Exhibit A-13 is confidential due to addresses included. Please block out the last two pages (before the M&C; 12&13) Effective Date: If different from the approval date. Expiration Date: 07/31 /2026 If applicable. Is a 1295 Form required? * Yes ❑ No N *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.