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Home My WebLink About053892-R3 - General - Contract - Southwest Industrial Services, Inc.58392-R3 CSC No. CITY OF FORT WORTH CONTRACT RENEWAL NOTICE October 30, 2025 Southwest Industrial Services, Inc. Arm: Mlchael Goold or Whom It May Cunccor 2413 Whitmore St, Fort Worth, TX 76107 Re: Contract Renewal Notice— 3rd Renewal Machine Shop Services and Fabrication Contract CSC No. 58392 (M&C 22-0662) Original Contract Amount: $288,750.00 The above referenced contract with the City of Fort Worth is eligible for renewal. This letter is to inform you that the City has appropriated funding and is exercising its right to renew the contract in the original contract amount, which will be effective upon execution by the designated Assistant City Manager. All terms and conditions of the contract remain unchanged. Please verify that the original payment, performance and maintenance bonds, if any, remain active or if retired, provide updated bonds when you return this letter. Please sign in the space indicated below and return this document, along with a copy of your current insurance certificate, to the undersigned. Please log onto PeopleSoft Purchasing at htmn llrhrtwnrthtexas.eov/�urchasine to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Contract Renewal Pumhase of Goods (4.02.25) Sincerely, Shatabya Bergland Sr. Contract Compliance Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page I of 2 CSC No. ACCEPTED AND AGREED: WORTH By: Name: Title: Assistant City Manager Date: 11/10/2025 APPROVAL RECOMMENDED: CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: SbmboM ndlxwa,z Sm¢eaaTl Name: Shatabys Easley Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Ckrisf'ophm r4tor UM Name:o a a,zBssro:aB:oresp 1y6.1t'O�— Title: Water Department Director By: DougWsBbck Nova,=513'Skeian Name: Douglas. W. Black ATTEST: Title: Sr. Assistant City Attorney vot soar" 4 AUTHORIZATION: 00. M&.C: 22-0662 By: (1 oar,: io Date Approved: 9/13/2022 Name: ]amuste S. Goodall o. I: Title: City Secretary °�abo rf1 p0 nanoao Southwest Industri S rvices, Inc. By: Name: TkrL 5r Min o Dppai5 Title: I reSrdeA)fi Date: J c)— 3' — J S OFFICIAL RECORD CITY SECRETARY Contract RmewalAachaseofGoods (a.02.25) FT. WORTH, TX Page 2of2 10117/23, 12M PM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 9/13/2022 REFERENCE **M&C 22- NO.: 0662 LOG NAME: CODE: P TYPE: CONSENT PUBLIC HEARING: 13P ITB 22-0170 MACHINE SHOP SERVICES AND FABRICATION AW WATER NO FIRTI ORTII SUBJECT: (ALL) Authorize Execution of Non -Exclusive Purchase Agreements with Loomex Industrial Services, LLC and Southwest Industrial Services, Inc. for Machine Shop Services and Fabrication for the Water Department in a Combined Annual Amount Up to $577,500.00 for the Initial Term and Authorize Four, One -Year Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive purchase agreements with Loomex Industrial Services, LLC and Southwest Industrial Services, Inc. for machine shop services and fabrication for the Water Department in a combined annual amount up to $577,500.00 for the initial term and authorize four, one-year renewals for the same annual amount. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for machine shop services and fabrication on an as -needed basis. Under the proposed agreement, the Vendor will repair and maintain mechanical equipment for water and wastewater treatment and pumping facilities throughout the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications regarding the requirements for equipment, safety procedures, and testing and quality control of the completed work. The ITB was advertised in the Fort Worth Star -Telegram on July 6, 2022, July 13, 2022, July 20, 2022, and July 27, 2022. The City received two responses. An evaluation panel consisting of representatives from the Water and Property Management Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation Factors a b c d Total score Loomex Industrial Services, LLC 7.88 11.50 14.38 40.00 73.75 Southwest Industrial Services Inc. Best Value Criteria: 8.63 11.50 11.88 26.97 58.97 a. Business's proximity to the address listed b. Contractor's References c. Contractor's ownership of required lathes and personnel's ability to perform services in the timeframe specified d. Cost of service After evaluation, the panel concluded that Loomex Industrial Services, LLC and Southwest Industrial Services, Inc. both present the best value and will provide the necessary coverage for the City. apps.cfwnet.org/council_packet/mc_review.asp?ID=30276&councildate=g/l3/2022 1 /3 10/1723, 1::03 PM M&CRever Therefore, the panel recommends that Council authorize agreements with Loomez Industrial Services, LLC and Southwest Industrial Services, Inc.. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. FUNDING: The maximum amount allowed under this agreement for the initial term will be $577,500.00, however the actual amount used will be based on the need of the department and available budget. The annual department allocation for this agreement is: ImentlEstimated Annual Amount;Account Name - — -- $550,000.00 5330201 -Other Contractual Services /ter i $27,500.0015610109-Minor Equipment Funding is budgeted in the Other Contractual Services & Minor Equipment accounts of the Water & Sewer Department's Water & Sewer Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to any expenditure being incurred, the Water department has the responsibility to validate the availability of funds. BQN\\ TR Fund Department Account I Project I Program I Activity I Budget Rsfersnco Amount ID ID Year (Chartfield 211 W, T11-1wwroTam.r., Originating Department Head: Reginald Zeno (8517) Dana Burghdoff (8018) Anthony Rousseau (8338) Christopher Harder (5020) Cynthia Garcia (8525) Alyssa WIkerson (8357) app ;Wnet.oM1wunal_DackeVrrc_ review. asp?10=30276dcounaldate=W132022 2/3 10117123, 12:03 PM ATTACHMENTS M&C Review 13P ITB 22-0170 MACHINE SHOP SERVICES AND FABRICATION AW WATER funds availabjlitg Wdj (CFW Internal) 13P ITB 22-0170 MACHINE SHOP SERVICES AND FABRICATION AW WATER Updated FID Table.xlsx (CFW Internal) Business EpuitV Waiver,odf (CFW Internal) Form 1295- Loomex Industrial Services LLC.odf (CFW Internal) Form 1295- Southwest Industrial Services. Inc..pdf (CFW Internal) SAMs Report-Loomex Industrial Services LLC.pdf (CFW Internal) SAMsReport- Southwest Industrial Services, Inc.pdf (CFW Internal) apps.Ownet.org/council_packet/mc_review.asp?ID=302Mcouncild ate=9/13/2022 3/3 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Southwest Industrial Services, Inc. Subject of the Agreement: Machine Shop Services and Fabrication M&C Approved by the Council? * Yes ® No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ® Ifonly speck information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 11/4/2025 Expiration Date: 11/3/2026 If diereni from the approval date. If applicable. Is a 1295 Form required? * Yes ® No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ® No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. 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