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HomeMy WebLinkAbout058295-R3 - General - Contract - Loomex Industrial Services LLCCITY OF FORT WORTH CONTRACT RENEWAL NO] October 30, 2025 Loomex Industrial Services LLC Attn: Vikas Bhaskaran or Whom It May Concern 3604 Raider Dr. Hurst, TX 76053 Re: Contract Renewal Notice — 3rd Renewal Machine Shop Services and Fabrication Contract CSC No. 58295 (M&C 22-0662) Original Contract Amount: $433,125.00 The above referenced contract with the City of Fort We letter is to inform you that the City has appropriated funding an the contract in the original contract amount, which will be e designated Assistant City Manager. All terms and conditions of Please verify that the original payment, performance and mainten or if retired, provide updated bonds when you return this letter. PI below and return this document, along with a copy of your c the undersigned. Please log onto PeopleSoft Purchasing at http L that your company information is correct and up-to-date. 58295-R3 firth is eligible for renewal. This I is exercising its right to renew ffective upon execution by the the contract remain unchanged. ance bonds, if any, remain active ease sign in the space indicated irrent insurance certificate, to to ensure If you have any questions concerning this Contract Rene al Notice, please contact me at the telephone number listed below. Sincerely, Contract Renewal Purchase of Goods (4.02.25) Shatabya Bergland Sr. Contract Compli nce Specialist (817) 392-8277 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Pagel of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH ) By: L� Name: Jesica McEachern Title: Assistant City Manager Datc: 11/17/2025 APPROVAL RECOMMENDED: By: C ristopher Harder (N2K6,202506:40:17 ST) Name: Chris Harder Title: Water Department Director ATTEST: By: Name Title: p4nvnp� tulette S. Goodall a4 Foer F°°°°°° a ity Secretary p� � °°°o��� �° o a_° .+o - - $vo 8 CONTRACTOR/VENDOR: aaannrE000000 nava4 Loomex 11 dust ' II Services LLC By: Name: V/K/FS P HAS&41t4& Title: 60A( &K— Date: U401z'e"-- Contract Renewal Purchase of Goods (4.02.25) CSC No. CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Shatabya Be land (Nov 5, 202516:05:10 CST) Name: Shatabya Easley Title: Sr. Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Douglas Black (Nov 7, 202516:56:05 CST) Name: Douglas, W. Black Title: Sr. Assistant City Attorney AUTHORIZATION: M&C: 22-0662 Date Approved: 9/13/2022 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 2 10117/23. 12:03 PM M&C Review CITY COUNCIL AGENDA t 11 ij.. FORT WORTH Create New From This M&C REFERENCE **M&C 22- 13P ITB 22-0170 MACHINE DATE: 9/13/2022 NO.: 0662 LOG NAME: SHOP SERVICES AND FABRICATION AW WATER CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Non -Exclusive Purchase Agreements with Loomex Industrial Services, LLC and Southwest Industrial Services, Inc. for Machine Shop Services and Fabrication for the Water Department in a Combined Annual Amount Up to $577,500.00 for the Initial Term and Authorize Four, One -Year Renewals for the Same Annual Amount RECOMMENDATION: It is recommended that the City Council authorize execution of non-exclusive purchase agreements with Loomex Industrial Services, LLC and Southwest Industrial Services, Inc. for machine shop services and fabrication for the Water Department in a combined annual amount up to $577,500.00 for the initial term and authorize four, one-year renewals for the same annual amount. f� • The Water Department approached the Purchasing Division for assistance with securing an agreement for machine shop services and fabrication on an as -needed basis. Under the proposed agreement, the Vendor will repair and maintain mechanical equipment for water and wastewater treatment and pumping facilities throughout the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) that consisted of detailed specifications regarding the requirements for equipment, safety procedures, and testing and quality control of the completed work. The ITB was advertised in the Fort Worth Star -Telegram on July 6, 2022, July 13, 2022, July 20, 2022, and July 27, 2022. The City received two responses. An evaluation panel consisting of representatives from the Water and Property Management Departments reviewed and scored the submittals using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Bidders Evaluation Factors Fa__ b c d� Total i score Loomex Industrial Services, LLC [�.88 1150 14.38j 00 73.75 — Southwest Industrial Services, F_� Inc. 8.63 11.50 11.88 i 26.97 58.97 Best Value Criteria: a. Business's proximity to the address listed b. Contractor's References c. Contractor's ownership of required lathes and personnel's ability to perform services in the timeframe specified d. Cost of service After evaluation, the panel concluded that Loomex Industrial Services, LLC and Southwest Industrial Services, Inc. both present the best value and will provide the necessary coverage for the City. apps.cfwnet.org/council_packet/mc_review.asp?ID=30276&councildate=9/13/2022 1 /3 10/17/23, 12:03 PM M&C Review Therefore, the panel recommends that Council authorize agreements with Loomex Industrial Services, LLC and Southwest Industrial Services, Inc.. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendors' bids met specifications. FUNDING: The maximum amount allowed under this agreement for the initial term will be $577,500.00, however the actual amount used will be based on the need of the department and available budget. The annual department allocation for this agreement is: Department Estimated Annual Amount $550,000.00 $27,500.00 Name 30201 - Other Contractual Services 10109 - Minor Equipment Funding is budgeted in the Other Contractual Services & Minor Equipment accounts of the Water & Sewer Department's Water & Sewer Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to any expenditure being incurred, the Water department has the responsibility to validate the availability of funds. BQN\\ TO Fund Dep mart ent Account Project Program Activity Budget Reference # Amount ID ID Yea Chartfield 2 Fund Department Account Project Program Activity Budget t Reference # Amount I- ID ID ID Year �Chartfield 2 Submitted for City Manager's Office bv: Reginald Zeno (8517) Dana Burghdoff (8018) Qtiginating Department Head• Anthony Rousseau (8338) Christopher Harder (5020) Cynthia Garcia (8525) Alyssa Wilkerson (8357) apps.cfwnet.org/council_packet/mc_review.asp?ID=30276&councildate=9/13/2022 2!3 10/17/23, 12:03 PM M&C Review 13P ITB 22-0170 MACHINE SHOP SERVICES AND FABRICATION AW WATER funds ayaUaLj1AypX (CFWlnternal) 13P ITB 22-0170 MACHINE SHOP SERVICES AND FABRICATION AW WATER Updated FID Table.xls (CFW Business Equity Waiver.pdf (CFW Internal) Form 1295- Loomex Industrial Services LLC.pcjlf (CFW Internal) Form 1295- Southwest Industrial Services, lnc..psif (CFW Internal) AS Ms Report -Loomex Industrial Services LLC.pd (CFW Internal) SAMs Report- Southwest Industrial Services, Inc.pdf (CFW Internal) apps.cfwnet.org/council_packet/mc_review.asp?ID=30276&councildate=9/13/2022 3/3 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Loomex Industrial Services LLC Subject of the Agreement: Machine shop services and fabrication M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/19/2025 If different from the approval date. Expiration Date: 10/18/2026 If applicable. Is a 1295 Form required? * Yes © No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the following order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.