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HomeMy WebLinkAbout058683-CO8 - Construction-Related - Contract - Eagle Contracting LLCDocusign Envelope ID: 91D712FE-69F3-4816-A004-12CD8FA74CO2 CSC No. 58683-CO8 FORT WORTH City of Fort Worth Change Order Request Project Name: Village Creek WRF Digester Mixing, Flare, Dome Improvements Phase 1 City Sec No,: 1 58683 Project No.(s): 560211070043015740010/001780 M&C: 2-5 6-96-1-1 City Proj. No.: 1 102652 Project Description: Digester mixing, flare, and dome improvements, new digester gas dryers, and new hydrogen sulfide scrubbers, Contractor: Eagle Contracting, LLC Change Order# ® Date: 9117/2025 City Project Mgr. Suzy Abbe City Inspector: Kevin Sidebottom Phone Number: 817-392-8209 Phone Number: 817-991 0629 Dept. Sewer Totals Contract Time (Calendar days) Original Contract Amount $39,773,000.00 $39,773,000.00 1,095 Extras to Date $1,414,582.00 $1,414,582.00 0346 Credits to Dale Pending Change Orders (in M&C Process) Contract Cost to Date $41,187,582.00 $41,187,582.00 1,441 Amount of Proposed Change Order $365,085.00 $365,085.00 081 Revised Contract Amount $41,552,667.00 $41,552,667.00 1,522 Original Funds Available for Change Orders $318,184.00 $318,184.00 Remaining Funds Available for this CO 1 $0.00 1 $0.00 Additional Funding (if necessary) 1 $0.00 1 $0.00 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT 4.47% MAX ALLOWABLE CONTRACT AMOUNT (ORIGINAL CONTRACT COST+ 25%) $49,716,250.00 T Change Order No. 8 will provide for the following that are necessary on the project: • The addition of four vents at the high points of the collant pipes at the new chillers to prevent low level alarms due to air pockets forming at high points. • Dome support repairs at Digester Nos,1 and 2. Lead abatement for the underside of the dome of Digester No.1. Staff concurs with contractor's request for 81 additional calendar days on the project. It is understood and agreed that the acceptance of this Chance Order by the contractor constitutes an accord and satisfaction and renrasPnts navmPnt in full (both time and money) for all costs arising out of, or incidental to, the above Chanae Order. Contractor's Company Name Contractor Name Contractor Signature Date Eagle Contracting, LLC Mike Partridge """ 9 18/2025 inspector Date Project Manager Date Kevin Sidebottom - 9/19/2025fj (' prt S. ABSE 9 2 6 25 Director(Water Dept) Date d6onstruction Su ervisor(Water Dept) Da e rioPhe. .der(SeP23,1111�6059111T, • 9 29/202F John Robinson 9/19/25 S nior Assistant City Attorney Date Assistant City Manager Date 412111w- 10/03/202 10/10/202� Council Action (If Required) M&C Number 25-0901 M&C Date Approved 9/1 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Docusign Envelope ID: 91D712FE-69F3-481B-A004-12CD8FA74CO2 For-r Wow iq City of Fort Worth Change Order Additions Project Name Village Creek WRF Digester Mixing, Flare, Dome Improvements Phase 1 City Sec No.: 58683 Project No.(s): 5602110700430/57400101001780 DOE No.[:� City Proj. No.: 102652 Project Description Digester mixing, flare, and dome improvements, new digester gas dryers, and new hydrogen sulfide scrubbers. Contractor Eagle Contracting, LLC Change Order:® Dale: 9/1712025 City Project Mgr. Suzy Abbe I City Inspector Kevin Sidebottom ADDITIONS Page L Ot 4 Docusign Envelope ID: 91D712FE-69F3-481B-A004-12CD8FA74CO2 FCCRT W"P, H City of Fort Worth Change Order Deletions illage Creek WRF Digester Mixing, Flare, Dome Improvements Phase 1 Project Name F Project No.(s): 1 56021/0700430/5740010/001780 DOE No. Project Description City Sec No.: City Proj. No 58683 102652 Digester mixing, flare, and dome improvements, new digester gas dryers, and new hydrogen sulfide scrubbers. Contractor Eagle Contracting, LLC Change Order: F-8-1 Date 1 9/17/2025 City Project Mgr. Suzy Abbe City Inspector: Kevin Sidebotlom DELETIONS Docusign Envelope ID: 91D712FE-69F3-481B-A004-12CD8FA74CO2 Page 4 of 4 Docusign Envelope ID: 91D712FE-69F3-481B-A004-12CD8FA74CO2 9/17/2025 CPN 102652 Digester Mixing, Flare, Dome Improvements Phase 1 Change Order 8 Notes Change Order No. 8 provides for the following: • CMR-41 Glycol Line Vents —The chillers supporting the new biogas dryers experienced low glycol alarms. The vendor returned and added more glycol and cleared the alarm. The condensate was tested for glycol and the chillers were monitored for some time to determine whether a leak in the glycol lines caused the low glycol alarms. The alarm was not repeated. It was determined that the lack of vents at the high points may have caused the issue. This change order provides for four manual vents at the high points. • CMR 47A Digester 1 and 2 Dome Support Repairs — This change order provides for three types of repairs related to the dome support — welding of existing brackets that are severed from the side skirt of the dome, replacing base plates and anchors where needed, and repair of spalled concrete. CMR 48D Digester 1 Lead Abatement — Lead samples of Digester 1 were taken once the scaffolding was installed. One of the three samples tested positive for lead. This change order adds lead remediation for Digester No.1 to the scope of work. Lead sampling and testing, time for the contractor to secure quotes for the work, time to negotiate the price, and the estimated time to complete the work will add approximately 81 days to the project. Therefore, 81 calendar days will be added to the contract for this additional scope. Labor hours and material quantities and costs proposed in each CMR were reviewed in detail and adjustments made as needed prior to approval. A summary of the negotiations is provided in Table 1. Approved CMR's are saved in E-builder. Table 1: Summary of Cost Negotiation CMR Item Original Proposal Agreed to Amount Days CMR48D Digester 1 Lead Abatement $ 453,864.00 $ 293,710.00 65 CMR41 Glycol Line Vents $ 5,112.00 $ 5,112.00 0 CMR47A Digester 1&2 Dome Support Repairs $ 68,991.00 $ 66,263.00 0 Total $ 527,967.00 $ 365,085.00 65 Docusign Envelope ID: 91D712FE-69F3-48113-A004-12CDUA74CO2 City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, September 16, 2025 REFERENCE NO.: **M&C 25-0901 LOG NAME: 60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1C08-EAGLE SUBJECT: (CD 5) Authorize Execution of Change Order No. 8 in the Amount of $365,085.00 to a Contract with Eagle Contracting, LLC, for the Village Creek Water Reclamation Facility's Digester Improvements Project RECOMMENDATION: It is recommended that the City Council authorize execution of Change Order No. 8 in an amount of $365,085.00 and the addition of 81 calendar days to City Secretary Contract No. 58683 with Eagle Contracting, LLC for the Village Creek Water Reclamation Facility's Digester Improvements project (City Project No. 102652) for a revised contract amount of $41,552,667.00. DISCUSSION: On December 13, 2022, Mayor and Council Communication (M&C) 22-1046, the City Council authorized a contract with Eagle Contracting, LLC for construction of the Village Creek Water Reclamation Facility (VCWRF) Digester Improvements project for an amount of $39,773,000.00. The contract was subsequently revised by Change Order No. 1 with a net total amount of $13,120.00 after deducts administratively authorized November 29, 2023, that primarily provided for adjustments to piping and concrete pads due to utility conflicts, Change Order No. 2 with a net total amount of $302,221.00 after deducts authorized by the City Council on April 23, 2024, (M&C 24-0355) that primarily provided for a longer lasting and robust gas seal for Digesters 1 through 8 and lead remediation for Digester 8, Change Order No. 3 with a total amount of $96,293.00 after deducts administratively authorized July 9, 2024, that provided for bypass piping to redirect digester gas during a tie-in, Change Order No. 4 with a net total amount of $776,100.00 after deducts authorized by the City Council on October 15, 2024, (M&C 24-0856) primarily provided for removal of an additional 109 dry tons of solids from Digesters 7 and 8, Change Order No. 5 in the amount of $183,396.00 authorized by the City Council on January 28, 2025, (M&C 25- 0075) that provided primarily for the addition of a polyurethane coat to the domes to provide more robust corrosion protection; Change Order No. 6 with a net total amount of $61,245.00 after deducts administratively authorized February 13, 2025, that provided primarily for the addition of side manways to Digester Nos. 1 and 2, Change Order No. 7 with a net total amount of $191.00 after deducts administratively authorized June 3, 2025, that provided primarily for the additional time and materials for removing an extra depth of 15 inches in Digester Nos. 1 and 2 annular seals and corrections to Digester 7 and 8 seals. Change Order No. 8 in the amount of $365,085.00 will provide for the following that are necessary on the project: the addition of four vents at the high points of the coolant liquid pipes at the new chillers to prevent low level alarms due to air pockets forming at the high points, dome support repairs at Digester Nos. 1 and 2; lead abatement for the underside of the dome of Digester No. 1, and the addition of 81 calendar days. This M&C will be funded with current remaining balances in the W&S Capital Projects Fund- refer to M&C 23-0498. Funding is budgeted in the W&S Capital Projects Fund for the Water Department for the purpose of funding the Digester Improvements project, as appropriated. Funding for VCWRF Facility's Digester Improvements project is depicted below: Existing Additional Fund Appropriations Appropriations Project Total* W&S Rev Bonds Series 2021 - $1,020,150.00 $0.00 $1,020,150.00 Fund 56019 Docusign Envelope ID: 91D712FE-69F3-481B-A004-12CD8FA74CO2 W&S Rev Bonds Series 2022 - Fund 56020 $2,218,432.00 $0.00 $2,218,432.00 W&S Rev Bonds Series 2023 - $25,302,221.00 $0.00 $25,302,221.00 Fund 56021 Water/Sewer Gas Lease Cap Proj - Fund $16,763,858.00 $0.00 $16,763,858.00 53004 W&S Capital Projects - Fund $4,122,829.54 $0.00 $4,122,829.54 56002 Sewer Capital Legacy - Fund $1,284,942.08 $0.00 $1,284,942.08 59607 Project Total $50,712,4K.6:2]1 $0.00 $50,712,432.62 *Numbers rounded for presentation purposes. The project is located in COUNCIL DISTRICT 5 but serves the entire City. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the Digester Improvements project within the W&S Capital Projects Fund to support the approval of the above recommendation and execution of the change order. Prior to an expenditure being incurred, the Water Department has the responsibility of verifying the availability of funds. FUND IDENTIFIERS (FIDs).: TO Fund Department Accoun I Project Program ctivity Budget Reference # mount, ID ID Year I (Chartfield 21 FROM Fund Department Accoun Project Program ctivity Budget Reference # mount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by: Jesica McEachern (5804) Originating Department Head: Chris Harder (5020) Additional Information Contact: Suzanne Abbe (8209) ATTACHMENTS 1. 60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1CO8- EAGLE FID table (WCF 08.11.25).xlsx (CFW Internal) 2. 60VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1C08-EAGLE funds avail.docx (CFW Internal) 3. CPN 102652.pdf (CFW Internal) 4. Form 1295 CO #8.pdf (CFW Internal) 5. VCWRF DIGESTER MIXING -FLARE -DOME IMPROVP1CO8-EAGLE.pdf (Public) 0 0 E111"IESTER, PA JUP"E.-DO Ail)," INEPROVT I C, 01S.- EA,GLIE III) Table .Contract Compliance Manager By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Signature Suzanne Abbe Name of Employee Senior Engineer, Capital Project Delivery Title ATTEST: pab�FORr4�4 oF°°°°°°°°°�aa l �p p�>o° -a o •10 Pvo a=4 °o o aa� nE000X000 Asgap Jannette Goodall City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Eagle Contracting, LLC Subject of the Agreement: M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes © No ❑ 58683-CO8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes © No ❑ If unsure, see back page for permanent conVact listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: If different from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 102652 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the following order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.