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Home My WebLink About060116-R2A3 - General - Contract - Language Line Services, Inc.Docusign Envelope ID: DOC1EE63-63EF-4D5D-888A-1A2E39ED6D99 CSC No. 60116-R2A3 SECOND RENEWAL AND THIRD AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 60116 This Second Renewal and Third Amendment to Fort Worth City Secretary Contract No. 60116 ("Agreement") is entered into by and between LANGUAGE LINE SERVICES, INC. ("Vendor"), a California Corporation acting by and through its duly authorized representative, and CITY OF FORT WORTH ("City"), a Texas home -rule municipal corporation acting by and through its duly authorized Assistant City Manager, each individually referred as a "Party" and collectively as the "Parties." WHEREAS, the Parties entered into an Agreement identified as Fort Worth City Secretary Contract 60116 ("Agreement"); WHEREAS, it is the collective desire of the Parties to amend the Agreement to add an additional one-year renewal term from January 1, 2026 to December 31, 2026. M&C 24-0148 was originally approved to expire on December 31, 2025, to correspond to the terms of the Omnia Contract; WHEREAS it is the collective desire of the Parties to renew the Agreement for a one-year term (the "Second Renewal Term"). M&C 25-0961 was approved for an additional one-year term ending on December 31, 2026 up to $170,000 NOW, THEREFORE, the Parties, acting herein by and through their duly authorized representatives, enter into the following agreement: I. RENEWAL OF AGREEMENT The Agreement is hereby renewed for a Second Renewal Term commencing on January 1, 2026, and ending on December 31, 2026, unless terminated earlier in accordance with the Agreement. II. AMENDMENT TO THE AGREEMENT The Term and Renewal provision of the Agreement, shall be deleted in its entirety and amended to read as follows: The current renewal term of the agreement began on January 1, 2025 and expires December 31, 2025. The additional one-year renewal term will begin January 1, 2026 to December 31, 2026. To correspond with the terms of the cooperative contract, this agreement may be renewed for up to one additional one-year term for the same annual amount at the City's option up to $170,000.00. OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Docusign Envelope ID: DOC1EE63-63EF-4D5D-888A-1A2E39ED6D99 III. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of the Agreement which are not expressly amended herein shall remain in full force and effect. IV. ELECTRONIC SIGNATURE This Amendment and Renewal may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] Doousign Enwlopel0: DOC 1 EE8MMF-4050488XIA U9E08099 IN WITNESS WHEREOF, the Parties hereto have executed this Second Renewal and Third Amendment to be effective the day the Assistant City Manager signs it ETO NaW1da7_\011a7_CC)R091a71 CITY OF FORT WORTH Name: William Johnson Title: Assistant City Manager Date: 11/18/2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. KAdwym A4&e- By: �(=M .M Name: Kathryn Agee Title: Senior Management Analyst APPROVED AS TO FORM By: — ua i ejxo.ze.zozszzss:iza� AND LEGALITY: Name: Robert A. Alldredge Jr. Title: Executive Assistant Chief ATTEST: m � By: (f elf fOFTn9�p0 Name: Janette S. Goodall e°°0°y Title: City Secretary �� *4 44p�op d bMA"44WX (ev� Name: Bonavcmum Cavaliere Title: Chief Financial Officer Date: Nminber 10, 2025 By: 6 6wa/a Name: Jerris Mapes Title: Sr. Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0961 Date Approved: 10/21/2025 Form 1295 Certification No.: 2025-1352701 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX M&C Review Page 1 of 2 CITY COUNCIL AGENDA Create New From This M&C DATE: 10/21/2025 REFERENCE **M&C 25- LOG NAME: NO.: 0961 CODE: P TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas FoRTWORTH Ir 13PAMEND CSCO 60116 COOP OP R210605 AR PD NO SUBJECT: (ALL) Authorize Execution of an Amendment to a City Secretary Contract with Language Line Services Inc. Using an Identified Omnia Partners Contract for Interpretation and Translation Services and Related Solutions to Add an Additional One -Year Renewal Term in an Annual Amount Up to $170,000.00 for City Departments RECOMMENDATION: It is recommended that City Council authorize the execution of an amendment to a City Secretary contract with Language Line Services Inc. using an identified Omnia Partners contract for interpretation and translation services and related solutions to add an additional one-year renewal term in an annual amount up to $170,000.00 for City Departments DISCUSSION: On September 18, 2023, the City entered into City Secretary Contract No. 60116 with Language Line Services, Inc. utilizing Omnia Partners Contract No. R210605 for interpretation and translation services and related solutions in an annual amount up to $100,000.00 for City departments. On February 27, 2024, City Council approved Mayor and Council Communication (M&C) 24-0148 to increase the annual amount of the agreement by $50,000.00 for the Water Department. On June 5, 2025, the agreement was increased by an additional $20,000.00 for Medstar's transition to the City under the Fire Department's Emergency Management Services (EMS) on July 1, 2025 for a new total annual amount up to $170,000.00. The purpose of this M&C is to amend City Secretary Contract No. 60116 to add an additional one-year renewal term from January 1, 2026 to December 31, 2026. M&C 24-0148 was originally approved to expire on December 31, 2025. Due to this error, staff is now requesting authorization to add an additional one-year renewal in order to the align with the Omnia Partners cooperative contract. The maximum amount allowed under the agreements Citywide will be $170,000.00. However, the actual amount used will be based on the needs of the department and available budget. Funding is budgeted in the various accounts within the participating departments operating budgets, as appropriated. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items. Omnia Partners have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. TERM: The current renewal term of the agreement began on January 1, 2025 and expires December 31, 2025. The additional one-year renewal term will begin January 1, 2026 to December 31, 2026. To correspond with the terms of the cooperative contract, this agreement may be renewed for up to one additional one-year term for the same annual amount at the City's option. SMALL BUSINESS ORDINANCE: This cooperative agreement request was submitted before September 1, 2025, preceding the implementation of the Small Business Program. Therefore, a waiver is not required. http://apps.cfwnet.org/council_packet/mc review.asp?ID=33823&councildate=10/21/2025 11/18/2025 M&C Review Page 2 of 2 The Director of Finance certifies that upon approval of the above recommendations and adoption of the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year 2026 operating budget, as appropriated, in the participating departments' Operating Funds to support execution of the contract amendment. Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. BON\\ Submitted for City Manaaer's Office by: Oriainatina Department Head: Additional Information Contact: Reginald Zeno (8517) William Johnson (5806) Reginald Zeno (8517) Robert Alldredge (4131) Haven Wynne (8582) Aja Robertson (8585) ATTACHMENTS Form 1295 Certificate 101415750.pdf (CFW Internal) LanouaOLlneSAMs.pdf (CFW Internal) LanauaaLineSOS.Ddf (CFW lnternal) http://apps.cfw et.org/council_pwket/mc_review.asp?IIk33823&comcildate 10/21/2025 11/18/2025 Docusgn Em lope ID: 4A59t725-WD5JC39- E-M%C0AE6499 CERTIFICATE OF INTERESTED PARTIES FORM 1295 loft Complete Nos. 1-4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 6 there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 20251352701 Dab Fled: 1 Name of business entiy filing form, and the city, state and country of the business entity's place of business. Language Line Services, Inc. Monterey, CA United States Name of goviernmeental entity or shte agency that is a party to the contract for which the form is being filed. City of Fort Worth Police 08/20/2025 Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. COOP OP R210605 Interpretation Services 4 Name of Interested Party City, , State, Countrylace of business) ) Nature of interest (check applicable) Controlling I Intermediary 5 Check only if deers is NO Interested Party. ❑X 6 UNSYMORN DECLARATION My name is Bonayentur8 A- Cavaliere and my date of b.uh is - My address is USA (db) (weds) (AP rode) (country) I declare under penalty of perjury that the foregoing is true and wrmcl. P ecatetl in Monterey County, Show of CA on the 20 aey of August 2D 25 . (month) Marl [frnw�uJwr. d. (Aw�d+n. signature of aulhodzed agent of connecting business entity Dedamm) Forms provided by Texas Ethics Commission vasseethics.stattenims Version V4.1.0.f10dDfd8 Fox, T� x., City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Language Line Services, Inc. Subject of the Agreement: Interpretation and translation services and related solutions for the multiple city departments. M&C Approved by the Council? * Yes B No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes B No ❑ 60116-A2R2 'A3R2 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 0 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 9 Ifonly specific information is Confidential, please list what information is Confidential and the page it is located Effective Date: 1/112026 Expiration Date: 12/3112026 If di ferent from the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *Ifso, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 9 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Janette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.