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HomeMy WebLinkAbout061866-CO2 - Construction-Related - Contract - McClendon Construction Company, Inc.CSC No. 61866-0O2 FORT WORTH, City of Fort Worth Change Order Request Project Name 2022 Bond Year 2 Contract 8 City Sec # 61866 Client Project#(s) 104183 Project Description Water, sewer and paving improvements on various streets Contractor McClendon Construction Company, Inc. Change Order# 271 Date 10/28/2025 City Project Mgr. Christian Cardona City Inspector William Fauver Dept. Original Contract Amount Extras to Date Credits to Date Pending Change Orders (in M&C Process) Contract Cost to Date Unit 1: Water Unit 2: Sewer Unit 3: TPW Unit 4: Storm Water Totals Contract Time (CD) 2,867,200.00 1,459,830.00 2,955,024.00 $0.00 $7,282,054.00 400 $6,684.00 $88,505.00 $95,189.00 40 S2,867.200.00 S1.466.514.00 93,043,529.00 S0.00 S7.377,243.00 440 Original Funds Available for Change Order $143,360.00 $72,992.00 $147,751.00 $0.00 Remaining Funds Available for this CO $143,360.00 $66,308.00 $59,246.00 $0.00 Additional Funding (if necessary) 1 $13,132.00 CHANGE ORDERS to DATE (INCLUDING THIS ONE) AS % OF ORIGINAL CONTRACT MAXALLOWABLECONTRACTAMOUNT (ORIGINAL CONTRACT COST+25%) $364,103.00 $268,914.00 $13,132.00 1.66% $9,102,567.50 ■ JUSTIFICATION (REASONS) FOR CHANGE ORDER _J IN ACCORDANCE WITH THIS CHANGE ORDER, THE CONTRACTOR SHALL: Furnish all labor and materials as specified in Change Order #2. This Change Order adds new bid items necessary to replace portions of the existing storm drain system and to install a concrete flume along W. Bewick Street. During pavement excavation, the contractor encountered an existing storm drain pipe that was shallower than expected and was inadvertently damaged. Remobilization was required to allow the subcontractor to replace the damaged section of pipe and resume paving operations. Subsequent inspection by the Stormwater Division revealed additional sections of the storm drain system that were deteriorated and warranted replacement due to their condition and proximity to other ongoing paving improvements. In addition, this Change Order provides for the installation of a concrete flume and steel plates to convey stormwater beneath the proposed sidewalk into the existing drainage ditch along W. Bewick Street. These improvements were not included in the original scope but are necessary to maintain the functionality of the storm drain system and ensure long-term performance. Time: Staff supports the contractor's request for an additional 37 calendar days to complete the expanded scope of work. This includes 27 days associated with site visits, pricing negotiations, and design plan revisions, 7 days for replacing the storm drain pipe, and 3 days for installing the concrete flume and steel plates. Cost: The staff has reviewed the contractor's proposed unit prices. compared them with recent similar Droiects. and determined them to be fair and raacnnn It is understood and agreed that the acceptance of this Change Order by the contractor constitutes an accord and satisfaction and represents payment in full (both time and money) for all costs arising out of, or incidental to, the above Change Order. The Project/Program Manager signing below acknowledges that he/she is the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Contractor's Company Nam Contractor (Nime) Contract Sign; McClendon Construction Company, Inc. Justin Blair JuAin„Blair,NW 3, 202510:12:14 5T) Inspector/Inspection Supervisor Date Project and Contract Compliance Manager Date bdu&_ 11/03/2025 �- 11/03/2025 Pro ram Manager Date roninr ect Officer Date 11/03/2025 irector (Dept) Date Director, contracting Department (Dept) Date a.,c.;,nL wnrtrau i� L Y:irl� irk 11/07/2025 AP �Z_ 11/07/2025 Assistant City Attorney 'ty Manager Date AC�lG 11/07/2025 _ 11/17/2025 Council Action (if required) M&C Number 25-0971 ATTEST: ,off f0ftr 4a a alp°,°° °°*-.o d etio g9 0 Jannette Goodall, City Secretary ppo os� as0oo..d Q�nnElt 4sg0p M&C Date Approved 10/21/2025 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX FORTWORTH City of Fort Worth 1 v---- Change Order Additions Project Name 2022 Bond Year 2 Contract 8 City Sec # 61866 Client Projects✓ 104183 Contractor McClendon Construction Company, Inc. PM Christian Cardona Inspector William Fauver Change Order Submittal# F 2 Date 10/28/2025 ADDITIONS ITEM DESCRIPTION DEPT Qty Unit Unit Cost Total 73 0241.3015 Remove 24" Storm Line Unit 3: TPW 6.00000000 LF $20.00 $120.00 74 3341.0205 24" RCP, Class III Unit 3: TPW 6.00000000 LF $230.00 $1,380.00 75 9999.0023 Steel Plates Unit 3: TPW 2.00000000 EA $1,400.00 $2,800.00 76 9999.0024 Concrete Flume Unit 3: TPW 60.00000000 SF $95.00 $5,700.50 77 9999.0025 Specified Remobilization Unit 3: TPW 1.00000000 LS $2,800.00 $2,800.00 1 0241.3015 Remove 24" Storm Line Unit 4: Storm Wat 40.00000000 LF $20.00 $800.00 2 13341.0205 24" RCP, Class III Unit 4: Storm Wat 40.00000000 LF $230.001 $9,200.00 3 3201.0400 Temporary Asphalt Paving Repair (2" HMAC on 6" Flexbase Unit 4: Storm Wat 40.00000000 LF $23.00 $920.00 4 3301.0012 Post -CCTV Inspection of Storm Drain Unit 4: Storm Wat 632.00000000 LF $3.50 $2,212.00 Unit 1: Water $0.00 Unit 2: Sewer $0.00 Unit 3: TPW $12,800.00 Unit 4: Storm Water $13,132.00 Sub Total Additions $25,932.00 Change Order Additions Page 2 of 3 FORTWORTH City of Fort Worth *v---- Change Order Deletions Project Name 2022 Bond Year 2 Contract 8 City Sec # 61866 Client Project# 104183 Contractor McClendon Construction Company, Inc. PM Christian Cardona Inspector William Fauver Change Order Submittal # = Date 10/28/2025 DELETIONS Change Order Deletions Page 3 of 3 10/22/25, 4:22 PM M&C - Council Agenda City of Fort Worth, Texas Mayor and Council Communication DATE: Tuesday, October 21, 2025 REFERENCE NO.: **M&C 25-0971 LOG NAME: 202022 BOND YEAR 2 CONTRACT 8 CO2 - MCCLENDON SUBJECT: (CD 8, CD 9, and CD 11) Authorize Execution of Change Order No. 2, in the Amount of $25,932.00 and the Addition of 37 Calendar Days to the Construction Contract with McClendon Construction Company, Inc. for the 2022 Bond Year 2 Contract 8 Project (West Berwick Street Quiet Zone); for a Total Revised Contract Amount of $7,403,175.00, Adopt Appropriation Ordinance, and Amend the Fiscal Years 2026-2030 Capital Improvement Program (2022 Bond Program) RECOMMENDATION: It is recommended that the City Council: 1. Authorize execution of Change Order No. 2, in the amount of $25,932.00, and the addition of 37 calendar days to City Secretary Contract No. 61866 with McClendon Construction Company, Inc. for the construction of the 2022 Bond Year 2 Contract 8 project (City Project No. 104183); for a total revised contract amount of $7,403,175.00; 2. Adopt the attached appropriation ordinance adjusting estimated receipts and appropriations in the Stormwater Capital Projects Fund, by increasing estimated receipts and appropriations in the 2022 Bond Year 2 - Contract 8 project (City Project No. 104183) in the amount of $25,000.00, and decreasing estimated receipts and appropriations in the Drainage Improvement programmable project (City Project No. P00043) by the same amount; and 3. Amend the Fiscal Years 2026-2030 Capital Improvement Program. DISCUSSION: On June 25, 2024, Mayor and Council Communication (M&C) 24-0557, awarded City Secretary Contract No. 61866 in the amount of $7,282,054.00 to McClendon Construction Company, Inc., for the construction of the 2022 Bond Year 2 Contract 8 project (City Project No. 104183). The Contract was subsequently revised by Change Order No. 1, administratively authorized on May 20, 2025, increasing the contract amount by $95,189.00 and providing an additional 40 calendar days. It included bid items to expedite the pavement improvement, signage, and striping installation necessary for establishing the quiet zone at W. Bewick Street and the Union Pacific Railroad (UPRR) crossing, which is a critical component of the Kellis Group development project. This change order also addressed the sewer line quantity overrun, ensuring proper coverage of all installed quantities. It also increased the existing sanitary sewer pipe item to cover overruns discovered during construction. This Change Order No. 2 will add new bid items necessary to address storm drain improvements along W. Bewick Street that were not included in the original contract scope. The work includes the replacement of a shallow 24-inch storm drain pipe on W. Bewick Street near the UPRR crossing that was damaged during paving excavation, as well as the replacement of additional deteriorated sections of 24-inch storm drain pipe on W. Bewick Street and Hemphill Street, as requested by Stormwater staff due to their proximity to other ongoing street improvements. In addition, the change order provides for the construction of a new flume to allow water to drain underneath the proposed sidewalk on W. Bewick Street. These improvements are required to maintain the integrity of the storm drain system and ensure proper coordination with adjacent paving work. This change order provides the necessary funding to cover the cost associated with this additional scope of work. Transportation and Public Works' Paving share of the change order is $12,800.00, while Stormwater's share is $13,132.00. In addition, $11,868.00 is being appropriated to cover project management, inspection, and material testing for the added Stormwater scope. apps.cfwnet.org/ecouncil/printmc.asp?id=33833&print=true&DocType=Print 1/3 10/22/25, 4:22 PM M&C - Council Agenda Staff has reviewed and verified the quantities for the additional work under this Change Order No. 2. Additionally, to complete the work, staff recommends extending the contract by 37 calendar days, and use of the remaining $59,246.00 in project contingency from the 2022 Bond Program — Fund 34027, already appropriated in the project, to fund the paving portion of the change order. The following table summarizes previous contract action and change orders: Construction Contract 7E M&C F Date Amount Original Contract Amount 71 24-0557 06/25/2024 IF $7,282,054.00 Change Order No. 1 11 Administrative 05/20/2025 $95,189.00 Change Order No. 2 11 Pending This M&C 1 25,932.00 Revised Contract Amount $7,403,175.00 Funding is currently available in the Drainage Improvement programmable project (City Project No. P00043) within the Stormwater Capital Projects Fund, and a detailed summary is below: Fund Name Project Name FY2026 CIP Appropriations Budget Change Increase/DecreaseBudget Revised FY2026 Stormwater Drainage Capital Projects— Improvement Project— $2 397,117.97 ($25,000.00) $2,372,117.97 Fund 52002 P00043 in the M&C will appropriate funds in support of Stormwater Improvements for the 2022 Bond Year 2 Contract 8 project (City Project No. 104183), as follows: Fund Name Existing Funding Additional Funding Project Funding Total Stormwater Capital Projects — $0.00 $25,000.00 $25,000.00 Fund 52002 2022 Bond Program — Fund $3,900,178.00 $0.00 $3,900,178.00 34027 W&S Capital Projects — Fund $5,352,111.00 $0.00 $5,352,111.00 56002 Grand Total $9,252,289.00 $25,000.00 $9,277,289.00 *Numbers rounded for presentation purposes. The action Funding for this project was not included in the Fiscal Years 2026-2030 Capital Improvement Program (CIP) because the projects and funding sources were unknown at the time of its development. The action in this M&C will amend the Fiscal Years 2026-2030 Capital Improvement Program as approved in connection with Ordinance 27979-09-2025. This change order will have no impact on the Transportation and Public Works Department's annual operating budget. This project is located in COUNCIL DISTRICTS 8, 9, AND 11. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are currently available in the 2022 Bond Year2 - Contract 8 project within the 2022 Bond Program Fund, the Water and Stormwater Capital Projects Fund and in the Drainage Improvement Projects programmable project within the Stormwater Capital Projects Fund, and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in 2022 Bond Program and Stormwater Capital Projects Funds for the 2022 Bond apps.cfwnet.org/ecouncii/printmc.asp?id=33833&print=true&DocType=Print 2/3 10/22/25, 4:22 PM M&C - Council Agenda Year2 - Contract 8 project, as appropriated, to support the execution of the Change Order. Prior to any expenditure being incurred, the Transportation & Public Works Department has the responsibility to validate the availability of funds. FUND IDENTIFIERS (FIDs),: TO Fund Department ccountl Project Program ctivity Budget Reference # mou ID ID Year (Chartfield 2) FROM Fund Department Accoun Project Program ctivity Budget Reference # mount ID ID Year (Chartfield 2) CERTIFICATIONS: Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: Jesica McEachern (5804) Lauren Prieur (6035) Monty Hall (8662) ATTACHMENTS 1. 104183-CO#2-1295.pdf (CFW Internal) 2. 104183-CO#2-PBS.pdf (CFW Internal) 3. 104183-SAM report.pdf (CFW Internal) 4. 202022 BOND YEAR 2 CONTRACT 8 CO2 MCCLEN DON FID Updated.xlsx (CFW Internal) 5. 202022 BOND YEAR 2 CONTRACT 8 CO2 - MCCLEN DON funds avail.docx (CFW Internal) 6. M&C Map CPN104183 WBewickSt 202213ond Yr2 CO2.pdf (Public) 7. ORD.APP 202022 BOND YEAR 2 CONTRACT 8 CO2 - MCCLENDON 52002 A026(R2).docx (Public) apps.cfwnet.org/ecouncil/printmc.asp?id=33833&print=true&DocType=Print 3/3 CERTIFICATE OF INTERESTED PARTIES FORM iZJrJ 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: i Name of business entity filing form, and the city, state and country of the business entity's place of business. 2025-1331975 McClendon Construction Co., Inc. Burleson, TX United States Date Filed: 07/02/2025 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. CPN 104183 Change Order #2 to 2022 Bond Year 2 Contract 8 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary McClendon, Dan Burleson, TX United States X Blair, Justin Burleson, TX United States X Blair, Byron J Burleson, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is —�5�� ti G and my date of birth is My address is (street) (city) (state) (zipcode) (country) I declare under penalty of perjury that the foregoing is true and correct. 1 Executed in _ �rns& County, State of / ^ on the day of r 20Z S. l( (cnth) (year) ature of autho ed agent of contracting business entity Tw (Dedarant) Forms Dro%ided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.f10d0fd8 SORT WORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Change Order #2 - 2022 Bond Year 2 Contract 8 M&C: 25-0971 CPN: 104183 CSO: 61866 DOC#: Date: To: Name Department Initials Date Out 1. Sophia Flores TPW - initials- 11/03/25 2. Justin Blair McClendon Construction Co. - signature J8 JB 11/03/25 3. William Fauver TPW - si nature 11/03/25 4. Don Watson TPW -signature D... IdW... 11/03/25 5. Christian Cardona TPW - signature r_e Christian Cardona 11/03/25 6. Gregory Robbins TPW - signature 11/03/25 7. Mary Hanna TPW - signature m� 11/03/25 8. Patricia Wadsack TPW - signature pLVY 11/07/25 9. Lauren Prieur TPW - signature xxv Lauren Prieur 11/07/25 10. 1 Doug Black Legal - signature Douglas � Black 11/07/25 11. Jesica McEachern CMO - signature CA 11/17/25 12. Jannette Goodall CSO - signature a oetteGoodall 11/18/25 13. TPW Contracts DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, Jay will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ®YES ❑No SAME DAY: ❑YES [:]No NEXT DAY: ❑YES ®No ROUTING TO CSO: ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File ❑ Attach Signature, Initial and Notary Tabs Return To: TPWContracts AFortWorthTexas. gov at ext. 7233 for pick up when completed. Thank you! FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: McClendon Construction Company, Inc. Subject of the Agreement Please see justification on change order. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 8 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 8 No ❑ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. 1295 Form (page 9) attached per comment below Effective Date: If different from the approval date. Expiration Date: If applicable. Is a 1295 Form required? * Yes N No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. 104183 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following _ order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.