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HomeMy WebLinkAbout064328 - General - Contract - EAN Holdings, LLC dba Enterprise Rent-A-CarCSC No. 64328 FoaT Wrote CITY OF FORT WORTH PURCHASE AGREEMENT BASED UPON AN INTERLOCAL AGREEMENT WHEREAS, Section 271.102 of the Texas Local Government Code allows Local Governments to pursue mutually beneficial and cooperative purchasing programs; and WHEREAS, pursuant to Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271 of the Texas Local Government Code, the City of Fort Worth (City"), a Texas home -rule municipality, and Tarrant County ("County") entered into an Interlocal Cooperative Purchasing Agreement on October 15, 1998, which provides that when the one of the Local Government Entities enters into a contract with a vendor for goods and services, the other Local Government is able to enter into a Purchase Agreement with the vendor under the same terms and conditions offered to the Original Local Government Entity so long as the vendor is agreeable (Copy Attached as Exhibit A); and WHEREAS, FAN Holdings, LLC d/b/a Enterprise Rent-A-Car ("Vendor") responded to BID F2025043 for short-term vehicle rentals of cars, trucks, sport -utility vehicles, and vans issued by Tarrant County, agreeing to allow other Local Governmental Entities to enter into a Purchase Agreement with Vendor under the same terms and conditions as those contained in the BID (Copy attached as Exhibit B). NOW THEREFORE, City and Vendor each of which will individually be referred to as a "Party" and collectively as the "Parties" enter into this Purchase Agreement. The Parties agree that any references to Tarrant County in Exhibit "B" shall be construed as the City of Fort Worth for the purposes of this Agreement and all rights, benefits, duties, and obligations shall inure to the City as if the contract in Exhibit B were originally executed between the City and Vendor. The Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. Exhibit A — Agreement between the City of Fort Worth and Tarrant County; 2. Exhibit B — Contract between Tarrant County and Vendor for short-term rentals of cars, trucks, sport -utility vehicles, and vans identified as BID F2025043; 3. Exhibit C — Vendor's Pricing; and 4. Exhibit D — Conflict of Interest Questionnaire. Exhibits A, B, C, and D, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide Citywith the services and goods included in Exhibit B pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. In the event of a conflict between Exhibit B and this Agreement or Exhibit A, then this Agreement and Exhibit A shall control. OFFILIALRECORD G SECRETARY FT. WORTR U City shall pay Vendor in accordance with the fee schedule in Exhibit C and in accordance with the provisions of this Agreement. Total annual payment made under this Agreement by City shall not exceed One Million Four Hundred Thousand Dollars ($1,400,000.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement shall begin upon execution by City and end on September 26, 2026. City shall be able to renew this agreement for two (2) one-year renewal options by written agreement of the parties. City or Vendor may terminate this Agreement at any time and for any reason by providing the other party with 30 days' written notice of termination. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent documents and records of Vendor involving transactions relating to this Agreement. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities subject to Vendor's reasonable rules and regulations while at Vendor's facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits, and all such audits shall be conducted on regular business days during Vendor's regular business hours in a manner that will not unreasonably interfere with Vendor's operations at its facilities. City's auditors shall present proper credentials to the manager of Vendor's facility at the time that they are admitted to such. This Agreement shall be construed in accordance with the laws of the State of Texas. If any action, whether real or asserted, at law or in equity, is brought pursuant to this Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand -delivered to the other party, its agents, employees, servants or representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3) received by the other party by United States Mail, registered, return receipt requested, addressed as follows: To CITY: City of Fort Worth Attn: Jesica McEachern, Assistant City Manager 100 Fort Worth Trail Fort Worth, TX 76102 Facsimile: (817) 392-8654 With copy to Fort Worth City Attorney's Office at same address To VENDOR: EAN Holdings, LLC d/b/a Enterprise Rent-A-Car Jodiann Harley -Robinson, Regional Vice President 4201 North Highway 161, STE 150 Irving, TX 75038 City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that City maintain records in violation of the Act, City hereby objects to such provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect. In the event there is a request for information marked Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of law provisions. Venue for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have no force or effect. To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly frompublic fimds of the Citywith a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a fireama entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective Vendor. CITY OF FORT WORTH: By: cp� Name: Jesica McEachem Title: Assistant City Manager Date: 11/18/2025 APPROVAL RECOMMENDED: �,��fa>`aleav By: Christopher Hartl r(Nov la, ]o2507:39A1 CST) Name: Christopher Harder 1ti0e: Water Director By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. %�aiy U%Qae� By: OO Name: Patty Wilson Tine: Contract Services Admin APPROVED AS TO FORM AND LEGALITY: By: ATTEST ��zaa+.ero (A�e�PsO.hta Name : Jessika J. Williams Title: Assistant City Attorney By. Name: Janette Goodall CONTRACT AUTHORIZATION: Tide: City Secretary M&C: 252019 1295: 2025-1355994 EAN Holdings, LLC. d/b/a Enterprise Rent-A- Car Dame: Jodian HarleyRobinson Title: Regional Vice President Date: 11 17 2025 OFFICIALRECORO CITYSECRETARY FT. WORTR TX EXHIBIT A CITY SECRETARY CONTRACT NUMBER �3023 ( INTERLOCAL GOVERNMENTAL CONTRACT FOR PU RCHAS ING CITY OF FORT WORTH AND COUNTY OF TARRRRAA.N.T, TEXAS This contract is made and entered into this of _ 1998, by and between the County of Tarrant, Texas, a governmental agency, (hereinafter referfer t�rrant County, acting by and through its duly authorized County Judge, Tom Vandergriff, and the City of Fort Worth, (hereinafter referred to as Fort Worth) acting by and through Charles Boswell, its duly authorized Assistant City Manager. WHEREAS, Tarrant County and Fort Worth (hereinafter collectively referred to as the "parties" oreither "party') are political subdivisions of the State of Texas authorized to contract with each other relative to governmental functions and services by the Interlocal Cooperating Act, Texas Government Code, Chapter 791; and WHEREAS, the parties believe that cooperating in the purchasing of various goods, materials, equipment and supplies which both parties use in carrying out their governmental functions and services will enable the parties to obtain these goods, materials, equipment and supplies in better terms and/or prices than by making such purchases individually, and both desire to increase efficiency and effectiveness of such purchasing by acting jointly in competitively procuring selected goods, materials, equipment and supplies. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, he parties agree as follows: 1. AGREEMENT This contract shall be for a term of one (1) year beginning on , 1998, and ending on , 1999. This Contract shall automatically renew for one (1) year terms thereafter unless one party gives written notice to the other party of its desire not to renew. The written notice required shall be at least sixty (60) days prior to the expiration of an existing one year term. 2. SCOPE AND IMPLEMENTATION It is the intent of the parties that the joint or cooperative purchasing through each others contracts will be as broad as is allowed by applicable state statutes. Unless otherwise prevented by law, it is the intent of the parties that the two may take part in joint purchase for any goods and services they may need to carry out their governmental functions, and that either one will use reasonable efforts to allow the other to make purchases under its contracts. In each instance, however, there shall be a "purchasing agreement" or 'purchase order' issued by the entity desiring to make the purchase, and agreed to or countersigned by the entity having the contract with the supplier of goods or services, or which is the lead entity in that contract, which purchasing agreement or purchase order shall specify the supply contract in question and set out any and all terms and conditions appropriate to such joint purchase. The purchasing agreement or purchase order shall be acknowledged by the supplier and shall be considered as being issued under this agreement and shall be subject to all of the terms and conditions of this agreement without the necessity of those being set jut or specifically referred to in such purchasing agreement or purchase order. PAGE 1 OF 3 PAGES 3. COMPENSATION The parties agree to share the cost of the respective joint solicitations in a fair and equitable manner, to be agreed upon in connection with each such solicitation. 4. COMPLIANCE WITH LAWS The parties hereby agree to abide by and obey all applicable local, state and federal laws and requirements, which apply to their respective procurement policies. It is specifically understood and agreed that whichever party is handling the preparation and processing of the joint invitations for bid shall comply with all legal requirements for competitive bidding which are applicable to both parties. 5. NOTICES Any notices or other communication required or allowed to be given by one party to the other pursuant to this Contract shall be hand delivered or mailed by United States Postal Service, proper postage affixed, to the addresses shown below: To City of Fort Worth: Purchasing Manager City of Fort Worth 1000 Throckmorton Fort Worth, Texas 76102 To Tarrant County: Purchasing Agent Tarrant County 100 E. Weatherford, Suite 303 Fort Worth, Texas 76196 6. GOVERNING LAW AND VENUE This contract shall be governed by and interpreted in accordance with the laws of the State of Texas. This contract is entered into and is to be performed, wholly or in part, in the State of Texas and in Tarrant County, Texas. In any action brought under the contract, venue shall be exclusively in Tarrant County, Texas. In the event that any portion of this contract shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. 7. MISCELLANEOUS PROVISIONS By execution of this contract, each party represents to the other that: a. In performing its duties and obligations hereunder, it will be carrying out one or more governmental functions or services which it is authorized to perform; PAGE 2 OF 3 PAGES b. The undersigned officer or agent of the party has been properly authorized by that party's governing body to execute this contract and that any necessary resolutions extending such authority have been duly passed and are now in effect; C. All payments required or permitted to be made by a party will be made from current revenues available to the paying party; and d. All payments provided hereunder by one party to the other shall be such amounts as to fairly compensate the other party for the services or functions performed hereunder. 8. CONSTRUCTION OF CONTRACT This contract represents the full, final and complete agreement of the parties related to its subject matter and may not be added to, contradicted or otherwise modified by evidence of prior or contemporaneous agreement or subsequent oral agreements or statements of either of the parties, nor by any writing not signed by both parties after the date of this contract. No representations, inducements, promises, or agreements, oral or otherwise, not embodied or incorporated herein shall be of any force or effect. In case of any apparent ambiguity or conflict among any of the terms or provisions of this contract, they shall be construed as nearly as possible as to effectuate each and all of such terms or provisions keeping in mind that the overriding purpose of this contract is the public purpose of increasing the efficiency and effectiveness of the respective purchases of goods, materials, equipment and supplies by the parties. _ IN ITNESS WHEREOF, the Parties hereto have executed this contract on this date, the f f 1998. C unty of Tarrant, Texas By: i Tom Vandergriff County Judge ATTEST: By: //,, ��LLTYJsL"��Fi_ APPROVED AS TO FORM AND LEGALITY: By: Ray q8K Assistant District Attorney City,,Q,f Fort Worth K/ % !, 1 K� Bob Terrell 0�_ o Ia_ City secretary p..-•T 07!1.1111 1156,111•-� •�• �,It u _�: Assistanf City Attorney Contract ryuthgrization /0-13- q8 Date PAGE 3 OF 3 PAGES JACKEEACHAM,C.P.M. PURCHASDlGAGEW TARRANT COUNTY PURCHASING DEPARTMENT -August 21, 1997 Jim Conner, Buyer City of Fort Worth Purchasing Department 1000 Throckmorton Fort Worth, TX 76102 Bid No. 96-084, Annual Contract for Pagers and Paging Services ROY EDWARDS, C.PM. A3318f Jim, enclosed is your copy of the Interlocal Agreement which was faxed to you on August 21, 1997. If I can be further assistance please call me at 884-2620. Sincere) film one Buy Attachment TARRANT COUNTY ADMD MRAHON EUIM MG,ROOM 30 1WLE TNEREORD,EORTWORPH,TE%AS761% 817.884.1414,817•884.26"(Fax) INTERLOCAL AGREEMENT BETWEEN COUNTY OF TARRANT AND CITY OF FORT WORTH This agreement is made thistl:` DayA.j.,I; 1997 between the County of Tarrant, Texas and the City of Fort Worth, Texas. Pursuant to the authority granted by the "Texas Interlocal Cooperation Act," Chapter 791 Texas Government Code providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contained herein, agree as follows: WHEREAS, the contract is made under the authority of Sections 791.001-791.029 of the Texas Government Code; and, WHEREAS, tie parties, in performing governmental functions or in paying for the performance of governmental functions hereunder shall make that performance or those payments from current revenues legally available to that party; WHEREAS, the governing bodies of each party find that the subject of this contract is necessary for the benefit of the public and that each party has the legal authority to perform and to provide the governmental function or service which is the subject matter of this contract; furthermore, the governing bodies find that the perfonnance of this contract is in the common interest of both parties; and that the division of cost fairly compensates the performing party for the services performed under this contract; The City of Fort Worth, Texas, hereby makes, constitutes and appoints Tarrant County its true and lawful purchasing agent for the purchase of various.commodities using Annual Contmcts (Bids). Tarrant County will maintain a listing of Annual Contracts which are available for local entities use. To utilize one or more of these contracts, local entities must request authorization, in witting, to Tarrant County. Upon receipt of request, Tarrant County will send a form letter to the appropriate vendor(s) for their approval and signature. Upon receipt of authorizing letter from the vendor(s), Tarrant County will forward a copy of the letter and appropriate Annual Contract to the requesting entity. The City of Fort Wor0t, Texas agrees that Tarrant County shall serve as the purchasing agent for selected items, and agrees that the bidding shall be conducted by Tarrant County according to its usual bidding procedures and in accordance with applicable State statutes. B. The City of Fort Worth Texas, agrees that all specifications for selected items shall be as determined by Tarrant County. III. The City of Port Worth, Texas, agrees to pay the supplier for all goods, equipment and products pursuant to this agreement. The successful bidder or bidders shall bill the City of Fort Worth, Texas directly for all items purchased, and the City of Fort Worth, Texas shall be responsible for vendor's compliance will all conditions of delivery and quality of the purchased items. IV. John Wally, Purchasing Manager, is hereby designated as the official representative to act for the City of Fort Worth, Texas in all matters relating to this agreement. V. This agreement shall take effectupon execution by both signatories. VI. This agreement shall be in effect from the date of execution until terminated by either party to the agreement. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers the day and year first above written • i� /� /l �Yr.. � • / CITY OF FORT WORTH l c BY: Bob Terrell TITLE: City Manager DATE: E' 13'q huu-u-al mu 16 co Innnn., mu. A,,.,,,...•...� ..... .._. _..___._. codn"jy... i -�V av ,, W 'j TARRANT COUNTY MEK RASING AGENT MCMSIXG AGENT August 21, 1997 Cassandra M. Stober Paging Network of Dallas Fort Worth 9001 Airport Freeway, Suite elm Fort Worth, TX 75180 Bid No. 66-094, Annual Contract for Pagan and Paging Services ROV XMA"%CYM. A19STANT Cassandra, Bid Number 96464 authorizes other governmental entities within Tarrant County to utilize the contract at the same firm fixed pricing and terms and conditions. 1 have received a request from the City of Fort Worth to utilize Bid No. 96-084. Please sign and date the follmving statement. Paging Network of OallasrFort Worth hereby authorizes the City of Fort Worth to utilize Bid No, 96-084, Annual Contract for Pagers and Paging Services, at the same firm flied pricing and terms and conditions as that offered to Tarrant County. This Bid currently expires April 30, 1998 at which time Paging Network of Dallas/Fort Worth VAN have the second of t options to renew for an additional twelve (12) month period. (Printed norms & title ( g eture) (Date) If I can b9 further assistance Please call me tl 84-2620. Slncgfel Ti 4ne Jos B of i TARRAM COIMYADINNOTMSTIIN tat M4A0 M]W 1004M2A'tlle[YORD.PORT WDRTN,YF.%RS %ISr IarBV1A14MfJK�rr9 (writ EXHIBIT B COMMISSIONERS COURT " COMMUNICATION tNUromER 145073 PAGE 1 OF 6 DATE: 4/15/2025 SUBJECT: BID NO. F2025043 - ANNUAL CONTRACT FOR SHORT-TERM RENTALS OF CARS, TRUCKS, AND VANS - ELECTIONS ADMINISTRATION - VARIOUS VENDORS -PER UNIT PRICE It is requested that the Commissioners Court award Bid No. F2025043, Annual Contract for Short -Term Rentals of Cars, Trucks, and Vans, for Elections Administration, to the following vendors at the per unit price: Primary Enterprise Holdings Secondary Phoenix Contracting Notice of the County's intent to bid was advertised in local newspapers, as required by State statute, and posted on the Internet, the Arlington Black Chamber of Commerce, the Fort Words Hispanic Chamber of Commerce, the Fort Worth Metropolitan Black Chamber of Commerce, and the Tarrant County Asian American Chamber of Commerce. Five hundred and one (501) vendors were contacted and requested to participate in this bid process. All documents pertaining to this bid were posted on the Tarrant County website and were downloaded by interested bidders. No vendors attended the pre -bid conference held on December 19, 2024. Three (3) bids and four (4) no -bids were received. Bids were evaluated by Elections Administration and Purchasing representatives. Award recommendations are to the low bids meeting specifications. Here Rentals Inc. was deemed non -responsive as they did not meet specifications for providing pricing that included collision damage waiver insurance and business traveler's liability insurance. The term of the contract is twelve (12) months, effective September 27, 2025, with two (2) options for renewal periods of twelve (12) months each. The purpose of this agreement is to rent passenger cars, pick-up trucks, and vacs on an as -needed basis throughout the year. Pricing includes collision damage waiver and business traveler's liability insurance. Short- term vehicle rentals are driven by full-time and temporary Elections Department staff to provide supplies and service voting locations. The rental vehicles will be used to visit the post office and election sites within Tarrant County. SUBh4TFED RY P=hwing PREPARED RY: McNichols APPROVED RY: Chrismpha sae, CPSK CPSD, CPCP COMMISSIONERS COURT . Po COMMUNICATION RPFEaEWEN Ea 145M DATE 411MR25 PACE 2OF 6 Therefore, it is the joint recommendation of Elections Administration and Purchasing that Bid No. F2025043, Annual Contract for Short -Term Rentals of Cars, Trucks, and Vans, be awarded to the vendors listed above at the per unit price. FISCAL IMPACT Expenses for last year were approximately $135,669.25. Expenses calculated using a 3-year average is $120,774.20. The County's future cost will be determined by the orders placed on an as -needed basis. Funding is available in account T7100-2025 Contract Elections/1420000000 Elections/576141 Voting Machine Transportation. Bid No. F2025043 Annual Contract for Short -Term Rentals of EXHIBIT C Cars, Trucks, and Vans Enterprise Holdings Phoenix Contracting Irving, TX Ruskin, FL HUB - No HUB -No CO.OP - Yes CO -OP -Yes Total Price $223 041.00 Total Price $878,625.00 Line# Description QTY UOM Per Unit Rat Total Rate Per Unit Rat Total Rate Primary Award Secondary Award 1 IDa " "a l highg roof Cargo Van 1 Price Per Day 66.00.'. 56 00 Weekly Rate for a high roof Cargo Van Weekly 2 rate is seven (7) days. 1 Price Per Week $396.00 $396.00 $3,850.00 $3,850.00 3 Monthly Rate for a high roof Cargo VanMonthly rate is thirty (30) days. 1 Price Per Month 1 ,584.00 $13584.00 $15,000.00 $15,000.00 4 Daily Rate for a 4-door Standard sedan Price Per Day $47.00 $47.00 $200.00 $200.00 Weekly Bate for a 4,-door Standard sedan. Weekly 5 rate is seven (7).days. 1 Price. Per Week $282.00 $282.00 -. $1,295.00 >:-$1,295.00 Monthly Rate for a 4-door Standard 6 sedan.Monthly rate is thirty (30) days. 2 Price Per Month $1,128.001 2 256.00 $5.850.00 $11,700.00 7 Daily Rate for a Full Size pick-up truck 1 Price Per Day 58.00 $58.00 $350 00 L$350.00 Weekly Rate for a Full Size pick-up truckWeekly 8 Fate is seven (7) days. 1 Price Pe- Week $360.001 $350.00 $2,310.00 $2,310,00 Monthly; Rati FWick-up truckManthly 9. rafe=is thir/3 4a�'. - ,�. � �' 24 Price Per Month $ 0 ' 1 4 0 00 $33.600.00 $10,500.00 $252,000.00 10 Daily Rate for a Heavy Duty pick-up truck 1 Price Per Day 167.00 $375,00 $375.00 Weekly Rate for a Heavy Duty pick-up 11 truckWeekly rate is seven (7) days 1 Price Per Week $402.00 $402.00 $2,625 00 $2,625.00 12 Monthly Rate for a Heavy Duty pick-up truckManthly rate is thirty (30) days. 1 Price Per Month L1,608.00 1 608.00 $11,250,00 $11,250.00 '111'`. ji7aikl'Rafe sa?tk?agsengerxYrinryein ` -'- 1 Price Per Day $76,00 $220.00. $220.00 Weekly Rate for a 7-Pa5senger minivan Weekly 14 1 rate is seven (7) days. 13 Price Per Week 450.00 5 850.00 $1,400.00 $18,20D.00 15 (7nt �v.`�. "�� r i - .G um e 7c1- _ intiat >9r 98 ', Price Pef Mo th 1 800.00 $178,400.00 $5,700.00 $5581600.00 No bids were received from Treads Tire and Wheel LLC, Ram Products, LTD, ODP Business Solutions, and Denny's Towing (D Towing LLC). 'Bid received from Herc Rentals Inc. was deemed non -responsive as they did not meet specifications for providing pricing that included collision damage waiver insurance and business travelers liability insurance. Exhibit D CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 20, Nth Leg., Regular Session. OFFICE USEONLY This questionnaire a bang filed in accerclancewith Chapter 176, Loral Government Code, by a vendor who are ReutnE has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questonnare must be filed with the records ednias[re[er of [he Wal governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement b be filed. Saw$action 176.006(a-1), Lacer Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Cote. An offense under this section is a misdemeanor. jJ Name of vendor who hasa business relationship with local governmental entity. N/A x Checkihia box ifyou arefiling an update roapreviouslyfiletl questionnaire. (The law requires that you filean updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate) 3 Name of local government officer about whom the information is being disclosed. N/A Name of Officer s Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. N/A A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, Other than investment income, from the vendor? Yes F-] No B. Is the vendor receiving or likely to receivetaxable income, other than investment income, from or at the direction of the local government officer or a family member of the officer AND the taxable income is not received from the local governmental entity? F]Yes E-] No 6 Describe each employment or business relationship that the vendor named in Section l maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or mare. N/A Checke d the vendor has given local officered officer one or more gills in SeymembudOt (a-1).he ludinggovernment as described in Section 178.003(a)(2)(B), excluding gifts described in Section 178.003(a-1). as des rib d i 2)(B), 7 11/17/2025 Sig enter enary Dale Form provided by Taxes Ethics Commission www.¢thiCs.stet¢.ix.us Revised 1Mn021 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code maybe found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more giftswith the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 1/1/2021 City of Fort Worth, Texas Mayor and Council Communication DATE: 11/11/25 MSC FILE NUMBER: M&C 25-2019 LOG NAME: 13P ILA TARRANT VEHICLE RENTALS JJ CITY SUBJECT (ALL) Authorize Execution ofAgreementwith EAN Holdings, LLC dba Enterprise Rent-A-Car, Using an Interlocal Agreement, for Short -Term Vehicle Rentals for an Annual Amount Up to $1,400,000.00 for the Initial One -Year Term and Authorize Two One -Year Renewal Options in the Same Amount for All City Departments RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with EAN Holdings, LLC dba Enterprise Rent-A-Car using an Interlocal Agreement with Tarrant County for short-term vehicle rentals for an annual amount up to $1,400,000.00 for the initial one-year term and authorize two one-year renewal options in the same amount for all City departments. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize an agreement for short-term vehicle rentals using an interlocal agreement with Tarrant County for all City departments on an as -needed basis. Vehicles will be used in conducting official City business and in supporting various City operations. These tasks may include, but are not limited to, renting vehicles for meter readings related to water leaks, supporting field operations to check for backflows, and assisting capital projects deliveries by providing transportation for construction inspectors to visit multiple worksites. The City will have the ability to select rental vehicles that include cars, trucks, sport -utility vehicles, and or vans that best fit the needs for the assigned duties. FUNDING: The maximum annual amount allowed under this agreement will be $1,400,000.00-1 however, the actual amount used will be based on the needs of the department and available budget. Funding is budgeted in the various accounts within the participating department's operating budgets, as appropriated. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under an Interlocal Purchasing Agreement satisfies state law requiring that the local government seek competitive bids for the purchase of the item or service. Tarrant County contracts have been competitively bid to increase and simplify the purchasing power of government entities. On December 6, 2024, Tarrant County processed a bid (BID No. F2025043) that was advertised in local newspapers. Submissions were opened on January 13, 2025, and the agency received three (3) bids and four (4) no -bid responses. Bids were evaluated by Elections Administration and Purchasing representatives and awarded the agreement to EAN Holdings, LLC dba Enterprise Rent-A-Car. AGREEMENT TERM: The initial term of the agreement will begin upon execution and end on September 26, 2026. RENEWAL OPTIONS: The agreement may be renewed for two (2) additional one-year terms. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms. SMALL BUSINESS: A Small Business subcontracting goal is not assigned to this contract because a waiver has been approved by the department's Assistant City Manager, in accordance with the City's Small Business Ordinance, Chapter 21 of the City Code. The agreement serves ALL COUNCIL DISTRICTS. FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for Cily Manager's Office by; Reginald Zeno 8517 Jesica McEachern 6618 Oriciiinatin_a Business Unit Head: Reginald Zeno 8517 Chris Harder 6344 Additional Information Contact: Haven Wynne 8525 Juby Jacob 8066 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Compiles Nos. 1- 4 aM 6 ifthere are interested parties. OFFICE USE ONLY Compete Nos. 1. 2, 3, 5, and 6 it there are no interested parries. CERTIFICATION OF FILING Certificate Number: 1 Name of business em"ling form, and the city, state and country of the business entity's place of business. 2025-1355994 Enterprise Holdings LLC Ft. Woes, TX United States Date Filed: OW27JM25 2 Name of governmental entity or state agency that is a Parry tot the contract for "Ichthe form is being files. Tarrant County Date Acknooledged: ON2712025 3 Provide the Memlflndon number used by the governmental entity or fWe agency to track or identify the contract, and provide description of Me services, goods, or other property to be provides under the contract CFYJ 2025 COOP Vehicle Nervous Annual Contract for Short -Term Rentals for Cars, Trucks, and Vans 4 Name oflnwmsbd Party City, Stale, Country(place of business) Nature Of interest checks Iicabk Controlling Intermedialy 5 Check only d there is NO Interested Party. ❑ 6 UNSWORN OECLARATION My name is I"pQ� •�(r'L�� arq m/data of biM ie My address ij='.—_ ,I ��� -,� u3✓�", (city) (Slab) Woods) (Wtx") I declare under Penalty of that M foregoing is Ime and correct. rperjury Executed in .�+ Ihs County, state of h$ ,on me day of Ai-oj--MZS. (mnb) (Ma) !li Of connecting bumne55 way (DaCWMt) Forms provided by Texas Ethics Commission wwa.eMics.state.Dtus Version V4.1.0.f1Od01d8 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: EAN Holdings, LLC dba Enterprise Rent-A-Car Subject of the Agreement: Interlocal Agreement for Short -Term Vehide Rentals M&C Approved by the Council? * Yes ® No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ® No ❑ If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ® Ifonly speck information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: September 26, 2028 If diereni from the approval date. If applicable. Is a 1295 Form required? * Yes ® No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ® No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.