HomeMy WebLinkAbout063913-A1 - General - Contract - Jewel's Comfort KeeperCSC No. 63913-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CON ACT NO.63913
This First Amendment to Fort Worth City SecretailrContract N =3913 ("First
iendment") is made between the City of Fort Worth ("Fort Worth"), a municipal corporatio
.Jewel's Comfort Keeper ("Vendor"),�
WHEREAS, Fort Worth and Vendor `f ffi ed into an m.
cretary Contract No. 63913 beginning July 1, 2025 (the "Agreement"); and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
lent to extend the term, add Exhibit "H" Disbursement Schedule Form, and modify other
rsement information and dates. m=
1 -NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting
tie through their duly authorized representatives, agree to the following terms, which
Agreement as follows:
'The Agreement is hereby amended by adding Exhibit "H"
Schedule Form, attached to this First Amendment, as Exhibit "H" of the Agree
are hereby amended to be and read
2.11 10 Last Day to Approve Modifications
OFFICIAL RECORD
CITY SECRETARY
First Amendment to Fort Worth City Secretary Contract No. 63913 FT. WORTH, TX page I of
The last day the City will approve a Request for Budget Modification for this agreement is
September 1, 2026.
3. Section 3 of the Agreement is hereby amended to be and read as follows:
3. Term
3.1 This Agreement shall commence on July 1, 2025 ("Effective Date") and shall end on
December 31, 2026 ("End Date"). With the exception of an extension, as outlined in Section 3.2,
all of Contractor's expenditures and program services under this Agreement must be completed
during the project term period July 1, 2025 — October 31, 2026. The City reserves the right to
withhold the final Request for Reimbursement until all required documents have been provided by
the Contractor to the City. All final reports for this agreement must be received by November 15,
2026.
3.2 Request for Extension The City in its sole and exclusive discretion may extend the End
Date of this Agreement in order for the Contractor to conclude all work and fulfill objectives set
forth in Exhibit A. The Contractor agrees that this is not an increase of funds. To request an
extension, Contractor must provide written justification for the request no later than July 15, 2026.
3.3 Liquidation Period Contractor agrees that no additional costs can be incurred after
October 31, 2026. Contractor has until November 30, 3026 to liquidate accrued expenditures
that occurred during the project term period July 1, 2025 — October 31, 2026. To receive
reimbursement, Contractor agrees to report liquidated expenses using the Exhibit C form and
provide backup documentation by November 30, 2026.
4. Sections 4.1 and 4.8 of the Agreement are hereby amended to be and read as
follows:
4. Action Plan
4.1 Approval of Action Plan Contractor agrees that Exhibit "D" must be approved by
CCPD by the end of the first quarter, November 15, 2025. Prior to this date, the City may review
and request changes to Exhibit "D" in order to determine if the submitted document is likely to
achieve the intent of the contract. Contractor is authorized to receive disbursement for up to 25%
of allowable budgeted expenses submitted by Exhibit "H" Disbursement Schedule Form before
Action Plan approval and per CCPD's sole discretion. Upon approval the remaining 75% of
allowable budgeted expenses for the remainder of the contract period. In the event the Contractor
is unable to gain approval of Exhibit "D" by the stated deadline, the City will terminate the
contract and approve up to an additional 10% of allowable budgeted expenses to cover remaining
expenses incurred prior to the termination date.
4.8 The final Exhibit "E" Action Plan Progress Report is due November 15, 2026.
First Amendment to Fort Worth City Secretary Contract No. 63913 Page 2 of 6
II.
ALL OTHER TERMS SHALL REMAfN THE SAME
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
M.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be
original and all of which shall constitute on and the same instrument. An electronic copy or
computer image, including a PDF or tiff image, of a signature shall be treated as and shall have
the same effect as an original.
[Signature Page Follows]
First Amendment to Fort Worth City Secretary Contract No. 63913 Page 3 of 6
Executed effective as of the date signed by the Assistant City Manager below.
FORT WORTH:
City of Fort Worth
By:
Name:
Title:
Date:
ZJIL 9�,�
William Johnson
Assistant City Manager
Approval Recommended:
By:
Name
Title:
Attest:
By:
Name:
Title:
RobertTre ge (Nov 20, 202517:59:55 CST)
Robert A. Alldredge Jr.
Executive Assistant Chief
1 ,o � FORt�a
Jannette S. Goodall
City Secretary
VENDOR:
Jewel's Comfort Keeper
°0 �o
Ov8 0=4
CY
ao,, PFYsS od
I U444"
By: `,l
Name: Kimberly Caldwell
Title: Executive Director
1 Date: 1_I VDU fl .r
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
BY: Kathryn Agee (Nov , 202515.56 CST)
Name: Kathryn Agee
Title: Senior Management Analyst
Approved as to Form and Legality.
.cYI�Nlii2N,.� �1/i-l'R.L11lwti
By:
Name: Amama Muhammad
Title: Assistant City Attorney
Contract Authorization:
M&C: 25-1080
Approved: 11/18/2025
1295: N/A
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
First Amendment to Fort Worth City Secretary Contract No. 63913
Page 4 of 6
FORT WORTH
CRIME CONrROL
AND PREVFNTION DLS-MCT
Exhibit H
Disbursement Schedule Form
Submit To:
By Email:
PSM@forrworthtexas.gov
Mail:
Bob Bolan Public Safety Complex
Attn: Contract Compliance Specialist
Financial Management Division
505 West Felix St.
Fort Worth, TX 76115
Fiscal Year 2025
Submitting
Agency:
Contact Name:
Phone Number:
Email:
Remit Address:
Invoice Number:
Month of Request:
Month
Reported
Disbursement
Paid
Disbursed
Expenses Reported
Percentage
Remaining
Initial
$ -
November
2
December
3
January
4
Februaa
5
March
6
April
7
May
8
June
9
July
10
Au ust
11
September
12
October
13
Total $ l $ -
Last Disbursement
Remaining $
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory
Signatory
Title
Fiscal Agent Use Only
Amount of Disbursement Reouestsl
Date
First Amendment to Fort Worth City Secretary Contract No. 63913 Page 5 of 6
Purchase Order # Fund Dept ID Account
RFR Approved For Payment (Forth Worth Police Department CCPD Staff Use Only)
Reviewed by: Approved hy:
Grant Staff Signature Grant Staff Signature
Finance Received Stamp Placed Below
First Amendment to Fort Worth City Secretary Contract No. 63913 Page 6 of 6
M&C Review
Page 1 of 2
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FI RT W1111I RT 11
REFERENCE **M&C 25- 35CCPD GRANT
DATE: 11/18/2025 NO.: 1080 LOG NAME: CONTRACT TERM
AMENDMENTS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize Execution of Amendments to Agreements with MHMR Visions, YMCA of
Metropolitan Fort Worth, Operation Progress Fort Worth, SafeHaven of Tarrant County
dba The Archway, Big Thought, and Jewel's Comfort Keeper to Extend Contract End
Dates in Order to Continue Program Activities and to Complete Administrative Program
Close -Outs for Crime Control and Prevention District Emerging Partner Grants
RECOMMENDATION:
It is recommended that the City Council authorize execution of amendments to agreements with
MHMR Visions, YMCA of Metropolitan Fort Worth, Operation Progress Fort Worth, SafeHaven of
Tarrant County dba The Archway, Big Thought, and Jewel's Comfort Keeper to extend contract end
dates to continue program activities and to complete administrative close-outs for Crime Control and
Prevention District Emerging Partners grants.
DISCUSSION:
Crime Control and Prevention District (CCPD) Emerging Partners Programs provide funding to
agencies that are recommended by a selection panel and then approved by the CCPD Board of
Directors (Board). These programs consist of Development Grants which are 1-year contracts, and
Program Grants which are 3-year contracts.
On June 14, 2022, Council approved Mayor & Council Communication (M&C) 22-0419 which
executed a contract with MHMR Visions and YMCA of Metropolitan Fort Worth (YMCA) for their
respective Program Grants with contract terms dated July 1, 2022, through June 30, 2025, with no
renewals.
On September 13, 2022, Council approved M&C 22-0701 which executed a contract with Operation
Progress Fort Worth (Operation Progress) for a Program Grant with a contract term dated October 1,
2022, through September 30, 2025, with no renewals.
On December 13, 2022, Council approved M&C 22-1068 which executed contracts between Big
Thought and SafeHaven of Tarrant County dba The Archway (SafeHaven) for Program Grants with
contract terms dated January 1, 2023, through December 31, 2025, with no renewals.
On August 26, 2025, Council approved M&C 25-0760 which executed a contract with Jewel's Comfort
Keeper for a Development Grant with a contract term dated July 1, 2025, through September 30,
2026, with no renewals.
The purpose of this M&C is to authorize an amendment to these Contracts to extend the term end
dates to allow more time to complete program activities and program close-outs. The contract
extensions do not include fund increases. The new end dates for each program will be as follows:
MHMR Visions' new contract end date will be October 31, 2025.
YMCA's new contract end date will be December 15, 2025.
Operation Progress' new contract end date will be July 31, 2026.
SafeHaven's new contract end date will be December 31, 2026.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID-3 3942&councildate-11 / 18/2025 11 /19/2025
M&C Review
Page 2 of 2
Jewel's Comfort Keeper's new contract end date will be December 31, 2026.
Big Thought is requesting a pause in their contract, and the extension date is still pending.
This M&C also seeks authorization to extend the agreements by mutual amendment to accomplish
administrative closeout activities associated with the programs, if needed.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that approval of this recommendation will have no material effect on
City funds.
Fund Department Account Project
ID ID
:OM
Program
I
Activity
Budget Reference # Amount
Year (Chartfield 2
Fund' Department Account Project
Program Activity
I I
Budget Reference # Amount
I
ID ID
Year (Chartfield 2)
Submitted for City Manager's Office by: William Johnson (5806)
Originating Department Head: Eddie Garcia (4212)
Additional Information Contact: Keith Morris (4243)
ATTACHMENTS
.1295 Big Thought.pdf (CFW Internal)
1295 Form - Operation Progress.pdf (CFW Internal)
1295 SafeHaven TC.pdf (CFW Internal)
FY22 MHMR - 1295.pdf (CFW Internal)
FY22 YMCA- 1295.pdf (CFW Internal)
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33942&councildate=11 /18/2025 11 /19/2025
FORTWORTH,
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Jewel's Comfort Keeper
Subject of the Agreement:
Crime Control and Prevention District Emerging Partners Program
to support efforts to reduce violent crime and gang -related activities through enhanced enforcement
activities and crime prevention programs; Jewel's Comfort Keeper provides Community Crime Prevention
and Reentry Initiative program.
M&C Approved by the Council? * Yes 8 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 8 No ❑
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 8
If unsure, see back page for permanent contract listing.
63913
Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: July 1, 2025
If different from the approval date.
Expiration Date:
December 31, 2026
If applicable.
Is a 1295 Form required? * Yes ❑ No 8
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: If applicable.
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 8 No ❑
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.