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Home My WebLink About057390-A1CO1 - General - Contract - N. Harris Computer CorporationSYSTEM Project Change Order CSC No. 57390-AlC01 PeopleSoft Export PeopleSoft Export City of Fort Worth 11-07-2025 City of Fort Worth (referred to as the "Organization") has requested a change to PeopleSoft Export originally entered into via CSC No. 57390-A1 entered into by both parties on November 3, 2022 (referred to as the "Agreement"). Type of Change Check all that apply: Project Area Brief Description of Change ❑ Scope ❑� Requirements Add the ability to exclude service fees. ❑ Schedule ❑ Cost ❑� Other Must be delivered on Service Pack 7.2 or higher Detailed Description of Change(s) Scope Requirements SI will add custom code logic that adds the ability to exclude service fees from the custom PeopleSoft Export. Schedule OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Other Requested changes will need to be delivered on iNovah 2.70 SP 7.2 or higher. Cost iNovahTM Professional Services I Price I QTY I Subtotal PeopleSoft Custom Export Change $4,000.00 1 $4,000.00 Professional Services to Analyze, Design, Document. Develop and Deliver requested changes PS Discount Discounted Professional Service Amount-$4,000.00 1-$4,000.00 Professional Services discount to encourage adoption and allow Fort Worth to move forward without a need to request funding. Subtotal $0.00 Discount $0.00 Total $0.00 Payment Schedule This schedule represents the fixed -price professional services investment for the design, development, coding, testing, and implementation the requested modification described in the Statement of Work. This investment will be paid in installments based on the milestones identified in the following payment schedule. Payment Number Milestones Payment Amount 1 50% of Professional Services due on contract signature $0.00 2 50% of Professional Services due on software in installed in the Organization's Test Environment $0.00 Payment Milestones Totals* $0.00 *Payment Milestones do not include tax. The Organization is responsible for applicable taxes or providing Tax Exemption Documentation. Signature Block By signing below, Organization authorizes System Innovators to proceed with the efforts necessary to perform this work. This offer expires 90 days from 11-07-2025 City of Fort Worth by it's duly authorized representative: AUMV _ Dianna Giordano !.Nov 24, 202513:12:58 CST) Dianna Giordano Assistant City Manager System Innovators, by it's duly authorized representative: Alexander Black Account Executive [Executed effective as of the date signed by the Assistant City Manager above.] / [ACCEPTED AND AGREED:] CITY OF FORT WORTH INTERNAL ROUTING PROCESS: Approval Recommended: i-Z By: Name: Kevin Gunn Title: Director, IT Solutions Approved as to Form and Legality By: Candace Ngh-(N,, 24, 20250. -1 CST Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 25-0005 Approved: 1/14/2025 1295: N/A Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: David Zellmer Title: Senior Manager, IT Solutions City Secretary: By: Name: Jannette Goodall Title: City Secretary OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 1/29/25, 11:35AM M&C Review CITY COUNCIL AGENDA Create New From This M&C DATE: 1/14/2025 REFERENCE NO.: **M&C 25- 0005 LOG NAME: CODE: G TYPE: CONSENT PUBLIC HEARING: Official site of the City of Fort Worth, Texas F4R1 04N. HARRIS COMPUTER INOVAH NO SUBJECT: (ALL) Authorize Execution of an Amendment to City Secretary Contract 57390 for System Innovators iNovah Enterprise Revenue Management System Under the Sole Source Agreement with N. Harris Computer Corporation in the Amount of $152,000.00 Annually for Support and Maintenance Expenses for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment to City Secretary Contract 57390 for System Innovators iNovah Enterprise Revenue Management System under the Sole Source Agreement with N. Harris Computer Corporation in the amount of $152,000.00 annually for support and maintenance expenses for the Information Technology Solutions Department. DISCUSSION: In 2017, the City began using the iNovah Enterprise Revenue Management system. The Information Technology Solutions (ITS) Department purchased the software and support services for iNovah using a cooperative agreement with Dell Marketing Inc. The application provides cashiering and revenue management functionality for the City's Accounts Receivable, Accela Permitting, and Auto Impound payments. The solution includes an import for payments that are received via lockbox, over-the- counter credit card processing, and electronic check deposit. On April 11, 2022, the City entered into City Secretary Contract (CSC) 57390 with N. Harris Computer Corporation to provide System Innovators iNovah eCommerce software for the ITS Department. The eCommerce application enables the City's constituents to submit a payment online for a variety of goods and services using a computer or mobile device. CSC 57390 included an initial set up cost of $10,000.00 and a monthly minimum cost of $1,800.00 in addition to transaction fees. Processing fees will be invoiced based on the number of financial transactions processed through the eCommerce system. CSC 57390 provides that processing fees will be reviewed annually and as transaction volume increases, transaction fees will be reduced accordingly. On September 13, 2022, the City added iNovah Enterprise Revenue Management support and maintenance for a first year cost of $90,651.05, second year maintenance in the amount of $96,996.62, and the third year maintenance in the amount of $103,786.39. As authorized by Mayor and Council Communication 22-0658, the City executed amendment 1 to CSC 57390 to purchase iNovah products and services directly from N. Harris Computer Corporation, saving the City the reseller markup percentage annually. The proposed amendment to CSC 57390 will increase iNovah Enterprise Revenue Management support and maintenance expenses annually by $152,000.00 to cover transaction fees due to an increase in the number of transactions being processed by iNovah. The transaction fees have surpassed what was originally included in the initial contract. Funding is budgeted in the Other Contractual Services account within the Info Technology Systems Fund for the Information Technology Solutions Department. BUSINESS EQUITY - This project was approved for a waiver per the Chapter 252 exemption, as a sole source by the Legal Department. Therefore, the business equity goal requirement is not applicable. apps.cfwnet.org/council_packet/mc_review.asp?ID=32871 &councildate=1 /14/2025 1 /2 1/29/25, 11:35AM M&C Review ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution of the amendment. RENEWAL OPTIONS: The Agreement will include unlimited renewals at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the Info Technology Systems Fund to support the approval of the above recommendation and execution of the change order. Prior to any expenditure being incurred, the Information Technology Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID I I ID I I I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID I Year (Chartfield 2) Submitted for City Manager's Office by_ Originating Department Head: Additional Information Contact: ATTACHMENTS 04N. HARRIS COMPUTER INOVAH.docx (CFW Internal) BE Waive RequestApproved.pdf (CFW Internal) Harris FID Table 2024.xlsx (CFW Internal) Harris Funds Available. png (CFW Internal) Mark McDaniel (6316) Kevin Gunn (2015) Donlen Ruffin (2017) apps.cfwnet.org/council_packet/mc_review.asp?ID=32871 &councildate=1 /14/2025 2/2 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: N. Harris Computer Corporation Subject of the Agreement First Change Order to the First Amendment to CSC 57390 M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ CSC 57390-A1 C01 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: If different from the approval date. Expiration Date: April 10, 2026 If applicable. Is a 1295 Form required? * Yes ❑ No 8 *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following _ order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.