The URL can be used to link to this page

Home My WebLink About056024-A4 - General - Contract - SHI International Corporation dba SHI Government Solutions, Inc.CSC No. ___________ Fourth Amendment to Fort Worth City Secretary Contract No. 56024 Page 1 of 3 FOURTH AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 56024 This Fourth Amendment to Fort Worth City Secretary Contract No. 56024 (“Fourth Amendment”) is made between the City of Fort Worth (“City,”) a Texas home rule municipality, and SHI International Corporation d/b/a SHI Government Solutions, Inc. (“Vendor”). City and Vendor are each individually referred to herein as a “party” and collectively referred to as the “parties.” WHEREAS,City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 56024 beginning July 15, 2021 (the “Agreement”); WHEREAS,the Agreement serves as a purchasing vehicle with Vendor through which the City acquires software products and related services, including Rocket Software licenses; and WHEREAS,it is the collective desire of the parties to amend the Agreement to include Exhibit C, Rocket Software User Termination, documenting the formal discontinuation and removal of certain software licenses as certified by the City. NOW THEREFORE, known by all these present, City and Vendor, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENTS 1. The Agreement is hereby amended to include Exhibit C, Rocket Software User Termination, which formally documents the discontinuation and removal of 268 Rocket Reflection Enterprise Suite licenses effective November 30, 2025. 2. The total annual amount of the Agreement will remain at an amount not to exceed $2,250,000.00. II. MISCELLANEOUS All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. [Signature Page Follows] Fourth Amendment to Fort Worth City Secretary Contract No. 56024 Page 2 of 3 Executed effective as of the date signed by the Assistant City Manager below. FORT WORTH: City of Fort Worth By: ___________________________ Name: Dianna Giordano Title: Assistant City Manager Date: ___________________________ Approval Recommended: By: ___________________________ Name: Kevin Gunn Title: Director, IT Solutions Department Attest: By: ___________________________ Name: Jannette S. Goodall Title: City Secretary Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: ___________________________ Name: Mark Deboer Title: Assistant IT Solutions Director Approved as to Form and Legality: By: ___________________________ Name: Candace Pagliara Title: Sr. Assistant City Attorney Contract Authorization: M&C: 24-0952 Approval Date: 11/12/2024 Form 1295: 2024-1229119 VENDOR: SHI International Corporation d/b/a SHI Government Solutions, Inc. By: ___________________________ Name: ___________________________ Title: ___________________________ Date: ___________________________ Fourth Amendment to Fort Worth City Secretary Contract No. 56024 Page 3 of 3 Exhibit C Rocket Software User Termination (Attached) Rocket Software Global Headquarters 77 Fourth Avenue Waltham, MA 02451 USA US: +1 781 577 4323 rocketsoftware.com info@rocketsoftware.com US: +1.855.577.4323 EMEA: +0.800.520.0439 APAC: 612.9412.5400 User Termination Fort Worth IT Solutions (CUSTOMER) Cancellation SC-00158243 / CSID # R-00700011 October 23, 2025 I hereby certify and warrant on behalf of the Customer that as of November 30, 2025 the use of the licenses set out in the table below, whether in whole or in part, or of any copies thereof, or of any associated environment. Subsequently, any Maintenance services and benefits are withdrawn from the stated date of Maintenance Expiration. -licensed as a consequence of this termination. At any time after signature of this Certificate and upon request, Customer shall permit Rocket Software Customer acknowledges that the already discounted support pricing it currently receives will no longer be available upon the reduction of licensing totals. Item Description Item Number Serial Number Quantity of Terminated users Unit of Measure Date of Maintenance Expiration Rocket Reflection Enterprise Suite AMC-RESS-MS-100 86A0-A21A-AB98- 46C5 268 Device Nov 30, 2025 Signature: Authorised Signature Print Name Title Company Name Date Please refer to the current Support Terms & Conditions for further information. CITY COUNCIL AGENDA FO RT WO RT I I Create New From This M&C DATE: 11/12/2024 REFERENCE **M&C 24- LOG NAME: 04SHI GOV SOFTWARE NO.: 0952 & RELATED SERVICES CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize an Amendment to City Secretary Contract No. 56024 with SHI Government Solutions, Inc. for the Purchase of Software Licenses and Related Services, and to Increase the Contract Amount by $650,000.00 for a Total Annual Contract Amount of $2,150,000.00 for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize an amendment to City Secretary Contract No. 56024 with SHI Government Solutions, Inc. for the purchase of software licenses and related services, and to increase the contract amount by $650,000.00 for a total annual contract amount of $2,150,000.00 for the Information Technology Solutions Department. DISCUSSION: On November 13, 2018, Mayor & Council Communication, (M&C) P-12275 was approved to authorize the execution of a Purchase Agreement with SHI Government Solutions, Inc. (SHI) in the annual amount of $750,000.00 using National IPA Contract No. 2018011-02 and The Department of Information Resources Contract No. DIR-TSO-4092. The Purchase Agreement was increased by $100,000.00 using the Administrative Change Order allowed by M&C P-12275 in September 2019, for a total annual amount of $850,000.00. On November 12, 2019, M&C 19-0296, was approved to authorize an amendment to an existing purchase agreement with SHI Government Solutions, Inc. for the purchase of software licenses and related services to increase the amount by $650,000.00 for a total annual amount to $1,500,000.00 for the Information Technology Solutions Department. The Information Technology Solutions (ITS) Department uses the cooperative contracts agreements to purchase computer software packages, software maintenance and related services for desktops, laptops and other smart devices. Software packages include, but are not limited to, Adobe products, VMware products, monitoring software, security software, backup tools, specialty Microsoft products such as Visio, Project and other department required software. This M&C requests approval to increase by $650,000.00 for a new annual total of $2,150,000.00 using the Omnia Partners cooperative agreement 2018011-02, to continue to purchase software products for City departments. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchase agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Cooperative contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas. SUCCESSOR CONTRACTS: The City will initially use the Omnia Partners contract to make purchases authorized by this M&C. In the event a Omnia cooperative contract is not renewed, staff would cease purchasing at the end of the last purchase agreement coinciding with a valid cooperative contract. If the City Council were to not appropriate funds for a future year, staff would stop making purchases when the last appropriation expires, regardless of whether the then -current purchase agreement has expired. In the event an Omnia cooperative agreement is not extended, but Omnia executes a new cooperative agreement with substantially similar terms, this M&C authorizes the City to purchase the goods and services under the new Omnia contract. If this occurs, in no event will the City continue to purchase goods and services under the new agreement for more than four (4) years without seeking Council approval. BUSINESS EQUITY: A Business Equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval if sufficient funds have been appropriated. AGREEMENT TERM: Upon City Council's approval and execution of the cooperative purchase agreement with SHI and execution of the City Secretary Contract No. 56024 contract amendment with SHI, both parties and continue in accordance with the terms and conditions of Omnia Partners 2018011-02 or applicable successive contract for the same products and services. RENEWAL OPTIONS: The agreements may be renewed for up to four (4) one-year renewal terms, in accordance with the underlying cooperative agreement, at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal period. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current operating and capital budgets, as appropriated, in the Water & Sewer and Capital Projects Service Funds and in the ITS Capital Fund for the ITS Refresh project to support the approval of the above recommendation and execution of the amendment. Prior to an expenditure being incurred, the IT Solutions Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year I (Chartfield 2) FROM Fund I Department Account Project ID ID Submitted for City Manaaer's Office by_ Originating Department Head: Additional Information Contact: Program Activity Budget Year Mark McDaniel () Kevin Gunn (2015) Sallie Trotter (8442) Reference # Amount (Chartfield 2) ATTACHMENTS 04SHI GOV SOFTWARE & RELATED SERVICES funds availabilitv.pdf (CFW Internal) 04SHI GOV SOFTWARE & RELATED SERVICES Updated FID.xlsx (CFW Internal) Citv of Fort Worth Form 12952 (10232024).,pdf (CFW Internal) FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: SHI International Corporation d/b/a SHI Government Solutions, Inc. Subject of the Agreement: Fourth Amendment to CSC No. 56024 with SHI M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 56024 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: Expiration Date: July 1, 2026 If different from the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processinv- in the followinv- order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.