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HomeMy WebLinkAbout059754-A1 - General - Contract - Brightview Landscape Services, Inc.CSC No. 59754-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 59754 BETWEEN CITY OF FORT WORTH AND BRIGHTVIEW LANDSCAPE SERVICES, INC. This first Amendment to Fort Worth City Secretary Contract No. 59754 ("Amendment") is made between the City of Fort Worth ("City"), a Texas home -rule municipal corporation, and Brightview Landscape Services, Inc. ("Vendor"), individually referred to as "party" and collectively as "parties." WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City Secretary Contract No. 59754 beginning July 11, 2023("Agreement"); WHEREAS, the current term expires on July 101, 2026, unless terminated earlier in accordance with the Agreement; and WHEREAS, it is the collective desire of the parties to amend the Agreement to update the pricing of Exhibit B, with the understanding that the amendment does not increase the total compensation authorized under M&C 23-0553. NOW THEREFORE, known by all these present, the parties, acting herein by and through their duly authorized representatives, agree to the following terms, which amend the Agreement as follows: I. AMENDMENT The Agreement is hereby amended by replacing Exhibit B with the document attached to this first Amendment, known herein as Exhibit B-1 of the Agreement. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other terms, provisions, conditions, covenants and recitals of the Agreement not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as an original. OFFICIAL RECORD CITY SECRETARY First Amendment to Fort Worth City Secretary Contract No. 59754 FT. WORTH, TX Page 1 of 4 [SIGNATURE PAGE FOLLOWS] [REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK] First Amendment to Fort Worth City Secretary Contract No. 59754 Page 2 of 4 Executed effective as of the date signed by the Assistant City Manager below. CITY: City of Fort Worth By: C-\ Q Name: Je Title: Assistant City Manager Date: 11/23/2025 Approval Recommended: By: Name: c ber 19, zozs is:s9:o csT Title: Water Director Attest: By: A Name: 6nnette S. Goodall 444onn Title: City Secretary ��oo ^ a �pF FORr a VENDOR: Brightview Landscape Servi Inc. By: Name: Mic ael Dozier Title: CCO Date: 11 /19/25 Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: SSha&j3y�L-sldy(Nov 19, 2025 15:44:31 CST) Title: Sr. Contract Compliance Specialist Approved as to Form and Legality: By: 4aor- Name: M1m&BWekk (Nov 20, 202517:40:26 CST) Title: Sr. Assistant City Attorney Contract Authorization: M&C: 23-0553 Date Approved: 6/27/2023 Form 1295 Certificate No.: N/A OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX First Amendment to Fort Worth City Secretary Contract No. 59754 I Page 3 of 4 EXHIBIT 13-1 See next page. First Amendment to Fort Worth City Secretary Contract No. 59754 Page 4 of 4 CFW - WD - BED MAINTENANCE , Merchandise Line Item Description UOM Category Amt Plant Bed Maintenance Services, Monthly, Westside Water Treatment Plant, 12200 Old Weatherford 11 44341 Rd., Aledo, TX 76008 MO 72102905 $ 529.95 Plant Bed Maintenance Services, Monthly, Village Creek Water Reclamation Facility, 4500 Wilma Lane, 9 44339 Arlington, TX 76012 MO 72102905 $ 764.75 Plant Bed Maintenance Services, Monthly, South Holly Admin. Bldg., 150011th Avenue, Fort Worth, TX 3 44333 76102 MO 721029051 610.55 4 44334 Plant Bed Maintenance Services, Monthly, SCADA,151111th Avenue, Fort Worth, TX 76102 MO 72102905 $ 672.59 Plant Bed Maintenance Services, Monthly, Rolling Hills Admin. Bldg., 2500 SE Loop 820, Fort Worth, TX 7 44337 76140 MO 72102905 $ 1,917.30 Plant Bed Maintenance Services, Monthly, Field Operations Admin. Bldg., 160811th Avenue, Fort 2 44332 Worth, TX 76102 MO 72102905 $ 305.40 Plant Bed Maintenance Services, Monthly, Eagle Mountain Plant, 6801 Bowman Roberts D, Fort 13 44343 Worth, TX 76179 MO 72102905 $ 2,302.53 Plant Bed Maintenance Services, Monthly, Central Water Laboratory Bldg., 2600 SE Loop 820, Fort 5 44335 Worth, TX 76140 MO 72102905 $ 452.30 Initial Plant Bed Maintenance Cleanup, Westside Water Treatment Plant, 12200 Old Weatherford Rd., 10 44340 Aledo, TX 76008 EA 72102905 $ 1,059.28 Initial Plant Bed Maintenance Cleanup, Village Creek Water Reclamation Facility, 4500 Wilma lane, 8 44338 Arlington, TX 76012 EA 72102905 $ 1,529.28 Initial Plant Bed Maintenance Cleanup, Rolling Hills Admin. Bldg., 2500 SE Loop 820, Fort Worth, TX 6 44336 76140 EA 72102905 $ 3,834.58 Initial Plant Bed Maintenance Cleanup, Field Operations Admin. Bldg., 160811th Avenue, Fort Worth, 1 44331 TX 76102 EA 72102905 $ 610.81 Initial Plant Bed Maintenance Cleanup, Eagle Mountain Plant, 6801 Bowman Roberts D, Fort Worth, TX 12 44342 76179 EA 72102905 $ 4,605.07 Belongs to Plant Operations -Contact Brenda McKinley 817-392-4907 Belongs to Field Operations - Contact Denis Hunter 817-944-2187 Belongs to Lab Services Contact Rickey Lewis 817-392-5906 City of Fort Worth, Texas Mayor and Council Communication DATE: 06/27/23 M&C FILE NUMBER: M&C 23-0553 LOG NAME: 13P ITB 23-0048 PLANT BED MAINTENANCE SERVICES AW WTR SUBJECT (ALL) Authorize Execution of an Agreement with BrightView Landscape Services, Inc. for Plant Bed Maintenance Services for the Water Department in an Annual Amount Up to $150,000.00 for the Initial Term and Authorize Four, One -Year Renewals in the Amount of $165,000.00 for the First Renewal, $181,500.00 for the Second Renewal, $199,650.00 for the Third Renewal, and $219,615.00 for the Fourth Renewal RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with BrightView Landscape Services, Inc., for plant bed maintenance services for the Water Department in an annual amount up to $150,000.00 for the initial term and authorize four, one-year renewals in the amount of $165,000.00 for the first renewal, $181,500.00 for the second renewal, $199,650.00 for the third renewal, and $219,615.00 for the fourth renewal. DISCUSSION: The Water Department approached the Purchasing Division for assistance with securing an agreement for plant bed maintenance services on an as -needed basis. Under the proposed agreement, the vendor will provide monthly plant bed maintenance services for the water and wastewater treatment plants. Purchasing issued an Invitation to Bid (ITB) that consisted of specifications including the equipment needed to perform services, the detailed plant bed maintenance services to be performed, the procedures the vendor must follow to verify the services are completed, and the process to reschedule services in the case of inclement weather. The ITB was advertised in the Fort Worth Star -Telegram on March 22, 2023, March 29, 2023, April 5, 2023, April 12, 2023, April 19, 2023, and April 26, 2023. The City received one response. An evaluation panel consisting of representatives from the Water and Transportation Public Works Departments reviewed and scored the submittal using Best Value criteria. The individual scores were averaged for each of the criteria and the final score is listed in the table below. Bidder II Evaluation Factors a b c d Total score BrightView Landscape Services, Inc. 24.50 14.67 5.33 35.00 79.50 Best Value Criteria: a. Contractor's experience and references b. Contractor's ability of plants and equipment to perform services c. Contractor's time to respond to service requests d. Cost of service After evaluation, the panel concluded that BrightView Landscape Services, Inc. presented the best value. Therefore, the panel recommends that Council authorize agreement with BrightView Landscape Services, Inc. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor bid met specifications. Due to inflation and supply chain concerns, staff recommends the total compensation for each annual renewal term be increased by 10% to ensure the City is able to meet demand. The total compensation for the initial term of the contract shall not exceed $150,000.00, $165,000.00 for the first renewal, $181,500.00 for the second renewal, $199,650.00 for the third renewal, and $219,615.00 for the fourth renewal. FUNDING: The maximum amount allowed under this agreement for the initial term will be $150,000.00; however, the actual amount used will be based on the need of the department and available budget. Funding is budgeted in the Other Contractual Services account of the Water and Wastewater Departments rollup within the Water & Sewer Fund. DVIN-BE: A waiver of the goal for Business Equity subcontracting requirement is approved by the DVIN-BE, in accordance with the Business Equity Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. AGREEMENT TERMS: Upon City Council approval, this agreement shall begin upon execution and expire one year from that date. RENEWAL TERMS: This agreement may be renewed for four additional, one-year terms at the amounts authorized through this Mayor & Council Communication. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. A Form 1295 is not required because: This contract will be with a publicly -traded business entity or a wholly -owned subsidiary of a publicly -traded business entity: BrightView Holdings, Inc FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. Submitted for City Manager's Office W. Reginald Zeno 8517 Originating Business Unit Head: Additional Information Contact: Dana Burghdoff 8018 Reginald Zeno 8517 Christopher Harder 5020 Jo Ann Gunn 8525 Alyssa Wilkerson 8357 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Brightview Landscape Services, Inc. Subject of the Agreement: Plant bed maintainance; Amendment is to increase pricing of services. M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ©No ❑ CSCO 59754;1st amendment If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 7/11/2025 If different from the approval date. Expiration Date: 7/10/2026 If applicable. Is a 1295 Form required? * Yes © No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the followin order:. 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.