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HomeMy WebLinkAbout062566-R1 - General - Contract - Enercon Services Inc.CSCO No 62566-R1 CITY OF FORT WORTH CONTRACT RENEWAL NOTICE November 18, 2025 Enercon Services, Inc. Attn: Donald Hixson Jr. Senior Manager 15770 North Dallas Parkway, Suite 400 Dallas, Texas 75248 Re: Contract Renewal Notice Contract No. CSCO No. 62566 — R1 (the "Contract") Renewal Term No. 1: January 3, 2026 to January 2, 2027 The above referenced Contract with the City of Fort Worth will expire on January 2, 2026 (the "Expiration Date"). The Contract gives the City the sole discretion for renewals. The City is renewing the Contract for an additional one (1) year period, which will begin on January 3, 2026, and end on January 2, 2027. All other terms and conditions remain unchanged. Please return this signed acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Contract Renewal Notice. Failure to provide the written acknowledgment does not affect the renewal of this Agreement. Please log onto PeopleSoft Purchasing at http://fortworthtexas.aov/12urchasing to ensure that your company information is correct and up-to-date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, Roger Grantham Environmental Supervisor 817-392-8592 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Pagel of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH Va& By: Valerie Washington (Nov 24, 2025 10:40:55 CST) Name: Valerie Washington Title: Assistant City Manager APPROVAL RECOMMENDED: Name: Wyndie Turpenl� Title: Assistant Director, Environmental Services Department ATTEST: By: PpF FORr�ad Name: Jannette S. Goodall Title: City Secretary Enercon Services, Inc. FQ ° oI. o� � 0_6 °�1d dvo o=a P$*°°°° °°°°*� �a000000 � nEXA`oapa Dongld f+iXson Tv By: Donald Hixson Jr (Nov 19, 202518:37:55 EST) Name: Donald Hixson Jr. Title: Senior Manager, Civil Engineering & Environmental Services dhixson@enercon.com CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. Gil By: 4 , Name: Roger Grantham Title: Environmental Supervisor APPROVED AS TO FORM AND LEGALITY: By: Name Title: Nl. KeVln AnaleYJ 11 M. Kevin Anders, II (Nov 21, 202511:50:11 CST) M. Kevin Anders, II Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-0895 Date Approved: Form 1295 Certification No.: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Contract Renewal Page 2 of 2 M&C Review Page 1 of 4 CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FR H DATE: 10/15/2024 REFERENCE **M&C 24- LOG NAME: 22SOIL & GROUNDWATER NO.: 0895 REMEDIATION ENV 24-02 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Non -Exclusive Agreements with Burns and McDonnell Engineering Company, Inc., Enercon Services, Inc., Freese and Nichols, Inc, Modern Geosciences, LLC, and Terracon Consultants, Inc., for Soil and Groundwater Remediation Services at City -Owned Facilities and Sites for an Annual Amount Up to $400,000.00 and Authorize Four One -Year Renewal Options in the Same Amount for the Environmental Services Department RECOMMENDATION: It is recommended that the City Council authorize the execution of non-exclusive agreements with Burns and McDonnell Engineering Company, Inc., Enercon Services, Inc., Freese and Nichols, Inc., Modern Geosciences, LLC., and Terracon Consultants, Inc., for soil and groundwater remediation services at city -owned facilities and sites for an annual amount up to $400,000.00 and authorize four one-year renewal options in the same amount for the Environmental Services Department. DISCUSSION: The Environmental Services Department released RFQ No. ENV 24-02 to establish an agreement for professional environmental and engineering design and consulting services. These services are aimed at remediating impaired soil and groundwater at various sites across the City. The RFQ included detailed specifications outlining the project background, design scope, and vendor requirements. The RFQ was advertised in the Fort Worth Star -Telegram on December 31, 2023, and January 7, 2024. A pre -qualification meeting was held on January 10, 2024. The City received nineteen (19) responses. An evaluation panel consisting of representatives from the Environmental Services Department reviewed and scored the responses using Best Value criteria. The individual scores were averaged for each of the criteria and the final scores are listed in the table below. Evaluation Factors Proposers a b c d e Total Score Braun Intertec Corporation 31 20 23.7 10 0 84.7 Burns & McDonnell 30 21 23.7 10 4 88.7 Engineering Company, Inc. CDM Smith, Inc. 30.3 17.7 �ql 7.7 3.3 82.3 Earth Systems, LLC 24 17 23.7 10 0 74.7 ECS Southwest, 27.3 17.7 23.7 6.3 3 78 LLP �F_3_1.131 24.7 24 9 5 94 http://apps.cfwnet.org/council packet/mc review. asp?ID=3 2 601 &councildate= 10/ 15/2024 12/31/2024 M&C Review Page 2 of 4 Enercon Services, I I I Inc. U �I u Ensolum, LLC 26.3 20 22.7 10 0 79 ESE Partners, LLC11 25.7 17 19.7 10 0 72.3 Freese and Nichols, Inc. 30.3 23 23 10 4.0 90.3 GEI Consultants, 23.7 20.3 24 10 0 78 Inc GHD Services, Inc 23.3 20.7 24 10 2.3 80.3 InControl 26.7 20.7 22.7 10 0 80 Technologies, LLC LCA Environmental 27.7 20.7 22.7 10 2.7 83.7 Modern 28 24 23.3 10 2 87.3 Geosciences, LLC Rone Engineering 19.7 13 23 5.3 0 61 Services, LTD 30.3 21.3 23.3 10 4.7 89.7 Consultants, Inc TRC Environmental 30.3 18.7 23.3 7 2.7 82 Corporation VRX, Inc 27.7 20.3 23.3 10 4.3 85.7 WSP USA 24 21.3 24 10 2.3 81.7 Environment & Infrastructure Inc Evaluation Criteria: a. Contractor's Capabilities, Qualifications, Experience b. Personnel's Capabilities, Qualifications, Experience c. Subcontractor's Qualifications d. Proposer's Legal History e. Proposer's Work History with City After evaluation, the panel concluded that Burns and McDonnell Engineering Company, Inc., Enercon Services, Inc., Freese and Nichols, Inc, Modern Geosciences, LLC, and Terracon Consultants, Inc., presented the best value and necessary coverage for the City. No guarantee was made that a specific amount of services would be purchased. Staff certifies that the recommended vendor meet specifications. FUNDING: The maximum annual amount allowed under the agreement will be $400,000.00; however, the actual amount used will be based on the needs of the department and the available budget. Funding is budgeted in the Environmental Prot Cap Proj Fund for the Environmental Services Department for the purpose of funding the Removal of Haz Materials, Petrol Storage Tank Imp, Asbestos Abatement projects, as appropriated. BUSINESS EQUITY: Burns and McDonnell Engineering Company Inc., is in compliance with the City's Business Equity Ordinance by committing to 16\% MWBE participation on this project. The City's MWBE goal on this project is 16\%. http://apps.cfwnet.org/council packet/mc review. asp?ID=3 2 601 &councildate= 10/ 15/2024 12/31/2024 M&C Review Page 3 of 4 BUSINESS EQUITY: Enercon Services, Inc. is in compliance with the City's Business Equity Ordinance by committing to 16\% MWBE participation on this project. The City's MWBE goal on this project is 16\%. BUSINESS EQUITY: Freese and Nichols, Inc. is in compliance with the City's Business Equity Ordinance by committing to 16.25\% MWBE participation on this project. The City's MWBE goal on this project is 16\%. BUSINESS EQUITY: Modern Geosciences, LLC is in compliance with the City's Business Equity Ordinance by committing to 16.25\% MWBE participation on this project. The City's MWBE goal on this project is 16\%. BUSINESS EQUITY: Terracon Consultants, Inc. is in compliance with the City's Business Equity Ordinance by committing to 20\% MWBE participation on this project. The City's MWBE goal on this project is 16\%. AGREEMENT TERMS: Upon City Council approval, this agreement will begin upon execution by the Assistant City Manager and expire one year from that date. RENEWAL TERMS: The agreement may be renewed for four (4) additional, one-year terms. This renewal action does not require specific City Council approval, provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the Environmental Prot Cap Proj Fund for the Removal of Haz Materials, Petrol Storage Tank Imp and Asbestos Abatement projects to support the approval of the above recommendation and award of the contract. Prior to any expenditure being incurred, the Environmental Services Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: ATTACHMENTS Valerie Washington (6199) Cody Whittenburg (5455) Wyndie Turpen (6982) Nixalis Benitez (8570) 1295 ALL Vendors ENV 24-02.pdf (CFW Internal) 22SOIL & GROUNDWATER REMEDIATION ENV 24-02.docx (CFW Internal) http://apps.cfwnet.org/council packet/mc review. asp?ID=3 2 601 &councildate= 10/ 15/2024 12/31/2024 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Enercon Services Inc. Subject of the Agreement: Non -Exclusive Vendor Service Agreement for Environmental and Engineering Design and Consulting for the Remediation of Soil and Groundwater at Various Sites Across the City. M&C Approved by the Council? * Yes © No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes © No ❑ 62566-R1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No © If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: January 3, 2026 If different from the approval date. Expiration Date: January 2, 2027 If applicable. Is a 1295 Form required? * Yes ❑ No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes © No ❑ Contracts need to be routed for CSO processing in the following _ order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.