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HomeMy WebLinkAbout064357 - Construction-Related - Contract - Freese and Nichols, Inc.CSC No. 64357 CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR GENERAL PROFESSIONAL SERVICES This agreement ("Agreement') is between the City of Fort Worth, a Texas home -rule municipality ("City"), and Freese and Nichols, Inc., authorized to do business in Texas ("Consultant'), for a project generally described as: Street Maintenance Fee Development ("Project') — Project No. 105230. Article I Scope of Services (1) Consultant hereby agrees to perform professional services as set forth in this Agreement and the Scope of Services, attached hereto as Attachment "A" ("Services"). These Services shall be performed in connection with the Project. (2) Additional services, if any, will be memorialized by an amendment to this Agreement. (3) All reports, whether partial or complete, prepared under this Agreement, including any original drawings or documents, whether furnished by City, its officers, agents, employees, consultants, or contractors, or prepared by Consultant, shall be or become the property of City, and shall be furnished to the City, prior to or at the time such services are completed, or upon termination or expiration of Agreement. Article II Compensation Consultant shall be compensated an amount up to $615,900.00 ("Contract Amount') in accordance with the Fee Schedule shown in Attachment "B". Payment shall be considered full compensation for all labor (including all benefits, overhead and markups), materials, supplies, and equipment necessary to complete the Services. Consultant shall provide monthly invoices to City. Payments for services rendered shall be made in accordance with the Texas Prompt Payment Act (Texas Government Code Ch. 2251). Acceptance by Consultant of said payment shall release City from all claims or liabilities under this Agreement for anything related to, performed, or furnished in connection with the Services for which payment is made, including any act or omission of City in connection with such Services. Article III Term Time is of the essence. The term of this Agreement shall commence on the Effective Date and shall continue until the expiration of the funds or completion of the subject matter pursuant to City of Fort Worth, Texas Standard Agreement for Professional Services Revision Date: August 18, 2025 Page 1 of 9 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Street Maintenance Fee Development CPN 105230 the schedule, whichever occurs first, unless terminated in accordance with the terms of this Agreement. Unless specifically otherwise amended, the original term shall not exceed five years from the original effective date. Article IV Independent Contractor Consultant shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Consultant shall have exclusive control of and the exclusive right to control the details of the work to be performed hereunder and of all persons performing same, and shall be solely responsible for the acts and omissions of its officers, agents, employees, contractors and subcontractors. The doctrine of respondeat superior shall not apply as between City and Consultant, its officers, agents, employees, contractors, and subcontractors, and nothing herein shall be construed as creating a partnership or joint venture between City and Consultant. Article V Professional Competence Work performed by Consultant shall comply in all aspects with all applicable local, state and federal laws and with all applicable, standards, codes, rules and/or regulations promulgated by local, state and national boards, bureaus and agencies. Approval to proceed by City of Consultant's work or work product shall not constitute or be deemed to be a release of the responsibility and liability of Consultant or its officers, agents, employees, contractors and subcontractors for the accuracy and competency of its performance of the Services. Article VI Indemnification CONSULTANT, AT NO COST TO THE CITY, AGREES TO INDEMNIFYAND HOLD CITY, ITS OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, HARMLESS AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT'S BUSINESS AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH, THAT MAY RELATE TO, ARISE OUT OF OR BE OCCASIONED BY CONSULTANT'S BREACH OF (i) ANY OF THE TERMS OR PROVISIONS OF THIS AGREEMENT OR (ii) ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONSULTANT, ITS OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY) OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OR NON-PERFORMANCE OF THIS AGREEMENT. THIS SECTION SHALL SURVIVE ANY TERMINATION OR EXPIRATION OF THIS AGREEMENT. City of Fort Worth, Texas Street Maintenance Fee Development Standard Agreement for Professional Services CPN 105230 Revision Date: August 18, 2025 Page 2 of 9 Article VII Insurance Consultant shall not commence work under this Agreement until it has obtained all insurance required under Attachment F and City has approved such insurance. Article VIII Force Majeure City and Consultant shall exercise their best efforts to meet their respective duties and obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in performance due to force majeure or other causes beyond their reasonable control, including, but not limited to: acts of the public enemy, fires, strikes, lockouts, natural disasters, epidemics/pandemics, wars, riots, material or labor restrictions by any governmental authority and/or any other similar causes. Article IX Transfer or Assignment Consultant, its lawful successors and assigns, shall not assign, sublet or transfer any interest in this Agreement without prior written consent of City. Article X Termination of Contract (1) City may terminate this Agreement for convenience by providing written notice to Consultant at least 30-days prior to the date of termination, unless Consultant agrees in writing to an earlier termination date. (2) Either City or Consultant may terminate this Agreement for cause if either party fails to substantially perform, through no fault of the other and the nonperforming party does not commence correction of such nonperformance within 5 days after receipt of written notice or thereafter fails to diligently pursue the correction to completion. (3) If City chooses to terminate this Agreement, upon receipt of notice of termination by Consultant, Consultant shall discontinue Services on the date such termination is effective. City shall compensate Consultant for such services rendered based upon Article II of this Agreement and in accordance with Exhibit "B". Article XI Right to Audit (1) Consultant agrees that City shall, until the expiration of three (3) years after final payment under Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of Consultant involving transactions relating to Agreement. Consultant agrees that City shall have access during normal City of Fort Worth, Texas Street Maintenance Fee Development Standard Agreement for Professional Services CPN 105230 Revision Date: August 18, 2025 Page 3 of 9 working hours to all necessary facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give Consultant reasonable advance notice of intended audits. (2) Consultant further agrees to include in all its subcontracts hereunder, a provision to the effect that the subcontractor agrees that City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such subcontractor(s), involving transactions to the subcontract, and further, that City shall have access during normal working hours to all subcontractor facilities, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this article. City shall give Consultant and any subcontractor reasonable advance notice of intended audit. (3) Consultant and subcontractor(s) agree to photocopy such documents as may be requested by City. City agrees to reimburse Consultant for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. Article XII Observe and Comply Consultant shall at all times observe and comply with all federal, state, and local laws and regulations and with all City ordinances and regulations which in any way affect Agreement and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees or its subcontractor(s). Article XIII Immigration Nationality Act Consultant shall verify the identity and employment eligibility of its employees and employees of all subcontractor(s) who perform work under Agreement, including completing the Employment Eligibility Verification Form (1-9). Upon request by City, Consultant shall provide City with copies of all 1-9 forms and supporting eligibility documentation for each employee who performs work under Agreement. Consultant shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any Consultant employee who is not legally eligible to perform such services. CONSULTANT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY CONSULTANT, CONSULTANT'S EMPLOYEES, City of Fort Worth, Texas Street Maintenance Fee Development Standard Agreement for Professional Services CPN 105230 Revision Date: August 18, 2025 Page 4 of 9 SUBCONTRACTORS, AGENTS, OR LICENSEES. City, upon written notice to Consultant, shall have the right to immediately terminate Agreement for violations of this provision by Consultant. Article XIV Venue and Jurisdiction If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United States District Court for the Northern District of Texas — Fort Worth Division. Agreement shall be construed in accordance with the laws of the State of Texas. Article XV Contract Construction/No Waiver The parties acknowledge that each Party and, if it so chooses, its counsel, have reviewed and revised Agreement and that the normal rule of contract construction, to the effect that any ambiguities are to be resolved against the drafting party, must not be employed in the interpretation of Agreement or any amendments or exhibits hereto. The failure of City or Consultant to insist upon the performance of any term or provision of this Agreement or to exercise any right granted herein shall not constitute a waiver of City's or Consultant's respective right to insist upon appropriate performance or to assert any such right on any future occasion. Article XVI Severability The provisions of Agreement are severable, and if any word, phrase, clause, sentence, paragraph, section or other part of Agreement or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of Agreement and the application of such word, phrase, clause, sentence, paragraph, section, or other part of Agreement to other persons or circumstances shall not be affected thereby and Agreement shall be construed as if such invalid or unconstitutional portion had never been contained therein. City of Fort Worth, Texas Street Maintenance Fee Development Standard Agreement for Professional Services CPN 105230 Revision Date: August 18, 2025 Page 5 of 9 Article XVII Notices Notices regarding Articles IX or X are to be provided to the other Party by hand -delivery or via U.S. Postal Service certified mail return receipt requested, postage prepaid, to the address of the other Party shown below: City of Fort Worth Attn: Marwan Hafez Transportation and Public Works Department 100 Fort Worth Trail Fort Worth, Texas 76102 Consultant: Freese and Nichols, Inc. Attn: Trey Shanks 801 Cherry Street, Suite 2800 Fort Worth, TX 76102 All other notices may be provided as described above or via electronic means. Article XVIII Prohibition On Contracts With Companies Boycotting Israel Consultant, unless a sole proprietor, acknowledges that in accordance with Chapter 2271 of the Texas Government Code, if Consultant has 10 or more full time -employees and the contract value is $100,000 or more, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this contract, Consultant certifies that Consultant's signature provides written verification to the City that if Chapter 2271, Texas Government Code applies, Consultant: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. City of Fort Worth, Texas Street Maintenance Fee Development Standard Agreement for Professional Services CPN 105230 Revision Date: August 18, 2025 Page 6 of 9 Article XIX Prohibition on Boycotting Energy Companies Consultant acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more, which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms "boycott energy company" and "company" have the meaning ascribed to those terms by Chapter 2276 of the Texas Government Code. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Consultant certifies that Consultant's signature provides written verification to the City that Consultant: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. Article XX Prohibition on Discrimination Against Firearm and Ammunition Industries Consultant acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more which will be paid wholly or partly from public funds of the City, with a company (with 10 or more full-time employees) unless the contract contains a written verification from the company that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association, and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms "discriminate," "firearm entity" and "firearm trade association" have the meaning ascribed to those terms by Chapter 2274 of the Texas Government Code. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Consultant certifies that Consultant's signature provides written verification to the City that Consultant: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. Article XXI Headings The headings contained herein are for the convenience in reference and are not intended to define or limit the scope of any provision of Agreement. City of Fort Worth, Texas Street Maintenance Fee Development Standard Agreement for Professional Services CPN 105230 Revision Date: August 18, 2025 Page 7 of 9 Article XXI Attachments, Schedules and Counterparts This Agreement may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. The following attachments and schedules are hereby made a part of Agreement: Attachment - Scope of Services Attachment B — Compensation Attachment C - Changes to Agreement Attachment D - Project Schedule Attachment E - Location Map Attachment F — Insurance Requirements Duly executed by each party's designated representative to be effective on the date subscribed by the City's designated Assistant City Manager. BY: BY: CITY OF FORT WORTH CONSULTANT Freese and Nichols, Inc. Trey Shanks.1111101e�w Jesica McEachern Trey Shanks Assistant City Manager Principal / Vice President re 11/23/2025 re, 11/11/2025 ATTEST: �aortr°n 0@80» y,cc pM8 .a4 Jannette Goodall Dog . o— City Secretary one noxos� APPROVAL RECOMMENDED: Rv. L1.11 P,..oN..IN M25IB .01051 Lauren Prieur Director, Transportation and Public Works cMa rod vats, T�w OFFICIAL RECORD sneer Mmnbnen® ree my went 5@nde Agreement br Rae ord Swkee CPN 1OU30 Remabn Date: lgust 13, 3033 CITY SECRETARY Page e d g FT. WORTH, TX APPROVED AS TO FORM AND LEGALITY M&C No.: 25-0972 By: D.&.B",k:N."''°"121011 : M&C Date: 10/21/2025 Douglas W Black Sr. Assistant City Attorney Contract Compliance Manager. By signing, I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. dam Marwan Hafez Senior Professional Engineer Clty d FON~h, Tew Street Ma nYnen® Fee Dev "ent S@nde Agreement br Rdeeebna Swkee CPN 105230 Rwsw NY gust 18, 2025 Pegs 9 d 9 Foe_ T�oRTH ATTACHMENT A Scope for Engineering Design Related Services for Street Maintenance Fee Development— CPN 105230 The scope set forth herein defines thework to be performed by the ENGINEER in completing the project. Both the City of Fort Worth (CITY) and Freese and Nichols, Inc. (ENGINEER) have attempted to clearly define the work to be performed and address the needs of the Project. The purpose of the Project is to provide The CITY is responsible for more than 8,500 lane -miles of streets to maintain to make sure streets are reliable, safe, and ready for public travel. The CITY has established a pavement maintenance program that includes regular pavement condition assessments and optimized scheduling of maintenance actions. ENGINEER understands the CITY desires to develop the mechanisms for the potential implementation of a Street Maintenance Fee (SMF) to provide a dedicated and reliable funding mechanism to support the CITY 's ongoing roadway management needs. This fee would be assessed on the monthly CITY utility bill fordeveloped properties in the CITY based on the estimated use of the roadway network from published industry references based on land use and other relevant property characteristics. Following is a scope of services for ENGINEER to provide the following services for the development and implementation of a Street Maintenance Fee. The following tasks are intended to create the components of a stable financing mechanism for the CITY's Street Maintenance Program. The fee structure to be developed in this Technical Study an approach that balances simplicity for rate payer understanding and staff administration with equitability to generate needed revenues in a reliable manner. Summary of Street Maintenance Fee Development Tasks TASK NO. BASIC SERVICES 1 DESCRIPTION PROJECT MANAGEMENT AND COORDINATION MEETINGS 2 DATA COLLECTION AND PREPARATION 3 RATE MODELINGAND RATE STRUCTURE DEVELOPMENT 4 DRAFT ORDINANCE AND FEE SCHEDULE 5 PUBLIC ENGAGEMENT 8 CMO PRESENTATIONS / CITY COUNCIL BRIEFINGS T STREET MAINTENANCE FEE UTILITY BILLING INTEGRATION 8 BUSINESS PROCESSES 9 TECHNICAL MEETINGS 10 SPECIAL SERVICES 11 STREET MAINTENANCE FEE TECHNICAL REPORT 1 ON -CALL ASSISTANCE City d FM MM, Tm Pqe 1 a Ah mwtA Shed MaOai Fee Deuelopmwt WO Rdeeee Dde: DZM.Ml5 CM 1052M WORTH BASIC SERVICES: ENGINEER shall render the following professional services to the CITY in connection with the development of the Project, described as: Street Maintenance Fee Implementation Technical Study. TASK 1: PROJECT MANAGEMENT AND COORDINATION MEETINGS Kickoff Meeting ENGINEER will attend and facilitate an in -person project kickoff meeting with CITY staff to: • Introduce the project consultant and CITY team • Review the scope of services • Present the proposed schedule and establish project progress meeting cadence • Review the communication plan • Review an established centralized project document repository for version control and accessibility • Provide and review the initial data request • Discuss key project objectives and challenges Scheduling and Planning ENGINEER will develop and maintain a detailed project schedule using tools such as Microsoft Project. The schedule will identify project milestones, deliverables, and critical path items. ENGINEER will coordinate with the CITY to coordinate and schedule CITY -led tasks necessary for the successful completion of the project initiative. Coordination and Communication ENGINEER will provide the CITY with monthly progress reports noting the following: • Prior month's activities • Upcoming activities and deliverables • Outstanding needs from the CITY • Project budget status ENGINEER will facilitate monthly virtual or in -person project progress meetings with the CITY and project team. Agendas will be prepared and distributed in advance of each meeting, and minutes will be provided within three (3) business days after each meeting. ENGINEER will maintain a project decisions log and a project change log to document key project decisions and changes from the original scope of services, if applicable. Quality Assurance and Risk Management ENGINEER will identify potential project risks and maintain a Risk Register with mitigation strategies. ENGINEER maintains a robust approach to Quality Assurance/Quality Control City of Fort Worth, Texas Page 2 of 8 Attachment A Street Maintenance Fee Development PMO Release Date: 02.06.2015 CPN 105230 WORTH (QA/QC) and will implement QA/QC controls for project execution and deliverables throughout this project to maintain service quality and minimize project risk. TASK 2: DATA COLLECTION AND PREPARATION The Street Maintenance Fee for developed properties will be based on industry -standard factors based on existing, readily available documentation. This scope assumes the fee will be developed based on estimated "trips generated" or "vehicle -miles traveled" per day for each property. Sources of information to be used to develop these estimates include: • ITE Trip General Manual (11th edition) • Fort Worth Transportation Impact Fee Study (2022) • Fort Worth Parcel Land Use • Tarrant Appraisal District Parcel Data • CITY records for hotels, motels, nursing homes, assisted living facilities, apartment complexes, and other property types with parameters for development units not available in parcel records (i.e., gross floor area, parcel area) • School District and other published records for school student counts TASK 3: RATE MODELING AND RATE STRUCTURE DEVELOPMENT ENGINEER will develop a dynamic Street Maintenance Fee Model based on the information gathered in the previous tasks to aid in the creation of rate and rate structure options. The rate structure to be developed will be based on the concept structure ENGINEER provided to the CITY in 2024 that balances simplicity with equitability. Street Maintenance Fee Categorization The SMF rate categories from 2024 will be the basis for this technical evaluation and are as follows. The Development Unit of Measurement for each category is noted for reference: Property.. Single Family Measurement Dwelling Units Multi -Family Senior Residential School Students Lodging Rooms Office 1,000 sf Gross Floor Area Institutional Industrial Commercial Low Commercial High City of Fort Worth, Texas Page 3 of 8 Attachment A Street Maintenance Fee Development PMO Release Date: 02.06.2015 CPN 105230 WORTH ENGINEER will conduct the following category mapping actions in preparation for the rate modeling and fee structure development: ENGINEER will map the CITY's various land use categories for developed properties to one of the CITY's land use categories noted in the 2022 Transportation Impact Fee Study Land Use Vehicle -Mile Equivalent Table. ENGINEER will map each populated LUVMET category to one of the above - referenced SMF categories. ENGINEER will document the range of vehicle trips generated and vehicle -miles traveled for each SMF category based on the LUVMET land use category groupings into the SMF categories. ENGINEER will provide to the CITY the draft LUVMET-SMF category mapping structure with vehicle trips generated and vehicle -miles traveled ranges for each SMF category. ENGINEER will meet with the CITY (expected two meetings) to review the draft LUVMET-SMF category mapping structure, receive feedback, and discuss final revisions. Once final comments have been received, ENGINEER will finalize the LUVMET-SMF category mapping structure and will initiate the land use desktop analysis. If the CITY desires to select or evaluate various property types other than entire categories in the CITY's existing land use classification, the CITY's LUVMET land use classification, or the proposed SMF property classification, Additional Services will be required, and ENGINEER will provide the CITY an amended scope of services and budget estimate. If the CITY is able to provide ENGINEER the desired categories to be considered for exemption and the associated parcels for each potential exemption category, ENGINEER can accommodate that evaluation in the Basic Services. LUVMET Land Use Desktop Analysis ENGINEER will conduct a desktop analysis of the developed properties to make draft LUVMET category assignments to each. ENGINEER's assignments will be made based on existing available digital records, such as the CITY's land use and parcel record data. ENGINEER will provide the draft LUVMET categorization data to the CITY in Excel and GIS format for the CITY's review and comment. ENGINEER will meet with the CITY (expected two meetings) to review ENGINEER's desktop analysis of the CITY's land use categorizations, receive feedback, and discuss final revisions for the purpose of development of the SMF categorizations. Once final comments have been received, ENGINEER will finalize the CITY land use category mapping structure and will initiate the rate model development. Development of Rate Model ENGINEER will develop a tailored SMF rate model to evaluate various fee structure and rate options. ENGINEER will structure the model to include the SMF categories noted in Task 3. The model will provide a 5-year window and include factors for inflation, CITY growth, fund balance requirements, and debt service ratio requirements (as applicable). ENGINEER understands that a cost -of -service evaluation is not a component of this technical study and will limit the rate model revenue requirements to a total revenue required amount. Various levels or types of street maintenance service will not be modeled. The rate model will allow for the inclusion or exclusion of a fixed fee component (base fee) as part of the rate structure. The rate model will allow for measurement of each properties' roadway system impact by vehicle trips generated or vehicle -miles traveled. Insufficient data exists to model factoring the mix of traffic generated (i.e., light vehicles, heavy vehicles) and is not included in this scope of services. To factor the mix of traffic generated, City of Fort Worth, Texas Page 4 of 8 Attachment A Street Maintenance Fee Development PMO Release Date: 02.06.2015 CPN 105230 WORTH traffic surveys would be required or general assumptions would have to be developed with the CITY's concurrence. If desired, this can be provided as an Additional Service upon the CITY's request. Please note that this would likely require extension of the project schedule for an undetermined time. Where data is initially available, ENGINEER will populate the quantity of the unit of measurement for each property (i.e., square feet of gross floor area, rooms). This information will be input into the rate model. ENGINEER will meet with the CITY (expected two meetings) to review the progress of the development of the model, receive comment on adjustments to the model's capabilities, and where feasible, incorporate modifications to allow for desired analysis. ENGINEER will meet with the CITY (expected three meetings) to review various fee structure and rate options. ENGINEER will receive feedback from the CITY and update the model accordingly to generate refined scenarios for consideration and selection. ENGINEER will coordinate with the CITY to develop up to three (3) rate structure options for presentation to CITY leadership. TASK 4: DRAFT ORDINANCE AND FEE SCHEDULE ENGINEER will support the CITY in the development of a draft Street Maintenance Fee ordinance and fee schedule for Council adoption. ENGINEER will (expected one meeting) with CITY staff to receive feedback on ordinance language structure and content requirements. ENGINEER will prepare a draft ordinance and fee schedule for the CITY's review and comment. ENGINEER will meet (expected one meeting) with CITY staff to receive final feedback on the draft ordinance and fee schedule. ENGINEER will finalize the draft ordinance and fee schedule and provide each to the CITY in Word and PDF format for the CITY's preparation for adoption. The CITY will be responsible for any public notice or public communication of the draft ordinance and fee schedule. TASKS: PUBLIC ENGAGEMENT Public Outreach Content ENGINEER will coordinate with the CITY to develop up to four (4) instances of informational content to be distributed to the community through the CITY's preferred mechanisms of communication. The content will provide information to educate the community about the need for and benefit of proper pavement management, the equitable nature of funding this service through a street maintenance fee, and the proposed fee structure adjustments recommended for approval by CITY Council to improve equitability. This information will be provided to the CITY in an electronic format for delivery by the CITY in its preferred method. The CITY will be responsible for the logistics and cost of distributing the information. TASK 6: CMO PRESENTATIONS / CITY COUNCIL BRIEFINGS ENGINEER will present up to six (6) times to the CITY Manager's Office, Council Committees, and/or CITY Council on the Street Maintenance Fee evaluation and recommendations, in coordination with CITY staff, including Council consideration of an Ordinance and Fee Schedule for adoption. ENGINEER will coordinate with CITY staff to prepare presentations in PowerPoint or similar format for each briefing. ENGINEER will provide a draft presentation to CITY staff for review and comment for each briefing and will provide a finalized presentation in PowerPoint and/or PDF format once final comments have been received and addressed. City of Fort Worth, Texas Page 5 of 8 Attachment A Street Maintenance Fee Development PMO Release Date: 02.06.2015 CPN 105230 WORTH TASK 7: STREET MAINTENANCE FEE UTILITY BILLING INTEGRATION Utility Account Assignment Approach ENGINEER will develop a draft prioritization approach to select and assign utility accounts to receive the SMF charge for each parcel. ENGINEER will meet (expected three meetings) with CITY staff to review a proposed SMF billing assignment prioritization approach for the CITY's consideration and revision. ENGINEER will finalize the utility account SMF assignment prioritization approach based on the CITY's final feedback. This scope of services anticipates that SMF charges will be assigned to a maximum of one utility account per parcel. If the CITY selects an approach that would split a parcel's SMF fee across multiple utility accounts per parcel, ENGINEER will notify the CITY if Additional Services will be required due to the additional effort necessary. Utility Account SMF Assignment ENGINEER will provide the CITY a data request for utility billing records data to develop SMF assignments, correlating the SMF charge for each parcel to an appropriate utility account. ENGINEER will review parcel records and utility records data to develop proposed SMF charge utility account assignments for each parcel developed in GIS into the CITY's utility billing system. ENGINEER will utilize the CITY's unique identifiers for each property to allow for ongoing maintenance of the appropriate Street Maintenance Fee between the CITY's GIS and utility billing system. ENGINEER will provide the CITY with an electronic tabular dataset of records for upload by the CITY into the CITY's utility billing system. ENGINEER will meet (expected 10 meetings) with the CITY's utility billing representatives (staff and/or vendor) to coordinate the street maintenance billing data upload process. Utility Billing Integration Process ENGINEER will coordinate with CITY staff, including utility billing staff, through a series of coordination meetings (expected 10 meetings) to document requirements to integrate the Street Maintenance Fee into the CITY's current utility billing system. ENGINEER understands Fort Worth Water is scheduled to transition from utility billing system to a new system over the next three years. This scope of services anticipates that the SMF would be implemented while the existing utility billing system is still active and in use. It also anticipates that ENGINEER will provide limited technical support to inform the mapping of SMF fields from the existing system to the new system once the transfer is to occur. TASK 8: BUSINESS PROCESSES Workshops ENGINEER will facilitate up to three (3) 2-hour workshops to develop business processes for the ongoing management and maintenance of SMF billing data. Additional workshops or meetings can be conducted as part of the Task 9 Technical Meetings as budget allows, as a Special Service (On -Call Assistance) or as an Additional Service upon CITY request and authorization. The processes are intended to streamline activities, align SMF data maintenance roles and responsibilities with staff's existing responsibilities for their roles, and provide basic training guidance to accommodate future staff changes. City of Fort Worth, Texas Page 6 of 8 Attachment A Street Maintenance Fee Development PMO Release Date: 02.06.2015 CPN 105230 WORTH The workshops will require involvement from affected CITY departments, potentially including Planning and Development, Public Works and Transportation, IT/GIS, Water, and Public Communications. Process Development Through the information received during the workshops, ENGINEER will draft three key processes: • SMF updates for new development, redevelopment, and land use changes • Customer inquiries and appeals • Billing data review and validation ENGINEER will meet with the CITY (expected 3 meetings) to separately present and collect feedback on each draft business process. Once final feedback has been received, ENGINEER will update and finalize each process and deliver electronically to the CITY. TASK 9: TECHNICAL MEETINGS An indeterminate number of meetings will be required with CITY staff for the successful execution of this project. The projected number of expected meetings for Tasks 2 — 8 are provided in each task scope detail, but the actual required number may be more or less. The specific details, number and schedule of meetings will be determined through project execution. This Task 9 includes budget to be used as needed for ENGINEER to participate, lead, and/or facilitate project technical meetings with CITY staff and/or CITY vendors to advance the development of Tasks 2 — 8. The level of effort for each meeting will vary depending on various factors including: • Topic of discussion • Nature of the meeting (i.e., virtual, in -person) • Duration of meeting • Advance preparation requirements • ENGINEER role as leader / facilitator / attendee • ENGINEER meeting personnel TASK 10: STREET MAINTENANCE FEE TECHNICAL REPORT ENGINEER will prepare a final technical report that documents the basis and approach for the development, implementation and maintenance of the CITY's Street Maintenance Fee. ENGINEER will provide the CITY with one electronic file of the draft Street Maintenance Fee Technical Report upon completion of the project. Upon receipt of the CITY's final comments, ENGINEER will finalize the technical report and deliver five (5) hard copies and one electronic file to the CITY. SPECIAL SERVICES City of Fort Worth, Texas Page 7 of 8 Attachment A Street Maintenance Fee Development PMO Release Date: 02.06.2015 CPN 105230 WORTH The following services will be provided on an as -needed basis upon request of the CITY for an hourly rate plus expenses. TASK 11: ON -CALL ASSISTANCE ENGINEER will provide up to 200 hours of on -call implementation assistance to help the CITY initiate billing, proactively address key stakeholder concerns, respond to community questions, and other related activities requested by the CITY. City of Fort Worth, Texas Page 8 of 8 Attachment A Street Maintenance Fee Development PMO Release Date: 02.06.2015 CPN 105230 ATTACHMENT B COMPENSATION Design Services for Street Maintenance Fee Development City Project No. 105230 Lump Sum Project I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $615,900.00 as summarized in Exhibit B-1 — Engineer Invoice and Section IV — Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III. of this Attachment B, and Schedule as required in Attachment D to this Agreement. B. The estimated current physical percent complete as required on the invoice shall be calculated from the progress schedule as required in Attachment D to this Standard Agreement and according to the current version of the City of Fort Worth's Schedule Guidance Document. C. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. D. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Transportation and Public Works Department monthly progress reports and schedules in the format required by the City. City of Fort Worth, Texas Attachment B Revised Date: 08/18/2025 Page 1 of 3 Street Maintenance Fee Development CPN 105230 is ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant Freese and Nichols, Inc. Street Maintenance Fee $615,900.00 100% Proposed Sub -Consultants N/A $0.00 0% TOTAL $615,900.00 100% Project Number & Name Total Fee Sub -Consultant Fee CPN 105230 - Street Maintenance Fee Development $615,900.00 $0 City of Fort Worth, Texas Attachment B Revised Date: 08/18/2025 Page 2 of 3 Street Maintenance Fee Development CPN 105230 M EXHIBIT "B-1" ENGINEER INVOICE (Supplement to Attachment B) Insert required invoice format following this page, including negotiated total budget and allocations of budgets across work types and work phases. City of Fort Worth, Texas Attachment B Revised Date: 08/18/2025 Page 3 of 3 Street Maintenance Fee Development CPN 105230 B-3 Professional Services Invoice ProiectManaaer: I Summary Project: Street Maintenance Fee Development City Project #: �105230 1 City Sec Number: Company Name: I Freese and Nichols, Inc. Supplier's PM: Trey Shanks Supplier Invoice #: Payment Request #: Service Date:From Service Date:To Invoice Date: email: Office Address. Telephone: Fax: Supplier Instructions: Fill in green cells including Invoice Number, From and To Dates and the included worksheets. When your Invoice is complete, save and close, start Buzzsaw and Add your invoice to the Consultant folder within Project's folder. TSafreece,cam 1 801 Cherry Street#2800, Fort Worth 214-217-2221 817-735-7491 i, Texas 76102 1 Rem it Address: 801 Cherry Street # 2800, Fort Worth, Texas 76102 Agreement Amendment Sheet FID and Work Type Description Amount Amount Agreement Amount to Date LTD Completed Amount Percent Spent ($) Invoiced Previously Current Invoice Remaining Balance Work Type 1 $615,900.00 $615,900.00 $615,900.00 Work Type 2 Work Type 3 Work Type 4 Work Type 5 Work Type 6 Totals This Invoice $615,900.00 $615,900.00 Overall Percentage Spent: $615,900.00 Street Maintenance Fee Implementation Technical Study CPN 105230 Professional Services Invoice Project Manaaer Project: Street Maintenance Fee Development City Project #: 105230 Work TypeDesc: 1 ---� Supplier Instructions: FID: I City Sec Number: Fill in green cells including Percent Complete and Invoiced Previously Quanities Purchase Order: When your Invoice is complete, save and close, start Buzzsawand Add your invoice to the Consultant folder within Project's folder. Company Name: Freese and Nichols, Inc. Supplier's PM: Trey Shanks email: TS@freese.com Supplier Invoice #: Office Address: Sol Cherry Street # 2800; Fort Worth, Texas 76102 Payment Request #: Telephone: 214-217-2221 Service Date:From Fax: 817-735.7491 Service Date:To Invoice Date: Remit Sol cherry street# 2800; Fort Worth, Texas 76102 Pay Items Agreement Amendment Amendment Description Amount Number Amount 30-Design $615,900.00 Agreement Amount to Date $615,900.00 LTD Completed Amount Percent ($) Invoiced Spent Previously Current Invoice Remaining Balance $615,900.00 Totals This Unit: $615,900.00 $615,900.00 $615,900.00 Overall rerceniage Spent: ATTACHMENT "C" CHANGES AND AMENDMENTS TO STANDARD AGREEMENT Design Services for Street Maintenance Fee Development City Project No. 105230 No changes or amendments to the Standard Agreement. City of Fort Worth, Texas Attachment C PMO Release Date: 05.19.2010 Street Maintenance Fee Development Page 1 of 1 CPN 105230 FORT WORTH ATTACHMENT D PROJECT SCHEDULE A. ENGINEER Project Schedule Development ENGINEER shall prepare a project schedule for the services to be provided in fulfilling the requirements of the Agreement and encompassing the Scope of Work defined in Attachment A to the Agreement. ENGINEER shall prepare and maintain project schedule throughout the life of the project as defined in the Agreement in compliance with the City's Specification 00 31 15 entitled Engineer Project Schedule. ENGINEER's project schedule will follow the Critical Path Methodology (CPM) for planned sequencing of the work activity and timing of the work. B. Schedule "Tier" Selection City has identified three "Tier" levels for project schedules as defined in City's Specification 00 31 15, to align with the size and complexity of the project as a basis for schedule development. City's Project Manager will determine the "Tier" level for the ENGINEER's project schedule as part of the negotiation of the Agreement. C. Project Baseline Schedule ENGINEER will produce an initial project schedule and submit as a "baseline" for review and acceptance by City's Project Manager as defined in City's Specification 00 31 15 which will be referred to as the Project Baseline Schedule. Updates to the baseline schedule follow the requirements of City's Specification 00 31 15. D. Project Progress Schedule ENGINEER will provide to the City, monthly updates to their project schedule indicating progress of the Work in compliance with the requirements of City's Specification 00 31 15 and said schedule will be referred to as the Project Progress Schedule. E. Master Project Schedule City will develop and maintain a master project schedule for the overall project. ENGINEER's project baseline and progress schedule submittals will be an integral part of the development and updating process of City's Master Project Schedule. City of Fort Worth, Texas Attachment D Revision Date: 07.20.2018 Street Maintenance Fee Development Page 1 of 1 CPN 105230 ATTACHMENT E - PROJECT LOCATION MAP Street Maintenance Fee Development (CPN 105230 ) a t f P E R C.4 RU 'dl 41a RL K Z. Q 'CAPRNI iWN o LV f BJ y ,. Fr 'VXIT(,A CIIEN lJvS "Ic rI NI I. 71 Iwil- t% ' ♦.W R y}. Gylh 1JJ:.4�Y�ji �y �l r NSA 1 ..I m J •,Ll , vCN'pfiA 2? YFCNU L R^n1r 1{ .•-0 why CR kS - ENE ,1Na WF(A�i LU -e Fn -�E.Uo �ttE LJ.RVEN •%3 EL g �.J NN SlEYI II SUBLE7 f SUNbV`� 4I' SA11r!kV&i EE�ENet I ✓PISINrEF RE -,IN: O4:: THEN N RL i n l N ROrtPvaTM^ar'Oco uo wry° A City Wide Project EXHIBIT F CITY OF FORT WORTH, STANDARD INSURANCE REQUIREMENTS, (1) INSURANCE LIMITS a. Commercial General Liability — Insured shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance as follows: $1,000,000 each occurrence $2,000,000 aggregate If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this Project or location. City shall be included as an additional insured with all rights of defense under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to City. The Commercial General Liability insurance policy shall have no exclusions or endorsements that would alter or nullify- premises/operations, products/completed operations, contractual, personal injury, or advertising injury, which are normally contained within the policy, unless City specifically approves such exclusions in writing. ii. Insured waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with Agreement. b. Business Auto — Insured shall maintain business auto liability and, if necessary, commercial umbrella liability insurance as follows: $1,000,000 each accident (or reasonably equivalent limits of coverage if written on a split limits basis). Such insurance shall cover liability arising out of "any auto", including owned, hired, and non -owned autos, when said vehicle is used in the course of Insured's business and/or the Project. If Insured owns no vehicles, coverage for hired or non -owned autos is acceptable. Insured waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by Insured pursuant to this Agreement or under any applicable auto physical damage coverage. CFW Standard Insurance Requirements Page 1 of 3 Rev. 5.04.21 c. Workers' Compensation — Insured shall maintain workers compensation and employer's liability insurance and, if necessary, commercial umbrella liability insurance as follows: Coverage A: statutory limits Coverage B: $100,000 each accident $500,000 disease - policy limit $100,000 disease - each employee Insured waives all rights against City and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by Insured pursuant to this Agreement. d. Professional Liability (Errors & Omissions) — Insured shall maintain professional liability insurance as follows: $1,000,000 - Each Claim Limit $2,000,000 - Aggregate Limit Professional Liability coverage may be provided through an endorsement to the Commercial General Liability policy, or a separate policy specific to Professional E&O. Either is acceptable if coverage meets all other requirements. Coverage shall be written on a claims -made basis, and maintained for the duration of the contractual agreement and for five (5) years following completion of services provided. The policy shall contain a retroactive date prior or equal to the Effective Date of the Agreement or the first date of services to be performed, whichever is earlier. An annual certificate of insurance shall be submitted to City to evidence coverage. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that Insured has obtained all required insurance shall be attached to Agreement concurrent with its execution. Any failure to attach the required insurance documentation hereto shall not constitute a waiver of the insurance requirements. b. Applicable policies shall be endorsed to name City as an Additional Insured, as its interests may appear, and must afford the City the benefit of any defense provided by the policy. The term City shall include its employees, officers, officials, and agents as respects the contracted services. Applicable policies shall each be endorsed with a waiver of subrogation in favor of City with respect to the Project. c. Certificate(s) of insurance shall document that insurance coverage limits specified in this Agreement are provided under applicable policies documented thereon. Insured's insurance policy(s) shall be endorsed to provide that said insurance is primary protection and any self -funded or CFW Standard Insurance Requirements Page 2 of 3 Rev. 5.04.21 commercial coverage maintained by City shall not be called upon to contribute to loss recovery. Insured's liability shall not be limited to the specified amounts of insurance required herein. d. Other than worker's compensation insurance, in lieu of traditional insurance, City may consider alternative coverage or risk treatment measures through insurance pools or risk retention groups. City must approve in writing any alternative coverage for it to be accepted. e. A minimum of thirty (30) days' notice of cancellation or material change in coverage shall be provided to City. A ten (10) days' notice shall be acceptable in the event of non-payment of premium. f. Insurers must be authorized to do business in the State of Texas and have a current A.M. Best rating of A:VII or equivalent measure of financial strength and solvency as determined by the City's Risk Management division. g. Any deductible or self -insured retention in excess of $25,000 that would change or alter the requirements herein is subject to approval in writing by City, if coverage is not provided on a first -dollar basis. City, at its sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to City. h. In the course of the Agreement, Insured shall report, in a timely manner, to City's Risk Management Department with additional notice to the Contract Compliance Manager, any known loss or occurrence which could give rise to a liability claim or lawsuit against City or which could result in a property loss. i. City shall be entitled, upon its request and without incurring expense, to review Insured's insurance policies including endorsements thereto and, at City's discretion, Insured may be required to provide proof of insurance premium payments. j. Lines of coverage, other than Professional Liability, underwritten on a claims - made basis, shall contain a retroactive date coincidentwith or priorto the date of this Agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims -made. k. Coverages, whether written on an occurrence or claims -made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the Project until final payment and termination of any coverage required to be maintained after final payments. I. City shall not be responsible for the direct payment of any insurance premiums required by Agreement. m. Subcontractors of Insured shall be required by Insured to maintain the same or reasonably equivalent insurance coverage as required for Insured. Upon City's request, Insured shall provide City with documentation thereof. CFW Standard Insurance Requirements Page 3 of 3 Rev. 5.04.21 11 /4/25, 11:20 AM M&C Review Official site of the City of Fort Worth, Texas CITY COUNCIL AGENDA FORTWORT1I Create New From This M&C DATE: 10/21/2025 REFERENCE **M&C 25- LOG NAME: 2020STREET MAINTENANCE NO.: 0972 FEE DEVELOPMENT CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of an Engineering Services Agreement with Freese and Nichols, Inc., in the Amount of $615,900.00 for the Street Maintenance Fee Development Project RECOMMENDATION: It is recommended that the City Council authorize execution of an Engineering Services Agreement with Freese and Nichols, Inc., in the amount of $615,900.00 for the Street Maintenance Fee Development project (City Project No. 105230). DISCUSSION: On November 16, 2023, the City executed an Engineering Services Agreement with Freese and Nichols, Inc., (City Secretary Contract No. 60486) to assess street maintenance funding needs and conduct a preliminary analysis of potential funding sources. On September 17, 2024, the contract was amended to include traffic generation analysis. Work was stopped on April 26, 2024 when the City shifted its preferred funding approach, and the contract was subsequently closed. In 2025, following further discussions regarding the feasibility of street maintenance funding options, the Fiscal Year (FY) 2026 budget was increased to support the development of a potential street maintenance fee as a supplemental funding source. A new Engineering Services Agreement is now required to continue development of the proposed street maintenance fee program. This Mayor and Council Communication (M&C) will authorize execution of a new engineering services agreement with Freese and Nichols Inc., in the amount of $615,900.00 for the Street Maintenance Fee Development project (City Project No. 105230). Under the proposed contract, Freese and Nichols, Inc. will provide updated data collection and traffic generation analysis, rate modeling and rate structure development, communication planning, billing integration, business process support, and preparation of a technical report. These services are scoped to produce a comprehensive framework for consideration and potential adoption of a street maintenance fee if approved by the City Council. In addition to the agreement amount, $124,100.00 is required for project management. Funding is budgeted in the General Capital Projects Fund for the Transportation and Public Works Department for the purpose of funding the Street Maintenance Fee Development project. This project is located in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that funds are available in the current capital budget, as previously appropriated, in the General Capital Projects Fund for the Street Maintenance Fee Develop project to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the Transportation and Public Works Department has the responsibility to validate the availability of funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) apps.cfwnet.org/council_packet/mc review.asp?ID=33834&councildate=10/21/2025 1/2 11 /4/25, 11:20 AM M&C Review FROM _ Fund Department Account ' Project Program Activity Bud etg Reference # Amount ID ID Year (Chartfield 2j Submitted for City Manager's Office by:. Jesica McEachern (5804) Originating Department Head:_ Lauren Prieur (6035) Additional Information Contact: Monty Hall (8662) ATTACHMENTS 105230- PBS Updated.pdf (CFW Internal) 105230-SAM Search.pdf (CFW Internal) 2020STREET MAINTENANCE FEE DEVELOPMENT funds availability.pdf (CFW Internal) CPN105230 FID TABLE.xlsx (CFW Internal) Form 1295 -CPN 105230.pdf (CFW Internal) M&C Map StreetMaintenanceFeeDev.pdf (Public) apps.cfwnet.org/council_packet/mc_review.asp?ID=33834&councildate=10/21 /2025 2/2 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1.4 and fi dthere are interested! parties. OFFICE USE ONLY Complete Nos. 1, 2.3. 5, and fi if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name M business entity filing form, and the city, state and country of the business entity's place M business 2025-1360944 Freese & Nichols. Inc. Fort Worth, TX United States Date Filed: 2 Name of gaviernmendal entity ar state agency that is a party M the contract for which the form o 09 M2025 being filed. City of Fort Worth, Transportation and Public VVorks Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a description of the services, goods, or other property to be provided under the contract CPN 105230 Street Maintenance Fee Development 4 Nature M interest Name of Interested Parry City, State, Country (place of business) check licebfo CcoZ1mg Intermediary Cc tharp, Brian Fort Worth, TX United States X Pence, Bob Fort Worth, TX United States X Bennett, David Denver, CO United States X Reedy, Mike Houston, TX United States X Brown, Jessica Fort Worth, TX United States X Chambers, Robert Fort Worth, TX United States X Stull, Cory Houston, TX United States X Haley, Tricia Oklahoma City, OK United States X Payne, .left Fort Worth, TX United States X 5 Check only N Mae is NO Interested Party. ❑ a UNSWORN MCIAMTION My name is and my date of birth is - E My addressa ,- .' .US (ant (ahoy (zo rnda) (Mnby) I declare under penalty of pedury that the foregoing is true and correct. Executed in Tarrant County. State M Texas on the 9t_ h cis M Sepbember2025 1� (mom)&WO. V Signature of authodzetl agent of contracting business entity (Dalerent) Forms provided by Texas Ethics Commission www.ethics.state.t rus Version V4.1.0110631d8 FORT WORTH, _Ir City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Freese and Nichols, Inc. Subject of the Agreement: Street Maintenance Fee M&C Approved by the Council? * Yes 9 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 9 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes 9 No ❑ If unsure, see backpage for permanent contract listing Is this entire contract Confidential? *Yes ❑ No 9 Ifonly specific information is Confidential, please list what information is Confidential and the page it is located No "Citation" of confidential information observed in agreement. 1295 Form is confidential. (Attached) Effective Date: Expiration Date: If differentftom the approval date. If applicable. Is a 1295 Form required? * Yes 9 No ❑ *Ifso, please ensure it is attached to the approving M&C or attached to the contract. Project Number: Ifapplicable. CPN#105230 *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number Yes 9 No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided the contract will be returned to the department. FORTWORTH. Routing and Transmittal Slip Transportation & Public Works Department DOCUMENT TITLE: Street Maintenance Fee Development M&C: 25-0972 CPN: 105230 CSO: DOC#: 1 Date: 10/21/2025 To: Name Department Initials Date Out 1. Sophia Flores TPW - initial SF 11/10/2025 2. Freese and Nichols, Inc., Trey Shanks Vendor - Signature 4L 11/11/2025 3. Marwan Hafez TPW - Signature -- 11/13/2025 4. Zelalem Arega TPW -initial ZA 11/17/2025 5. Mary Hanna TPW -initial mW 11/18/2025 6. TPW AD, Patricia Wadsack TPW - initial PLW 11/18/2025 7. Lauren Prieur TPW - signature j�o= 11/18/2025 8. Doug Black Legal - signature aor 11/19/2025 9. Jesica McEachern CMO - signature ; 4 11/23/2025 10. Jannette Goodall CSO - signature 11/24/2025 11. TPW Contracts TPW DOCUMENTS FOR CITY MANAGER'S SIGNATURE: All documents received from any and all City Departments requesting City Manager's signature for approval MUST BE ROUTED TO THE APPROPRIATE ACM for approval first. Once the ACM has signed the routing slip, David will review and take the next steps. NEEDS TO BE NOTARIZED: ❑YES ®No RUSH: ❑YES ®No ROUTING TO CSO SAME DAY: ❑YES ❑No ®YES ❑No Action Required: ❑ As Requested ❑ For Your Information ® Signature/Routing and or Recording ❑ Comment ❑ File NEXT DAY: ❑YES ❑No ❑ Attach Signature, Initial and Notary Tabs Return To: TPWContractskFortWorthTexas.gov at ext. 7233 or 8363, for pick up when completed. Thank you!