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Home My WebLink About064364 - General - Contract - JHPS, LLC dba HydroPro Solutions, LLCCSC No. 64364 FORT WORTH CITY OF FORT WORTH COOPERATIVE PURCHASE AGREEMENT This Cooperative Purchase Agreement ("Agreement") is entered into by and between HPS, LLC d/b/a HydroPro Solutions, LLC ("Vendor"), a Texas limited liability company, and the City of Fort Worth ("City"), a Texas home -rule municipality, individually referred to as "Party" and collectively as the "Parties." The Cooperative Purchase Agreement includes the following documents which shall be construed in the order of precedence in which they are listed: 1. This Cooperative Purchase Agreement; 2. Exhibit A —Seller's Quote; 3. Exhibit B — Cooperative Agency Contract BuyBoard Contract 717-23; and 4. Exhibit C — Conflict of Interest Questionnaire 5. Exhibit D — Customer Account Setup Exhibits A, B, C, and D, which are attached hereto and incorporated herein, are made a part of this Agreement for all purposes. Vendor agrees to provide City with the services and goods included in Exhibit A pursuant to the terms and conditions of this Cooperative Purchase Agreement, including all exhibits thereto. If any provisions of the attached Exhibits conflict with the terms herein, are prohibited by applicable law, conflict with any applicable rule, regulation or ordinance of City, the terms in this Cooperative Purchase Agreement shall control. City shall pay Vendor in accordance with the payment terms in Exhibit A and in accordance with the provisions of this Agreement. Total payment made under this Agreement by City shall not exceed Four Hundred Thirty -Three Thousand One Hundred Twenty -One Dollars ($433,121.00). Vendor shall not provide any additional items or services or bill for expenses incurred for City not specified by this Agreement unless City requests and approves in writing the additional costs for such services. City shall not be liable for any additional expenses of Vendor not specified by this Agreement unless City first approves such expenses in writing. The term of this Agreement is effective beginning on the date signed by the Assistant City Manager ("Effective Date") and expires on November 30, 2026, with no renewal options. City or Vendor may terminate this Agreement at any time and for any reason by providing the other party with 30 days' written notice of termination. Vendor agrees that City shall, until the expiration of three (3) years after final payment under this Agreement, or the final conclusion of any audit commenced during the said three years, have access to and the right to examine at reasonable times any directly pertinent books, documents, papers and records, including, but not limited to, all electronic records, of Vendor involving transactions relating to this Agreement at no additional cost to City. Vendor agrees that City shall have access during normal working hours to all necessary Vendor facilities and shall be OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 1 provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. City shall give Vendor reasonable advance notice of intended audits. Notices required pursuant to the provisions of this Agreement shall be conclusively determined to have been delivered when (1) hand -delivered to the other parry, its agents, employees, servants or representatives or (2) received by the other parry by United States Mail, registered, return receipt requested, addressed as follows: To CITY: I To VENDOR: City of Fort Worth HydroPro Solutions Attn: Assistant City Manager Attn: Director of Sales 100 Fort Worth Trail 907 Rockmoor Drive Fort Worth, TX 76102 Georgetown, TX 78628 Email: bhill@hydroprosolutions.com With copy to Fort Worth City Attorney's Office at the same address Data Breach. Vendor further agrees that it will monitor and test its data safeguards from time to time, and further agrees to adjust its data safeguards from time to time in light of relevant circumstances or the results of any relevant testing or monitoring. If Vendor suspects or becomes aware of any unauthorized access to any financial or personal identifiable information ("City Data") by any unauthorized person or third party, or becomes aware of any other security breach relating to City Data held or stored by Vendor under the Agreement or in connection with the performance of any services performed under the Agreement or any Statement(s) of Work ("Data Breach"), Vendor shall immediately notify City in writing and shall fully cooperate with City at Vendor's expense to prevent or stop such Data Breach. In the event of such Data Breach, Vendor shall fully and immediately comply with applicable laws, and shall take the appropriate steps to remedy such Data Breach. Vendor will defend, indemnify and hold City, its Affiliates, and their respective officers, directors, employees and agents, harmless from and against any and all claims, suits, causes of action, liability, loss, costs and damages, including reasonable attorney fees, arising out of or relating to any third party claim arising from breach by Vendor of its obligations contained in this Section, except to the extent resulting from the acts or omissions of City. All City Data to which Vendor has access under the Agreement, as between Vendor and City, will remain the property of City. City hereby consents to the use, processing and/or disclosure of City Data only for the purposes described herein and to the extent such use or processing is necessary for Vendor to carry out its duties and responsibilities under the Agreement, any applicable Statement(s) of Work, or as required by law. Vendor will not transfer City Data to third parties other than through its underlying network provider to perform its obligations under the Agreement, unless authorized in writing by City. Vendor's obligation to defend, hold harmless and indemnify City shall remain in full effect if the Data Breach is the result of the actions of a third party. All City Data delivered to Vendor shall be stored in the United States or other jurisdictions approved by City in writing and shall not be transferred to any other countries or jurisdictions without the prior written consent of City. Page 2 City is a government entity under the laws of the State of Texas and all documents held or maintained by City are subject to disclosure under the Texas Public Information Act. To the extent the Agreement requires that City maintain records in violation of the Act, City hereby objects to such provisions and such provisions are hereby deleted from the Agreement and shall have no force or effect. In the event there is a request for information marked Confidential or Proprietary, City shall promptly notify Vendor. It will be the responsibility of Vendor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. The Agreement and the rights and obligations of the parties hereto shall be governed by, and construed in accordance with the laws of the United States and state of Texas, exclusive of conflicts of law provisions. Venue for any suit brought under the Agreement shall be in a court of competent jurisdiction in Tarrant County, Texas. To the extent the Agreement is required to be governed by any state law other than Texas or venue in Tarrant County, City objects to such terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. Nothing herein constitutes a waiver of City's sovereign immunity. To the extent the Agreement requires City to waive its rights or immunities as a government entity; such provisions are hereby deleted and shall have no force or effect. To the extent the Agreement, in any way, limits the liability of Vendor or requires City to indemnify or hold Vendor or any third party harmless from damages of any kind or character, City objects to these terms and any such terms are hereby deleted from the Agreement and shall have no force or effect. No Boycott of Israel: If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2271 of the Texas Government Code, the City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms "boycott Israel" and "company" has the meanings ascribed to those terms in Chapter 2271 of the Texas Government Code. By signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. No Boycott of Energy Companies: If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that in accordance with Chapter 2276 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. To the extent that Chapter 2276 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Page 3 Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of this Agreement. Prohibition on Discrimination Against Firearm and Ammunition Industries: If Vendor has fewer than 10 employees or this Agreement is for less than $100,000, this section does not apply. Vendor acknowledges that except as otherwise provided by Chapter 2274 of the Texas Government Code, the City is prohibited from entering into a contract for goods or services that has a value of $100,000 or more that is to be paid wholly or partly from public funds of the City with a company with 10 or more full-time employees unless the contract contains a written verification from the Vendor that it: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. To the extent that Chapter 2274 of the Government Code is applicable to this Agreement, by signing this Agreement, Vendor certifies that Vendor's signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate against a firearm entity or firearm trade association during the term of this Agreement. (signature page follows) (remainder of this page intentionally left blank) Page 4 The undersigned represents and warrants that he or she has the power and authority to execute this Agreement and bind the respective party. CITY OF FORT WORTH: By: c—t'11 a_ Name: Jesica McEachem Title: Assistant City Manager Date: 11/22/2025 APPROVAL RECOMMENDED: By: i i Name: Christopher Harder Title: Director, Water Department ATTEST: gRa.r > By: @�L lx Name: Janette S. Goodall �en� Title: City Secretary VENDOR: By: Name. Brett Hill Title: Director of Sales Date: 10/3112025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: aim:m �aM Ixa.,u Name: Richard Lisenbee Title: Senior IT Manager, Water Dept. APPROVED AS TO FORM AND LEGALITY: hl K,evrnAHderc 11 By: mw a Named M. Kevin Anders, D Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-0898 Form 1295: OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 5 W171-ro-l" ®HYOROPRO 5 0 C U TP 0 N 9 HydroPro Solutions, Inc 907 Rockmoor Dr. Georgetown, Texas 78626 Phone (512)996 8944 Fax (512)079-9098 DATE August 12, 2025 Quotation # Salesperson: CD To: City of Fort Worth Quotation valid until: Adam Ferguson Prepared by. k k9 60 SmartCover Unit Quote using Buyll Contract # 717-23 City Product No Description Unit Cost Sulsomcrosystems-DuesensorlUmas Ka Pressure). Includes 68 SC Q 5B-25 E-Box, Standard Range 25 Fool BSM, PoweNack, Bracket, ESguare nmenna,alnslslagmluLBauenlncl2Wwa nly-tyeata wanty $ 4,890.00 November 30, 2025 BH AMOUNT $ 293.400.00 60 SC-Ew-xt System Extended Parts Warranty War $ 488.00 $ 29,280.00 SmartLevel- Wedsde access, satellite Connect vfty, data charter, data 5 SC AW K2 storage Smadfrend, updates, phomlmline tech supp ft REQUIRED $ 835.00 $ 4.175.00 2veerUa e SmnFLOE-Weed accesssatellitemnnedwiN,datachaning,data 55 SC-ASM-Sr2 storage, Smarnrend, updates, phore/online tech support -REQUIRED $ 1,362.00 $ 74.910.00 2 war tlmme 5 s<-ASM-RD-2vn smartfmn-- Ran data serves for me :de 23E $ 226.00 $ 1.130.00 1 SC-ASM-SWDay stmamwamn-- Inclulesstrmindataformesnefor2bE $ 226.00 $ 226.00 60 SC-IIISTALL Installafion-taluor 'Please schedule wM as much advance notice as $ 500.00 $ 30,000.00 possible' If craft servmes are needed m win Fort Westin provide. Service Package- Includes servicing ends for malntanms and repair SC-IIISTALL aswellasirVoateperundwMnewandenw. Doesnotlnclude $ 1000.00 $ - response time wimina aaditimalpar¢ndmorwauine dandard business days. Estimated Freight $ - PLEASE NOTE: Delivery of this quote is 35 business days from receipt of an official order. We reserve the right to amend A 3 % processing fee will be applied for all credit card purchases. All invoices are due Net 30 per HydroPro Solutions standard terms and conditions Every 2 Years renewal costs - not adjusted for annual price thereases. THANK YOU FOR YOUR BUSINESS! EXHIBIT B P.O. Box 400, Austin, Texas 78767 800.695.2919 • info@buyboard.com • buyboard.com October 19, 2024 Sent via email to: zwhitt(a)hvdroprosolutions.com Zach Whitt HydroPro Solutions 907 Rockmoor Dr. Georgetown TX 78628 Re: Water Utility Meters & Monitoring Systems BuyBoard Contract 717-23 The Local Government Purchasing Cooperative (BuyBoard) awarded your company a contract under Water Utility Meters & Monitoring Systems, Contract 717-23 effective 12/1/2023 through November 30, 2024, with two possible one-year renewals. At this time the BuyBoard is renewing your contract through November 30, 2025. All discounts, terms, and conditions of your contract will remain the same. If you agree to this renewal, there is nothing you need to do. However, if you do not agree to this renewal, you must notify me via email at contractadmin(ftuyboard.com prior to the start of the renewal term. Reminder: Once a BuyBoard contract is awarded, vendors must generate a minimum of $15,000 annually or they may not be offered a contract renewal. If you have questions or comments concerning this renewal, please contact me as soon as possible at contractadmin6a buyboard.com . We appreciate your interest in The Local Government Purchasing Cooperative. Sincerely, i i'Vw rig Jim Tulberg Contract Administrator 15t renewal v.02.13.2020 . `,LN'TASAV all 1 • October 9, 2023 Sent Via Email: rsothcott@hydropms lutions.com Becky Sothcott HydroPro Solutions 907 Rockmoor Or Georgetown, TX 78628 P.O. Box 400, Austin, Toms 78767 800.695.2919 • Info®buyboard.com • buyboard.com Welcome to BuyBoard! Re: Notice of fie Local GovemmentPundmsing Cooperator ContractAward,Proposal Invitation No. 717- 23, Water Utility Meters and Monitoring Systems Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard@ contract based on the above -referenced Proposal Invitation. The contract is effective for an initial one-year term of December 1, 2023 through November 30, 2024, and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 717-23 at: www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded that, in accordance with the General Terms and Conditions, all purchase orders must be Processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative's administrator, you are not authorized to process a purchase order received directly from a Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a Cooperative member that you have reason to believe has not been received by the Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase order by email to info@buyboard.com. A list of Cooperative members is available on the buyboard.com website. Once the contract is active, the BuyBoard vendor relations staff will be contacting you to assist with the resources available and to provide any support you may need as an awarded BuyBoard vendor. On behalf of the Cooperative, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, feel free contact me at bids@buyboard.com. Sincerely, ^2Ta a ol%, 2CiN.PR Kristin Gardner, Bid Analyst Texas Association of School Boards, Inc., Administrator for The Local Government Purchasing Cooperative ..02.01.2921 Endorsed b7 ® TASAV ' Board° October 9, 2023 Sent Via Email: rsothortt@hydroprosolutions.com Becky Sothcatt HydnoPno Solutions 907 Rockmoor Or Georgetown, T% 78628 Welcome to BuyBoard! Re: Not7reofNati IPutura ngCoope t70 Award,-PmpomI Invitation No.717-23, Water Utility and Monitoring Systems Congratulations, The National Purchasing Cooperative (National Cooperative) has awarded your company a BuyBoard® contract based on the above -referenced Proposal Invitation. The contract is effective for an initial one-year term of December 1, 2023 through November 30, 2024, and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the National Purchasing Cooperative Vendor Award Agreement and General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 717-23 at www.buvboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded that, in accordance with the General Terms and Conditions, all purchase orders from National Cooperative members must be processed through the BuyRoard. Except as expressly authorized in writing by the Cooperative's administrator, you are not authorized to process a purchase order received directly from a National Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a National Cooperative member that you have reason to believe has not been received by the National Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase order by e-mail to info@buyboard.mm A list of National Cooperative members is available on the buyboard.com website. Once the contract is active, the BuyBoard vendor relations staff will be contacting you to assist with resources available and provide any support you may need as an awarded BuyBcard vendor. On behalf of the National Cooperative, we are looking forward to your participation in the program. If you have any questions, feel free to contact me at bids0buvboard.com. Sincerely, Kristin Gardner, Bid Analyst Texas Association of School Boards, Inc., Procurement Administrator for the National Purchasing Cooperative P.O. Box 400, Austin. Texas 78767-0480 � 800.695.2919 • buyboard. com ME i • I 1 P.O. Box 400, Austin, Texas 78767 000.695.2919 - blaspbuyboardcom - buyboara.com PROPOSER'S ACCEPTANCE AND AGREEMENT Proposal Invitation Name Water Utility Meters and Monitoring Systems Proposal Due Date/Opening Date and Time June 15, 2023, at 4:00 PM Location of Proposal Opening Proposal Invitation Number Texas Association of School Boards, Inc. 717-23 BuyBoard Department 12007 Research Blvd. Austin, TX 78759 Contract Term December 1, 2023, through November 30, 2024, Anticipated Cooperative Board Meeting Date with two possible one-year renewals. October 2023 By signature below, the undersigned acknowledges and agrees that you are authorized to submit this Propose, lncludlng making all acknowledgements, consents, and certifications herein, on behalf of Proposer and, to the best ofyour knowledge, the Information provided Is true, accurate, and complete. HvdroPro Solutions Name of Proposing Company Street Address Georgetown, TX, 78628 City, State, Zip 512-996-8944 Telephone Number of Authorized Company Official 512-879-9098 Fax Number of Authorized Company Official 4/24/2023 Date (Y)0' 00 A'. Signature of Authorized Company Official Printed Name of Authorized Company Official Position or Title of Authorized Company Official Federal ID Number Page 10 of 70 mmos. raax:mnmisws.ae.u.mv NMI,i 1 1 1 INSTRUCTIONS: P.O. Sax 400, Austin, Texas 78767 800.695.2919 - blaaa�buybcara.com - buyboard.com PROPOSAL FORMS PART 1: COMPLIANCE FORMS Proposer must review and complete all forms in this Proposal Forms Part 1: • Proposal Acknowledgements • Felony Conviction Disclosure • Resident/Nonresident Certification • Debarment Certification • Vendor Employment Certification • No Boycott Verification • No Excluded Nation or Foreign Terrorist Organization Certification • Historically Underutilized Business Certification • Acknowledgement of BuyBoard Technical Requirements • Construction -Related Goods and Services Affirmation • Deviation and Compliance • Vendor Consent for Name Brand Use • Confidential/Pmprietary Information • EDGAR Vendor Certification • Compliance Fortes Signature Page An authorized representative of Proposer must In/t/a/ /n the bottom r1ght corner ofeach page where indicated and complete and sign the Compliance Forms Signature Page. Proposer's failure to fully complete, initial, and sign forms as required may result in your Proposal being rejected as non -responsive. J:ia]14b9.1+_ 01:1�161TJ11401c]4Z140k&I The proposing company ("you" or `yours hereby acknowledges and agrees as follows: 1. You have carefully examined and understand all information and documentation associated with this Proposal Invitation, including the Instructions to Proposers, General Information, General Terms and Conditions, attachments/fors, appendices, item specifications, and line items (collectively "Requirements"); 2. By your response ("Proposal'I to this Proposal Invitation, you propose to supply the products or services submitted at the pricing quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or exceptions are noted in the Proposal; 3. By your Proposal, you acknowledge and certify all items set forth in the General Terms and Conditions, Section B.12 (Certifications), including all non -collusion certifications and certifications regarding legal, ethical, and other matters set forth therein. 4. Any and all deviations and exceptions to the Requirements have been noted in your Proposal on the required form and no others will be claimed; Initial ` ` J4 Page 11 of 70 mmos. ram: mnmisrs. ae. i 1.mv NMI,i 1 1 1 P.O. Sax 400, Austin, Texas 78767 800.695.2919 - b1dsgbuybeara.aem - buyboara.com S. If the Cooperative accepts any part of your Proposal and awards you a Contract, you will furnish all awarded products or services at the pricing quoted and in strict compliance with the Requirements (unless speck deviations or exceptions are noted on the required form and accepted by the Cooperative), including without limitation the Requirements related to: a. conducting business with Cooperative members, including offering pricing to members that is the best you offer compared to similarly situated customers in similar circumstances; b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation; c. the possible award of a piggy -back contract by the National Purchasing Cooperative or nonprofit entity, in which event you will offer the awarded products and services in accordance with the Requirements; and d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation of your Contract; 6. You have clearly identified on the included form any information in your Proposal that you believe to be confidential or proprietary or that you do not consider to be public information subject to public disclosure under the Texas Public Information Act or similar public information law; 7. The individual submitting this Proposal is duly authorized to enter into the contractual relationship represented by this Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a form or Proposal document) is authorized and has the requisite knowledge to provide the information and make the representations and certifications required in the Requirements; 8. You have carefully reviewed your Proposal, and certify that all information provided is true, complete, and accurate to the best of your knowledge, and you authorize the Cooperative to take such action as it deems appropriate to verity such information; and 9. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, will be grounds for disqualifying you from consideration for a contract award under this Proposal Invitation, termination of a contract award, or any other remedy or action provided for in the General Terms and Conditions or by law. FELONY CONVICTION DISCLOSURE Subsection (a) of Section 44.034 of the Texas Education Cade (Notification of Criminal History of Contractor) states: "A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony." Section 44.034 further states in Subsection (b): "A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract." Please o' e&(✓j one ofth following.. ❑ My company is a publicly -held corporation. (Advance notice requirement does not appty to publicly held corporation.) ® My company is not owned or operated by anyone who has been convicted of a felony. ❑ My company is owned/operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s): Details of Conviction(s): Initial: page 12 of 70 moons. rom: mnmisrs. ae. i 1.mv NMI,i 1 I I P.O. Sax 400, Austin, Texas 78767 800.695.2919 - bids( buyboara.aem •buyboara.rom RESIDENT/NONRESIDENT CERTIFICATION Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a "resident" proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A "nonresident" proposer is a person who is not a Texas resident. Please indicate the status of your company as a "resident" proposer or a "nonresident" proposer under these definitions. LIT Ma= Ma ❑X I certify that my company is a Resident Proposer. ❑ I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in which your company's principal place of business is located): Company Name Address City State Zip Code A. Does your resident state require a proposer whose principal place of business is in Texas to under -price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? ❑ Yes ❑ No What is the prescribed amount or percentage? $ or % DEBARMENT CERTIFICATION By signature on the Compliance Forms Signature Page, I certify that neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, "Debarment and Suspension," as described in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government -wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government -wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. VENDOR EMPLOYMENT CERTIFICATION Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor's ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company, or majority owner employ at least 500 people in Texas? C/e3se ci)e c* (h) one of Me fdb wing E ■ Initial: 'L1k Page 13 of 70 mmos. ram: mnnlsws. Cs.11.mv NMI,i 1 1 1 P.O. Sax 400, Austin, Texas 78767 800.695.2919 - blaa(Lbuyboard.aem • buyboara.rom NO BOYCOTT VERIFICATION A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel and will not boycott Israel during the tens of the contract Roc. Gah CDOE Ch. 2271), (2) does not boycott energy companies and will not boycott energy companies during the term of the contract (Toc. GovT CODE Ch. 2274 effective September 1, 2021), and (3) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of the contract against a firearm entity or firearm trade association (Toc. GovT CAGE Ch. 2274 effective September 1, 2021). Accordingly, this certification form is included to the extent required by law. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes. TEx. Gah CODE §808.001(1). "Boycott energy company" means, without an ordinary business purpose, refusing to deal with, temrinating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company: (A) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel -based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law; or (B) does business with a company described by Paragraph (A). TEx. GovT CODE §809.001(1) (effective September 1, 2021). "Discriminate against a firearm entity or firearm trade association" means, (A) with respect to the entity or association, to: (i) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (ii) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (iii) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; and (B) does not include: (i) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (ii) a company's refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship: (aa) to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency; or (bb) for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity's or association's status as a firearm entity or firearm trade association. Ta. GoVy CODE §2274.001(3) (effective September 1, 2021). By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not boycott Israel, boycott energy companies, or discriminate against a firearm entity or firearm trade association and will not do so during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. InitialP M Page 14 of M moons. �: mnmisrs. ae. i 1.mv J i • 1 1 1`1 P.O. Box 400, Austin, Texas 78767 000.695.2919 - bidsAbuyboara.com - buyboard.com NO EXCLUDED NATION OR FOREIGN TERRORISTORGANIZATION CERTIFICATION Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged inactive business operations with Sudan, Iran, or a foreign terrorist organization —specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or"MWBE"and all referred to in this form as a "HUB' is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form. (Please check (J) all thatapply) ❑ I certify that my company has been certified as a HUB in the following categories: ❑ Minority Owned Business ❑ Women Owned Business ❑ Service -Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §301(2), who has a service -connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) Certification Number: Name of Certifying Agency: ❑X My company has NOT been certified as a HUB. ACKNOWLEDGEMENT OF BUYBOARD TECHNICAL REQUIREMENTS Vendor shall review the BuyBoard Technical Requirements included in this Proposal Invitation. By signature on the Compliance Forms Signature Page, the undersigned affirms that Proposer has obtained a copy of the BuyBoard Technical Requirements, has read and understands the requirements, and certifies that Vendor is able to meet and will comply with those requirements except as follows: [List and explain BuyBoard Technical Requirements, if any, to which yourmmpany cannot orwillnot comply.] N/A Note: In accordance with the General Terms and Conditions of the Contract, to the extent Vendor is awarded a Contract under this Proposal Invitation but is unable or unwilling to meet the applicable BuyBoard Technical Requirements, the information available on the BuyBoard for Vendor's awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor's awarded products and services on the BuyBoard website. Further, to the extent Vendor has acknowledged ability to meet and comply with the BuyBoard Technical Requirements, any subsequent failure or refusal by Vendor to promptly provide information upon request to the Cooperative administrator in accordance with those technical requirements may be deemed ev of default under the Contract. Initial: Page 15 of 70 W cww Lwxs COM M�NGS v OB.11.NJ] NMI,i 1 1 1 P.O. Sax 400, Austin, Texas 78767 800.695.2919 - blaa(Lbuybeara.aem • buyboara.rom CONSTRUCTION -RELATED GOODS AND SERVICES AFFIRMATION The Cooperative issued the BuyBoard Procurement and Construction -Related Goods and Services Advisory for Texas Members ("Advisory"), which provides information specifically relevant to the procurement of construction -related goods and services by Texas Cooperative members. The Advisory, available at buvboard.comNendor/Resources.asox, provides an overview of certain legal requirements that are potentially relevant to a Cooperative member's procurement of construction or construction -related goods and services, including those for projects that may involve or require ardlitec[ure, engineering or independent testing services. A copy of the Advisory can also be provided upon request. Because many BuyBoard contracts include goods or installation services that might be considered construction -related, Proposer must make this Construction Related -Goods and Services Affirmation regardless of Type of goods or services associated with this Proposal Invitation. A contract awarded under this Proposal Invitation covers only the specific goods and/or services awarded by the Cooperative. As explained in the Advisory ("Advisory'), Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative. This Proposal Invitation and any Contract awarded thereunder does not include such services. Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code) and other applicable law and local policy. By signature on the Compliance Fortes Signature Page, Proposer affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction -related goods or services to a Cooperative member under a Contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before accepting the members Purchase Order or other agreement for construction - related goods or services. Initial: L'M Page 16 of 70 moons. raax:mnmisrs.ae.u.mv J i • I 1 N`I P.O. Box 400, Austin. Texas ]876] 000.695.2919 - bidspbuyboara.com - buyboara.com DEVIATION AND COMPLIANCE If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed information regarding the deviations on this form or an attachment to this form. Prior to completing this form, Vendor shall review the General Terms and Conditions section B.4 (Deviations from Item Specifications and General Terms and Conditions). Please note that, as provided in section 11.4, certain provisions of the General Terms and Conditions are NOT subject to deviation, and certain deviations will be deemed rejected without further action by the Cooperative. Any attempted deviation, whether directly or indirectly, to provisions identified in this Proposal Invitation as not subject to deviation shall be deemed rejected by the Cooperative and, unless otherwise withdrawn by Vendor, may result in Vendor's Proposal being rejected in its entirety. The Cooperative will consider any deviations in its contract award decision and reserves the right to accept or reject a proposal based upon any submitted deviation. In the absence of any deviation identified and described in accordance with the above, your company must fully comply with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitation if awarded a Contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative. The Cooperative, by and through the Cooperative administrator, may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right to accept or reject a Proposal based upon any submitted deviation. Please dirk (yq one of the following: ® NO; Deviations ❑ YeS; Deviations List and fully explain any deviations you are submitting: Initial:ll l J4 Page 17 of 70 mmos. raax: mnmisrs. ae.u.mv NMI,i 1 1 1 P.O. Box 400, Austin, Texas 78767 800.695.2919 - blaaa�buyboara.com - buyboara.com VENDOR CONSENT FOR NAME BRAND USE BuyBoard members seeking to make purchases using a Contract awarded under this Proposal Invitation may view information regarding awarded Vendors, including but not limited to product catalogs, pricelists, pricing, and Proposals, through the BuyBoard website. To improve and enhance the experience of BuyBoard members seeking to procure goods and services under the Contract utilizing the BuyBoard website, any Vendor logo, product images, and similar brand and trademark information provided by Vendor for purposes of the Contract ('Vendor Information') may be posted on the BuyBoard website. You acknowledge that, by submitting your Proposal, unless you specifically opt out below, you consent to use of your company's Vendor Information on the BuyBoard website if awarded a Contract. You further acknowledge that whether, where, and when to include the Vendor Information on the BuyBoard website shall be at the sole discretion of the BuyBoard Administrator. Vendor retains, however, the right of general quality control over the BuyBoard Administrators authorized display of proprietary Vendor Information. Neither the BuyBoard nor its administrator will be responsible for the use or distribution of Vendor Information by BuyBoard members or any other third party using the BuyBoard website. This Vendor Consent shall be effective for the full term of the Contract, including renewals, unless Vendor provides a signed, written notice revoking consent to contractadin mcbbuvboard.com. BuyBoard shall have up to thirty days from the date of receipt of a termination or revocation of a Vendor Consent to remove Vendor information from the BuyBoard website. This Vendor Consent is subject to the Terms and Conditions of the Contract, including, but not limited to, those terms pertaining to Disclaimer of Warranty and Limitation of Liability, Indemnification, and Intellectual Property Infringement. Vendor logo files must be submitted in one of the formats set forth in the BuyBoard Technical Requirements. Proposers are requested to submit this information with Vendors Proposal. (This consent shall not authorize use of your company's Vendor Information by BuyBoard if your company is not awarded a Contract.) OPT OUT: If your company wishes to opt out of the Vendor Consent for Name Brand Use, you must check the opt out box below. DONOTselect this box unless your company is opt/ng out ofth/s Vendor Consent for Name Brand Use. ❑ By checking this box, Vendor hereby declines to provide consent for use of Vendor Information (as defined herein) on the BuyBoard website. By opting out, Vendor acknowledges and agrees that, if Vendor is awarded a Contract under this Proposal Invitation, information available on the BuyBoard for Vendor's awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor's awarded products and services on the BuyBoard website. Initial: 11 1 PRV Page 18 of 70 moons. raax:mnmisrs.ae.u.mv NMI,i 1 1 1 P.O. Sax 400, Austin, Texas 78767 800.695.2919 - blaaa�buybcard.com - buyboard.com CONFIDENTIAL/PROPRIETARY INFORMATION l6 Public Disclosure laws All Proposals, fors, documentation, catalogs, pricelists, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, may be subject to the disdosure requirements of the Texas Public Information Act (Texas Government Code chapter 552.001, et seq.) or similar disclosure law. Proposer must clearly identify on this form any information in its Proposal (including forms, documentation, or other materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the inforation under the Texas Public Information Act or similar disclosure law. When required by the Texas Public Information Act or other disclosure law, Proposer may be notified of any third -party request for information in a Proposal that Proposer has identified in this for as proprietary or confidential. Does your Proposal (including fors, documentation, catalogs, priodists, or other materials submitted with the Proposal) contain information which Vendor considers proprietary or confidential? Please Ova (Y) "of ft &*MV ONO, I certify that none of the information included with this Proposal is considered confidential or proprietary. OYES, 1 certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form. If you responded "YES', you must dearly identify below the specific information you consider confidential or proprietary. List each page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative and Cooperative administrator shall not be responsible for a Proposer's failure to clearly identify inforation considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and Cooperative administrator will disclose information when required by law, even if such information has been identified herein as information Vendor considers confidential or proprietary. Confidential / Proprietary Information: Initialli "�'t Page 19 of 70 moons. ram: mnnlsrs. Cs.11.mv NMI,i 1 1 1 B. Copyright Information P.O. Box 400, Austin, Texas 78767 800.695.2919 - blaa�buyboard.com - buyboara.com Does your Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) contain copyright information? Raw dwor (v) zve offfis rofflopmW ❑X NO, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does not contain copyright information. ❑ YES, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does contain copyright information. If you responded "YES", clearly identify below the specific documents or pages containing copyright information. Copyright Information: C. Consent to Release Confidential/Proprietary/Copyright Information to BuyBoard Members BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors. If you identified information on this forth as confidential, proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such information on the secure BuyBoard website for members. Note: Neither the Cooperative nor Cooperative administrator will be responsible for the use or distribution of information by BuyBoard members or any other party. D. Consent to Release Proposal Tabulation Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendor consents and agrees that, upon Contract award, the Cooperative may publicly release, including posting on the public BuyBoard website, a copy of the proposal tabulation and award information for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specked pricing; and Vendor award or non -award information. Initial:' 11 Jkq Page 20 of 70 moons. ram: mnmisrs. ae. i r.mv NMI,i 1 1 1 P.O. Sax 400, Austin, Texas 78767 800.695.2919 - blaa�buyboara.com - buyboara.com EDGAR VENDOR CERTIFICATION (2 CFR Part 200 and Appendix II) When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the "Uniform Guidance" or new "EDGAW. All Vendors submitting a Proposal must complete this EDGAR Certification Forth regarding Vendors willingness and ability to comply with certain requirements which may be applicable to specific Cooperative member purchases using federal grant funds. Completed forms will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the terms and conditions of the BuyBoard contract, to address the members specific contractual needs, including contract requirements for a procurement using federal grants or contracts. ForggCb of the items below, Vendor should certify Vendor's agreement and ability to comply, where applicable, byhaving Vendor's authorized representative check the applicable boxes, Initial each page, and sign the Compliance Forms Signature Page. If)rou fail to complete any item in this form, the Cooperative wNconsiderandmaylist the ✓eador's response on the BuyBoard ats'NO,'the Vendor is unable or unwilling to comply. A "NO" response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1. Vendor Violation or Breach of Contract Terms: Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order or Cooperative member ancillary contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor Violation and breach of contract terms. ® YES, I agree. ❑ NO, I do not agree. 2. Termination for Cause or Convenience: For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the following term and condition shall apply: The Cooperative membermay terminate orcancelanyPurchase Omer underthis Conbactatany rime, withorwithout cause, by providing seven (7) business days advance written notice to the ✓er. abr. IfthisAgreement is terminated in accordance with this Paragraph, the Cooperative member shall only be required to pay ✓endor fargoods orservices delivered to the Cooperabve memberpnor to the termination and not otherwise returned in accordance with Vendo/s retum policy: If the Cooperative member has paid Vendor for goods or services not yet provided as of the date of terminatian Vendorshallimmediatelyre&fidsuchpaym t(s)• If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative members Purchase Order or ancillary agreement agreed to by the Vendor, the Cooperative members provision shall control. IX YES, I agree. ElNO, I do not agree. Initial 1 M 1 k Page 21 of 70 woos. row: mnmisvcs. ae. i 1.mv NMI,i 1 1 1 3. Equal Employment Opportunity: P.O. Sax 400, Austin, Texas 78767 800.695.2919 - blaa�buyboara.com - buyboara.com Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and implementing regulations at 41 CFR Part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor." The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of "federally assisted construction contract" in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision. IN YES, I agree. ❑ NO, I do not agree. 4. Davis -Bacon Act: When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction contracts/purchases in excess of $2,000, Vendor shall comply with the Davis -Bacon Act (40 USC 3141-3144, and 3145- 3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction '�. In accordance with the statute, Vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specked in a wage determinate made by the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at beta.sam.gov. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendors acceptance of the wage determination. Vendor further agrees that it shall also comply with the Copeland "Anti -Kickback" Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Of YES, I agree. ❑ NO, I do not agree. S. Contract Work Hours and Safety Standards Act Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. ® YES, I agree. ❑ NO, I do not agree. Initial:l'1 44 Page 22 of 70 mmos. ram: mnmisrs. ae. i 1.mv P.O. Box 400, Austin, Texas 78767 800.695.2919 - blaa(Lbuyboara.com - buyboara.com 6. Right to Inventions Made Under a Contract or Agreement: If the Cooperative members Federal award meets the definition of "funding agreement" under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business fine or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that "funding agreement," the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. YES, I agree. ❑ NO, I do not agree. 7. Clean Air Act and Federal Water Pollution Control Act: Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended — Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non -Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401- 7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act. 09 YES, I agree. ❑ NO, I do not agree. S. Debarment and Suspension: Debarment and Suspension (Executive Orders 12549 and 12689) — A contract award (see 2 CFR 180.220) must not be made to parties listed on the government -wide exclusions in the System for Award Management (SAM), in accordance with the ONE guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235), "Debarment and Suspension." SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that Vendor is not currently listed on the government -wide exclusions in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government -wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. IX YES, I agree. ❑ NO, I do not agree. 9. Byrd Anti -Lobbying Amendment: Byrd Anti -Lobbying Amendment (31 USC 1352) - Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non - Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non -Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 USC 1352). YES, I agree. ❑ NO, I do not agree. m Initial:m M Page 23 of A woos. row: mnmisrs. ae. i 1.mv NMI,i 1 1 1 10. Procurement of Recovered Materials: P.O. Box 400, Austin, Texas 78767 800.695.2919 - blaa(Lbuyboara.com - buyboara.com For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by Ore Resource Conservation and Recovery Act where applicable and provide such information and cen ificetiors as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. ® YES, I agree. ❑ NO, I do not agree. 11. Domestic Preferences for Procurements: Where appropriate and consistent with law, 2 CFR §200.322 contains certain considerations for domestic preferences for procurements which may be applicable to Cooperative members using federal funds. When required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member regarding Vendors products, including whether goods, products, or materials are produced in the United States. IX YES, I agree. ❑ NO, I do not agree. 12. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment 2 CFR §200.216 prohibits expending federal loan or grant funds to procure or obtain certain telecommunications and video surveillance services or equipment. To the extent applicable and when required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member to confirm whether any telecommunications or video surveillance services or equipment provided by Vendor is covered equipment or covered services under 2 CFR §200.216. 09 YES, I agree. ❑ NO, I do not agree. 13. Profit as a Separate Element of Price: For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required to negotiate profit as a separate element of the price. See, 2 CFR 200.324(b). When required by a Cooperative member, Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendors Cooperative Contract. IX YES, I agree. ❑ NO, I do not agree. 14. General Compliance and Cooperation with Cooperative Members: In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements. IN YES, I agree. ❑ NO, I do not agree. Initiall h 1 M Page 24 of M woos. roix: mBmisrs. ere. h 1.mv NMI,i • I 1 P.O. Sax 400, Austin, Texas 78767 800.695.2919 - bidsasbuyboard.com-buyboard.com COMPLIANCE FORMS SIGNATURE PAGE By initialing pages and by signature below, I certify that I have reviewed the following fors; that the information provided therein is true, complete, and accurate; and that I am authorized by my company to make all certifications, consents, acknowledgements, and agreements contained herein: • Proposal Acknowledgements • Felony Conviction Disclosure • Debarment Certification • Resident/Nonresident Certification • Vendor Employment Certification • No Boycott Verification • No Excluded Nation or Foreign Terrorist Organization Certification • Historically Undemtilized Business Certification • Construction -Related Goods and Services Affirmation • Acknowledgement of BuyBoard Technical Requirements • Deviation and Compliance • Vendor Consent for Name Brand Use • Confidential/Proprietary Information • EDGAR Vendor Certification HvdroPro Solutions Company Name INS Signature of Authorized Company Official Maurice De Vries COO Printed Name and Title 4/24/2023 Date Page 25 of 70 m000s.raa•:mnnlsrs.as.u.mv J D 1 10 �=1 RO. Boa 400, Austin, Texas 78767 800.995.2910 • bldssbuyboard.com • buybeard.com PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS INSTRUCTIONS: Proposer must completely and accurately provide all information requested in the following Vendor Information Forms or your Proposal may be rejected as non -responsive: • Vendor Business Name • Vendor Contact Information • Federal and State/Purchasing Cooperative Experience • Governmental References • Company Profile • Texas Regional Service Designation • State Service Designation • National Purchasing Cooperative Vendor Award Agreement (YerMasserNng outside texasm/y) • Local/Authorized Seller Listings • Manufacturer Dealer Designation • Proposal Invitation Questionnaire • Vendor Request to Self -Report BuyBoard Purchases (Opsorw9 To the extent any information requested is not applicable to your company, you must so indicate on the form. VENDOR BUSINESS NAME By submitting a Proposal, Vendor is seeking to enter into a legal contract with the Cooperative. As such, Vendor must be an individual or legal business entity capable of entering into a binding contract. Name of Proposing Company HvdroPro Solutions please meet (v) one of the khos ng: Type of Business: ❑ Individual/Sole Proprietor ❑ Corporation 91 Limited Liability Company ❑ Partnership ❑ Other (Specify: ) State of Incorporation (if applicable): Federal Employer Identification Number: 45-5510009 (Vendormust iudi dea cmnp/etc+dIRS W-9 fwm with d>eirprnpasaQ Name by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note: If different than the Name of propauirg Company Istedabow, onryvakd bade nar (dba,aka,etc) of the proposrg Company may be cmdand a copy ofy"AssumcdNam CeATicate(s), ifappl�b/e, mustbeattached.) Page 26 of ]m mmos. ram: mBmisvcs. ae. i 1.mv Wm9 Request for Taxpayer Ginnie Form to the Form Identification Number and Certification requester. Do not pay.OWO W late) w 'rend to the IRS. Imam gevenw5ery leGo to ww.pa.8ov/FomrW9 for Instructions end Me mi Information. w t Name (as WhOwn on year idOWlle tax Me). Name is required on this lie; do rim lmve this line blank. HPSuc a 9ueneee mm✓oiangaraea amity remit. I din✓ant tram above HydrOpro Solutions aCherW mprepnafe MxbNdralto tlaflfimtMnWMpwsanwMm atmaMwexad m6ml.aMCN ONyomdOw a Enempfwl5(wda apply any Internal arvm bone, CBmn When. not adMduals; see Q InaWctiom on page3): ❑bkNkuVWepreplNaW [ICCor on ❑scory.a^aam ❑pwmmb'e ❑Tms Wme elgb-member UUC Exempt Nye cane(e still_ O lYnded wi company. EnW Me ascIemllcationm (C=C cap5Pwtsa ratian. 3 compounds. P=bhlp)P so Nola: kmeeppropriatebw in the lmeebovelarthe tecWsificeliondiM wrgManembar onrrer. Motorola Exemption tram FATCA reporting y "I IN is cismilM as a NngM-member Il that b Wvparded horn Me assets obtain the oat of lM=is code (it any) andhx LUC Met is not disrepWNd form the rower V U.S. fMWal an numbert U erehiM, a WM19-m w=than S2 I Mdiarep from the owner shout Meek am bananas max for eve to daelMalbn a ere estate. Oferawk bucliansta we°wl•R^"v^"v"^^m,••LLSJ 6 Address more 1, mreel. and on. W wM no.) 9m kabuolana RequeafeisrenewMedwna(opiiort* 907 Rackmchor or 0 Clh, slele, and ➢Pwde Georgetown TX 78628 T fact M numbs" Not ppum•ll a• Ta er ldentlficatim Number IN Enter "or TIN in the appropriate boa. The TIN provided must match the More given an line t to avoid ISoaiala ftnu~ Is formally your socialsocWdy number ISSN For. ever, fora backup withholding, spec Ron inor,an ifthis entity, sat 1yo Inwuebns for Pam I. War. For resident alien, sob proprietor, nt dlwon � =m hum How entities, It h your employer identification number (EIN). M you do not have a number, see Now to get a T/N, later. or Note: It the account M in more than am name, see Me instructions b line 1. Also No Whet Name and I EmpWw 10errhaeslbn mumbw Number To Give Me Reasoner for guidelines on whom amber to enter. F—F, F—F—T-7—r Under WWimol injury. I coal th : 1. The number shown on this form is my contact Taxpayer identigcalion number (or I w waakg for a number M be iswed M me); and 2.1 am not subject to backup withholding becaum: (a) I am exempt from backup withholding, W (b) I have nth been botiged by the Internal Revenue Service IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends. or (c) the IRS has banned me that I am no longer subject W backup withholding; arse 3.1 am a U.S, clued W other U.S. portion (domed below); and <. The FATCA codes) entered on this card td any) indicabg Mat I w exempt from FATCA reporting M correct. CenMcaeon Mabucibna You mud crop nut dam 2 above r you neat been method WIN IRS tat you wttvrenlly sugad to backup withholding awause you have failed to report all interest a dvkderds on your Its return. For real estate tmmad . A 2 don Its apply. For mortgage interest paid, acquiedion W abarwonment of semaed property, calcelatd de ,con Oiona tc an individual database areyemenl IPA), and gmeraly, peymmb other Man interal artd tliNdmtla, yap w rat rwulretl M9i41 the eriacetion, but your must provide your correct TN. See Me instructions for Port It Wwr Sign Here General Instructions Section references are to the Internal Revenue Code union othervriee noted. Future developrmnb. For the latest inmrmatbn about developments related to Fond W-9 and its instructions, such as legislation enacted afier May were pubhs ed, go to wmv.in.gov/FormW9. Purpose of Form An individual an entity (Form W-9 requested who is required to file an information return with the IRS must obtain your correct topayer identification former (TIN which May your Sobial secunty number ISSN, individual Taxpayer Identification number (MIN), adoption taxpayer identification number (ATIN. or employer identification number (EINI, to report an an information mum the moult paid to you, on other amount reparable on an Information return. Examples of information returns include, but are not limited to, the following. • Fcad 1099-INT (interest earned or paid) 1 • Form 1Wei (dNidmds, including Mom treat stocks or apparel ands) a Form 10991 (varlous types a income, prizes, awards, or gross probeeds) • Form IM-B (stock or mutual fund Ulm and carbon other tanndiom by brokers) a Fo rn 109" (proceeds from real estate transactions) • Form 1099-K (merchant card and third NM network transactions) a Form IWHO (home mortgage interest), 1ffli (student Man Inbraat), 1999-T (Midonl) Form 1099-0 fabricated debt) • Form 1 099-A (acquisition or abarbsonment of secured properly) Use Form W-9 only if you wa U.S. person find IMEN a resident Wien), to provide your correct TIN. If your Oo=1 mourn Form W3 to fine regteser wdh a TIN, you tdght be sub/ea to backup withholCeg. See Whit Is backup withholding, leer. Ca. No. 10231X Form 9Y'B IRe¢ 10-201M J D a a I �=1 RO. Boa 400, Austln, Texas 78767 800.696.2919 • blds�buyboara.com • buyboard.com JI41!BIG] ad41i!kFAG011!l74]Oki IFA001�I Vendor shall provide the requested Vendor Contact Information in the electronic proposal submission system including contract, purchase order. RFQ and invoice contacts (or, ifsubmitting a hard copy Proposal, timely request and complete the Vendor Contact Information form in accordance with the Instructions to Proposers). FEDERAL AND STATE/PURCHASING COOPERATIVE The Cooperative strives to provide Cooperative members with the best services and products at the best prices available from Vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions. 1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last fiscal year: $ 500,000 . (The period of the 12-month period is January /December ). In the event that a dollar value is not an appropriate measure of the sales, provide and describe your own measure of the sales of the item(s). 2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances. 3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives as required. FORMERCURRENT DO AWARDED VENDOR?PURCHASING .. COMMODITY VENDOR D 1. Federal General Services Administration N N 2. T-PASS (state of Texas) N N 3. OMNIA Partners N N 4. Sourcewell (NJPA) N N 5. E&I Cooperative N N 6. Houston -Galveston Area Council (HGAC) Y 2014-present meters, software, Leak dectegion, installation 7. Choice Partners N N 8. The Intedocal Purchasing System (TIPS) N N 9. Other N n ❑ MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS. CURRENT BUYBOARD VENDORS If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts. Current Discount (0/6): EwlanahOn: Proposed Discount (0/6): Page 27 of 70 mmos.. ramS Connlsvcv. C8. u.mn J D 1 1 I �=1 RO. Boa 400, Austin, Texas 78767 800.995.2910 • blds�abuyboard.com • buyboard.com KeITA4:l,1u141!kC14:l4y4:»,[a]4' For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existing pricing/discounts you offer each customer. The Cooperative may determine whether pricing/discounts are fair and reasonable by comparing pricing/discounts stated in your Proposal with the pricing/discounts you offer other governmental customers. Attach additional pages if necessary. Quantity/ Entity Name Contact Phone# Email Address Discount Volume 1. City of Sache Vanesa Lopez 46o-42o-476z vtopezcacityofsache.com 20% 2.City of Converse Jonathan Smith 210-658-5356 ismithtaconversetx.net 20% 3.Cith of Princeton Tommy MaoO 972-734-2416 tmaDD(0)Dflncetontx.us 20% 4.Yancv WSC Scooter Manoold 830-741-5264 scootermanoold(a)vancevwater.com 20% 5.City of McKinnev Patrick HacHer 972-547-7543 Dhackler(@nnckinnevtexas.om 20% Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give better discounts (lower pricing) than indicated? YES ❑ NO ® If YES, please explain: COMPANY PROFILE Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) Page 28 of TI mono SWMMlsrs.a8.1Lmv HydroPro Solutions is an organization dedicated to delivering real world solutions for utilities including AMR/AMI metering systems, distribution network monitoring as well as advanced reporting and analytics. We have a combined industry experience of over 90 years, with first-hand knowledge of the day-to-day challenges faced by utilities. The strength of our organization is reflected by our business partners and customers. HydroPro Solutions, LLC is a company founded July of 2012. We are a Master Meter Premier Partner. J D a a I �=1 RO. Boa 400, Austin, Texas 78767 800.696.2919 • bidsaabuyboara.com • buyboard.com TEXAS REGIONAL SERVICE DESIGNATION 7hisform must be completed in the electron1c proposal submisslon system (or, ifsubmitting ahard copy Proposal timely request and complete the form in accordance with the Instructions to Proposers). The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. In the electronic proposal submission system, you must indicate if you will service Texas Cooperative members statewide or, if you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service. If you propose to serve different regions for different products or services included in your Proposal, you must complete and submit a separate Texas Regional Service Designation forth for each group of products and clearly indicate the products or services to which the designation applies. (Additional forms can be obtained by contacting bids(mlbuvboard.com atleast five (5) business days pnorto the Proposal Due Date.) By designating a region or regions, you are certifying that you are authorizedand willing to provide the proposed products and services In those regions. Designating regions in which you are either unable or unwilling to provide the specified products and services shall begrounds for either rejection of your Proposal or, If awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you mustso indicate on the (am in the ekictromcproposalsubmisston system. Regional Education Service Centers Region and Headquarters 1 Edinburg 2 Corpus Christi 3 Viictoria 4 Houston 5 Beaumont 6 Huntsville 7 Kilgore 8 Mount Pleasant 9 Wichita Falls 10 Richardson 11 Fort Worth 12 Wam 13 Austin 14 Abilene 15 San Angelo 16 Amarillo 17 Lubbock 18 Midland 19 El Paso 20 San Antonio Page 29 of 70 moons.. rams mBMlsrs. Cs. u.mv RO. Bar 400, Austin, Tw as 78" 7 BOO.Beb.]Yte • bidsObuyboa,d.ebm • buybeaea.eem '-i fA d 41-14 ftyJ (614 7/ds form must be completed in the electronic proposal submission system (or, ifsubmitting ahard copy Proposal, timely request and complete the in accordance with the Instructions to Proposers). As set forth in the Proposal Invitation, it is the Cooperative's intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy -back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire United States or only specific states, you must complete the State Service Designation informabrm in the electronic pmposalsubmission system. (Abte: If you plan to service Texas Cooperative members, be sure that you cvmp(ete the Texas Regional Service Designation farm.) In addition to this form, to be considered for a piggy -back award by the National Purchasing Cooperative, you must have an authorized representative sign the National Purchasing Cooperative ✓endorAwardAgreement that follows this page. If you serve different states for different products or services included in your Proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. (Additional forms can be obtained by contacting bids(&buvboard.com at least five (5) business days prior to the proposal Due Date.) By designating a state estates, you are certifying that you are authorized and willing to provide the proposed products and services in those states. Designating states /n which you are either unable orunwilling to provide the spec/fled products and services shall be grounds for either rejection cfyour proposal or, ifawarded, termination ofyour Contract • I will service all states in the United States. • I will not service all states in the United States. Alabama Montana Alaska Nebraska Arimna Nevada Arkansas New Hampshire California (Public Contract Code 20118 & 20652) New Jersey Colorado New Mmco Connecticut New York Delaware North Carolina District of Columbia North Dakota Florida Ohio Georgia Oklahoma Hawaii Oregon Idaho Pennsylvania Illinois Rhode Island Indiana South Carolina Iowa South Dakota Kansas Tennessee Kentucky Texas Louisiana Utah Maine Vermont Maryland Virginia Massachusetts Washington Michigan West Virginia Minnesota Wisconsin Mississippi Wyoming Missouri Page 30 of 70 D P.Q. Box 400, Austin, Texas 78767 800.695.2919 • bidsCcobuyboard.com • buyboard.com NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this Proposal Invitation may be "piggy -backed" by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States. If you agree to be considered for a piggy -back award by the National Purchasing Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form, in your Proposal. By signing this form, Proposer (referred to in this Agreement as "Vendor") agrees as follows: 1. Vendor acknowledges that if The Local Government Purchasing Cooperative 'Texas Cooperative's awards Vendor a contract under this Proposal Invitation ('Underlying Award"), the National Purchasing Cooperative ("National Cooperative") may - but is not required to - "piggy -back" on or re -award all or a portion of that Underlying Award ("Piggy -Back Award'. By signing this National Cooperative Vendor Award Agreement ("Agreement's, Vendor accepts and agrees to be bound by any such Piggy -Back Award as provided for herein. 2. In the event National Cooperative awards Vendor a Piggy -Back Award, the National Cooperative Administrator ("BuyBoard Administrator's will notify Vendor in writing of such Piggy -Back Award, which award shall commence on the effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy -Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its BuyBoard Administrator in writing. 3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e., lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator. 5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy -Back Award. Vendor shall remit payment to National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members, vendor invoices, and/or such other documentation regarding those purchase orders as the Cooperative's administrators may require in their reasonable discretion for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, upon reasonable written notice, to review Vendor's records pertaining to purchases made by National Cooperative members in order to verify the accuracy of service fees. 6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict. PROPOSAL FORMS COMM/SVCS V.08.11.2021 Page 31 of 70 P.O. Box aoo, Austin, Tsars 78767 600.ee5.2919 • bidaPbuybe®rd.som • buyboara.com 7. This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue for any dispute shall lie in the federal district court of Alexandria, Virginia. 8. Vendor acknowledges and agrees that the award of a Piggy -Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy - Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy -Back Award as provided for herein. WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. HydroPro Solutions Name of Vendor mb,.,,,.. 00kkQ, Signature of Authorized Company Official Proposal Invitation Number Maurice DeVries Printed Name of Authorized Company Official 6/9/2023 Page 32 of 70 RO. Bar 400, Austln, Tw as 78" 7 BOO.Beb.]Yte • bldsObuyboa,E.ebm • buybeard.eem LOCATION/AUTHORIZED SELLER LISTINGS If you have more than one location/authorized seller that will service a Contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. Ifyou area product manufacturer and wish to designate Designated Dealers as defined In the General Terms and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. Location/Authorized Seller Name Contact Person Contact (Mailing Address, Information Phone, Fax, Email) Page 33 of TI D P.Q. Box 400, Austin, Texas 78767 800.695.2919 • bidsCcobuyboard.com • buyboard.com MANUFACTURER DEALER DESIGNATION If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers ("Designated Dealers') to receive Cooperative member Purchase Orders on Vendor's behalf, you must complete this form for each dealer you wish to designate. Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such designations are for Vendor's convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor's Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but not limited to suspension and termination of Vendor's Contract for nonpayment of service fees. If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing. The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor's behalf under the Contract. Further, the Cooperative administrator shall be authorized to remove or suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion. If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated Dealer below. If you wish to designate multiple dealers, please duplicate this form as necessary. HydroPro Solutions Designated Dealer Name 907 Rockmoor Dr Designated Dealer Address Georgetown City 512-713-7282 Phone Number rsothcott(cDhydroprosolutions.com Email address Designated Dealer Contact Person TX 78628 State Zip Code 512-879-9098 Fax Number 45-5510009 Designated Dealer Tax ID Number* (*attach W-9) PROPOSAL FORMS COMM/SVCS V.08.11.2021 Page 34 of 70 RO. Bar 400, Austln, Tw as 78" 7 BOO.Beb.]Yte • bldsObuyboard.ebm • buybeaea.eom PROPOSAL INVITATION QUESTIONNAIRE The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services ("Work'l under the BuyBoard contract contemplated by this Proposal Invitation ("Contract"). Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire and submit in one document with your Proposal. You must submit the questionnaire and responses with your Proposal or the Proposal will not be considered. 1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition by another entity. HydroPro Solutions has been operating for 11 years, t is not up for sale or in the process of a unbon. 2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract. HydroPro Solutions is a full -service distributor group with 27 employees. The 3 executive managers have over 70 years of a Wnence in the water works industry with AMR/AMI a Wnence. Staff, ham Branch Manager, Prcjxt Managers, Sales Associates, AP, AR, mstomer Service, warehouse employees are all train m take care of the metering and lead detection needs of our customers in Texas, OK, and Kansas. 3. Marketing Strateav: For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or part of �your Proposal. (Exam : Expla/n how your c=p3ny wi//inibWlyinform Cooperative nlenl(.l Of jvur id CLwh2CY and 1m v y i "/CLYItir) to 5lmAp t the BuyELerd lzY rile dwabo 1 tithe Conftext term.) Attach additional pages if necessary. HydroPro Solutions Is a Master Meter premier distributor In the AMI/AMR markeL We warehouse metering products and do turnkey pro" for municipalities and water districts. HydroPro Solutions wll use the BuyBoard mnb-act to move customers from manually read metiers to a drive -by (AMR) or Poord Network Systan (AMP without having to expend time and resouloas on an UP. [Ming our relabonsNp with the customer and promoting Buyboard's Interlocal caudidore the purchasing deParbrent will be able W aloes the entity to get the product Mey want without havng W spend endless time levlMng responses. Page 35 of 70 D P.Q. Box 400, Austin, Texas 78767 800.695.2919 • bidsCcobuyboard.com • buyboard.com 4. Describe Proposer's financial capability to perform the Contract. State or describe the firm's financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm's past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm. HydroPro Solutions is a rapid growing company with an excellent financial strength and rating. Our Banker, Sovereign Bank can provide a rating if needed. Bonding capacity is $10 million, insurance coverage is currently $5 millions liability. We have not bankruptcy, receivership, or insolvency within our financial principals 5. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? If so, provide detailed information on the nature of such items and prospects for resolution. No outstanding financial judgements or currently in default 6. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or that have been terminated for any reason. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work, or termination. None 7. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought against your firm, or any of the firm's past or present owners, principal shareholders or stockholders, officers, agents or employees, that relate to or arise from a contract similar to this Contract or the Work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim, and resolution or current status. None PROPOSAL FORMS COMM/SVCS V.08.11.2021 Page 36 of 70 P.O. Box 400, Austin, Texas 78767 800.695.2919 - bids@buyboara.mm - buybcard.com VENDOR REQUEST TO SELF -REPORT BUYBOARD PURCHASES The General Terms and Conditions require that all Purchase Orders generated by or under any Contract awarded under this Proposal Invitation be processed through the BuyBoard and, except as expressly authorized in writing by the Cooperative administrator, Vendors are not authorized to process Purchase Orders received directly from Cooperative members that have not been processed through the BuyBoard or provided to the Cooperative. In accordance with this provision, Vendor may request authorization of the Cooperative administrator to self -report Cooperative member purchases if awarded a Contract under this Proposal Invitation. By making such a request, Vendor acknowledges and agrees that self -reporting is specifically subject to and conditioned upon (1) Vendor's agreement to the Additional Terms and Conditions for BuyBoard Self -Reporting which are included in this Proposal Invitation and incorporated herein for all purposes and (2) approval of this request in writing by the Cooperative administrator. Note., This form Is NOTrequlred as part ofyour proposal. You should sign and return this form ONLY /fyou wish to request authorizatlon to self -report BuyBoard purchases. Any request to self -report will not be effective, and Vendor shall not be authorized to self -report BuyBoard member purchases, unless and until (1) Vendor is awarded a Contract under this Proposal Invitation, and (2) the request has been approved in writing by the Cooperative administrator. By my signature below, I hereby request authorization from the Cooperative administrator to self -report BuyBoard purchases if my company is awarded a Contract. I certify that ram authorized by the above -named Vendor to approve this form, and I have recelved and read the Addltlonal Terms and Conditions for BuyBoard Self -Reporting Included In this Proposal InvItatlon and do hereby approve and agree to such terms and conditions on behalf of Vendor. NAME OF VENDOR: HVdrOPPO Solutions (Y)O1�.� Ak� Signature of Vendor Authorized Representative Printed Name: Title: Date: 6/9/200 ( For Coop 900w Adminisbator Use Only) Approved by BuyBoard Administrator: Effective/Start Date for Self -Reporting: Page 37 of 70 RO. Bar 400, Austln, Tw as 78" 7 BOO.Beb.]Yte • bidgebuyboard.sum • buybeard.eem I;jk;[QZ&J_J_jI&J ;jxa)Ij(q_71I(e]0FYUuIuF_1kkr1 The categories and items specified for this Proposal Invitation are summarized below. For full Proposal Specifications, you must review and complete the Proposal Specification information in the electronic proposal submission system in accordance with the Instructions to Proposers (or, if submitting a hard copy Proposal, timely request and complete the Proposal Specification Form in accordance with the Instructions to Proposers). PROPOSAL N07F.Vendors shall submit catalog(s)/pricelist(s) with their Proposal response or the Proposal will not be considered. Vendors shall submit cetalog(s)/pricelist(s) with the Proposal in a readily available and readable electronic format, with Excel or searchable PDF preferred. No paper catalogs o/manUfacta/e//yendo/Webs/tes W///be accepted. Section I: Equipment. products. and Supplies I. Discount (%) off catalog/pricelist for Water Utility Meters and Controllers. 2. Discount (%) off catalog/pricelist for Water Utility Meter Software Management and Electronic Monitoring Systems. 3. Discount (%) off catalog/pricelist for Automated Water Meter Reading Systems (offsite/mobile data collection, transmitters, and related components). 4. Discount (%) off catalog/pricelist for Water Leak, Lead, and Backflow Detection Equipment. 5. Discount (%) off catalog/pricelist for Water Leak, Lead, and Backflow Detection Services. 6. Discount (%) off catalog/pricelist for All Other Water Utility Meter Supplies and Equipment Section II: Installation and Repair Service 7. Hourly Labor Rate for Installation/Repair Service of Water Utility Meter Equipment and Products, not to exceed hourly labor rate for Installation/Repair Service of Water Utility Meter Equipment and Products. Page M of M P.O. Box 400,Austln, Texas 78767 900.695.2919 • blds( buyboara.com • buyboard.com REQUIRED FORMS CHECKLIST (Rl?" dredc (v) the (o//olwng) ® Reviewed/Completed: Proposer's Acceptance and Agreement PROPOSAL FORMS PART I: COMPLIANCE FORMS Reviewed/Completed: Proposal Acknowledgements Reviewed/Completed: Felony Conviction Disclosure Reviewed/Completed: Resident/ Nonresident Certification Reviewed/Completed: Debarment Certification Reviewed/Completed: Vendor Employment Certification Reviewed/Completed: No Boycott Verification Reviewed/Completed: No Excluded Nation or Foreign Terrorist Organization Certification Reviewed/Completed: Historically Underutilized Business Certification Reviewed/Completed: Acknowledgement of BuyBoard Technical Requirements Reviewed/Completed: Construction -Related Goods and Services Affirmation Reviewed/Completed: Deviation and Compliance Reviewed/Completed: Vendor Consent for Name Brand Use Reviewed/Completed: Confidential/Proprietary Information Reviewed/Completed: EDGAR Vendor Certification Reviewed/Completed: Compliance Forms Signature Page PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS Reviewed/Completed: Vendor Business Name Reviewed/Completed: Vendor Contact Information (rompkteinekc kpmpa lmbminronsystem) Reviewed/Completed: Federal and State/Purchasing Cooperative Experience Reviewed/Completed: Governmental References Reviewed/Completed: Company Profile Reviewed/Completed: Texas Regional Service Designation(compkreinekebonicpmposalsubmissionsystem) Reviewed/Completed: State Service Designation(completeinelectronicpmposli bmissionsystem) Reviewed/Completed: National Purchasing Cooperative VendorAward Agreement(Vmds%vwrvoubwde Te any) Reviewed/Completed: Local/Authorized Seller Listings Reviewed/Completed: Manufacturer Dealer Designation Reviewed/Completed: Proposal Invitation Questionnaire Reviewed/Completed: Vendor Request to Self -Report BuyBoard Purchases (opbmal) ® Reviewed/Completed: Proposal Specifications Discount(%) off Cata/og/PnCe/istand/orotherrequiredpncing information induding CatalcgVPricelists (orno bid response) mustbesubmitted with the Proposal or the Proposa/ will not be mnsidered. Page 39 of 70 �� i ■ i i do 0 P.O. Box 800, Austin, Texas 78767 a 00.6 9S.2919 • bldsCw buyeoard.com • buyhoard.com THE LOCAL GOVERNMENT PURCHASING COOPERATIVE ADDENDUM NO. 1 Proposal Invitation No. 717-23 Water Utility Meters and Monitoring Systems The following addendum is issued to Proposal Invitation No. 717-23, Water Utility Meters and Monitoring Systems and shall become a permanent part of the Proposal Invitation document: NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT The National Purchasing Cooperative Vendor Award Agreement form included in the original Proposal Invitation is deleted and replaced with the attached form. Vendors seeking to be considered for a piggyback award to the National Purchasing Cooperative as set forth in the Proposal Invitation must sign and submit the attached National Purchasing Cooperative Vendor Agreement form. Please sign and return one copy of this Addendum with your proposal as verification of your receipt and compliance with the information contained in this Addendum. Company Name: HydroPro Solutions 907 Rockmoor Dr, Georgetown, TX 78628 Address: Signature of Authorized Company Official: 972-832-2832 Telephone Number: C00 Title: 6/9/2023 Date: ADDENDUM NO. 1, PROPOSAL INVITATION NO. 717-23 Page 1 of 3 P.O. Box 400, Austin, Texas 78767 800.895.287E • bidsgbuyboard.corn • buyboard.corn 1=E NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this Proposal Invitation may be "piggy -backed" by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States. If you agree to be considered for a piggy -back award by the National Purchasing Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form, in your Proposal. By signing this form, Proposer (referred to in this Agreement as "Vendor") agrees as follows: 1. Vendor acknowledges that if The Local Government Purchasing Cooperative ("Texas Cooperative's awards Vendor a contract under this Proposal Invitation ("Underlying Award"), the National Purchasing Cooperative ("National Cooperative") may - but is not required to - "piggy -back" on or re -award all or a portion of that Underlying Award ("Piggy -Back Award"). By signing this National Cooperative Vendor Award Agreement ("Agreement's, Vendor accepts and agrees to be bound by any such Piggy -Back Award as provided for herein. 2. In the event National Cooperative awards Vendor a Piggy -Back Award, the National Cooperative Administrator ("BuyBoard Administrator's will notify Vendor in writing of such Piggy -Back Award, which award shall commence on the effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy -Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its BuyBoard Administrator in writing. 3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same pricing and same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e., lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator. 5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy -Back Award. Vendor shall remit payment to National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members, vendor invoices, and/or such other documentation regarding those purchase orders as the Cooperative's administrators may require in their reasonable discretion for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, upon reasonable written notice, to review Vendor's records pertaining to purchases made by National Cooperative members in order to verify the accuracy of service fees. 6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict. PROPOSAL FoRMs COMM/SVCS V.04.28.2023 Page 2 of 3 e.o- 009 Aeo, Aosno, 7ovs 78767 800.888.291e - aa�e.7noora.com - nuxnoora.com 7. This Agreement shall be governed and construed in accordance with the laws of the State of Texas and venue for any dispute shall lie in the federal district court of Travis County, Texas. 8. Vendor acknowledges and agrees that the award of a Piggy -Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy - Bark Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy -Back Award as provided for herein. WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. HydroPro Solutions kf7 k�7i7�7 Signature of Authorized Company Official 717-23 Proposal Invitation Number Maurice DeVries Printed Name of Authorized Company Official 6/9/2023 Date Page 3 of 3 HydroPro Solutions Information Contact: Maurice Devries Address: 907 Rockmoor Dr. Georgetown, TX 78628 Phone: (512) 996-8944 Email: maurice@hydroprosolutions.com Web Address: www.hydroprosolutions.com By submitting your response, you certify that you are authorized to represent and bind your company. Becky Sothcott Signature Submitted at 611412023 12:26:19 PM (CT) Requested Attachments rothcott@hydroprosolutions.com Email BuyBoard Proposal Invitation No. 717-23, Water Utility Meters and BuyBoard _2023_Meter _ and _Moni Monitoring Systems toring_Bid40_signed.pdf REQUIRED -In PDF format, upload all proposal invitation documents available for download at vendor.buyboard.com including any additional pages, as necessary. NOTICE: DO NOT complete proposal forms in internet browser. No data will be stored. Download file to computer and complete proposal forms prior to submitting. (Please DO NOT password protect uploaded files.) Catalog/Pricelist BidBoard Price Sheet and Catalog 2023 Final.pdf REQUIRED -In Excel or PDF format, upload catalog (s)/pricelist(s) in accordance with proposal invitation instructions. Vendors shall submit catalog (s)/pricelist(s) with their Proposal response or Proposal will not be considered. No paper catalogs or manufacturer/vendor websites will be accepted. File size must not exceed 250MB. (Please DO NOT password protect uploaded files.) Exceptions and/or Detailed Information Related to Discount % and/or No response Hourly Labor Rate Proposed In PDF format and if necessary, vendor shall attach detailed information regarding exceptions to pricing and/or discount percentage and define the services that are proposed to be provided. NOTE: IF DETAILED INFORMATION IS NOT SUBMITTED, PROPOSAL MAY NOT BE CONSIDERED. (Please DO NOT password protect uploaded files.) Company Profile Company Description.docx REQUIRED -Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) IRS Form W-9 Request for Taxpayer Identification Number and HPS W9 2023.pdf Certification REQUIRED -In PDF format, upload W-9 form. (Please DO NOT password protect uploaded files.) Addendum No. 1 addendum-no-1-for-717-23 (1).pdf Addendum No. 1 REQUIRED - In PDF format, upload addendum document available for download at vendor.buyboard.com including any additional pages, as necessary. (Please DO NOT password protect uploaded files.) Page 3 of 20 pages Vendor: HydroPro Solutions 717-23 Addendum 1 Bid Attributes 1 Federal Identification Number Federal Identification Number 45-5510009 2 HUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification HUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification 3 No Israel Boycott Certification A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-fime employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. GOVT CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made for ordinary business purposes. TEX. GOV'T CODE §808.001(1). By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. Yes 4 No Excluded Nation or Foreign Terrorist Organization Certification Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization — specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller's list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. Yes 5 MWBEIHUB Status Certification A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or "MWBE" and all referred to in this form as a "HUB") is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB cedification on this form. I certify that my company has been certified as a MWBE/HUB in the following categories: (wease check all that apply) 6 Minority Owned Business Minority Owned Business ❑ Minority Owned Business Page 4 er 20 Pages Vendor. HydmPro Solutions 717-23 Addendum 1 7 Women Owned Business Women Owned Business ❑ Women Owned Business 8 Service -Disabled Veteran Owned Business Service -Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service -connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) ❑ Service -Disabled Veteran Owned Business 9 Certification Number Certification Number No response 1 0 Name of Certifying Agency Certifying Agency No response 1 1 Non-MWBEIHUB My company has NOT been certified as a MWBE/HUB ❑✓ Non -HUB 1 2 Vendor General Contact Information Proposal/Contract General Contact Information 1 3 Vendor Proposal/Contract Contact Name Vendor Proposal/Contract Contact Name HydroPro Solutions 1 4 Vendor Proposal/Contract Contact E-mail Address Vendor Proposal/Contract Contact E-mail Address rsothcoft@hydroprosolutions.com 1 5 Vendor Proposal/Contract Mailing Address Vendor Proposal/Contract Mailing Address 907 Rockmoor Dr 1 6 Vendor Proposal/Contact Mailing Address - City Vendor Proposal/Contact Mailing Address - City Georgetown 1 7 Vendor Proposal/Contact Mailing Address - State Vendor Proposal/Contact Mailing Address - State (Abbreviate State Name) TX 1 8 Vendor Proposal/Contact Mailing Address -Zip Code Vendor Proposal/Contact Mailing Address - Zip Code 78628 Page 5 of 20 Pages Verdor. HydmPm Solutions 717 23 Adderdum 1 1 9 Vendor Propos UContact Phone Number Vendor Proposal/Contact Phone Number (w-x xox) 512-713-7282 2 B Vendor Proposal/Contact Extension Number Vendor Proposal/Contact Extension Number No response 2 1 Company Website Company Website (w _xxxxx.oxn) www.hydroprosolutions.com 2 2 Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: . I will use the internet to receive Purchase Orders at the following address Yes 2 3 Purchase Order E-mail Address Purchase Order E-mail Address rsothwft@hydroprosolutions.com 2 4 Purchase Order Contact Name Purchase Order Contact Name Becky Sothcott 2 5 Purchase Order Contact Phone Number Purchase Order Contact Phone Number (ua-m-ma) 512-713-7282 2 8 Purchase Order Contact Extension Number Purchase Order Contact Extension Number No response 2 7 Alternate Purchase Order E-mail Address Alternate Purchase Order E-mail Address maurice@hydroprosolutions.com 2 9 Alternate Purchase Order Contact Name Alternate Purchase Order Contact Name Maurice DeVries Page 6 of 20 pages Vendor. HydmPro Solutions 717-23 Addendum 1 2 9 Alternate Purchase Order Contact Phone Number Alternate Purchase Order Contact Phone Number (xxx-xxx-xxxz) 972-754-6454 3 B Alternate Purchase Order Contact Extension Number Alternate Purchase Order Contact Extension Number No response 3 1 Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: • Purchase Orders may be received by the Designated Dealer(s) identified on my company's Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. Yes 3 2 Request for Quotes (RFQ) Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: 3 3 Request for Quote (RFQ) E-mail Address Request for Quote (RFQ) E-mail Address rsothcoft@hydroprosolutions.com 3 4 Request for Quote (RFQ) Contact Name Request for Quote (RFQ) Contact Name Becky Sothcott 3 5 Request for Quote (RFQ) Contact Phone Number Request for Quote (RFQ) Contact Phone Number 512-713-7282 3 5 Request for Quote (RFQ) Contact Extension Number Request for Quote (RFQ) Contact Extension Number No response 3 7 Alternate Request for Quote (RFQ) E-mail Address Alternate Request for Quote (RFQ) E-mail Address maurice@hydroprosolutions.com 3 8 Alternate Request for Quote (RFQ) Contact Name Alternate Request for Quote (RFQ) Contact Name Maurice DeVries Page 7 of 20 Pages Vendor. HydroPm Solutions 717 23 Addendum 1 3 9 Alternate Request for Quote (RFQ) Contact Phone Number Alternate Request for Quote (RFQ) Contact Phone Number (xxx-xxx-xxxx) (972)754-6454 4 0 Alternate Request for Quote (RFQ) Contact Extension Number Alternate Request for Quote (RFQ) Contact Extension Number No response 4 1 Invoices Your company will be billed monthly for the service fee due under a Contract awarded under this Proposal Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. 4 2 Invoices Please choose only one (1) of the following options for receipt of invoices and provide the requested information: (a) Service fee invoices and related communications should be provided directly to my company at: or (b) In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent: If vendor sumod:es a billing agent to reserve and pacess senace rue ounces, in accordance with me General Turner and conditions of the Contract Vendor soushcany acknowledges and agrees that nothing in mat designation shall rere.e vendor of its responsibilities arm obligations under me Contract including, but not limited to, payment of all sewrce fees under any Contact awarded vendor. Service fee invoices and notices direct to company 4 3 Invoice Company Name Invoice Company Name HydroPro Solutions 4 4 Invoice Company Department Name Invoice Company Department Name Accounts Payable 4 5 Invoice Contact Name Invoice Contact Name Krista Woods 4 6 Invoice Mailing Address Invoice Mailing Address (P.O. Box or Street Address) 907 Rockmoor Dr. 4 7 Invoice Mailing Address -City Invoice Mailing Address - City Georgetown Page 8 of 20 pages Vendor. HydroPro Solutions 717-23 Addendum 1 4 8 Invoice Mailing Address -State Invoice Mailing Address - State (Abbreviate State Name) ITX 4 9 Invoice Mailing Address - Zip Code Invoice Mailing Address (Zip Code) 78628 5 B Invoice Contact Phone Number Invoice Contact Phone Number (xxx-xxx-xxxx) 512-601-8300 5 1 Invoice Contact Extension Number Invoice Contact Extension Number No response 5 2 Invoice Contact Fax Number Invoice Contact Fax Number (xxx-xxx-xxxx) 512-879-9098 5 3 Invoice Contact E-mail Address Invoice Contact E-mail kwoods@hydroprosolutions.com 5 4 Invoice Contact Alternate E-mail Address Invoice Contact Alternate E-mail Address AR@hydmprosolutions.com 5 5 Billing Agent Company Name Billing Agent Company Name No response 5 S Billing Agent Department Name Billing Agent Department Name No response 5 7 Billing Agent Contact Name Billing Agent Contact Name No response 5 8 Billing Agent Mailing Address Billing Agent Mailing Address (P.O. Box or Street Address) No response 5 9 Billing Agent Mailing Address -City Billing Agent Mailing Address - City No response Page 9 of 20 Pages Vendor. HydmPm Solutions 717 23 Addendum 1 6 B Billing Agent Mailing Address - State Billing Agent Mailing Address - State (Abbreviate State Name) No response 9 Billing Agent Mailing Address -Zip Code Billing Agent Mailing Address - Zip Code No response 6 2 Billing Agent Contact Phone Number Billing Agent Contact Phone Number (xxz-xxx-xxxz) No response 6 3 Billing Agent Contact Extension Number Billing Agent Contact Extension Number No response 6 4 Billing Agent Fax Number Billing Agent Fax Number No response 6 5 Billing Agent Contact E-mail Address Billing Agent Contact E-mail Address No response 6 6 Billing Agent Alternative Eamail Address Billing Agent Alternative E-mail Address No response 6 7 Shipping Via Common Carrier, Company Truck, Prepaid and Add to Invoice, or Other Common Carrier 6 6 Payment Terms Note. Vendor payment terms must comply with the BuyBoard General Terms and Conditions and the Texas Prompt Payment Act (Texas Government Code Ch. 2251). 30 day payment 6 9 Vendor's Internal/Assigned Reference/Quote Number Vendors Internal/Assigned Reference/Quote Number No response 7 B State or Attach Return Policy Note: Only return requirements and processes will be deemed part of Vendor's return policy. Any unrelated contract terms, terms of sale, or other information not specifically related to return requirements and processes included in Vendor's return policy shall not apply to any awarded Contract unless specifically included as a deviation in the Deviation and Compliance Form and accepted by the Cooperative. No response Page 10 of 20 pages Vendor. HydroPro Solutions 71 ]-23 Addendum 1 7 Electronic Payments 1 Are electronic payments acceptable to your company? Yes 7 Credit Card Payments 2 Are credit card payments acceptable to your company? Yes 7 Texas Regional Service Designation 3 Texas Regional Service Designation - Refer to Form in Proposal Invitation The Cooperative (referred to as "Texas Cooperative" in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. If you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service on this form. If you propose to serve different regions for different products or services included in your Proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. By designating a region or regions, you are certifying that you are authorized and willing to provide the proposed products and services in those regions. Designating regions in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on this form. 7 Company Name 4 Company Name HydraPro Solutions 7 Texas Regional Service Designation 5 Select only one of the following options. If you select "I will NOT serve all Regions of Texas', you must then check the individual Regions you wish to serve. will not serve all Regions of Texas 7 Region 1 S Region 1 - Edinburg ❑✓ Region 1 7 Region 2 7 Region 2 - Corpus Christi ❑V Region 2 7 Region 3 8 Region 3 - Victoria ❑✓ Region 3 7 Region 4 8 Region 4 - Houston ❑✓ Region 4 8 Region 5 D Region 5 - Beaumont ❑✓ Region 5 Page 11 of 20 pages vendor. HydraPro Solutions 71723 Addendum 1 8 Region 6 1 Region 6 - Huntsville 0 Region 6 8 Region 7 2 Region 7 - Kilgore ❑ Region 7 8 Region 8 3 Region 8 - Mount Pleasant ❑ Region 8 8 Region 9 4 Region 9 - Wichita Falls 0 Region 9 8 Region 10 5 Region 10 - Richardson 0 Region 10 8 Region 11 6 Region 11 - Fort Worth 0 Region 11 8 Region 12 7 Region 12 - Waco 0 Region 12 8 Region 13 8 Region 13-Austin 0 Region 13 8 Region 14 9 Region 14 - Abilene 0 Region 14 9 Region 15 0 Region 15 - San Angelo 0 Region 15 9 Region 16 1 Region 16-Amarillo ❑ Region 16 9 Region 17 2 Region 17 - Lubbock ❑ Region 17 Page 12 of 20 pages Vendor. HydroPro Solutions 717-23 Addendum 1 9 Region 18 3 Region 18 - Midland ❑ Region 18 9 Region 19 4 Region 19 - El Paso ❑ Region 19 9 Region 20 5 Region 20 - San Antonio ❑✓ Region 20 9 State Service Designation B State Service Designation - Refer to Form in Proposal Invitation. As set forth in the Proposal Invitation, it is the Cooperative's intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy -back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire United States or only specific states, you must complete this form accordingly. (Note: If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form) In addition to this form, to be considered for a piggy -back award by the National Purchasing Cooperative, you must have an authorized representative sign the National Purchasing Cooperative VendorAward Agreement that follows this form. If you serve different states for different products or services included in your Proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. By designating a state or states, you are certifying that you are authorized and willing to provide the proposed products and services in those states. Designating states in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or, if awarded, termination of your Contract. 9 Company Name 7 Company Name HydroPro Solutions 9 State Service Designation 8 Select only one of the following options. If you select "I will NOT serve all States", you must then check the individual States you wish to serve. I will not serve all states in the United States 9 Alabama 9 Alabama ❑ Alabama 1 Alaska 0 0 Alaska ❑ Alaska 1 Arizona Arizona ❑ Arizona Page 13 of 20 pages Vendor. HydmPro Solutions 717-23 Addendum 1 1 Arkansas 2 Arkansas ❑ Arkansas 1 California 3 California (Public Contract Code 20116 & 20652) 0 California 1 Colorado 4 Colorado ❑ Colorado 1 Connecticut 5 Connecticut ❑ Connecticut 1 Delaware 6 Delaware ❑ Delaware 1 District of Columbia � District of Columbia ❑ District of Columbia 1 Florida 3 Florida ❑ Florida 1 Georgia °y Georgia ❑ Georgia 1 Hawaii UHawaii ❑ Hawaii 1 Idaho 1 1 Idaho ❑ Idaho 1 Illinois 2 Illinois ❑ Illinois 1 Indiana 3 Indiana ❑ Indiana Page 14 of 20 pages Verdor. HydrePro Solutions 71 ]-23 Addendum 1 1 Iowa 4 Iowa ❑ Iowa 1 Kansas 5 Kansas 0 Kansas 1 Kentucky 5 Kentucky ❑ Kentucky 1 Louisiana � Louisiana ❑ Louisiana 1 Maine 8 Maine ❑ Maine 1 Maryland y Maryland ❑ Maryland 1 Massachusetts UMassachusetts ❑ Massachusetts 1 Michigan 1 Michigan ❑ Michigan 1 Minnesota 2 Minnesota ❑ Minnesota 1 Mississippi 2 3 Mississippi ❑ Mississippi 1 Missouri 4 Missouri ❑ Missouri 1 Montana 5 Montana ❑ Montana Page 15 of 20 pages Vendor. HydmPro Solutions 71 ]-23 Addendum 1 1 Nebraska 6 Nebraska ❑ Nebraska 1 Nevada � Nevada ❑ Nevada 1 New Hampshire 8 New Hampshire ❑ New Hampshire 1 New Jersey yNew Jersey ❑ New Jersey 1 New Mexico oNew Mexico ❑ New Mexico 1 New York 3 1 New York ❑ New York 1 North Carolina 2 North Carolina ❑ North Carolina 1 North Dakota 3 North Dakota ❑ North Dakota 1 Ohio 4 Ohio ❑ Ohio 1 Oklahoma 3 5 Oklahoma Ea Oklahoma 1 Oregon 6 Oregon ❑ Oregon 1 Pennsylvania � Pennsylvania ❑ Pennsylvania Page 16 of 20 pages Verdor. HydrePro Solutions 71 ]-23 Addendum 1 1 Rhode Island S 8 Rhode Island ❑ Rhode Island 1 South Carolina ySouth Carolina ❑ South Carolina 1 South Dakota 4 0 South Dakota ❑ South Dakota 1 Tennessee 1 Tennessee ❑ Tennessee 1 Texas 2 Texas ❑✓ Texas 1 Utah 4 3 Utah ❑ Utah 1 Vermont 4 Vermont ❑ Vermont 1 Virginia 5 Virginia ❑ Virginia 1 Washington 6 Washington ❑ Washington 1 West Virginia 4 7 West Virginia ❑ West Virginia 1 Wisconsin 8 Wisconsin ❑ Wisconsin 1 Wyoming 4 8 Wyoming ❑ Wyoming Bid Lines Page 17 of 20 pages Vendor. HydmPro Solutions 717 23 Addendum 1 1 Section I: Equipment. Products. and Supplies Discount (%) off catalog/pricelist for Water Utility Meters and Controllers. Catalog/Pdcelist MUST be included or proposal will not be considered. Total: 20 Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate' for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of CataloglPricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websiles, and/or "See AdatliedlEnclased'. Master Meters 2 Section I: Equipment. Products. and Supplies Discount (%) off catalog/pdcelist for Water Utility Meter Software Management and Electronic Monitoring Systems. Catalog/Pricelist MUST be incuded or proposal will not be considered. Total: 20 Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of CataloglPricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websiles, and/or "See AltachedlEnclosed'. Master Meters 3 Section I: Equipment, Products. and Supplies Discount (%) off catalog/pdcelist for Automated Water Meter Reading Systems (offsite/mobile data collection, transmitters, and related components). Catalog/Pricelist MUST be included or proposal will not be considered. Total: 20 Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate' for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websiles, and/or "See AdachecAEnclosed'. Master Meters Page 18 of 20 pages Vendor. HydmPm solutions 717 23 Addendum 1 4 Section I: Equipment, Products. and Supplies Discount (%) off catalog/pricelist for Water Leak, Lead, and Backflow Detection Equipment. Catalog/Pricelist MUST be included or proposal will not be considered. Total: 20% Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of CataloglPricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websiles, and/or "See A9atlied/Enclosed. Guterman/SmadCover/GCRTech 5 Section I: Equipment, Products. and Supplies Discount (%) off catalog/pricelist for Water Leak, Lead, and Backflow Detection Services. Catalog/Pricelist MUST be included or proposal will not be considered. Total: 20% Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate" for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websiles, and/or "See Adaclad Enclosed- Guterman/SmadCover/GCRTech 6 Section I: Equipment, Products. and Supplies Discount (%) off catalog/pricelist for All Other Water Utility Meter Supplies and Equipment. Catalog/Pricelist MUST be included or proposal will not be considered. Total: 20% Item Notes: Vendors proposing multiple manufacturer product lines and/or catalog/pricelist per line item must submit the information as follows or proposal may not be considered: • Select "Add Alternate' for each additional manufacturer product line and/or catalog/pricelist proposed • Vendor's must list one specific percentage discount for each manufacturer and/or catalog/pricelist listed Item Attributes 1. State Name of Catalog/Pricelist Proposed with Discount Percentage NOTE: Do not include SKU, Reference Numbers, Websiles, and/or "See AdatlMed/Enclosed- None Page 19 of 20 pages Vendor. HydnePor solutions 717 23 Addendum 1 7 Section II: Installation and Repair Service Hourly Labor Rate for Installation/Repair Service of Water Utility Meter Equipment and Products - Not to Exceed hourly labor rate for Installation/Repair Service of Equipment and Products. Quantity: 1 UOM: Hourly Labor Rate Price: $250.00 Total: $250.00 Response Total: $250.00 Page 20 of 20 pages Ver or. HydnaPro Solutions 71 ]-23 Addendum 1 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIO For vendor doing business with local governmental entity This questionnaire reflects changes made to the law by M.B. 23, 84th Leg., Regular Session. OFFICEUSEONLY This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who Date Received has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.0011), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1J Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questo more was incomplete or inaccurate.) 3 Name of local government officer about whom the information is being disclosed. Name of Officer 4J Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.001 Also describe any family relationship with the local government officer. Complete subparts A and B for each employment or business relationship described. Attach additional pages to this Form CIO as necessary. A. Is the local government officer or a family member of the officer receiving or likely to receive taxable income, other than Investment Income, from the vendor? Yes F--j No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local governmein officer or a family member of the officer AND the taxable income is not received from the local governmental entity? F7 Yes F7No 6 Describe each employment or business relationship that the vendor named in Section l maintains with a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership interest of one percent or more. 6 ❑Check this box if theventlor has given the local government officeror sternly memberofthe officer one ormore gifts as described in Section 176.003(a)(2)(B), excluding gifts described in Section 176.003(a-1). 7 Brett Hill �Ilo 7/11/2025 Name of signatory I SignataWDate Form provided by Texas Ethics Commission www.ethics.slale.p.us Revised 8/142024 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity Acomplete copy of Chapter 176 of the Local Government Code maybe found at hOp://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG776.htm. For easy reference, below are some of the sections cited on this form. Local Government Code 4176.0010-a):"Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) atransaction that is subject to rate or fee regulation by a federal,state, or local governmental entity or an agency of a federal, stale, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code 4176.003(a)(2)(A) and (B): (a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: 1*1 (2) the vendor: (A) has an employment or other business relationship with the local government officer or family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) acontract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family memberof the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (1) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code it 176.006(a) and (a-1) (a) Avendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. Form provided by Texas Ethics Commission www. ethics.stale.tx. us Revised W14aO24 �•-\ v 01-3P mark) Texas Sales and Use Tax Exemption Certification This certificate does not require a number to be valid. Name or purl aser, firm or agarry City of Fort Worth, Texas A64ess(snamilnumcerP0. BakorRmReramO ) PMne(Area corfia arN numce) 100 Fort Worth Trail 817-392-8500 city. Stile, ZIP come Fort Worth, Texas 76102 I, the purchaser named above, claim an exemption from payment of sales and use taxes (for the purchase of taxable items described below or on the attached order or invoice) from: Seller: All Vendors Street address: City, State, ZIP code: Description of items to be purchased or on the attached order or invoice: Allitems. Purchaser acknowlesges that this certificate cannot be used for the purchase, lease, or rental of a motor vehicle. Purchaser claims this exemption for the following reason: Municipality, Government Entity. I understand that I will be liable for payment of all state and local sales or use taxes which may become due for failure to comply with the provisions of the Tax Code and/or all applicable law. I understand thatitis a criminal offense togive an exemption certificate to the sellerfortaxab/e items thatl know, atthe time ofpurchase, wifl be usedin a mannerotherthan that expressedin this certificate, anddepending on the amount oftax evaded, the offense mayrange from a Class C misdemeanor M a felony of the second degree. FLrt7; Me gate Rpz Sig a naIH Chief Financial Officer 01/06/2025 NOTE: This certificate cannot be issued for the purchase, lease, or rental of a motor vehicle. THIS CERTIFICATE DOES NOT REQUIREA NUMBER TO BE VALID. Sales and Use Tax "Exemption Numbers' or 'Tax Exempt" Numbers do not exist. This certificate should be furnished to the supplier. Do not send the completed certificate to the Comptroller of Public Accounts. CITY C0UNC1LA%-NkADA Create New From I hL. M&C official site of trie Jt, of , Qi - FOPOVORTII DATE: 9/1 6=2b REFERENCE **M&C 25- LOG 6USMARTCOVER HARDWARE SOFTWARE NO.: U898 NAME: CODE: C TYPE: C 0 IN E 1,4 1 - PUBLIC NO HEARING: SUBJECT. (ALL) Authorize Execution of a Purchase Agreement with H PS, LLC d/b/a Hyd 1-uPI-0 Solutions, LLC Utilizing a BuyBuaid Cooperative Purchasing Agreement in the Amount of $433,121.UU for the Acquisition of Sr nartCuver Subsonic Dual Sensors for the Waa-'r Department RECOMMENuATIUN: It is recummei iu-,d that the City Council authorize the execution of a purchase agreement with HPS, LLC d/b/a Hyd. -Hru Solutions, LLC utilizing a BuyBuard Cooperative Purchasing A i �,,jment in the amount of $43j,121.UU for the Acquisitiun of Sinarl:Cuvur Subsuiflu Dual Su-nsui,_ for LHU Water Department. DISCUSSION: The Water Department will purchase sixty SmartCuver Subsonic Dual Sensors units. These units are installed directly on manhole covers that acquire water level and flow data in sewer collection systems to provide real-time, continuous monitoring. The solution eliminates confined space entry, which makes it safer and faster to deploy throughout the environment, and thus allowing for prediction and prevention of Sanitary Sewer Overflows (SSO) all while charting and comparing data from, with rain, lake, and creek levels, to spot high levels of Inflow and Infiltration (I&I) issues. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item, under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. The Local Government Purchasing Cooperative dtb/a BuyBuardQD (Cooperative), 120U7 Research Blvd., Austin, Texas 78759 is a statewide purchasing cooperative for school districts, junior colleges, cities, counties, and other political subdivisions. Proposal No. 717-23 for Water Utility Meters and Monitoring Systems was competitively bid to increase and simplify the purchasing power of local government entities. PRICE ANALYSIS: The Water Department has reviewed the pricing and determined it fair and reasonable. AGREEMENT TERMS: The agreement will be for a five-year term, with no renewals. ADMINISTRATIVE CHANGE ORDER: -Approval of this M& C will utilize the full administrative change order currently allowed by relevant law and the Fort Worth City Code. FISCAL INFORMATIONICERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available in the current operating budget, as previously appropriated, in the Water & Sewer Fund. Prior to an expenditure being incurred, the Water Department has the responsibility to validate the availability of funds. M: Fund' Department 1 10 Account Project ID Program Activity Budget I Year Reference # (Chartfield 2) I Amount FROM Fund Department lu Account Project I lu Program Activity Budget I Year Reference # (Chartfield 2) Amount Submigg,d i,.r �Aiy Maik Offk;_, Ij'T': Jesica McEachern (58U4) Qri,iqAWg Uepartimeiit head: Chris Hai -der (5U2U) Additional Information Contact: Tim, Shidal (8527) ATTACHIMEWS 6LISMARTGOVER HARDWARE SOFTWARE tunds availability.pl (GFW hitenial) FICA IABLE.XLSX (GFW Internal) ljygwpiuSulutiunsLLG Fuim1295 Ul-15-2Q25..pgLt (GFWhnemal) FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: HPS, LLC d/b/a HydroPro Solutions, LLC Subject of the Agreement: Purchase agreement with HPS, LLC d/b/a HydroPro Solutions, LLC in the amount of $433,121.00 for the acquisition of SmartCover Subsonic Duel Sensors for the water Utility. M&C 25-0898. M&C Approved by the Council? * Yes [2 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No 12 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No [2 If unsure, see backpage for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No (2 Ifonly speck information is Confidential, please list what information is Confidential and the page it is located. Exhibit D -Customer Account Setup -pages 65-67 Effective Date: Expiration Date: 11/30/2026 If di fereni from the approval date. If applicable. Is a 1295 Form required? * Yes ❑ No *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ® No ❑ Contracts need to be routed for CSO processing in the following order: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Fort Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. fORTWORTH.: Water Department Contract Routing and Transmittal Slip DOCUMENT: SmartCover Subsonic Dual Sensors for the Water TO: Initials Senior IT Manager, Water IT —Approver Richard Lisenbee Contract Compliance Manager— Signer Shane Zondor — Approver Jan Hale —ApproverJH J�4 Christopher Harder— Signer M. Kevin Anders, II — Signer for Legal Jesica McEachem— Signer Katherine Cenicola—Approver Te Janette S. Goodall — Signer Allison Tidwell — Fon Filler Tan Shidal—Acceptor