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Home My WebLink About062473-R1 - Construction-Related - Contract - W.W. Grainger, Inc.FORT WORTH� City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: G ra i n ge r Subject of the Agreement: This is a citywide contract for maintenance, repair, and operation products and services M&C Approved by the Council? * Yes ❑✓ No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes ❑ No ❑✓ If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No ❑✓ If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No ❑✓ If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 12-31-2025 If different from the approval date. Expiration Date: 12-31-2026 If applicable. Is a 1295 Form required? * Yes ❑ No ❑✓ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. N/A *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes ❑✓ No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department. CSC No. 62473-R1 CITY OF FORT WORTH REQUEST TO EXERCISE RENEWAL OPTION November 12, 2025 W.W. Grainger, Inc. Attn: Brad Reynolds Address: 100 Grainger Parkway Lake Forest, I133544-7925 Re: Contract Renewal Notice Contract No. 62473 ("Contract") Renewal Term No. 1: 1/1/2026 to 12/31/ 2026 The above -referenced Contract with the City of Fort Worth expires on January 1, 2026 ("Expiration Date"). Pursuant to the Contract, renewals are at the mutual agreement of the parties. This letter is to inform you that the City is requesting to renew the Contract for an additional one- year period, which will begin immediately after the Expiration Date. All other terms and conditions of the Contract remain unchanged. To agree to renew the Contract for an additional one-year period, please sign and return this request to exercise renewal option, along with a copy of your current insurance certificate, to the address set forth below. Please log onto PeopleSoft Purchasing at http://fortworthtexas.g_ov/purchasing to ensure that your company information is correct and up to date. If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed below. Sincerely, R Regina Jones 817-392-2698 Regina.jones@fortworthtexas.gov Contract Renewal Page 1 of 2 ACCEPTED AND AGREED: CITY OF FORT WORTH By: Name: Jesica McEachern Title: Assistant City Manager Date: 11/23/2025 APPROVAL RECOMMENDED: By: Christopher Harder ov 17, 202512:54:22 CST) Name: Chris Harder Title: Water Director ATTEST: By: Name: Jannette Goodall Title: City Secretary WW Grainger, Inc. By: Name: Brad Reynolds Title: District Sales Manager Date: 11 / 12/2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Regina Jones Title: Contract Compliance Specialist APPROVED AS TO FORM AND LEGALITY: By: Name Title: 9"11111� u)d Jessika Williams Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 24-1060 Date Approved: 12/10/2024 Form 1295 Certification No.: Contract Renewal Page 2 of 2 City of Fort Worth, Texas Mayor and Council Communication DATE: 12/10/24 M&C FILE NUMBER: M&C 24-1060 LOG NAME: 13P COOP OP 240078 MRO EQUIPMENT ML CITY SUBJECT (ALL) Authorize Execution of Agreement with W.W. Grainger, Inc Using Omnia Partners Cooperative Contract No. 240078 for Maintenance, Repair, and Operation Products and Services for an Annual Amount Up to $7,700,000.00 for the Initial Term and Authorize Four (4) One -Year Renewal Options for the Same Annual Amount for All City Departments RECOMMENDATION: It is recommended that the City Council authorize execution of an agreement with W.W. Grainger, Inc using Omnia Partners cooperative contract No. 240078 for maintenance, repair, and operation products and services for an annual amount up to $7,700,000.00 for the initial term and authorize four (4) one-year renewal options for the same annual amount for all City departments DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize execution of an agreement with W.W. Grainger, Inc for maintenance, repair, and operation (MRO) products and services. This City-wide agreement will be used by various departments to purchase necessary MRO services and supplies for day-to-day and project specific needs. W.W. Grainger, Inc provides industrial maintenance, repair and operating supplies such as door hardware, electric motors, electric and gasoline -powered saws, pumps, light bulbs, drills, bearings, seals, hydraulic and pneumatic components, safety equipment, fittings and other industrial supplies. COOPERATIVE PURCHASE: State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for the purchase of items. Omnia Partners Contracts have been competitively bid to increase and simplify the purchasing power of local government entities. Omnia Partners published Request For Proposal No. 240078 MRO Supplies, Parts, Equipment, and Materials on February 8, 2024 and February 12, 2024. Contract No. 240078 was awarded to W.W. Grainger, Inc. on March 28, 2024. FUNDING: Funding is budgeted in the General Fund for all participating departments. ADMINISTRATIVE CHANGE ORDERS - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval. TERM: The initial term of the agreement will begin on January 1, 2025 and end on December 31, 2025. RENEWAL TERMS: The agreement may be renewed for four (4) additional one-year terms. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. A Business Equity goal is not assigned when purchasing from an approved purchasing cooperative or public entity. This project will serve ALL COUNCIL DISTRICTS. A Form 1295 is not required because: This contract will be with a publicly -traded business entity or a wholly -owned subsidiary of a publicly -traded business entity: W.W. Grainger, Inc FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that funds are available in the current operating budget, as previously appropriated, in the participating departments' Operating Funds to support the approval of the above recommendation and execution of the agreement. Prior to any expenditure being incurred, the participating departments have the responsibility to validate the availability of funds. Submitted for City Manager's Office by. Reginald Zeno 8517 Originating Business Unit Head: Additional Information Contact: William Johnson 5806 Reginald Zeno 8517 Chris Harder 5020 Jo Ann Gunn 8525 Martha Lopez 6467