HomeMy WebLinkAbout063939-A1 - General - Contract - Siddons Martin Emergency Group, LLCCSC No. 63939-A1
FIRST AMENDMENT TO
FORT WORTH CITY SECRETARY CONTRACT NO. 63939
BETWEEN CITY OF FORT WORTH AND SIDDONS MARTIN EMERGENCY
GROUP, LLC
This First Amendment to Fort Worth City Secretary Contract No. 63939 ("Amendment")
is made between the City of Fort Worth ("City") and Siddons Martin Emergency Group, LLC
("Vendor"), individually referred to as "party" and collectively as "parties."
WHEREAS, City and Vendor entered into an Agreement identified as Fort Worth City
Secretary Contract No. 63939 beginning September 11, 2025, for fire service apparatus vehicles
and equipment ("Agreement");
WHEREAS, the current term expires on June 13, 2026, unless terminated earlier in
accordance with the Agreement; and
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to increase the annual compensation amount by $21,000,000.00, for a new total annual
compensation amount up to $41,000,000.00;
WHEREAS, it is the collective desire of both Fort Worth and Vendor to amend the
Agreement to provide for pre -payment discounts.
NOW THEREFORE, known by all these present, Fort Worth and Vendor, acting herein
by and through their duly authorized representatives, agree to the following terms, which amend
the Agreement as follows:
I.
AMENDMENT
A. The Compensation Section of the Agreement is hereby amended to be and read as
follows:
City shall pay Vendor in accordance with the fee schedule in Exhibit A, including any
future quotes, and in accordance with the provisions of this Agreement. Total annual payment
made under this non-exclusive Agreement may be an amount up to Forty -One Million Dollars
and Zero Cents ($41,000,000.00). The Vendor acknowledges that this is a non-exclusive
agreement and there is no guarantee of any specific amount of purchase. Further, Vendor
recognizes that the amount stated above is the total amount of funds available, collectively, for any
Vendor that enters into an agreement with the City under the relevant M&C or cooperative
agreement and that once the full amount has been exhausted, whether individually or collectively,
funds have therefore been exhausted under this Agreement as well.
B. The following Section is hereby added to the Agreement as follows:
Notwithstanding anything to the contrary in the Agreement, Vendor may offer pre -payment
OFFICIAL RECORD
CITY SECRETARY
First Amendment to Fort Worth City Secretary Contract No. 63939 FT. WORTH, TX Pagel of 3
discounts applicable to procurements of fire service apparatus vehicles and equipment under this
Agreement, provided that the applicable invoice is paid in full by the specific target date(s) stated
on the corresponding quote or invoice. Any such pre -payment discount must be expressly itemized
on the applicable quote and invoice and shall not increase the total annual payment set forth above.
H.
ALL OTHER TERMS SHALL REMAIN THE SAME
All other terms, provisions, conditions, covenants and recitals of the Agreement not
expressly amended herein shall remain in full force and effect.
III.
ELECTRONIC SIGNATURE
This Amendment may be executed in multiple counterparts, each of which shall be an
original and all of which shall constitute one and the same instrument. A facsimile copy or
computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the
same effect as an original.
[SIGNATURE PAGE FOLLOWS]
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
First Amendment to Fort Worth City Secretary Contract No. 63939 Page 2 of 3
Executed effective as of the date signed by the Assistant City Manager below.
CITY:
VMS,,W"4
By. Valerie Washington (Nov 25,202511:44:05 CST)
Name: Valerie Washington
Title: Assistant City Manager
Date: 11/25/2025
Approval Recommended:
By: Reginald Zeno (Nov 24, 202519:19:15 CST)
Name: Reginald Zeno
Title: Chief Financial Officer/Director
Attest:
o car I
Name: Jannene Goodell��
Title: City Secretary t`!`X. \rp�?
ererz.ky
VENDOR:
By: 4 &7 A. D
Name: Jeffrey Doren
Title: Director of Procurement Contracts
Date: 11/20/2025
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By �ua'!a 9yd
Name: Christopher He
Title: Senior Buyer
Approved as to Form and Legality:
.A�n2uuz7?1e�.iatiu>tac�
By:
Name: Amama Muhammad
Title: Assistant City Attorney
Contract Authorization:
M&C: 23-0450
Date Approved: June 13, 2023
Form 1295 Certificate No.: 2025-1389362
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Post Amendment to Fort Worth City Secretary Contract No. 63939 Page 3 of
City of Fort Worth,
Mayor and
DATE: 06/13/23
Texas
Council Communication
M&C FILE NUMBER: M&C 23-0450
LOG NAME: 13P BLANKET COOPERATIVE AUTHORIZATION FLEET ACQUISITIONS ADK
SUBJECT
(ALL) Authorize Purchase Agreements with Multiple Vendors for the Purchase of Fleet Vehicles, Off -Road Vehicles, and Other Motorized
Equipment up to the Amount of Available Funding in Capital Projects Across Multiple Funds Citywide using Multiple Cooperative Contracts and
Interlocal Agreements for Three Years for the Property Management Department
RECOMMENDATION:
It is recommended that the City Council authorize the execution of purchase agreements with multiple vendors for the purchase of fleet vehicles, off
road vehicles, and other motorized equipment up to the amount of available funding in Capital Projects Across Multiple Funds Citywide using
multiple cooperative contracts and interlocal agreements for three years for the Property Management Department.
DISCUSSION:
The Property Management Department's Fleet Acquisitions Division is currently in the process of fulfilling a multi -year backlog of City vehicle and
equipment purchases. The biggest challenge in trying to overcome this backlog is the availability of vendors, inventory, and the time it takes for the
City to make purchases when vehicles are available. Currently, the City has a backlog of eight (8) years totaling more than $30 million dollars.
The City currently has contracts with the following vendors using cooperative contracts:
VENDOR
COOPERATIVE AGENCY
Siddons Martin Emergency Group, LLC
BuyBoard
Siddons Martin Emergency Group, LLC
Houston -Galveston Area Council (HGAC)
JHouston Holdings, LLC
BuyBoard
Versalift
Sourcewell
Lake Country Chevrolet
The Interlocal Purchasing System (TIPS)
North Texas Trailers, LLC
Buyboard
Silsbee Ford
TIPS
Associated Supply Company (ASCO)
BuyBoard
Rogue Jet Boatworks, Inc.
General Services Administration (GSA)
Lenco Industries, Inc.
HGAC
Polaris Sales, Inc.
Sourcewell
Nationwide Trailers, LLC
BuyBoard
Crafco, Inc.
BuyBoard
i i
However, due to limited inventory and availability, additional vendors and options are needed. Fleet Acquisitions has already identified twenty-nine
additional vendors that are available through cooperatives.
Approval of this Mayor & Council Communication (M&C) authorizes the City to execute contracts with any vendor that is currently listed on any valid
cooperative that has one or more vehicles or pieces of equipment that is a current need for the City's fleet. This authorization would also include
purchases made using Interlocal Agreements with other governmental entities.
Fleet Acquisitions recently partnered with the Purchasing Division in an effort to better ensure that the City is able to purchase needed items as
quickly and efficiently as possible. The Fleet team meets regularly with key personnel to ensure that specifications are appropriate for the City's
fleet, costs are reasonable and acceptable, and that departments are receiving items that meet their business needs.
COOPERATIVE PURCHASE and INTERLOCAL AGREEMENTS - State law provides that a local government purchasing an item under a
cooperative purchasing agreement or interlocal agreement satisfies state laws requiring that the local government seek competitive bids for
purchase of the item.
AGREEMENT TERMS - Upon City Council approval of this M&C, the City will have authority to enter into one-time purchase agreements or annual
agreements with available vendors for up to three years from the date of approval. At the expiration of three years from the date of approval, the
City will seek additional authorization for any necessary contracts at that time.
BUSINESS EQUITY - an M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
FUNDING - Currently, there is $42,593,019.00 in the City's budget in capital projects across multiple funds citywide for the purpose of funding fleet
acquisitions. Prior to each purchase agreement or contract being executed, staff will confirm that funding is available for that purchase and is
appropriated for that purpose. All existing contracts shall be amended or terminated to release encumbered funds to ensure that the City is able to
make purchases with the vendors that have needed items available for purchase on a rolling basis. No guarantee has been or will be made to any
vendor regarding minimum purchases.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that funds are available in the current capital budgets, as previously appropriated, in the Vehicle and
Equip Replacement Fund, W&S Capital Projects Fund, Stormwater Capital Projects Fund, Municipal Airport Capital Proj Fund, Solid Waste
Capital Projects Fund, CCPD Capital Projects Fund, ITS Capital Fund, Fleet Capital Projects Fund, Environmental Prot Cap Proj Fund, Tax Note
2019 Fund and Tax Note 2020 Fund to support the approval of the above recommendation for the purchase of vehicles and equipment. Prior to
any expenditures being incurred, the Property Management Department has the responsibility to validate the availability of funds.
Submitted for City Manager's Office by; Reginald Zeno 8517
Dana Burghdoft 8018
Originating,Busiaess.Unit,Head: Reginald Zeno 8517
Steve Cooke 5134
Additional Information Contact: Jo Ann Gunn 8525
Ashley Kadva 2047
CERTIFICATE OF INTERESTED PARTIES FORM 1295
Soft
Complete Nos I. send 61 there are interested! parties.
OFFICE USE ONLY
Complete Nos 1, 2.3. S. and fi if there are no interesuni parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business
2025-1389362
Siddons Martin Emergency Group, LLC
Houston, TX United States
Date Filed:
11/14/2025
2
Name of governmental entity or slate agency that is a Parry to the contract for which the form is
being filed.
City of Fort Worth
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be Provided under the contract.
CSC Na 63939
Cooperative Purchase Agreement BuyBoard 746-24
4
Name of Interested Parry
City, State, Country (place of business)
Nature of interest
(checkappllcable)
Controlling
I Intermediary
Siddons Marlin Holding, Inc.
Houston, TX United States
X
5
Check only if there is NO Interested Parry. ❑
fi
UNSWORN DECLARATION
My more and my dated birth is -
My address a I M I USA
(an) (county)
I declare under penalty of perjury that the foregoing is one and! correct.
Executed in Harfis county, stateof Texas onthe_144.,of NovembeE025
(moon) (teed.
Sig re of authorizetl agent of contracting business entity
(o mint)
Farm provided by Texas Ethics Commission w .ethics.stete.txus Version V4.1.0.i30dOfd8
FORT WORTH
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Siddoro Martin Emergency Group, LLC
Subject of the Agreement: Provide fire apparatus, vehides and related equipment.
M&C Approved by the Council? * Yes 9 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes 9 No ❑ 63939, First Amendment
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 9
If unsure, see back page for permanem contract listing.
Is this entire contract Confidential? *Yes ❑ No 9 Ifonly specie information is
Confidential, please list what information is Confidential and the page it is located
Effective Date: September 11, 2025 Expiration Date: June 13, 2026
If differentfrom the approval date. If applicable.
Is a 1295 Form required? * Yes 9 No ❑
*Ifso, please ensure it is attached to the approving M&C or attached to the contract.
Project Number:Ifapplicable. nla
*Did you include a Tent field on the contract to add the City Secretary Contract (CSC)
number? Yes 9 No ❑
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not providers the contract will be
returned to the department.
First Amendment to CSC 63939 Siddons Martin
RP 746-24 amv2 (2)
Final Audit Report 2025-11-21
Created: 2025-11-20
By: Debbie Langston (dlangston@siddons-martin.com)
Status: Signed
Transaction ID: CBJCHBCAABAA4RPiSxGNUwZE_G81-odyEAH-UQ2O9mjV
"First Amendment to CSC 63939 Siddons Martin BB 746-24 amv
2 (2)" History
Document created by Debbie Langston (dlangston@siddons-martin.com)
2025-11-20 - 9:00:25 PM GMT
Document emailed to Jeff Doran Qdoran@siddons-martin.com) for signature
2025-11-20 - 9:00:49 PM GMT
Email viewed by Jeff Doran Qdoran@siddons-martin.com)
2025-11-21 - 1:47:55 PM GMT
Document e-signed by Jeff Doran Odoran@siddons-martin.com)
Signature Date: 2025-11-21 - 1:48:19 PM GMT - Time Source: server
Agreement completed.
2025-11-21 - 1:48:19 PM GMT
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