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HomeMy WebLinkAbout062174-A1 - General - Contract - Crowley Indpendent School DistrictCSC No. 62174-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 62174 This First Amendment to Fort Worth City Secretary Contract No. 62174 ("Agreement") is made between the CITY OF FORT WORTH ("City") a Texas home -rule municipal corporation acting by and through its duly authorized Assistant City Manager, and CROWLEY INDEPENDENT SCHOOL DISTRICT ("District") acting by and through its duly authorized Superintendent, each individually referred as a "Party" and collectively as the "Parties". WHEREAS, City and District entered into an Agreement identified as Fort Worth City Secretary Contract No. 62174 beginning October 1, 2024 ("Agreement"); WHEREAS, the Parties wish to amend the Agreement to replace the Budget Narrative in Exhibit B with a new Budget Narrative that includes the Fiscal Year 2026 Budget; WHEREAS, the Parties wish to amend the Agreement to replace the Request For Reimbursement (RFR) form in Exhibit C with a new Request For Reimbursement (RFR) form that includes the Fiscal Year 2026 Budget; WHEREAS, the Parties wish to amend the Agreement to provide for future FY-specific budget documentation without amending the Agreement; WHEREAS, the Parties wish to amend the Agreement to provide for 4 % annual increases to the Program Funds in accordance with M&C 25-1079; and WHEREAS, the Parties wish to amend the Agreement to increase the annual amount by $5,980 for Fiscal Year 2026 with a new total program fund of $155,480.00. NOW THEREFORE the Parties do hereby agree to the following: I. AMENDMENT TO AGREEMENT The Agreement is hereby amended to be and read as follows: A. Exhibit B — Budget Narrative, which is attached hereto and incorporated herein, is made a part of this Agreement for all purposes, replacing the previous Exhibit B's Budget Narrative. B. Section 2.15 of the Agreement is hereby added to be and read as follows: The Parties agree that the compensation amount ("Program Funds") payable each fiscal year is subject to appropriation by the relevant governing body(s) expending funds under - OFFICIAL RECORD First Amendment to Fort Worth City Secretary Contract No. 62174 CITY SECRETARY Page 1 of 7 FT. WORTH, TX the Agreement. Each fiscal year, City agrees to update the exhibits in accordance with the amount authorized under the relevant M&C. Such updates shall be provided to Contractor and incorporated by reference herein without necessitating an amendment to the Agreement. All documentation provided hereunder shall be retained for the three-year audit period pursuant to Section 7. C. Section 2 of the Agreement is amended as follows: 2. Program Funds 2.1 In no event shall the total distribution from City made to the District during the Term of this Agreement exceed the total sum of $155,480.00 FY2026 and $161,699.20 FY2027, as appropriated annually per fiscal year ("Program Funds"). D. Exhibit C — Request For Reimbursement (RFR), which is attached hereto and incorporated herein, is made a part of this Agreement for all purposes, replacing the previous Exhibit C's Request For Reimbursement (RFR). II. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of Agreement which are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment and Renewal may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [SIGNATURE PAGE FOLLOWS] First Amendment to Fort Worth City Secretary Contract No. 62174 Page 2 of 7 IN WITNESS WHEREOF, the Parties hereto have executed this amendment to be effective the day the Assistant City Manager signs it. ACCEPTED AND AGREED: CITY OF FORT WORTH 9 By: °" Name: William Johnson Title: Assistant City Manager Date: 12/02/2025 APPROVAL RECOMMENDED: By: David Carabaja ec 1, 202519:56:00 CST) Name: David Carabajal Title: Executive Assistant Chief ATTEST: p ofoar � e F FORT* By: Ay °oC Name: Jannette S. Goodall 0 ~0 9=0, o Title: City Secretary °oaa � o*�� 00000000°' a nEnps4pa CROWLEY INDEPENDENT SCIIOOL DLSCTRICT By: Name: Michael NI,ofarland Title: SuperMtendent Date: /Lfr.S CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: Name: Jaycee Shane Title: CCPD Partners Manager APPROVED AS TO FORM AND LEGALITY: .A�a�z+� 71'lu/�ttnurcac� By: Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-1079 Date Approved: 11/18/2025 Form 1295 Certification No.: N/A First Amendment to Fort Worth City Secretary Contract No. 62174 OFFICIAL RECORD CITY SECRETARY Page 3 of 7 FT. WORTH, TX EXHIBIT B - BUDGET NARRATIVE Crime Control and Prevention Disuict \fission Partners E\}OBIT B - Bud_er Narrative CRORTZft5D sr r - Taut R� s0-e. So-" An am S0.00 $0.00 SAXARYTMAL $00 -- um $D 00 Sees SeM saw $0.00 FMGZTOTAL Saco IsM S0-00 00 Se.00 50,00 TRAVEL 6 TRAUIW(; TOTAL SOAO "M S0 00 m ao i SM 50-00 ----� ----- SO 00 s0A0 EQVVU0TTOTAL i _-- Sa-OD S0L0 S0.00 SO -DO ---_�— SUIPLM TOTAL S0-00 $0.00 S0.00 $0.00 SOm a —� -- COi�iSULTUOGICONTR.ACSiMGTOTAL i0-00 -- -- so-" S0 00 S0 00 so 00 $0.00 Sa-oe - - RoS446.67920 ISUB4MUNTS TOTAL Sl49f0O.00 SL%,470A0 so SSOA"29 U".07920 SO-00 $0.00 so- Was Sam OGCUPANCYTOTAL ----- So 00 so- OMIRECT TOTAL R "ested To W ADontios Tebl DIFEFE�VCE�� so- $0-00 SO-00 SO.00 $0.00 - r iii First Amendment to Fort Worth City Secretary Contract No. 62174 Page 4 of 7 Crime Control and Prevention District SUB GRANT CROWLEY ISO (Partners with a Shared Mission) fnb: Jr9an5CCnIPFY wUi r.2mz2a02RIre2sn erpeare 2ghYvig Ci.PD Nrll+for O)M 3VAGnnf4Lxard r+Ql�art3a. AgenGk+may aarrs T.'S:q](ce'am2e.'onCCooV.TN :F_pdR:e Taos Mr muOp��awa(0.:, 59anL41fBa Saa Gra'I:A—ri5utlgl:aLoreViJ 52.,{—QrJR42..?VPd.M.nWnC!.'13f aUG11?SN2/GRiTP:¢'-J12arA?i��YG'�k�dnO GOala.V'Ia PIiC?:02I1:L'I2 �PR1p�'.$lJ wtL��C{1[Ipd1f SaCpfDC['J'u[L�. D=iCRIPTLOS: JL"S=- CATION QL: �: Ti i Q[:.a:: C[r" \G�iL7= RATE I YEAR 1 I -XMM2 1 YRAR 3 SiIARY }tast_�rr a. VF*X "xN S:+00 for'_i !Ln per uk tat 32 weeks 1 1,00 1 55000 S_a.W i Si3.2000D S13_20.00 1 $13_00.00 Fear L Sia Coo:dtraoen 3 :. ! 8 00 yC III 5or :31Sa, wk for 32 s5 wii 300 '• M 00 518 00 536.500DO _pef Yea:;. X- 3 a. 19SG pwbuw for 23 Ln w-a*far a-bn 3.00 7=000 S19.i_ S43.970A0 r r Yeas SC3 i_'OC9perharafor'_3bn-p-wehfar3'_hn 300 'So 00 S'_000 $45.00.00 rrr r� Soeaalssr 6 1 li 04 per Lour iot ! hoes p,, we2k far 32 weeks 6.00 49000 514.00 S4I.I60.00 541.160.00 1 54 L,160 00 &--Zi LYE' _ - Pto = t ��-P3 'roll=es sad �lrh ov- a 100 0.'_0 513-10000 5�-64000 5=.oa0D0 43,6t0.00 tYdx I. Wl Coordtamrs PaS�D au+aad b!+{sti ratunrie f o0 O Is S40 50000 S7_NOM 1 :';"ear _ Sim Coantu= r -?avmU mxe sad he, -lb tas —e ] 00 020 533 920 OD I S8.784.00 j Ve 3 Sm Cw..d=wn-P2%z*U cms and b aLb ©uv=t 100 0_.:0 5+5.000 O0 59.000 00 _ _ Pn-o6 trxa :'he•,e sry aea-ex i uocht 100 011 11L t60M S411600 I S4.116.D0 S4.11600 r �r E. SUPPLffS: Camm3bJ Sop�c for arett7uef Sl'_9 63 meam tat 37 maa:hs ._ __ _____ •_ 300 10 DO _ 31:9A3 1'-M 00 _ ra Camnab:e S Icn for xu%VM S OO M MM& for 10 ma=, 3 06 10-00 S7331 53900.35 Ccw=ble 5 hes tar 300 M00 Slit 11 1 S4 r r iODKSIIL'AYGICONTRAC D;G.- C„d.�isa Tzrcbr- fa: aaa�_79 v: Ski toc 3 Lora; Rcak for:+ain i0.0) 75 00 S33 00 S?3_'50.0D ♦ r _ _ Cn�euna!e6 i _�c?e:. !a::uroa ? x Ss S Lor i Smati per wk for 23 wis . • 9 00 7535 13> 00- _�.• CrWeeaUed 7mian :o: aaar� 10 .r 13c fbl s Goes wk ta:- .+wYs r r 10.M 1 ?9.06 535.0D S'7b50.00 O-CCUPL" Ad•_:;zzmr C6slt-Hmmrr ��sourcH. Ac:ouuur�, Ltrm_�:es Operaaom 100 009 S1a9,ifi0.00 SL3.i5300 _ Ad--K=alE CasGsamaa i5amces. Arcouu¢ug IHSafaIXH, l en¢oas 1.00 _ 0.10 S1+I9+i.3i $14,134.55 .3dsmuumca tots-Famn?ewumm Arroomm lermom 100 010 5146999,27 _ S14.69993 tr r SI,+80.00 GO S1o7,ion 5000, First Amendment to Fort Worth City Secretary Contract No. 62174 Page 5 of 7 FY26 School Sft List Instructions: Please list each FY2b26CCPDfunded site underthesub-grant agreements. Provide the full name of the school, site cant= narn e, email, and phone number for each funded site. Crouch Elementary Adrian Romero adromem0 daAgMg5 thaM idowcreek Elementary Pamela Holbert pholbert@davtornrqutora imore Elementary Celire VelasQuez arelasguez@clavtonvouth.org First Amendment to Fort Worth City Secretary Contract No. 62174 Page 6 of 7 EXHIBIT C - REQUEST FOR REIMBURSEMENT (RFR) NqTH, CRIME "MRDl. .AND PRL•-vLvnDN Dtsmci Submit To: Ba- Email: PShl tefomvonfuesas-ttov flail: Bob Bolan Public Safety Complex Arm: Contract Compliance Specialist Fumx-tal klanasement avislon 505 Rest Felm St - Fort Worth- TX 76115 Exhibit C Request for Reimbursement (RFR) FI '_025 Subminin. Agency: Contact Dame Phone Number: Emad: Remit Address. Invoice Number - Mouth of Request Crowley ISD Lindsay Monenef 91"+-744-1000 I- n; �rmrrew+q:ketlennl nit PO S" 633, Cmowley. T% 76036 DMECT COSTS (90" Ifinmffinl A B C D E Budget Category B 16�1t.Am4 t111 7ot>alof?rwwns Rrmfl�®®ti Requested Tm6 �fOOih'S RK— (B-C) to-D To W Regwled T}irate Rem==ID B3bxt AsuTable A Rmaamej S S B Bts S S C Tm1 dr Tram= S - S - D Fcpy- "• S S e Sunga?s S - S - F Ccaaac:s Cousulmats S _ S G Sub,anxds S iss m.00 S S 1=2-14S0.0@ B occupwry S S Tool Direct Cost S 155 00 S S S S 155,l3o.00 D;DUZECT C OSTS (10" >t•manm) A B C D E Tara aMerions TifReq=t (B C) (A-D) BudgetCategM7 Budget Amount Re®bmsements ToGI Regae:icd tiemamm;Balwce Requested To-Nle Ar2&ble ToW InDirertCosa S S S 5—k-- -% -mars recaoed shah M-bl) -; a Sonznuv- Ta•,al Bud€tr S 1» 150.00 Pm-io s Requests, S Thu Pequesc S Total Regw--d To -Dare S P =amm-- Funds S 13j".00 I have reaiewed this request and certify that these listed mTewes and suppon documenrarion are accurate authortzd Sien:zwy Stpata.l TttL� Date Frscal Agent L-:e Onb- Ptachase Order Fortd Dent ID Arrou>tt RFR.dpprmrdFarRnmer-r(EarthII'mybPolicrAeptrmmtCCPDWEq 'uonh•) Ro roxctd-ry �armleiby: Grin( Staff Simti ftu-e Date G•t= Staff Stmarure Date Ftnaace Recen-ed S map libced 6ataic First Amendment to Fort Worth City Secretary Contract No. 62174 Page 7 of 7 M&C Review Page 1 of 3 CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FORT VV0RTH 35CCPD GRANT DATE: 11/18/2025 REFERENCE **M&C 25- LOG NAME: AMENDMENTS AFTER - NO.: 1079 SCHOOL PRIORITY PROGRAMS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Amendments to the Agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts, the Boys & Girls Club of Greater Tarrant County, and United Community Centers, Inc. to Allow a 4% Annual Increase of Funding for Operation of After -School Programs for Fiscal Years 2026 and 2027 in a Combined Additional Amount Up to $200,201.65, Consisting of Up to $98,138.06 for Fiscal Year 2026 and $102,063.59 for Fiscal Year 2027, for a New Combined Total of $5,205,242.81 RECOMMENDATION: It is recommended that the City Council authorize execution of amendments to the agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts, the Boys & Girls Club of Greater Tarrant County, and United Community Centers, Inc. to allow a 4\% annual increase of funding for the operation of after -school programs for Fiscal Years 2026 and 2027, in a combined additional amount up to $200,201.65, consisting of up to $98,138.06 for Fiscal Year 2026 and $102,063.59 for Fiscal Year 2027, for a new combined total of $5,205,242.81. DISCUSSION: On September 17, 2024, Council approved three Mayor & Council Communications (M&C) authorizing Crime Control and Prevention District (CCPD) funded contracts with six agencies to continue their respective programs related to after -school program initiatives. M&C 24-0763 authorized contracts with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts (ISDs) in a combined amount up to $1,911,300.00 to continue operation of after -school programs at selected schools within City boundaries. M&C 24-0764 authorized a contract with the Boys & Girls Club of Greater Tarrant County, Inc. (Boys & Girls Club) in an amount up to $367,189.94 to continue operations of the Safe Haven Youth Program at its facilities. M&C 24-0766 authorized a contract with United Community Centers, Inc. (UCC) in an amount up to $174,961.61 to continue operation of the Safe Haven Youth Program at the Bethlehem Community Center. The approved agreements allowed for a 3-year contract set to begin October 1, 2024, and end on December 31, 2027. The Fort Worth, Keller, Crowley, and White Settlement ISDs, the Boys & Girls Club, and UCC are six of CCPD's Mission Partners, agencies which are identified by both the Fort Worth Police Department and the CCPD Board to have priorities requiring ongoing development and investment. Due to this status, these contracts receive a base grant fund amount with a 4\% annual increase of funding each Fiscal Year (FY) of the contract term. When M&C's 24-0763, 24-0764 and 24-0766 were approved, the 4\% annual increase was not included. The purpose of this M&C is to authorize amendments to each of these Contracts to account for the 4\% annual increase for Fiscal Years 2026 and 2027. http://apps. cfwnet.org/council_packet/mc_review.asp?ID=3 3 941 &councildate=11 / 18/2025 11 /18/2025 M&C Review Page 2 of 3 The 4\% annual increases and resulting contract amounts for each entity are as follows Combined FY26 FY26 FY27 FY27 total Combined Entity Increase Revised increase up Revised increase total (both up to Total to Total (both FYs) FYs) up to 11 Fort ISID Worth $62,192.00 $1,616,992.00 $64,679.68 $1,681,671.68 $126,871.68 $3, 298, 663. 68 Keller ISID $5,980.00 $155,480.00 $6,219.20 11$161,699.20 1$12,199.20 11$317,179.20 I Crowley $5,980.00 $155,480.00 $6,219.20 $161,699.20 $12,199.20 $317,179.20 White Settlement $2,300.00 $59,800.00 $2,392.00 $62,192.00 $4,692.00 $121,992.00 ISD Boys and Girls Club $14 687.60 $381,877.54 ]$15,275.10]F$397,152.64 ]$29,962.70 $779,030.18 UCC $6,998.46 $181,960.07 $7,278.41 $189,238.48 1$14,278.41 $371,198.55 Total $98,138.06 $2,551,589.61 $102,063.59 $2,653,653.20 $200,201.65 $5,205,242. 11 Funding is budgeted in the CCPD Community Based Fund for the FY26 Mission Partners Program project. Funding for Fiscal Year 2027 will be verified for availability when budgets for the Fiscal Year are determined. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2027 Budget by the City Council, funds will be available in the Fiscal Year 2027 Operating Budget, as appropriated, in the CCPD Community Based Fund for the FY26 Mission Partners Program. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Fund Department Account Project Program Activity Budget I Reference # Amount ID I I ID I I I Year I (Chart FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: William Johnson (5806) Originating Department Head: Additional Information Contact: ATTACHMENTS BGC Safe Haven Form 1295 f (CFW Internal) Eddie Garcia (4212) Keith Morris (4243) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=3 3 941 &councildate=11 / 18/2025 11 /18/2025 M&C Review Page 3 of 3 CCPD Mission Partners - After School Priority Programs FY26 FID Table.xlsx (CFW Internal) S00188 FY26 Mission Partners Program PBS.png (CFW Internal) UCC Form 1295.pdf (CFW Internal) http://apps. cfwnet.org/council_packet/mc_review.asp?ID=3 3 941 &councildate=11 / 18/2025 11 /18/2025 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Crowley ISD Subject of the Agreement: After School Program between 3 pm and 6 pm are necessary to support crime prevention in City of Fort Worth during Fiscal Year 2025-2027. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 62174-A1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/1/2024 Expiration Date: 12/31 /2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following _ order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.