Loading...
HomeMy WebLinkAbout062183-A1 - General - Contract - Safe City CommissionCSC No. 62183-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 62183 This First Amendment to Fort Worth City Secretary Contract No. 62183 ("Agreement") is made between the CITY OF FORT WORTH ("City") a Texas home -rule municipal corporation acting by and through its duly authorized Assistant City Manager, and SAFE CITY COMMISSION ("SCC or Contractor") acting by and through its duly authorized Superintendent, each individually referred as a "Party" and collectively as the "Parties". WHEREAS, City and SCC entered into an Agreement identified as Fort Worth City Secretary Contract No. 62183 beginning October 1, 2024 ("Agreement"); WHEREAS, the Parties wish to amend the Agreement to replace the Scope of Work in Exhibit A with a new Scope of Work for Fiscal Year 2026; WHEREAS, the Parties wish to amend the Agreement to replace the Request for Disbursement Form in Exhibit B with a new Request for Disbursement Form that includes the Fiscal Year 2026 Budget; WHEREAS, the Parties wish to amend the Agreement to provide for future FY-specific budget documentation without amending the Agreement; and WHEREAS, the Parties wish to amend the Agreement to provide for 4 % annual increases to the Program Funds in accordance with M&C 25-1043; and WHEREAS, the Parties wish to amend the Agreement to increase the annual amount by $15,787.20 for Fiscal Year 2026 with a new total program fund of $410,467.20. NOW THEREFORE the Parties do hereby agree to the following: I. AMENDMENT TO AGREEMENT The Agreement is hereby amended to be and read as follows: A. Exhibit B — Request for Disbursement Form, which is attached hereto and incorporated herein, is made a part of this Agreement for all purposes, replacing the previous Exhibit B's Request for Disbursement Form. B. Section 2.5 of the Agreement is hereby added to be and read as follows: The Parties agree that the compensation amount ("Program Funds") payable each fiscal year is subject to appropriation by the relevant governing body(s) expending funds under the Agreement. Each fiscal year, City agrees to update the exhibits in accordance with the OFFICIAL RECORD First Amendment to Fort Worth City Secretary Contract No. 62183 CITY SECRETARY Page 1 of 6 FT. WORTH, TX amount authorized under the relevant M&C. Such updates shall be provided to Contractor and incorporated by reference herein without necessitating an amendment to the Agreement. All documentation provided hereunder shall be retained for the three-year audit period pursuant to Section 7. C. Section 2 of the Agreement is amended as follows: 2. Program Funds 2.1 In no event shall the total distribution from City made to the Contractor during the Term of this Agreement exceed the total sum of $410,467.20 FY 2026 and $426,885.89 FY 2027, ("Program Funds") as appropriated annually per fiscal year ("Program Funds"). II. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of Agreement which are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment and Renewal may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [SIGNATURE PAGE FOLLOWS] First Amendment to Fort Worth City Secretary Contract No. 62183 Page 2 of 6 IN WITNESS WHEREOF, the Parties hereto have executed this amendment to be effective the day the Assistant City Manager signs it. CITY OF FORT WORTH B � � 9� Y� Name: William Johnson Title: Assistant City Manager Date: 12/02/2025 David Carabaja ec 1, 202519:52:33 CST) Name: David Carabajal Title: Executive Assistant Chief ATTEST: U p � fo BRr�o�od Y vie oc o�d Name: Jannette S. Goodall pp& o o =° Title: City Secretary d n� o..'00000.cplyexp54p SAFE CIT O MISSION By: Name: Ken Shetter Title: President and General Counsel Date: /611 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: s� Name: Jaycee Shane Title: CCPD Partners Manager APPROVED AS TO FORM AND LEGALITY: By: Name Title: Amarna Muhammad Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-1043 Date Approved:11/11/2025 Form 1295 Certification No.: 2024-1167223 OFFICIAL RECORD First Amendment to Fort Worth City Secretary Contract No. 62183 CITY SECRETARY Page 3 of 6 FT. WORTH, TX FY26 EXHIBIT A - SCOPE OF WORK REQUIREMENTS FOR SUPPORT SERVICE PROVIDER The Scope of Work for a Support Service Provider is limited to the Administrative and Facility benefits provided to Direct Service Providers that comply with the mission of the Crime Control and Prevention District. Violent Crime Capital Investment Fund: The provider must allocate 10% of the contract amount to developing and implementing a Violent Crime Capital Investment Fund. This amount is to be used for direct capital investments that enhance third -party services for victims of violent crime. These funds may not be spent on general facility improvements unless they can be tied to third -party program enhancements. Requirement #1: CCPD funding provided to the organization may not represent more than thirty percent (30%) of the Support Service Provider's documented total annual revenues. Compliance: The provider must raise and report sufficient revenue on the Exhibit B: Request for Disbursement to receive monthly reimbursements. Reimbursement will be calculated based on the following equation (Total Month -End Revenue - .7 — Total Month -End Revenue) Requirement #2: Provide administrative and facility services to the Fort Worth Police Department and to at least four other, third -party entities or programs that provide crime control and prevention related services directly to members of the public. Agreements must include: (i) Description of the services provided by the entities and programs that adequately relates to and aligns with the District's mission, (ii) Description demonstrating adequate support provided to the entity or programs by the Support Services Provider, (iii) Requirements regarding maintenance and reporting of Service Data, and (iv) A reasonable dispute resolution between the parties so that the Board has adequate assurance the parties have recourse against each other in the event questions or issues arise regarding use of District funds. Compliance: Submit for FWPD staff review, signed agreements with each third -party entity or program by December 31 ", 2025. Requirement #3: Report on a quarterly basis and require each entity and program it supports to, at a minimum, (i) maintain records of the entity or program's Service Data; and (ii) submit monthly, quarterly, and annual Service Data reports to the Support Service Provider. The Support Service Provider shall furnish City staff with reports on a quarterly and annual basis that reflect both individual and aggregated Service Data for itself and all of the agencies and programs the Support Service Provider is supporting. Staff will provide quarterly reports to the Board regarding the Service Data for all Support Service Providers and the programs and agencies that each one supports. Compliance: First Amendment to Fort Worth City Secretary Contract No. 62183 Page 4 of 6 1. Complete a description of reportable data and submit with third -party agreements (mentioned above) by December 31 st, 2025. 2. Submit quarterly data on January 15"', 2026; April 15t", 2026; July 15"i, 2026; October 15, 2026. Requirement #4: Provide an Annual Executive Summary Report describing the successes, challenges, and experience during the contract period. Compliance: Provide a 3-5 page Annual Executive Summary Report by October 15t', 2026 for approval by staff. Final draft should be finalized ahead of the CCPD November meeting. First Amendment to Fort Worth City Secretary Contract No. 62183 Page 5 of 6 EXHIBIT B - REQUEST FOR DISBURSEMENT FORT WORTH AND PRIAIA110C DISIVICI' _. 5ubmt To:.. Br Ew.A P- f 1, farm E%=1 aT ails: Bch Bala Pul:'_::usr: ; _=kx 'J' lea -.L. . Exhibit B Request for Disbursement F- 2025 Submitting Agency: Contact Name. Phone t:umbe_-: E=ii: R en,Jt :address: ILVOLC'e Nmrbe:: Month of Request: Safe City Commission - FJC Grant 'juni , -s 817-5o=-? _ 1 ?RiL1L`tEis,.c`o--2s .feD'L2ce. ore 100-rr-Empul Steet, Fort :C'otth TX smCotasm Tctsl Bu ret. S 314.26 7.?0 P:e:irs Roqu:t::: S Tris ltoq::st: S TcZ.F..oga::tod To -Date S 3:=3i=gFutLd. S ,910,161.20 1 haw rc iO4 cd rha rcal:c: t and rarr;"::kat the ir,rorrnation or, :lw form is rue to tho Lest of m.,r knoa4edga. anthc_ zsd S:palcr: Simaa:yTiL: Cn:: kiscal Agent Use Only P^rrrhart Orier t Faxd D : D drta ov GR_lpproteiForAnwtemr iForth RbrnlPaSreDirparnam:CCPD Sakl'LuOm`I) Gr_IStaff:i:aalws Dare Ginn'.5:zffSir—x:un Date F:_a=:o R::C:lev S:=p P:L:ed Bolas First Amendment to Fort Worth City Secretary Contract No. 62183 Page 6 of 6 M&C Review Page I of 3 CITY COUNCIL AGENDA Create New From This M&C DATE: CODE 11/11/2025 REFERENCE **M&C 25- NO.: 1043 official site of the City of Fort Worth, Texas FORT WORTH 35CCPD GRANT LOG NAME: AMENDMENTS VICTIM ASSISTANCE PRIORITY PROGRAMS C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Amendments to the Agreements with Alliance for Children, Inc. and Safe City Commission to Allow a 4% Annual Increase of Funding in the Combined Amount Up to $85,656.46, Consisting of Up to $41,988.46 for Fiscal Year 2026 and $43,668.00 for Fiscal Year 2027 for a New Total of $2,227,067.92 in Order to Continue Operation of Victim Assistance Initiative Programs for Fiscal Years 2026 and 2027 RECOMMENDATION: It is recommended that the City Council authorize execution of an amendment with Alliance for Children, Inc. and Safe City Commission to allow a 4\% annual increase of funding in the amount up to $85,656.46, to be the amount up to $41,988.46 for Fiscal Year 2026 and $43,668.00 for Fiscal Year 2027 for a new total of $2,227,067.92 in order to continue operation of victim assistance initiative programs for Fiscal Years 2026 and 2027. DISCUSSION: On September 17, 2024, Council approved the execution of three Mayor & Council Communications (M&C), executing contracts between two agencies to continue their respective programs related to various Victim Assistance initiatives. M&C 24-0762 executed a contract between Fort Worth Police Crime Control and Prevention District (CCPD) and Alliance for Children, Inc. in an amount up to $246,938.95 to continue operation of their Child Abuse Prevention Programs. M&C 24-0767 executed a contract between CCPD and Safe City Commission (SCC) in amount up to $408,092.55 to continue operation of the Community Advocacy Crime Prevention and the Crime Stoppers Program Call Center (ACC). M&C 24-0768 executed a contract between CCPD and SCC in amount up to $394,680.00 to continue operation of the One Safe Place Regional Family Justice Center (FJC). The approved agreements affected a 3-year contract set to begin October 1, 2024, and end on December 31, 2027. The Alliance for Children, Inc. and SCC are two of CCPD's Mission Partners, agencies which are identified by both the Fort Worth Police Department and the CCPD Board to have priorities requiring ongoing development and investment. Due to this, these contracts receive a base grant fund amount with a 4\% annual increase of funding each Fiscal Year (FY) of the contract term. When M&C's 24- 0762, 24-0767, and 24-0678 were approved, the 4\% annual increase was not included. The purpose of this Mayor and Council Communication is to authorize an amendment to these Contracts to account for the 4\% annual increase for Fiscal Years 2026 and 2027. The 4\% annual increase to be added to Alliance for Children's base grant funding amount is $9,877.56 for FY 2026 and $10,272.66 for FY 2027, in the total amount up to $20,150.22. The 4\% annual increase to be added to SCC's base grant funding for the ACC program is $16,323.70 for FY 2026 and $16,976.65 for FY 2027, in the total amount up to $33,300.35. The 4\% annual increase to be added to SCC's http://apps. cfwnet.org/council_packet/mc_review.asp?ID=3 3 906&councildate= l 1 / 11 /2025 11 /12/2025 M&C Review Page 2 of 3 base grant funding for the FJC program is $15,787.20 for FY 2026 and $16,418.69 for FY 2027, in the total amount up to $32,205.89. The table below shows the breakdown of costs between each Agency and Fiscal Year, including base amounts with their annual increases: FISCAL YEAR GRANT AMOUNT Alliance for Children, Inc. FY2026 $256,816.51 FY2027 $267,089.17 Total $523, 905.68 Safe City Commission (ACC) FY2026 $424,416.25 FY2027 $441,392.90 Total $865, 809.15 Safe City Commission (FJC) FY2026 $410,467.20 FY2027 $426,885.89 Total $837, 353.09 Fiscal Year Totals FY2026 $1,091,699.96 FY2027 $1,135,367.96 GRAND TOTAL $2,227,067.92 Funding is budgeted in the CCPD Community Based Fund for the FY26 Mission Partners Program project. Funding for Fiscal Year 2027 will be verified for availability when budgets for the Fiscal Year are determined. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2027 Budget by the City Council, funds will be available in the Fiscal Year 2027 Operating Budget, as appropriated, in the CCPD Community Based Fund for the FY26 Mission Partners Program. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Fund Department Account Project Program Activity ID I I ID Fund I Department Account Project Program Activity ID I I ID Submitted for City Manager's Office by: Originating Department Head: Additional Information Contact: Budget I Reference # I Amount Year I IChartfield 21 Budget I Reference # I Amount Year I IChartfield 21 William Johnson (5806) Eddie Garcia (4212) Keith Morris (4243) http://apps. cfwnet.org/council_packet/mc_review.asp?ID=3 3 906&councildate= l 1 / 11 /2025 11 /12/2025 M&C Review Page 3 of 3 ATTACHMENTS Alliance for Children - Form 1295.pdf (CFW Internal) CCPD Mission Partners - Victim Assistance Priority Programs FY26 FID Table.xlsx (CFW Internal) S00188 FY26 Mission Partners Program PBS.png (CFW Internal) SCC ACC Form 1295.pdf (CFW Internal) SCC FJC Form 1295.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=33906&councildate= l 1 / 11 /2025 11 /12/2025 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2024-1167223 Safe City Commission, Inc. dba One Safe Place Fort Worth, TX United States Date Filed: 05/28/2024 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. FY2025 CCPD FJC Family Justice Center 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V4.1.0.d378aba0 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Safe City Commission (FJC) Subject of the Agreement: SCC shall act as a Support Service Provider who will provide administrative and facility services at One Safe Place FJC to the Fort Worth Police Department and other third party entities and programs. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 62183-A1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/1/2024 Expiration Date: 12/31 /2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following _ order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.