HomeMy WebLinkAbout053198-R6 - General - Contract - Weaver and Tidwell, LLPCSC No. 53198-R6
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 8, 2025
Weaver and Tidwell LLP
Attn: Legal Dept
4400 Post Oak Parkway Suite 1100
Houston, TX 77027
Re: Contract Renewal Notice
City Secretary Contract No. 53198 (the "Contract")
Renewal Term No. 6 of 10, December 10, 2025 to December 9, 2026
The above referenced Contract with the City of Fort Worth expires on December 9, 2025
(the "Expiration Date"). Pursuant to the Contract, contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew the Contract for an
additional one (1) year period, which will begin immediately after the Expiration Date. All other
terms and conditions of the Contract remain unchanged. Please return this signed
acknowledgement letter, along with your quote for charges for the new renewal term, and
current insurance certificate, to the address set forth below, acknowledging receipt of the
Contract Renewal Notice.
To ensure that your company information is correct and up-to-date, please log onto
PeopleSoft Purchasing at https://www.fortworthtexas.gov/departments/finance/purchasing,
If you have any questions concerning this Contract Renewal Notice, please contact us at
the email address listed below.
Sincerely,
City of Fort Worth
IT Solutions I Finance I Contracts
100 Fort Worth Trail,
Fort Worth, TX 76102
zz IT Finance Contractsgfortworthtexas.gov
OFFICIAL RECORD
CITY SECRETARY
Contract Renewal FT. WORTH, TX Page 1 of 2
[Executed effective as of the date signed by the Assistant City Manager below.] / [ACCEPTED
AND AGREED:]
City:
By:
Name:
Title:
Date:
Dianna Giordano (Nov 6, 202513:45:49 CST)
Dianna Giordano
Assistant City Manager
11/06/2025
Weaver and Tidwell LLP
By:
Name: rian J. �thom-as
Title: Partner
Date: 10/15/2025
CITY OF FORT WORTH INTERNAL ROUTING PROCESS:
Approval Recommended:
By: $.Trotter (for N.Gunnl (Nov 6, 11:03:42 CST)
Name: Kevin Gunn
Title: Director, IT Solutions
Approved as to Form and Legality:
cmyace Ta9Giam
By: Candace Pagliam(Nw6,3026Y2:23:MM)
Name: Candace Pagliara
Title: Sr. Assistant City Attorney
Contract Authorization:
M&C: 25-0831
Approval Date: 9/16/2025
Form 1295: 2025-1350511
Contract Renewal
Contract Compliance Manager:
By signing I acknowledge that I am the person
responsible for the monitoring and administration
of this contract, including ensuring all performance
and reporting requirements.
By:
Name:
Title:
J"'eJ
Sudong Lee (Oct 21, 2025 22:01:03 CDT)
Sudong Lee
Sr. IT Solutions Manager
City Secretary:
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Name: Jannette Goodall
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OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
Page 2 of 2
City of Fort Worth - PCI SAQ Services
City of Fort Worth PCI Services Estimate for PCI SAQ Services
Roles
Weaver: Perform testing over the applicable requirements and provide two completed SAQ-D's and AOC's for Water and Court
payment channels, and one SAQ C-VT and AOC for the Water payment channel.
City: Review of the two SAQ-D's, one SAQ C-VT, and three AOC's, provide the requested documentation, and be available for
walkthroughs.
Requirement Scope
City payment channel: Requirements outlined in the SAQ P2PE are in -scope.
Court payment channel: Requirements outlined in the SAQ A are in -scope.
Water payment channel: Requirements outlined in the SAQ C-VT are in -scope.
Activity:
Estimate
for PCI SAQ Services
City Payment Channel Hrs
Fee
Planning / Proj Mgmt
30
$
7,350
Fieldwork Execution & SAQ Population
55
$
13,475
Review / Reporting / Issuance
35
$
8,575
City Payment Channel Total
120
$
29,400
Court Payment Channel
Hrs
Fee
Planning / Proj Mgmt
30
$
7,325
Fieldwork Execution & SAQ Population
60
$
14,700
Review / Reporting / Issuance
35
$
8,575
Court Payment Channel Total
125
$
30,600
Water Payment Channel
Hrs
Fee
Planning / Proj Mgmt
40
$
9,750
Fieldwork Execution & SAQ Population
100
$
24,500
Review / Reporting / Issuance
40
$
9,750
Water Payment Channel Total
180
$ 44,000
104,000
Invoicing:
Fees will be invoiced in three (3) installments throughout the engagement. Invoices will be for the following amounts:
1. Installment 1: $34,500
2. Installment 2: $34,500
3. Installment 3: $35,000
SAQ Services Assumptions:
1. City will provide accurate data/network flow diagrams and system and device inventories prior to the issuance of a Document
Request List from Weaver.
2. Initial requests for documentation or evidence for testing will be fulfilled within 15 business days (e.g. populations, inventories,
policies, etc.). Subsequent requests for information (e.g. samples for testing, clarifications on previous requests) will be
responded to within 3 business days. All initial requests are provided prior to the start of fieldwork.
3. For the City payment channel that encrypts cardholder data at the point of interaction and can only be decrypted by the
processor, the applicable requirements outlined in the SAQ P2PE will be evaluated and documented with the SAQ D.
4. For the Court payment channel that resides on the OpenCities platform managed by Granicus and where the City only has
access to manage the webpage components, the applicable requirements outlined in the SAQ A will be evaluated and
documented with the SAQ D.
5. For the Water payment channel that collects payments through a virtual payment terminal solution with no connected
hardware devices, the applicable SAQ C-VT requirements will be evaluated and documented with the SAQ C-VT.
6. The City has reviewed all "in -scope" requirements in the table "Requirement Type Summary" and agrees that the applicable
requirements are In -Place and documented evidence can be made available to demonstrate it as such.
7. For all payment channels the following assumptions were made to identify the applicable requirements:
• No cardholder data is retained or stored. All cardholder data is encrypted at the Point of Interaction (POI) or Point of
Sale (POS) and the City only retains tokenized transaction information received from the processor.
• All applications are off the shelf and no custom code development is performed for the CDE.
• SSL and early TLS are not utilized for encryption.
8. The city has performed scans of their networks and systems for cardholder data and can provide documentation
demonstrating no cardholder data exists.
9. The Water and Court cardholder data environment is fully segmented from other networks and systems.
10. Issues identified in prior assessments have been remediated and in place for any required periods of time.
11. All "in -scope" requirements have been implemented, and will not require multiple rounds of follow-up between the City and
Weaver.
12. Provided documentation is accurate or fully addresses the request or requirement.
This estimate is dated October 15, 2025 and is valid through May 31, 2026.
weaver
9/15/25, 11:19 AM M&C Review
CITY COUNCIL AGENDA
Create New From This M&C
Official site of the City of Fort Worth, Texas
FoRTIVORT11
REFERENCE **M&C 25- 04WEAVER AND TIDWELL
DATE: 9/16/2025 NO.: 0831 LOG NAME: PCI AUDIT -ADD RENEWAL
OPTIONS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: (ALL) Authorize an Amendment to a Contract with Weaver and Tidwell, LLP to Add Five
Annual Renewal Options at the Current Annual Contract Amount of $250,000.00 for the
State of Texas Required Annual Payment Card Industry Audit for the Information
Technology Solutions Department
RECOMMENDATION:
It is recommended that the City Council authorize an amendment to City Secretary Contract No.
53198 with Weaver and Tidwell, LLP to add five (5) annual renewal options at the current annual
contract amount of $250,000.00 for the State of Texas required Annual Payment Card Industry Audit
for the Information Technology Solutions Department.
DISCUSSION:
On December 10, 2019, the City of Fort Worth entered into City Secretary Contract, (CSC), No.
53198, a Vendor Services Agreement with Weaver and Tidwell, LLP to provide the City with Payment
Card Industry, (PCI), Qualified Security Assessor Services and audit the Information Technology
Solutions (ITS) Department and how the City of Fort Worth processes credit card payment made by
residents, customers, and clientele throughout several departments, as required each year by the
State of Texas, to validate the City of Fort Worth's adherence to the PCI, compliance.
On August 27, 2024 Council approved Mayor and Council Communication (M&C), 24-0699 for
amendment CSC 53198-A4 to increase the annual contract amount to $150,000.00, for the State of
Texas required Annual Payment Card Industry Audit. On July 26, 2025, the City executed amendment
CSC 53198-A6 for an administrative increase for an annual contract amount not to exceed
$250,000.00, to cover a new PCI 4.0 — 12.3.1 requirement, allowing the City to purchase Risk Analysis
Services.
This M&C requests authorization to amend CSC 53198 to add five (5) one year renewal options at the
current annual contract amount of $250,000.00 for ongoing Annual PCI Audit Requirements. These
services assess, validate and document the City's compliance with PCI Data Security Standards
(DDS) requirements through annual audits and formal reporting for ITS, Water and Municipal Courts
Departments.
If PCI audit services are not properly authorized, it could result in non-compliance with DDS leading to
failed audits, fines and reputational damage, or the inability to process payment cards and will be
required as long as the City handles credit card transactions.
A Chapter 252 exemption form, related to these professional services, was approved by the City
Attorney's Office.
Funding will be budgeted in Other Contractual Services account within the Info Technology Systems
Fund and in the Consultant & Other Prof Service account within the Water & Sewer Fund for Fiscal
Year 2026.
AGREEMENT TERM - Upon City Council's approval, Amendment No. 7 to add renewal options will
begin once executed by the Assistant City Manager and end December 9, 2025.
RENEWAL OPTIONS - This agreement may be renewed for five (5) successive one-year terms at the
City's option. This action does not require specific City Council approval provided that the City Council
has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
apps.cfwnet.org/council_packet/mc—review.asp?ID=33691 &councildate=9/16/2025 1/2
9/15/25, 11:19 AM M&C Review
ADMINISTRATIVE CHANGE ORDER: An administrative change order or increase may be made by
the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does
not require specific City Council approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of
the Fiscal Year 2026 Budget by the City Council, funds will be available in the Fiscal Year
2026 operating budget, as appropriated, in the Info Technology Systems and Water & Sewer Funds.
Prior to an expenditure being incurred, the Information Technology Solutions Department has the
responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I I Year I (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference # Amount
ID I I ID I I I Year I (Chartfield 2)
Submitted for City Manager's Office by_
Originating Department Head:
Additional Information Contact:
Dianna Giordano (7783)
Kevin Gunn (2015)
Donlen Ruffin (2017)
ATTACHMENTS
FID Table Weaver Tidwell.xlsx (CFW Internal)
Weaver Tidwell Form 1295 Certificate 2025-1350511.pdf (CFW Internal)
apps.cfwnet.org/council_packet/mc—review.asp?ID=33691 &councildate=9/16/2025 2/2
FORTWORTH,
City Secretary's Office
Contract Routing & Transmittal Slip
Contractor's Name: Weaver and Tidwell, LLP
Subject of the Agreement: Renewal 6 for CSC 53198, a Vendor Services Agreement for Payment Card
Industry (PCI) Qualified Security Assessor Services.
M&C Approved by the Council? * Yes 9 No ❑
If so, the M&C must be attached to the contract.
Is this an Amendment to an Existing contract? Yes ❑ No 0 CSC 53198-R6
If so, provide the original contract number and the amendment number.
Is the Contract "Permanent"? *Yes ❑ No 0
If unsure, see back page for permanent contract listing.
Is this entire contract Confidential? *Yes ❑ No 9 If only specific information is
Confidential, please list what information is Confidential and the page it is located.
Effective Date: 12/10/2025 Expiration Date: 12/09/2026
If different from the approval date. If applicable.
Is a 1295 Form required? * Yes 9 No ❑
*If so, please ensure it is attached to the approving M&C or attached to the contract.
Project Number: Ifapplicable. N/A
*Did you include a Text field on the contract to add the City Secretary Contract (CSC)
number? Yes 0 No ❑
Contracts need to be routed for CSO processing in the following order:
1. Katherine Cenicola (Approver)
2. Jannette S. Goodall (Signer)
3. Allison Tidwell (Form Filler)
*Indicates the information is required and if the information is not provided, the contract will be
returned to the department.