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Home My WebLink About058697-A1 - General - Contract - Safe Haven of Tarrant CountyCSC No. 58697-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 58697 This First Amendment to Fort Worth City Secretary Contract No. 58697 ("Agreement") is made between the CITY OF FORT WORTH ("City"), a Texas home -rule municipal corporation through its duly authorized Assistant City Manager, and Safe Haven of Tarrant County, a Texas non-profit corporation hereinafter referred to as ("Contractor"), acting by and through Kathryn Jacob, its duly -authorized representative. WHEREAS, the City and Contractor entered into City Secretary Contract 58697 for a term that began on January 1, 2023 and ends on December 31, 2025; and WHEREAS, it is the collective desire of the City and Contractor to amend the Agreement to extend the project term period through December 31, 2026, and change the end date to February 28, 2027, to process invoices associated with valid expenses incurred during the project term period. NOW THEREFORE, City and Contractor do hereby agree to the following: I. AMENDMENT TO AGREEMENT A. Section 2 of the Agreement is hereby amended to be and read as follows: 2.4 The last day for the City to receive RFRs and supporting expense documentation for the Contractor for this agreement is January 15, 2027. No corrections or additional documentation will be allowed after this date. Any discrepancies on the final RFR or expense documentation will be adjusted from the final reimbursement amount. 2.7 Any modifications to zero line -items in the original approved budget must have prior written permission from City before the modifications are made. The Budget Modification Form (Exhibit "F") must be completed and approved by City before money is transferred into the new line -item. Once the Budget Modification is approved, the modified budget will take effect on the first day of the following month. The new modified budget shall not exceed the total amount of Program Funds. The last day the City will approve a budget modification for this agreement is November 1, 2026. B. Section 3 of the Agreement is hereby amended to be and read as follows: 3. Term. This Agreement shall commence upon January 1, 2023 ("Effective Date") and shall end on February 28, 2027 ("End Date"). All of Contractor's expenditures under this Agreement must be completed no later than December 31, 2026. The City reserves the right to withhold the final Request for Reimbursement until all required documents have been provided to the City. All final reports for this agreement must be received by January 15, 2027. OFFICIAL RECORD CITY SECRETARY First Amendment to Fort Worth City Secretary Contract No. 58697 FT. WORTH, Tx Page l of 3 C. Section 4 of the Agreement is hereby amended to be and read as follows: 4.6 The final Quarterly Outcomes and Project Plan Status reports will be due January 15, 2027. II. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of Agreement which are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment may be executed in multiple counterparts, each of which shall be original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [SIGNATURE PAGE FOLLOWS] First Amendment to Fort Worth City Secretary Contract No. 58697 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page 2 of 3 IN WITNESS WHEREOF, the Parties hereto have executed this amendment, to be effective the day the Assistant City Manager signs this amendment. ACCEPTED AND AGREED: CITY OF FORT WORTH JBy: zIL 9'�'— Name: William Johnson Title: Assistant City Manager Date: 12/02/2025 APPROVAL RECOMMENDED: By: David Carabaja ec 1, 2025 16:46:09 CST) Name: David Carabajal Title: Executive Assistant Chief ATTEST: By: Name: Jannette S. Goodall Title: City Secretary 4.p44UpIlIl� T*o.-1 `FORT v�_ 0�S°.10 o� a tEzp54pa 4IlIlaaaoa Safe Haven of Tarrant County BY: Name: Kathryn acob Title: President/CEO Date: 10/13/2025 CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. S By: Name: Jaycee Shane Title: CCPD Program Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Amama Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-1080 Date Approved: 11/18/2025 Form 1295 Certification No.: N/A First Amendment to Fort Worth City Secretary Contract No. 58697 Page 3 of 3 M&C Review Page I of 2 CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FORTT' ORTll -�`0 REFERENCE **M&C 25- 35CCPD GRANT DATE: 11/18/2025 NO.: 1080 LOG NAME: CONTRACT TERM AMENDMENTS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Amendments to Agreements with MHMR Visions, YMCA of Metropolitan Fort Worth, Operation Progress Fort Worth, SafeHaven of Tarrant County dba The Archway, Big Thought, and Jewel's Comfort Keeper to Extend Contract End Dates in Order to Continue Program Activities and to Complete Administrative Program Close -Outs for Crime Control and Prevention District Emerging Partner Grants RECOMMENDATION: It is recommended that the City Council authorize execution of amendments to agreements with MHMR Visions, YMCA of Metropolitan Fort Worth, Operation Progress Fort Worth, SafeHaven of Tarrant County dba The Archway, Big Thought, and Jewel's Comfort Keeper to extend contract end dates to continue program activities and to complete administrative close-outs for Crime Control and Prevention District Emerging Partners grants. DISCUSSION: Crime Control and Prevention District (CCPD) Emerging Partners Programs provide funding to agencies that are recommended by a selection panel and then approved by the CCPD Board of Directors (Board). These programs consist of Development Grants which are 1-year contracts, and Program Grants which are 3-year contracts. On June 14, 2022, Council approved Mayor & Council Communication (M&C) 22-0419 which executed a contract with MHMR Visions and YMCA of Metropolitan Fort Worth (YMCA) for their respective Program Grants with contract terms dated July 1, 2022, through June 30, 2025, with no renewals. On September 13, 2022, Council approved M&C 22-0701 which executed a contract with Operation Progress Fort Worth (Operation Progress) for a Program Grant with a contract term dated October 1, 2022, through September 30, 2025, with no renewals. On December 13, 2022, Council approved M&C 22-1068 which executed contracts between Big Thought and SafeHaven of Tarrant County dba The Archway (SafeHaven) for Program Grants with contract terms dated January 1, 2023, through December 31, 2025, with no renewals. On August 26, 2025, Council approved M&C 25-0760 which executed a contract with Jewel's Comfort Keeper for a Development Grant with a contract term dated July 1, 2025, through September 30, 2026, with no renewals. The purpose of this M&C is to authorize an amendment to these Contracts to extend the term end dates to allow more time to complete program activities and program close-outs. The contract extensions do not include fund increases. The new end dates for each program will be as follows: MHMR Visions' new contract end date will be October 31, 2025. YMCA's new contract end date will be December 15, 2025. Operation Progress' new contract end date will be July 31, 2026. SafeHaven's new contract end date will be December 31, 2026. http://apps.cfwnet.org/council_packet/mc review.asp?ID=33942&councildate=11/18/2025 11/19/2025 M&C Review Page 2 of 2 Jewel's Comfort Keeper's new contract end date will be December 31, 2026. Big Thought is requesting a pause in their contract, and the extension date is still pending. This M&C also seeks authorization to extend the agreements by mutual amendment to accomplish administrative closeout activities associated with the programs, if needed. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that approval of this recommendation will have no material effect on City funds. TO Fund Department Account Project Program Activity Budget Reference # Amount ID I ID I I I Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference # Amount ID I ID I Year (Chartfield 2) Submitted for City Manager's Office by: William Johnson (5806) Originating Department Head: Additional Information Contact: ATTACHMENTS Eddie Garcia (4212) Keith Morris (4243) 1295 Big Thought.pdf (CFW Internal) 1295 Form - Operation Progress.pdf (CFW Internal) 1295 SafeHaven TC.pdf (CFW Internal) FY22 MHMR - 1295.pdf (CFW Internal) FY22 YMCA - 1295.pdf (CFW Internal) http://apps.cfwnet.org/council_packet/mc review.asp?ID=33942&councildate=11/18/2025 11/19/2025 FORTWORTH, City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: Safe Haven of Tarrant County Subject of the Agreement: City Secretary Contract Amendment to extend the agreement through February 28, 2027 to process invoices associated with valid expenses incurred during the project term ending December 31, 2026. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 58697 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: January 1, 2023 If different from the approval date. Expiration Date: February 28, 2027 If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the followingorder: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.