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Home My WebLink About062238-A1 - General - Contract - White Settlement ISDCSC No. 62238-A1 FIRST AMENDMENT TO FORT WORTH CITY SECRETARY CONTRACT NO. 62238 This First Amendment to Fort Worth City Secretary Contract No. 62238 ("Agreement") is made between the CITY OF FORT WORTH ("City") a Texas home -rule municipal corporation acting by and through its duly authorized Assistant City Manager, and WHITE SETTLEMENT INDEPENDENT SCHOOL DISTRICT ("District") acting by and through its duly authorized Superintendent, each individually referred as a "Party" and collectively as the "Parties". WHEREAS, City and District entered into an Agreement identified as Fort Worth City Secretary Contract No. 62238 beginning October 1, 2024 ("Agreement"); WHEREAS, the Parties wish to amend the Agreement to replace the Budget Narrative in Exhibit B with a new Budget Narrative that includes the Fiscal Year 2026 Budget; WHEREAS, the Parties wish to amend the Agreement to replace the Request For Reimbursement (RFR) fonn in Exhibit C with a new Request For Reimbursement (RFR) form that includes the Fiscal Year 2026 Budget; WHEREAS, the Parties wish to amend the Agreement to provide for future FY-specific budget documentation without amending the Agreement; WHEREAS, the Parties wish to amend the Agreement to provide for 4 % annual increases to the Program Funds in accordance with M&C 25-1079; and WHEREAS, the Parties wish to amend the Agreement to increase the annual amount by $2,300 for Fiscal Year 2026 with a new total program fund of $59,800.00. NOW THEREFORE the Parties do hereby agree to the following: I. AMENDMENT TO AGREEMENT The Agreement is hereby amended to be and read as follows: A. Exhibit B — Budget Narrative, which is attached hereto and incorporated herein, is made a part of this Agreement for all purposes, replacing the previous Exhibit B's Budget Narrative. B. Section 2.15 of the Agreement is hereby added to be and read as follows: The Parties agree that the compensation amount ("Program Funds") payable each fiscal year is subject to appropriation by the relevant governing body(s) expending funds under OFFICIAL RECORD First Amendment to Fort Worth City Secretary Contract No. 62238 CITY SECRETARY Page t of 7 FT. WORTH, TX the Agreement. Each fiscal year, City agrees to update the exhibits in accordance with the amount authorized under the relevant M&C. Such updates shall be provided to Contractor and incorporated by reference herein without necessitating an amendment to the Agreement. All documentation provided hereunder shall be retained for the three-year audit period pursuant to Section 7. C. Section 2.1 of the Agreement is amended as follows: 2. Program Funds 2.1 In no event shall the total distribution from City made to the District during the Term of this Agreement exceed the total sum of $59,800.00 FY2026 and $62,192.00 FY2027 as appropriated annually per fiscal year ("Program Funds"). D. Exhibit C — Request For Reimbursement (RFR), which is attached hereto and incorporated herein, is made a part of this Agreement for all purposes, replacing the previous Exhibit C's Request For Reimbursement (RFR). II. ALL OTHER TERMS SHALL REMAIN THE SAME All other provisions of Agreement which are not expressly amended herein shall remain in full force and effect. III. ELECTRONIC SIGNATURE This Amendment and Renewal may be executed in multiple counterparts, each of which shall be an original and all of which shall constitute one and the same instrument. A facsimile copy or computer image, such as a PDF or tiff image, or a signature, shall be treated as and shall have the same effect as anoriginal. [SIGNATURE PAGE FOLLOWS] First Amendment to Fort Worth City Secretary Contract No. 62238 Page 2 of 7 IN WITNESS WHEREOF, the Parties hereto have executed this amendment to be effective the day the Assistant City Manager signs it. ACCEPTED AND AGREED: CITY OF FORT WORTH By: ZJ-&— 9 Name: William Johnson Title: Assistant City Manager Date: 12/02/2025 APPROVAL RECOMMENDED: Inmadoo By: Davkd Carabaja ec 1, 202516:47:37 CST) Name: David Carabajal Title: Executive Assistant Chief ATTEST: By: Q Name: Jannette S. Goodall Title: City Secretary WHITE SETTLEMENT INDEPENDENT SCHOOL DISCTRICT By: Name. Fran 10 Title: Su ritttendcnt Date : s__ CONTRACT COMPLIANCE MANAGER: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and reporting requirements. By: 1 Name: Jaycee Shane Title: CCPD Partners Manager APPROVED AS TO FORM AND LEGALITY: By: Name: Amarna Muhammad Title: Assistant City Attorney CONTRACT AUTHORIZATION: M&C: 25-1079 Date Approved: 11/18/2025 Form 1295 Certification No.: N/A OFFICIAL RECORD CITY SECRETARY First Amendment to Fort Worth City Secretary Contract No. 62238 Page 3 of 7 FT. WORTH, TX TOTAL TomllLeveme $0.00 $8.00 $0.00 $0.00 ------ $0.00 SALARYTOTAL So.0o So.00 $0.00 $0.00 ------ SO-00 TOTAL Woo SO.00 $0.00 $0.00 ------ So.9a & TRAINING TOTAL 50.0o Moo $0.00 $0.00 so oa $0.00 EQUIPMENTTOT.4L .. ' 50.00 Moo $0.00 $0.00 ------ SO 00 SVPPLIFS TOTAL ' Moo SOAK $0.00 $0.00 ------ $O 00 CONSULTINGACONTRACYINGTOTAL $00.00 $0.00 $0.00 $0.00 ®--� $161,543.00 ------ 50.00 SO DO SUR-Q Is TOTAL $51,750.Oo $63,820.00 S55,973.00 $16],W.00 ------ SO.o0 ------ 50.00 OCCUPANCYTOTAL SO.00 50.00 $0.00 $0.00 u � ®--® $17,949.00 IKDIRECTTOTAL 55,750.00 55,980.00 $6,219.00 517,949A0 R.I.. ed Tubl Dix"FERENCE Crime Control and Prevention District SUB GRANT AGENCY NAME Partners with a Shared Mission lnstrfrcfiorf& Complete wdh item d detad each expense regr,>lfing CCPD funds {or each Sub -Grant Award requested. Agencies moy utilize this spreadsheet aruf rapy into separate labs Farmrrit L- aveatx{s- Sribmrttrng a Su�Grant 4wani &txipetalso requires a Memorandum a{ tfndersianding that ouUrres the roles/fesponsihr7rties, budget and corjvols ln#ace to ensure compliance wfrh CCPD policyarut procedure. DESCR1PrlCWJUST1F1CATlGN QUANTITY OUANTETY RATE TOTAL MEASURE REVENUE 50.00 - •t t t A. SALARY Program Director - 1 :doff x $24hr x 5hrs per week x 32 week. This position will help oversee daily programmirig. 'dill submit quarterly required documents, purchase supplies for acdvites 1.00 Staff $3,840.00 $3.84D.00 anddaity snack. Site Director - 1 staff x 318hr x 4.5 firs per day x 5 days per week x 32 wks - 511520- This position will oversee the dairy programming. They will supervise the Activity Leaders and ensure that the program is beN administered property. They wilt also be the parent liaison. 1.D0 Staff $12,9tit).Ot} $12.96D.00 maintaining open lines of communication between the school day, 3 t erschool and home. [This position supports and supervises the entire Program and Project Plan Activities 1.1 - 1.3 2-1 - 2.2 3-1 Actinh, Leader I -1 staffs 316-0abir x 3.5 hrs per day x 5 days a ;vk x 3 2 wks = 5 8960 Acti+aty leaders will be there to assist with ratios. supervision as well as transitions. They will Sssist the Amvih,LeaderH as will as the prop -am coordinator daily. {This position supports Project Al Plait 3ctkides {1.1-I3, 2.1'_.3, 3.1) and the program. AcdiAty Leaders are 1-00 - , c,._'.]_ $8,96D-00 oat assigue,d certain acivities and support the rotation of all Acthiues''sithin required ratios.) Acti-, ity Leader R - 2 staff x $13.75hr x 3.5 his perday x 5 days a wk x 33 wks - $7700 The Aftii.-ityLeader H will administer the programs curricuhtni and lead fhe actuates withthe itudens daily. They are m direct supervision of-daldren and work in ratio. {This position supports Prajert.tili Plaa lctnities (1.1-1.3. -.1-? 2.3.1) and the pro -ram, Acthits 2-00 Siff $T,700-00 Stl5,40o-0t7 Leaders are not assi�d certain activities and support the rotation of all activities nithin required ratios.} Ieachers for Afterwhool Tutoring - to oiler tuu=g with suideut:. -1 Teacher: s 4 his IXT weekx 3-1','reeks x $'_ihr. Supports act vities 11 and ;.1. 1_DO Teachers $3,200.00 $3,20D.00 B. FRHGE Program Director - This position supports and supenues the entire Program and Project Plan Actitizties(1.1-I3, 2-1-2-2,11) 10-DD% Percent $ 3,84D-00 Ti3&1.00 Site Director - This position suFporrs and supenases the entire Progtatn and Protect Plan Artnities (1.1-1.31 2.1-2.2. 3.1) 10.00% Percent $ 12,96D.D0 $1,296.00 Activits Leader I -This position supports ProiertAll Plan Acthities (1.1-13, 2.1-2.2. 3.1) and the program Acti> it} Leaders are not assigned cartam activities and support the rotation of all 10-00% Percent $ 8,960-00 $696.00 acti4ities within required ratios.) ActontyLeader 11- This position supports Protect All Plan Actialles (I-1-1-3, 2-1-2.2, 3.1) and the progan, ActiT,*Leaders are not assigned certain actiities and support the rotation 10-t)0% Percent $ 7,70D-oo $770.00 of all actinties nithin edratios.) Teachers for Afterschool Tutorma -These positions suffam the Project under student tutoring. Supports activities 1? and 3.1. 15-1H796 Percent $ 3,200-00 ;48Zi.O0 C.TRAVEL Staff Travel - Program Coordmator "chases supplies for the programeacb week mavehne ummd'_5 miles round trip, multiple stops. 32 weelds. 25 miles per week vith the 1.04 Travel $ 450.00 $450.00 rein biu-senient rate of -58.5 gems pff mile= $450. Rounded to 5476- D- ECU tPMENT $0-00 $D.00 E. SUPPLIES First Amendment to Fort Worth City Secretary Contract No. 62238 Page 5 of 7 Program Supplies - (Cost per Student - S59.08) Weekly supplies for 5 days of ppogr mming fm a goal of 50 bids per day including snacks- crafts- [eachntg supplies- consumable materials - Active playwatenals- playgroundball. basketbalL 5ootbalL soccea ball rods, beanbags, sa&t5 canes. flag football set a ffballs; jump ropes. gator sine balls, poh spot markers. volieyba4 ghee: scissors, drarvmg paper- conctrnrti( paper- butcher paper- poste board, markers, -a)—, mappencils, pe-ils, varietyafbeads, pipe cleaners, yarn fabric, craft sticks, paint chalk drawing pencils, canvases, books: smocks: table coverings, easel pith paper, board games. v,mieh° of card games; math supplies, rulers, timers, counter% tape measure; measuring spoons - game dice: large dice. rhythm sticks: buckets, nibs j ars posters and resources for leaming.1mcoln lop, Lego, bloeks, manipulates. pencil sharpener. pens.6mders. folders, name tags- lanyards, student incentivw— assorted prizes and tor,- and parent evens activities table cloths, party decoratioms. This also cowers the DESSA a3w55mmt fee which is S2.00 per student per assessment plus $ 300 staff training fee for data analysis. These supplies are used for daily ctniiculum ammpanents of the progranx 21 st Cenhrn, Skills, STEN4i Arts, Heslkly Eating Ph53ical Activity, Leadership Development r-ademic Enrichment, College and Career Readiness. These conWnen:ts help us to engage %wile in the program so that they desire to attend- Youth learn through pmlect-based activities that promote academic success. 1.001 supplies 1 $ 2,484.00 Educational Prc%�den - Prnv'iders to enhance our programthrougharr the year and pmmde fun educational activities for the students. These p:orLdery love engaging. hands-on learning experiences for saidents that spark interest in math and science with activities that are fun and exciting- Students get to learn about meal 6.GO Contract $ 450-00 $2,700.M warms or create eaplodmg color volcanoes. These activities are usually more adventurous and creative then ow typical daily proZra�nn offer G. SUB -GRANTS so.ffo H-OCCUPANCY W. INDRECT ifr°h Admin Fee 1.001 1 $ 5,980.00 1 $5.980.00 First Amendment to Fort Worth City Secretary Contract No. 62238 Page 6 of 7 EXHIBIT C - REQUEST FOR REIMBURSEMENT (RFR) FORTUbRTH- AND 1'1tfiYF'V 1V]-4 MKI RELT Submit To: S.- Eiwid: i'Sh'i'afiortt�,rortht�sas_gati� ILA: Bob Bolen Public Sa&t4 Complex Atl1e Contract COnllthmiu SpecLahst Finmciai M=Bement Division 505 West Felix St. Fort IVorth- TX 76115 ExUWt C Request for Reimbw-sement aiFW Fi''_026 Sub �ttiug ?igmgt White Se tlemew ISD ClontactNme: Debra Bummett CTSBS Phone Number: 817-367-5304 Email: dhurnettAwslsd.net Remit Address: 8224 Vante SeAtlmmmt M, Wile Seabme='TX 76108 hnvece NtElkbPl= 'Wmh of Request: DMCT CDM (9M S'Ln1mir" A B C D E B-d*Cabe®oer BndgetAmallitt Iatat of pm3ow RkmbPr3emeats Rega�ted This �[aoth's ReqiotatRegalected °e'` (H--C) (A-p TO-DO RegBalaute As21mbk A PeaoamA 5 - S $ Fmv Bmt ,Rt5 S - S - C Trwd t T*xi'� S - S D Egiupm " S - S E 5mpphes S - S F Ca101artshcbn-RMbftM1E S - S - G sub-Awani€ 5 a3.820A S - S .s3xo_DO H orcupmau S - 5 TntADirectCOsIS 1 5 E3820.00 S S S S 63 24.04 L%TU=. C0M(144a]% Ar my A B C D E TetaloiPr@*RS } (+} ioGL Regoes[ed t{lDi�,$imYCe tc9te80r4 •� t.11IIPlint Rebah¢rsemeses Ibis Sfaotr's �� Regw-Aed TO -Date Arai fl& TPta]jnDirmtCo= S 5980.00 S S S 5 ,M-00 S�o[tmz dai®� reyaaed wrthm�Lly �e�zs. �Be ]Ql�tdeSr�P ��L'HiY2FP.Y1P1C �Ti.ilryrm0 c' EOP refserce Saamarr: TOEalEUger S 59�U0.00 Pr000m Requmm- S T- 7m Requesr S To,n] Regmesmd To-Dase S R2--J�Fmghk S 59,�08.00 I haveresewed this regrforand ce1-trfy that these IuW eperues andsetpport doammhztian am accm-ate_ Amdwnwd5ipmwFy Siriator TAE I7= Fiscal Uent Tt se Oah- Pwzkze t77deT ff Fund 1*1 iD cam M.4.-v 4lForAnmerufFonh13-orrhYokeDepaTmewCCPDSa;JQ'FeOnh•) Raruowai by : _4'Prm'ad by: 0=1S1e$S3PffnQB Dam C3rantStaff Sipae¢e Date Fwance Recen� Stamp Placed 3e[4yw First Amendment to Fort Worth City Secretary Contract No. 62238 Page 7 of 7 M&C Review Page 1 of 3 CITY COUNCIL AGENDA Create New From This M&C Official site of the City of Fort Worth, Texas FORT VV0RTH 35CCPD GRANT DATE: 11/18/2025 REFERENCE **M&C 25- LOG NAME: AMENDMENTS AFTER - NO.: 1079 SCHOOL PRIORITY PROGRAMS CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: (ALL) Authorize Execution of Amendments to the Agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts, the Boys & Girls Club of Greater Tarrant County, and United Community Centers, Inc. to Allow a 4% Annual Increase of Funding for Operation of After -School Programs for Fiscal Years 2026 and 2027 in a Combined Additional Amount Up to $200,201.65, Consisting of Up to $98,138.06 for Fiscal Year 2026 and $102,063.59 for Fiscal Year 2027, for a New Combined Total of $5,205,242.81 RECOMMENDATION: It is recommended that the City Council authorize execution of amendments to the agreements with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts, the Boys & Girls Club of Greater Tarrant County, and United Community Centers, Inc. to allow a 4\% annual increase of funding for the operation of after -school programs for Fiscal Years 2026 and 2027, in a combined additional amount up to $200,201.65, consisting of up to $98,138.06 for Fiscal Year 2026 and $102,063.59 for Fiscal Year 2027, for a new combined total of $5,205,242.81. DISCUSSION: On September 17, 2024, Council approved three Mayor & Council Communications (M&C) authorizing Crime Control and Prevention District (CCPD) funded contracts with six agencies to continue their respective programs related to after -school program initiatives. M&C 24-0763 authorized contracts with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts (ISDs) in a combined amount up to $1,911,300.00 to continue operation of after -school programs at selected schools within City boundaries. M&C 24-0764 authorized a contract with the Boys & Girls Club of Greater Tarrant County, Inc. (Boys & Girls Club) in an amount up to $367,189.94 to continue operations of the Safe Haven Youth Program at its facilities. M&C 24-0766 authorized a contract with United Community Centers, Inc. (UCC) in an amount up to $174,961.61 to continue operation of the Safe Haven Youth Program at the Bethlehem Community Center. The approved agreements allowed for a 3-year contract set to begin October 1, 2024, and end on December 31, 2027. The Fort Worth, Keller, Crowley, and White Settlement ISDs, the Boys & Girls Club, and UCC are six of CCPD's Mission Partners, agencies which are identified by both the Fort Worth Police Department and the CCPD Board to have priorities requiring ongoing development and investment. Due to this status, these contracts receive a base grant fund amount with a 4\% annual increase of funding each Fiscal Year (FY) of the contract term. When M&C's 24-0763, 24-0764 and 24-0766 were approved, the 4\% annual increase was not included. The purpose of this M&C is to authorize amendments to each of these Contracts to account for the 4\% annual increase for Fiscal Years 2026 and 2027. http://apps. cfwnet.org/council_packet/mc_review.asp?ID=3 3 941 &councildate=11 / 18/2025 11 /18/2025 M&C Review Page 2 of 3 The 4\% annual increases and resulting contract amounts for each entity are as follows Combined FY26 FY26 FY27 FY27 total Combined Entity Increase Revised increase up Revised increase total (both up to Total to Total (both FYs) FYs) up to 11 Fort ISID Worth $62,192.00 $1,616,992.00 $64,679.68 $1,681,671.68 $126,871.68 $3, 298, 663. 68 Keller ISID $5,980.00 $155,480.00 $6,219.20 11$161,699.20 1$12,199.20 11$317,179.20 I Crowley $5,980.00 $155,480.00 $6,219.20 $161,699.20 $12,199.20 $317,179.20 White Settlement $2,300.00 $59,800.00 $2,392.00 $62,192.00 $4,692.00 $121,992.00 ISD Boys and Girls Club $14 687.60 $381,877.54 ]$15,275.10]F$397,152.64 ]$29,962.70 $779,030.18 UCC $6,998.46 $181,960.07 $7,278.41 $189,238.48 1$14,278.41 $371,198.55 Total $98,138.06 $2,551,589.61 $102,063.59 $2,653,653.20 $200,201.65 $5,205,242. 11 Funding is budgeted in the CCPD Community Based Fund for the FY26 Mission Partners Program project. Funding for Fiscal Year 2027 will be verified for availability when budgets for the Fiscal Year are determined. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation funds are available in the current operating budget, as previously appropriated, and upon adoption of the Fiscal Year 2027 Budget by the City Council, funds will be available in the Fiscal Year 2027 Operating Budget, as appropriated, in the CCPD Community Based Fund for the FY26 Mission Partners Program. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds. Fund Department Account Project Program Activity Budget I Reference # Amount ID I I ID I I I Year I (Chart FROM Fund Department Account Project Program Activity Budget Reference # Amount ID ID Year (Chartfield 2) Submitted for City Manager's Office by: William Johnson (5806) Originating Department Head: Additional Information Contact: ATTACHMENTS BGC Safe Haven Form 1295 f (CFW Internal) Eddie Garcia (4212) Keith Morris (4243) http://apps.cfwnet.org/council_packet/mc_review.asp?ID=3 3 941 &councildate=11 / 18/2025 11 /18/2025 M&C Review Page 3 of 3 CCPD Mission Partners - After School Priority Programs FY26 FID Table.xlsx (CFW Internal) S00188 FY26 Mission Partners Program PBS.png (CFW Internal) UCC Form 1295.pdf (CFW Internal) http://apps. cfwnet.org/council_packet/mc_review.asp?ID=3 3 941 &councildate=11 / 18/2025 11 /18/2025 FORT WORTH. City Secretary's Office Contract Routing & Transmittal Slip Contractor's Name: White Settlement ISD Subject of the Agreement: After School Program between 3 pm and 6 pm are necessary to support crime prevention in City of Fort Worth during Fiscal Year 2025-2027. M&C Approved by the Council? * Yes 8 No ❑ If so, the M&C must be attached to the contract. Is this an Amendment to an Existing contract? Yes 8 No ❑ 62238-A1 If so, provide the original contract number and the amendment number. Is the Contract "Permanent"? *Yes ❑ No 8 If unsure, see back page for permanent contract listing. Is this entire contract Confidential? *Yes ❑ No 8 If only specific information is Confidential, please list what information is Confidential and the page it is located. Effective Date: 10/1/2024 Expiration Date: 12/31 /2027 If different from the approval date. If applicable. Is a 1295 Form required? * Yes 8 No ❑ *If so, please ensure it is attached to the approving M&C or attached to the contract. Project Number: If applicable. *Did you include a Text field on the contract to add the City Secretary Contract (CSC) number? Yes 8 No ❑ Contracts need to be routed for CSO processing in the following _ order: rder: 1. Katherine Cenicola (Approver) 2. Jannette S. Goodall (Signer) 3. Allison Tidwell (Form Filler) *Indicates the information is required and if the information is not provided, the contract will be returned to the department.