HomeMy WebLinkAbout25-0131 - 2025-12-02 - Informal ReportINFORMAL REPORT TO CITY COUNCIL MEMBERS
No. 25-0131
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To the Mayor and Members of the City Council
December 2, 2025
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SUBJECT: CITY COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS AND/OR
REPORTS RESPONSE PROCESS
City Councilmembers routinely request additional information or analysis from City staff on various
matters of interest during the City Council Requests for Future Agenda Items and/or Reports during
City Council Worksession meetings. Responses are often presented to the Council in the form of
Informal Reports (IRs) to provide background, data, and recommendations in a transparent,
accessible format.
While many of these requests result in the development of an IR, depending on the nature and
complexity of the inquiry, the response may instead take the form of a:
• Budget Response (BR) during a City Council Budget Worksession,
• Presentation during a City Council Worksession or committee meeting, or
• Direct email response to the requesting Councilmember providing the requested information
Intake, Assignment, and Tracking
The City Secretary's Office (CSO) provides a list of requested items to the City Manager's Office
(CMO) following the City Council Worksession. The CMO ensures each request is assigned to the
correct department and as an appropriate response type.
After this is completed, City Council receives a Staff Action Tracking document in their next agenda
packet from CSO listing items assigned to become IRs. This document identifies the lead
department(s) responsible for addressing each request and an initial tentative date for completion.
Depending on the request, staff may reach out to the requesting Council Office to confirm the specific
content being requested and clarify the scope of information expected to ensure alignment between
Council expectations and the final deliverable.
Tracking Process Improvements
Councilmembers have expressed concern that Requests for Future Agenda Items and/or Reports can
occasionally become delayed or deprioritized amid ongoing operational demands. To address this,
the CMO is coordinating with the CSO on process improvements for a centralized tracking and
scheduling process coordinated by the CMO Support Team.
The purpose of this process is to provide the CMO Executive Team with a clear, real-time
understanding of requests currently in the pipeline and ensure consistent monitoring of request status
and deliverables.
For more information, please contact Assistant to the City Manager Bethany Warner at
Bethanv. Warner(o)fortworthtexas.gov.
Jesus "Jay" Chapa
City Manager
ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS